RFI 36C256Q1004 INTERACTIVE WEAPONS TRAINING SIMULATOR TCROSBY.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Interactive Weapons Training Simulator (MILO)

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77030

SOLICITATION NUMBER* 36C25626Q1004

RESPONSE DATE/TIME/ZONE 07-08-2026 15:00 CENTRAL TIME, CHICAGO, USA

ARCHIVE 5 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6930

NAICS CODE* 333310

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Michael E. DeBakey VA Medical Center

2002 Holcomb Blvd Houston, Texas

POINT OF CONTACT*

Contract Specialist Tabitha Crosby Tabitha.Crosby@va.gov

PLACE OF PERFORMANCE

ADDRESS Michael E. DeBakey VA Medical Center 2002 Holcomb Blvd Houston, Texas

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS Tabitha.Crosby@va.gov

EMAIL DESCRIPTION 36C25626Q1004 - RFI INTERACTIVE WEAPONS

TRAINING SIMULATOR

DESCRIPTION

This is a source sought notice/request for information only. The responses to this posting will be used to establish the procurement strategy, for example, set-aside, sole source, unrestricted for a solicitation that VA intends to post in the near future. Please review the attached document(s) for more details on this requirement.

See attached document(s):

- 36C25626Q1004- Request for Information (RFI) -Statement of Works (SOW)

DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A

REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the government to enter into a contract, nor does it restrict the government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the government. Information submitted in response to this notice is voluntary; the government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the government. The government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal Contract Opportunities website or General Services Administration (GSA). It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI.

1. Title: Interactive Weapons Training Simulator (MILO)

2. Purpose: The purpose of this RFI is to identify potential sources that will aid in defining the procurement strategy for example, set-aside, sole source, or unrestricted for a solicitation the VA intends on issuing shortly as follows:

The Veterans Health Care System of the Ozarks VA Medical Center (MEDVAMC) located in Fayetteville, AR, has a requirement for an upgrade to its current training simulator due to its age and limited capabilities. Utilizing the interactive training simulator will enable officers to have a much more realistic experience related to patrol duties and help them train and prepare for the use of their firearms.

Item # Description/Part Number* Products QTY 1.EQUIPMENT MILO RANGE PRO 4k.

1 EA

2. Mount Kit MOUNT KIT

1 EA

3. Milo Flashlight GHT Weapon

MILO FLASHLIGHT WEAPON 2 EA

The anticipated Small Business Administration (SBA) size standard for the North American Industry Classification System (NAICS) code is 333310 – Commercial and Service Industry Machinery Manufacturing and a standard size of 1000 employees. Product Supply Code (PSC) 6930 – Operation Training Devices.

3. Responses Requested: The following questions must be answered in response to this RFI.

Answers that are not provided shall be considered non-responsive to the RFI:

a. Are the requested items manufactured by a small or large business?

Vendor must attach documentation of this information to be viewed by the government to be considered as part of Market Research and responsiveness to this Sources Sought notice:

b. Is the potential vendor in compliance with the Non-Manufacturer Rule (NMR)?

Vendor must attach documentation of this to be viewed by the government to be considered as part of Market Research and responsiveness to this Sources Sought notice:

c. Is the Vendor an authorized distributor with access to Original Equipment Manufacturer (OEM) parts which may be required in completion of this requirement? The VA does not accept grey market items; therefore, the Vendor must attach an authorized distribution letter as an approved and authorized vendor on OEM letterhead by the manufacturer as evidence of proof to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice.

d. Name of potential Contractor that possesses the capability to fulfill this requirement.

Contractors shall also provide the following:

Point(s) of contact name: ______________________________________ Address: ___________________________________________________ Telephone number: ___________________________________________ Email address: _______________________________________________ Company's business size: _______________________________________

UEI #: ______________________________

CAGE Code: _______________________________

e. Is your company considered a small business concern, SB, SDVOSB, VOSB, HUBZone, or 8A concern, with the requisite 336999 NAICS code?

