RFI - 36C24226Q0361 - Soft Water.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Update Pentair Soft Water Generators Including Chemistry and Preventive Maintenance

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 14215

SOLICITATION NUMBER* 36C24226Q0361

RESPONSE DATE/TIME/ZONE 03-02-2026 15:30 EASTERN TIME, NEW YORK,

USA

ARCHIVE 90 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* J046

NAICS CODE* 221310

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 2

3495 Bailey Avenue

Building 3, 2nd floor

Buffalo NY 14215

POINT OF CONTACT*

Contract Specialist

Jamie Boyar jamie.boyar@va.gov

716-862-7895

PLACE OF PERFORMANCE

ADDRESS Bath VAMC

76 Veterans Ave

Building 76

Bath NY

POSTAL CODE 14810

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

SOURCES SOUGHT NOTICE

This is a SOURCES SOUGHT NOTICE only. This is not a request for formal proposals or quotes. No formal solicitation document exist at this time. This request is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the government to acquire any products or services. Your response to this notice will be treated as information only. No entitlement to payment of direct or indirect costs or changes by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information.

PURPOSE AND OBJECTIVES

The intent of this notice is to identify capable sources interested in providing PENTAIR SOFT WATER GENERATORS UPGRADES including CHEMISTRY and PREVENTIVE MAINTENCE OF THE MACHINE at the Bath VA Medical Center located at 76 Veterans Ave Building 76, Bath, NY 14810.

Anticipated period of performance is 06/01/2026 to 05/31/2027, including four (4) option years. The anticipated contract action is expected to be firm – fixed price.

The NAICS CODE identified for this requirement is 221310 – Water Supply and Irrigation Systems.

The requirement is detailed in the description of requirements section of this document.

Part of the purpose of this sources sought notice is to determine the viability of set aside to a specific socio-economic category. Contractors shall identify the NAICS code for the services being offered as well as their size status under said NAICS code. If the contractor is a Service-Disabled Veteran Owned Small Business (SDVOSB), a Veteran Owned Small Business (VOSB), or any other special category of contractors, the contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement. If any of the requested information is not supplied with the package, this may result in the contractor not being considered in the Government’s Procurement Strategy.

- Contractors shall also identify any Federal Supply Schedules that may carry the desired services.

- Contractors shall identify pertinent points of contact for company, socioeconomic verification in

SAM and SBA, as well as for any intended subcontractors.

- Contractor shall provide two (2) to three (3) instances of experience which demonstrate that they are in a firm regularly engaged in this type of work, to include subcontractors for those jobs.

- Contractor shall provide a listing of any teaming agreements they intend to employ in the performance of the requirements if awarded.

- Contractor shall supply proof of any applicable certification or training required to meet the regulatory requirements, if applicable.

All responsible sources who believe they can furnish the service described in this notice may submit a capability statement clearly establishing an ability to provide the required service in the place of performance by emailing jamie.boyar@va.gov with details regarding your firms capability no later than 3:30PM EST on March 2, 2026. Additionally, it is the responsibility of respondents to provide sufficient information.

mailto:jamie.boyar@va.gov

DESCRIPTION OF REQUIREMENT

GENERAL

A. Average hardness of the incoming water supply to the hospital (Bldg.76) is 14 grains per gallon and is to be field verified.

B. The system shall be operated, repaired, controlled, and maintained by the contractor, C. including providing all chemistry. The contractor shall provide a fully operational turnkeysystem.

D. Vendor technicians are required to service the unit on a 24/7 basis within two (2) hours of emergency notification by the Bath VAMC.

CERTIFICATIONS/REQUIREMENTS

A. All work shall be performed by an OEM qualified technician.

B. The consumables provided by the contractor shall be delivered utilizing an NSF/ANSI 61 compliant delivery service with appropriate monitoring and data reporting technology.

C. All work shall comply with the New York State and local building codes and all applicable oversight and regulatory agencies for the use and control of such system on potable water systems, including all permits, licenses and approval of such systems where applicable.

SYSTEM REQUIREMENTS

A. The system shall be certified to NSF/ANSI 61 standards.

B. The generator shall be a duplex, progressive flow softener system that uses two (2) softener units.

C. The unit shall have a continuous flow rate of 59 GPM with no more than a 15 PSI pressure drop.

D. The unit shall have a peak flow rate of 76 GPM with no more than 15 PSI pressure drop.

E. The softener tank shall hold a minimum of 5 Cu. Ft. of softening Resin.

F. The inlet and outlet ports are to be at least 2” in diameter.

G. Each unit is to include built in water meters, pressure relief valves, vacuum breakers, top mounted valves, and smart, electronic controllers, and a 24” Dia.X50” high brine tank (minimum) is to be included.

H. The contractor shall perform set-up and start-up of the units.

PREVENTATIVE MAINTENANCE

A. The contractor shall provide monthly site visits to ensure system functionality and proper water softening is occurring and do the following:

a. add salt to the brine tank if needed

b. check salt for bridging

c. check the controller settings d. inspect for leaks

B. The contractor shall provide, deliver, and set up all testing chemicals as required to maintain the specific concentrations of soft water.

C. The contractor shall service all applicable system pumps, controllers, metering deceives, chemical tanks, and all associated system components to include any replacements/upgrades necessary because of normal use and operation.

D. VA staff is to have access to contractor system to view all reports and metrics.

BATH VAMC TO PROVIDE

A. 120-volt power for system AC requirements.

B. Appropriate room for vendor to set up all system requirements (pumps, controls, sampling lines, chemical feed tanks, etc...).

C. Taps for vendor system water and chemical connections D. Salt for preventative maintenance

SCHEDULE

A. All on-site work shall be scheduled in advance with the VA.

B. On-site service shall be performed during regular business hours from Monday – Friday 8:00 –

4:00pm (excluding Federal Holidays).

C. Mentioned below are Federal Holidays observed by the facility and the Contractor shall not expect access to the VA Facility or VA employees on these dates unless notified otherwise by the VAMC POC. Services are not to be scheduled on these days:

New Year’s Day Martin Luther King’s Birthday President’s Day

Memorial Day Juneteenth Independence Day

Labor Day Columbus Day Veterans Day

Thanksgiving Christmas

*To include any other day the President declares as a Federal Holiday.