RFI_8700_GTG01PILOT_ATT_1_v1.pdf
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- Solicitation number
- RFI 8700 GTG01PILOT
- Issued by
- Texas
About this file
This is a Request for Information (RFI) document issued by the City of Austin, specifically the Austin Police Department (APD), regarding an eCitation and eCrash software solution pilot program. The RFI seeks information from potential vendors on technology solutions that would enable APD to modernize its citation and crash report processes while advancing the department's mission to enhance public safety and strengthen community-police relationships. The document outlines APD's need to evaluate available market solutions, vendor capabilities, implementation approaches, and technical requirements before proceeding to a full procurement process. The RFI serves as an exploratory phase to gather vendor proposals and technical specifications without obligating the City to award a contract or purchase any services at this stage.
The RFI process allows interested vendors to submit information regarding their eCitation and eCrash software platforms, including system capabilities, integration features, implementation timelines, support services, and pricing models. Responses to this RFI will inform the City's decision-making regarding the pilot program scope, budget requirements, and subsequent procurement strategy. The pilot initiative is designed to test the selected technology solution with APD's Police Tech Unit before potential city-wide deployment. No award or funding commitment is guaranteed through this RFI process, and the City reserves the right to modify requirements, extend timelines, or cancel the project based on the information received and internal assessments of feasibility and budgetary availability.
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RFI 8700 GTG01PILOT - eCitation and eCrash Software Solution for Police Tech Unit
CITY OF AUSTIN, TEXAS
Purchasing Office
PILOT PROJECT NOTIFICATION
Cover Sheet
PILOT PROJECT NUMBER: RFI 8700 GTG01PILOT
PILOT PROJECT DESCRIPTION: eCitation and eCrash Software Solution for Police Tech Unit
COMMODITY CODES: 20811, 92045, 9206450
DATE ISSUED: 2/5/2026
All inquiries and comments concerning this Pilot Project should be provided in writing and submitted electronically via email to Thomas Godsey at Thomas.Godsey@AustinTexas.gov with the subject line:
PILOT PROJECT # RFI 8700 GTG01PILOT
Company Name:
Company POC Name:
Address:
City, State, Zip Code:
Phone No. ( )
Email Address:
THIS IS A REQUEST FOR PILOT PROJECT PARTICIPATION ONLY. This PILOT PROJECT is issued solely for information and PILOT planning purposes. It does not constitute a Request for Proposal (RFP) or a commitment to issue an RFP in the future. Respondents will be invited for presentations at the sole discretion of the City of Austin’s Austin Police Department.
The City of Austin is notifying that the Austin Police Department is piloting for eCitation and eCrash Software Solution for Police Tech Unit.
Please respond via email to Thomas Godsey at Thomas.Godsey@AustinTexas.gov by February 20th, 2026, at 3:00 PM CST, with your intent to participate in the pilot project.
Submit a brief presentation with the description of the product your company would like the City to consider.
BACKGROUND
The Austin Police Department (APD) and the City of Austin seek to pilot new technology associated with eCitations and eCrash to help with APD’s mission to create a safer Austin while serving the community in a way that bonds our police officers and citizens.
The Electronic Citation system would have the following benefits:
1. Continued Officer Safety
2. Continued Citation Accuracy – Eliminates the typical errors associated with handwritten citations.
3. Continued Efficiency - Data from the citation form can be electronically transferred to Other
Agency systems (users of citation information), through the necessary back-end system(s) without manual intervention.
4. Continued Safety - Enables officers to clear traffic stops much faster, which significantly increases officer safety and minimizes trips from violator’s vehicle to patrol unit.
Preferred capabilities of eCitation and eCrash Solution:
1. Crash Collaboration – Multiple officers can work on crash entry simultaneously.
2. INVOICING
Ability to bill based on the number of users, departments, and any other services.
PILOT PROJECT
RFI 8700 GTG01PILOT
eCitation and eCrash Software Solution for Police Tech Unit
FOR THE AUSTIN POLICE DEPARTMENT CITY OF AUSTIN, TEXAS
3. COMPLIANCE
The contract management software system shall be compliant with the following policies and standards and compliance shall be maintained throughout the duration of the contract:
3.1. Texas Criminal Justice Information Services (CJIS) Security Policy.
3.2. Texas National Incident-Based Reporting System (NIBRS) standards.
4. INNOVATION
Possibility for new features.
5. PRODUCT UPGRADE
6. DATA OWNERSHIP
Support Data Ownership in SaaS and other Cloud implementation architectures.
7. DATA STORAGE
7.1 Logging
i. Access to messages sent/received
ii. Deletions
iii. Edits
7.2 Data upload options
7.3 Backup of the data
BACKGROUND
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