• Please provide proof of qualifications.

f. Is your company available under any Government Wide Agency Contract (GWAC), GSA Schedule, Federal Supply Schedule (FSS), Indefinite Delivery Indefinite Quantity (IDIQ), and/or Blanket Purchase Agreement (BPA)? If so, please identify the contract number for the government to review as part of this Market Research.

g. Vendors must specify where the products are manufactured.

4. Opportunity/Market Pricing: MEDVAMC is seeking information from potential vendors on their ability to provide the required items/equipment. THIS IS A SOURCES SOUGHT REQUEST FOR INFORMATION (RFI) ONLY. Small Business concerns are encouraged to provide responses to this RFI in order to assist the MEDVAMC in determining potential levels of competition and general market pricing available in the industry. Vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the forthcoming solicitation. Contractor shall provide answers to all questions requested and shall possess the ability to provide all requirements and objectives per the DRAFT STATEMENT OF

OBJECTIVES.

5. RFI responses are due by 15:00pm Central Standard Time on July 8, 2026; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email to tabitha.crosby@va.gov

The subject line shall read: RFI 36C25626Q1004 – Interactive Weapons Training Simulator

(MILO)

NO SOLICITATION EXISTS AT THIS TIME.

There is no page limitation on subparagraphs 3(a) - 3(g). Please provide the information you deem relevant in order to respond to the specific inquiries of the RFI. Information provided will be used solely by MEDVAMC as “Market Research” and will not be released outside of the MEDVAMC Purchasing and Contracting Team.

6. Contact Information:

Tabitha Crosby tabitha.crosby@va.gov

See attached document: DRAFT SOW- Interactive Weapons Training Simulator (MILO) mailto:tabitha.crosby@va.gov mailto:tabitha.crosby@va.gov

Statement of Work Interactive Weapons Training Simulator (MILO)

Veterans Health Care System of the Ozarks VA Police

The Veterans Health Care System of the Ozarks (VHSO) at 1100 N. College Ave, Fayetteville, AR 72703, is in need of an upgrade to its current training simulator due to its age and limited capabilities. The new training system will offer the most advanced features available for interactive Use of Force, Crisis Management Training, and Firearms training. VA Police Officers are qualified to be armed under the provisions of VA Directives and Handbooks 0720 and 0730 and Training Unit #18. In addition to quarterly live firearms training, utilizing the interactive training simulator will enable officers to have a much more realistic experience related to patrol duties and help them train and prepare for the use of their firearms.

The training system needs to offer the most advanced feature set available for interactive Use of Force, Crisis Management Training, and Firearms training. The system will include over 1,100 ready-to-train scenarios, course designer scenario-authoring software, and an extensive library of interactive CGI firearms drills and exercises with new scenarios at no additional cost. For easy portability, the system must have the ability to be stored in hard cases and set up quickly, ready to train with ease. A full 2-year warranty and an on-site train-the-trainer course will be included. The system will come with a minimum of the following:

• MILO Range Pro computer system (Desktop CPU v7)

• 4K UHD Projector (3840*2160, 4000 lumens)

• MILO flashlight & laser detection box

• HD Video projection screen (16×9 format)

• Pre-Programmed SIRT® training Pistols or MILO programmable laser insert x2 (any caliber) included

• MILO programmable laser OC/Mace canister x2

• Simulation flashlight x2

• Trainee Action Capture (color video and audio)

• 5.1 surround sound speaker system

• Hundreds of interactive scenarios & skill builders

• 50+ Interactive graphics-based firearms exercises

• MILO KnowledgeBase document presentation software

• Transport cases

• 4K HD video camera for scenario creation

• Touchscreen LCD monitor

• Detection of up to 16 simultaneous laser devices

• Simulation flashlight TLR-1 x2 (weapon mounted)

• Mount Kit

DRAFT

With the intuitive training interface, any trainer can quickly and effectively deliver training without any keyboard or mouse.

