RFI_5600_CJB06302026_PAC2_v1.xlsx

This is a Request for Information (RFI) issued by the State of Texas seeking market research and capability discovery information for a legal matters management system. The RFI, designated as SW-Legal Matters Management-PR0019935, focuses on identifying functional and non-functional requirements for content management and workflow solutions designed to support legal operations. The city is seeking vendor responses across multiple capability areas including matter management with organization and categorization functions, task and project tracking for legal staff, document control with storage and accessibility features, searchability and retrieval capabilities, workflow automation including court filing automation and deadline alerts, records management with retention scheduling, outside counsel and billing management, user custom configuration options, and technical architecture specifications. The RFI does not specify a response deadline, site visit requirements, bidder's conference, or anticipated award date within the provided document.

The RFI addresses both current system limitations and desired future capabilities, with particular attention to migrating data from legacy systems such as Time Matters. The city requires vendors to address hosting options including SaaS, Cloud, and On-Premise solutions, security functionality including VPN compatibility, and compliance with ADA and Section 508 accessibility standards. The solution must support both transactional general counsel matters and litigation matters management. The document does not specify pricing information, set-asides, incumbent vendors, contract term, renewal options, funding amounts, or funding sources within the provided RFI content.