RFI 36C10B26Q0211 CAFM VA-26-00036142.pdf

Department of Veterans Affairs Capital Assets and Facilities Maintenance Software and Support

Request for Information

VA-26-00036142

1. Introduction

This Request for Information (RFI) is issued for conducting market research and planning purposes only. Accordingly, this RFI constitutes neither a Request for Quote, Request for Proposal, nor a guarantee that one will be issued by the Government in the future; furthermore, it does not commit the Government to contract for any services described herein. Additionally, this RFI does not restrict the Government as to the ultimate acquisition approach. In accordance with Revolutionary Federal Acquisition Regulation Overhaul 15.101(c), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

The purpose of this RFI is to identify qualified vendors, who can meet Department of Veterans Affairs (VA) requirements for Capital Assets Facilities Management System Software and Support. The purpose of this RFI is to obtain market information on capable sources. Your response to this RFI will be treated only as information for the Government to consider. The Government is not responsible for any cost incurred by industry in furnishing this information. All costs associated with responding to this RFI will be solely at the interested vendor's expense. Not responding to this RFI does not preclude participation in any future solicitation if any is issued. Any information submitted by respondents to this RFI is strictly voluntary. All submissions will become Government property and will not be returned. Interested vendors are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. VA is under no obligation to provide feedback to the company, or to contact the company for clarification of any information submitted in response to this RFI.

Be advised that set-aside decisions may be made based on the information provided in response to this RFI. Responses should be as complete and informative as possible.

2. Background:

The Department of Veterans Affairs (VA), VA Pacific Islands Health Care System (VAPIHCS) located in Kapolei, HI has a requirement for services and management of its Capital Assets and Facilities Management System (CAFM). This system must contain a Drawing / Space / Capital Asset Inventory (CAI) database and a certain set of infrastructure drawings with graphical tools to store and share engineering drawings, assign space, and report usage among organizational groups. In addition, the system must provide tools for book and share rooms and desks. It shall be a multi-user, multi-tasking system supporting multiple users in organizations spanning many buildings and sites. Cloud-based access shall be required.

3. RFI Response Instructions:

All responsible sources may submit a response in accordance with the below information:

NO MARKETING MATERIALS ARE ALLOWED AS PART OF THIS RFI.

Generic capability statements will not be accepted or reviewed.

a. Interested Vendors shall at a minimum provide the following information in the initial paragraph of the submission:

Name of Company:

Address:

Point of Contact:

Phone Number:

Email Address:

Company Business

Size & Status:

For VOSB and SDVOSBs, proof of certification with SBA:

NAICS code(s):

Socioeconomic Data:

If a small business, please identify socio-economic category(ies).

If a small business, please identify socio-economic category(ies).

Unique Entity Identifier (UEI):

Existing Contractual Vehicles (GWAC, FSS or MAC):

* If you believe there is a more appropriate NAICS code, please provide that to the Government with your rationale.

• FSS - Federal Supply Schedule,

• GWAC - Government-wide Acquisition Contract

• NAICS – North American Industry Classification

• NASA SEWP - National Aeronautics and Space Administration Solutions for Enterprise Wide

Procurement

• SBA – Small Business Administration

• SDVPSB – Service-Disabled Veteran-Owned Small Business

• VOSB – Veteran-Owned Small Business

For SDVOSB / VOSB concerns, indicate whether at least 50 percent of the cost of performance incurred is planned to be expended for employees of your concern or employees of other eligible SDVOSB/VOSB concerns.

Be advised that set-aside decisions may be made based on the information provided in response to this RFI. Responses should be as complete and informative as possible.

b. Brief summary (not to exceed 5 pages), describing your company’s technical approach to meeting the requirements, outlined in the Product Description.

Responses to this RFI shall be submitted electronically no later than Noon Eastern Standard Time, March 5, 2026, via email to the Technology Acquisition Center (TAC) points of contact:

Contract Specialist, christopher.franzese@va.gov; and Contracting Officer, jason.king6@va.gov

Please note Capital Assets and Facilities Maintenance Software and Support in the subject line of your response. Mark your response as “Proprietary Information” if the information is considered business sensitive. All proprietary/company confidential material shall be clearly marked on every page that contains such.

The email file size shall not exceed 5 MB.

RESPONDENTS ARE ADVISED THAT THIS REQUIREMENT MAY BE DELAYED,

CANCELED, OR REVISED AT ANY TIME.