Full 4K Ultra High-Definition Video

By supporting all the standard HD video formats, all existing standard video, and easy capturing and editing tools for both standard and high-definition video, the system ensures a future-proof system that doesn't leave any of your existing training content behind. This system supports the user easily filming their own Full HD 4K video scenarios without any video editing software or special skills required.

Interactive graphics exercises.

In addition to standard and high-definition branching video scenarios, all Use-of-Force products support interactive, graphics-based firearms exercises and drills. It offers modules ranging from basic target tracking exercises to a complete user-defined Course of Fire and Marksmanship drills. All applications have settings to accommodate the skill level of the shooter and fully support both laser and Live Fire modes. The advantage of a true graphic environment for firearms drills and exercises is the increased timing and target accuracy and free-form target interaction.

Support up to 6 simultaneous individually detected untethered weapons.

Features include:

Installation:

All work shall be performed in full accordance with applicable local and Federal regulations. All equipment and installation shall conform to the VA master specifications.

All equipment and installation shall conform to the recommendations of the National Fire Protection Association (NFPA), including the National Electrical Code (NEC). No departures from specification requirements will be permitted without written approval.

The Supplier shall use good safety practices while working. All hardware should be installed in such a manner to minimize damage and maximize patient and employee safety. All equipment and procedures shall conform to OSHA, NEMA, and ANSI Standards and conform to the Standard Building Code and the Standard Mechanical Code. All installations for the VHSO VA shall conform to VARR and FAR standards.

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

The contractor shall provide material, installation, and technical labor for the equipment listed within this document. Any additional equipment that may be needed will be billed accordingly and installed at appropriate published GSA labor rates and pricing. Cables that may be necessary will be installed in owner provided raceways or above drop ceilings.

Competent, experienced, licensed or certified workers shall perform crafts requiring specialized skills.

The contractor shall maintain neat and orderly work areas and shall clean area of debris and rubbish daily and dispose of waste materials offsite per hospital policies.

The work shall be performed during normal working hours (8:00am – 4:30pm) Monday thru Friday, excluding federally approved holidays. If required, all members of the contractor team shall attend VA provided safety training to ensure that specific rules for VHSO VA are known.

The contractor shall provide all software, access keys or codes, or any external devices that may be required for the operation, calibration, or repair of the equipment purchased.

The contractor shall provide two complete sets of operating manuals for all equipment purchased. The contractor shall also provide two complete sets of any service documentation and diagnostic software that may be available for the equipment purchased. Operation manuals and service documentation shall also be submitted in an electronic format.

In addition, the vendor will provide a service manual that includes theory of operation, maintenance requirements, repair information, schematics, part lists and troubleshooting information in electronic format for use by the VA Biomedical Engineering Department.

Date of manufacture must not be greater than 2 years before the purchase order date.

The equipment must not be used or refurbished and must have the latest manufacturer’s software/hardware updates installed. Any batteries provided with the unit will not be manufactured more than 12 months before the purchase order issue date.

Constraints:

Contractor must pre-notify the COR and Police Service if work is to be conducted during non-normal duty hours (i.e. evenings, nights, weekends, etc.).

Vendor must be able to respond within 24-hours when there is a reported problem or systems’ failure with the security system.

Training:

The Contractor shall provide an on-site Train-the-Trainer course.

Each user who attends the training is to sign a document provided by the Contractor that indicates that he/she has received the training. This training document shall be turned over to the VHSO VA upon completion of the project.

Warranty:

The Contractor shall provide a two-year full parts and labor warranty, with reasonable technical support available during business hours.

Contractor Personnel Security and Suitability:

All Contractor employees working on-site will be issued a Flash Badge through the Police badging office upon arrival.

Performance:

The system shall be provided and installed at the facility within 90 calendar days from receipt of the award. The A&A requirements do not apply, and a Security Accreditation Package is not required. There will be no VA sensitive information stored in the Laptop/PC.