RFI - 842673739.pdf

REQUEST FOR INFORMATION

Tracking #842673739

The Defense Information Systems Agency (DISA) is seeking information from industry to assist with the development and planning of a potential new requirement.

THIS IS A REQUEST FOR INFORMATION (RFI) NOTICE ONLY. THIS IS NOT A

REQUEST FOR PROPOSALS (RFP). NO SOLICITATION IS AVAILABLE AT THIS TIME.

1. Overview/Purpose/ Description of Procurement

The Program Management Office (PMO) for the DISA Joint Enterprise Licensing Agreement

(JELA) is conducting market research to identify available capabilities for commercial IT software solutions. This RFI aims to gather information on available licensing for software in the functional areas of Portable Document Format (PDF) and Forms Management.

2. Scope of Effort

DISA is seeking information for a solution that must be architected for a multi-agency enterprise environment with the demonstrated scalability to support approximately two million users. It must be a support model capable of delivering services across multiple DoW agencies with technical capability focusing on two areas:

1. PDF Software solutions that provide comprehensive capabilities for the creation, management, and manipulation of PDF documents.

2. Forms Management solutions that provide robust capabilities across the entire form lifecycle. This includes the design and creation of complex, multi-page documents, seamless web integration, and deployment to various platforms. Solutions must feature dynamic, adaptive forms that move beyond static PDFs, offering interactive experiences through scripting.

Furthermore, all solutions must ensure Section 508 compliance, provide mobile accessibility, and deliver mission-critical analytics.

3. Technical Characteristics

PDF Software

PDF document reader with minimum capabilities to access, view, create, convert to/from, export, edit, review, annotate, and redact PDF files and PDF content. PDF conversion and export capabilities must be performed within the reader software and must support a variety of document types, including ability to export PDFs into Rich Text Format files for opening in word processors. PDF content editing capabilities shall at a minimum allow for modification of text and document objects, images, and organization of pages. Review capabilities must include functionality to review, add, modify, and remove annotations and comments to PDF files. Forms functionality must include ability to create, edit, and manage PDF forms from scratch or from other software type files.

E-Signature capabilities shall include ability to request and provide secure electronic signatures on PDF documents of multiple users on a document. E-Signatures must comply with U.S. e-

Signature law, as well as Department of War (DoW) requirements that all digital signatures use the ID signature certificate embedded on government ID cards. PDF e-signature capabilities should allow embedding with DoW Common Access Cards (CAC) to validate signature certificates against DoW Certificate Revocation List (CRL) servers.

Redaction capabilities on PDFs must allow for full and secure censorship and obscuration of

PDF content, including official records. Redaction capabilities must be able to embed Freedom of Information Act (FOIA) “exception codes” to documents when an official record has been redacted. PDF software security capabilities shall include user permissions, authorizations, password protections, and high standards of data security that can pass DoW’s Assured

Compliance Assessment Solution (ACAS) vulnerability scanner for use on networks. PDF software must comply with National Archives & Records Administration (NARA) archival standards for official government documents and forms. Finally, the PDF software solution should offer all above capabilities on mobile device/interface.

Forms Management

The forms solution must support the complete form lifecycle. It must enable creation of dynamic forms (PDF, HTML5, adaptive) through a design studio with templates, content editing, and question libraries. The platform must feature automated publishing, auto-save with session persistence, and pre-population data. It must also provide low-code web integration for front-end use, back-end customization APIs, and a robust analytics engine that offers device detection, data management, and automated insights into response data.

The form’s solution must support deployment to non-government personnel on public networks, independent of DoW network access. Furthermore, it must provide robust security controls, including user permissions, authorizations, and password protection. The software must meet the highest data security standards and be architected to pass vulnerability scans from the DoW's

ACAS scanner.

4. Requested Information

Describe how each product within your solution will integrate DoW-specific security requirements and networks.

• Provide previous score received by approved United States (U.S.) Government Federal

Risk and Authorization Management Program Impact Level assessment.

• Describe other security tests the product has passed previously.

List training, if any, that will be required to prepare users to utilize each product.

• Include training you offer to support users.

• Describe method of application operating without active network access.

• Describe installation of offline and online versions to the product.

Provide a statement confirming your ability to meet the requirement that products must be compliant with Section 508 of the Rehabilitation Act of 1973 and provide support to apply

Section 508 meta-tagging to products that are created.

Provide responses to the following two areas of technical capability:

1. PDF Software Capabilities

Please describe in detail the capabilities that your product can deliver for each technical characteristic described in section 3 for PDF Software.

o NARA Compliance and File Interoperability

• Is the proposed solution fully compliant with the National Archives and Records

Administration (NARA) standards for archival formats?

• What import/export file formats do the proposed product solutions support?

• What import and export file formats does the solution support, and are they fully interoperable with other PDF readers and Microsoft Office applications?

o Digital Signature Integration

• Does the solution allow for the embedding of Public Key Infrastructure (PKI) signature certificates from DoW Common Access Cards (CACs)?

• Can the product validate signature certificates against DoW Certificate

Revocation List (CRL) servers and display the validation status to the viewer?

o Content Redaction

• Does the solution provide a content redaction capability that has been assessed and approved by a federal government security review?

• Does the redaction tool allow for the embedding of Freedom of Information Act

(FOIA) exception codes to document the reason for a redaction?

2. Forms Management Capabilities

DoW frequently provides fillable forms to non-government personnel. Please confirm that your product allows these external users to fill, sign, save, and submit completed forms without needing access to our internal networks.

Please describe your product's point-and-click form building capabilities for print, web, and mobile platforms. Your response should detail features such as:

• Responsive and accessible visual design

• The use of reusable components

• Logic definition and data integration

• The creation of document templates for PDF, HTML5, and adaptive forms.

The solution should allow for the generation of dynamic documents that can be easily used by non-Government personnel.

RESPONSE GUIDELINES:

Interested parties are requested to respond to this RFI with a white paper. Submissions cannot exceed 12 pages single spaced, 12-point type with at least one-inch margins on 8 1/2” X 11” page size. The response should not exceed a 20 MB e-mail limit for all items associated with the

RFI response. Responses must specifically describe the capabilities of your proposed solution and how they align with the requirements outlined in this RFI. Oral communications are not permissible. SAM.gov will be the sole repository for all information related to this RFI.

Companies who wish to respond to this RFI should send responses via email no later than

12PM EST February 2nd, 2026, to Luis Palacios (luis.a.palacios19.civ@mail.mil).

Responses should include:

1) Business name and address.

2) Name of company representative and their business title.

3) Business Size/Type of Small Business.

4) CAGE Code

5) Your contract vehicles that would be available to the Government for the procurement of the product and/or service, to include ENCORE III, SETI, NIH, NASA SEWP, General

Service Administration (GSA): OASIS, ALLIANT II, VETS II, STARS II, Federal

Supply Schedules (FSS) (including applicable SIN(s)), or any other Government Agency contract vehicle that allows for decentralized ordering. (This information is for market research only and does not preclude your company from responding to this notice.)

INDUSTRY DISCUSSIONS:

DISA representatives may choose to meet with potential offerors and hold one-on-one discussions. Such discussions would only be intended to obtain further clarification of potential capability to meet the requirements, including any development and certification risks.

QUESTIONS:

Questions regarding this announcement shall be submitted in writing by e-mail to Luis Palacios

(luis.a.palacios19.civ@mail.mil). Verbal questions will NOT be accepted. Answers to questions will be posted to SAM.gov (Contract Opportunities). The Government does not guarantee that questions received after 12PM EST January 26rd, 2026, will be answered. The Government will not reimburse companies for any costs associated with the submissions of their responses.

DISCLAIMER:

mailto:luis.a.palacios19.civ@mail.mil mailto:luis.a.palacios19.civ@mail.mil

This RFI is not an RFP and is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will not be considered as proposals, nor will any award be made because of this synopsis.

All information contained in the RFI is preliminary as well as subject to modification and is in no way binding on the Government. FAR clause 52.215-3, “Request for Information or

Solicitation for Planning Purposes”, is incorporated by reference in this RFI. The Government does not intend to pay for information received in response to this RFI. Respondents to this invitation are solely responsible for all expenses associated with responding to this RFI. This RFI will be the basis for collecting information on capabilities available. This RFI is issued solely for information and planning purposes. Proprietary information and trade secrets, if there are any, must be clearly marked on all materials. All information received in this RFI that is marked

“Proprietary” will be handled accordingly. Please be advised that all submissions become

Government property and will not be returned nor will receipt be confirmed. In accordance with

FAR 15.201(e), responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract.