RFI_33004-11526_CDBG-DR_Housing_Rehab_Reconstruction_Program_Implementation_Services.pdf

11-20-13 RFI

STATE OF TENNESSEE

DEPARTMENT OF ECONOMIC AND COMMUNITY DEVELOPMENT

REQUEST FOR INFORMATION

FOR

COMMUNITY DEVELOPMENT BLOCK GRANT – DISASTER RECOVERY

HOUSING REHABILITATION AND RECONSTRUCTION PROGRAM

IMPLEMENTATION SERVICES

RFI # 33004-11526

2/23/2026

1. STATEMENT OF PURPOSE:

The State of Tennessee, Department of Economic and Community Development (TNECD), issues this Request for Information (“RFI”) for the purpose of identifying housing entities with the interest, experience, and capacity to serve as a subrecipient for the State’s Community Development Block Grant–Disaster Recovery (CDBG-DR) Housing Rehabilitation and Reconstruction Program (HRRP). This RFI is intended to assist TNECD in assessing potential program delivery approaches and implementation capacity for a federally funded disaster recovery housing program. It does not constitute a solicitation, Notice of Funding Availability (NOFA), Request for Proposals (RFP), or other procurement action. TNECD appreciates your input and participation in this process.

2. BACKGROUND:

The Tennessee Department of Economic and Community Development (TNECD) administers Community Development Block Grant–Disaster Recovery (CDBG-DR) funds on behalf of the State to support long-term recovery efforts following federally declared disasters. In response to damage caused by DR-4751 (December 2023 Tornadoes) and DR-4832 (September 2024 Tropical Storm Helene), TNECD has allocated $34,451,100.00 to implement the Housing Rehabilitation and Reconstruction Program.

The HRRP is intended to address unmet housing recovery needs by restoring safe, decent, sanitary, and code-compliant housing for disaster-impacted households, with a primary focus on low- and moderate-income (LMI) individuals and families residing in HUD-designated Most Impacted and Distressed (MID) areas. The program is designed to stabilize communities affected by these disasters by repairing, reconstructing, or replacing damaged housing stock and incorporating cost-effective mitigation and resilience measures where feasible.

Eligible housing structures under the HRRP include site-built single-family homes, modular homes, manufactured housing units (MHUs), and small rental properties with up to four (4) units.

Program activities may include housing rehabilitation, full reconstruction or replacement of substantially damaged homes, MHU replacement, mitigation measures such as elevation or floodproofing, and temporary relocation assistance when necessary. Final eligibility requirements, allowable activities, and cost types are governed by the HRRP Program Guidelines.

Program assistance is limited to properties located within the following HUD-designated MID counties: Carter, Cocke, Greene, Johnson, Montgomery, Unicoi, and Washington. TNECD intends to target resources to these areas based on verified disaster impacts and unmet housing needs.

TNECD anticipates implementing the HRRP through one or more subrecipient agreements, under which selected subrecipient(s) would be responsible for program rollout, day-to-day program administration, and delivery in accordance with State-issued program guidelines, policies, and oversight requirements. Subrecipient responsibilities may include applicant outreach and intake, eligibility determination, duplication of benefits analysis, damage assessments, environmental review coordination, contractor management, construction administration, financial management, and reporting. Construction and related services will be procured separately by the subrecipient in compliance with applicable federal and state requirements.

Through this RFI, TNECD seeks information from housing entities with relevant experience and capacity to inform program planning and determine the most appropriate approach for implementing the HRRP in a timely, compliant, and effective manner.

For more information about the Program, intended subrecipient role. And administration and implementation expectations, please view the program guidelines at:

(https://tennessee.sharepoint.com/:b:/s/ECD_RD_File_Sharing_EXT/IQCE7BLbv6qDQalmSxlXsh VMAeA08Wed0Bmj2yQMCpjEKYw?e=iTj0xe)

3. COMMUNICATIONS:

3.1. Please submit your response to this RFI to:

Kent Archer, CDBG Director Tennessee Department of Economic and Community Development 312 Rosa L. Parks Ave.

Nashville, TN 37243

(615) 946-0642 Kent.Archer@tn.gov

3.2. Please feel free to contact the Tennessee Department of Economic and Community Development with any questions regarding this RFI. The main point of contact will be:

Kent Archer, CDBG Director Tennessee Department of Economic and Community Development 312 Rosa L. Parks Ave.

Nashville, TN 37243

(615) 946-0642 Kent.Archer@tn.gov

3.3. Please reference RFI # 33004-11526 with all communications to this RFI.

https://tennessee.sharepoint.com/:b:/s/ECD_RD_File_Sharing_EXT/IQCE7BLbv6qDQalmSxlXshVMAeA08Wed0Bmj2yQMCpjEKYw?e=iTj0xe https://tennessee.sharepoint.com/:b:/s/ECD_RD_File_Sharing_EXT/IQCE7BLbv6qDQalmSxlXshVMAeA08Wed0Bmj2yQMCpjEKYw?e=iTj0xe

4. RFI SCHEDULE OF EVENTS:

EVENT

TIME

(Central Time Zone)

DATE

(all dates are State business days)

1. RFI Issued 2/23/2026

2. RFI Response Deadline 4:30 P.M. 3/9/2026

5. GENERAL INFORMATION:

5.1. Please note that responding to this RFI is not a prerequisite for responding to any future solicitations related to this project and a response to this RFI will not create any contract rights. Responses to this RFI will become property of the State.

5.2. The information gathered during this RFI is part of an ongoing procurement. In order to prevent an unfair advantage among potential respondents, the RFI responses will not be available until after the completion of evaluation of any responses, proposals, or bids resulting from a Request for Qualifications, Request for Proposals, Invitation to Bid or other procurement method. In the event that the state chooses not to go further in the procurement process and responses are never evaluated, the responses to the procurement including the responses to the RFI, will be considered confidential by the State.

5.3. The State will not pay for any costs associated with responding to this RFI.

5.4. A response should be economically prepared, with emphasis on completeness and clarity, and should NOT exceed twenty (20) pages in length. A response, as well as any reference material presented, must be written in English and must be written on standard 8 ½” x 11” pages (although oversize exhibits are permissible) and all text must be at least a 12-point font. All response pages must be numbered.

6. INFORMATIONAL FORMS:

The State is requesting the following information from all interested parties. Please fill out the following forms:

RFI #33004-11526

ORGANIZATION INFORMATIONAL FORM

1. RESPONDENT LEGAL ENTITY NAME:

2. RESPONDENT CONTACT PERSON:

Name, Title:

Address:

Phone Number:

Email:

3. Year established:

COST INFORMATIONAL FORM

1. Describe what pricing units you typically utilize for similar services or goods (e.g., per hour, each, etc.:

2. Describe the typical price range for similar services or goods

RELEVANT HOUSING AND DISASTER RECOVERY EXPERIENCE

1. Describe the respondent’s experience delivering housing rehabilitation or construction programs, including the types of housing assisted (single family, MHU’s, small rentals) and the scale of the program(s).

2. Describe the respondent’s experience serving low- and moderate-income (LMI) households, as defined by the Department of Housing and Urban Development (HUD), and/or renter households through housing or community development programs:

3. Describe the respondent’s experience with disaster recovery housing programs, including programs funded by CDBG-DR, FEMA, or other federal or state disaster recovery sources:

4. Provide an example of a comparable housing program implemented by the respondent within the last ten (10) years, including the program scope, funding source(s), and the respondent’s role:

STAFFING AND IMPLEMENTATION CAPACITY

1. Describe the key staff roles that would support implementation of the Housing Rehabilitation and Reconstruction Program (HRRP), including staff titles, experience, and primary responsibilities.

STAFFING AND IMPLEMENTATION CAPACITY

2. Describe the respondent’s current staffing resources and overall approach to staffing for implementation of the Housing Rehabilitation and Reconstruction Program (HRRP), including whether implementation would rely primarily on existing staff or a combination of existing staff and external resources (e.g., consultants or temporary staff), and the respondent’s ability to scale staffing and operational capacity to meet program demand.

3. Describe the respondent’s experience managing construction contractors, including oversight of procurement, construction activities, and quality control:

4. Describe the respondent’s experience conducting property inspections and developing scopes of work for housing rehabilitation or reconstruction projects:

GEOGRAPHIC COVERAGE AND SERVICE AREA

1. Identify the counties and geographic areas currently served by the respondent for housing or community development programs.

2. Identify the HUD-designated Most Impacted and Distressed (MID) counties in which the respondent has the capacity to implement the HRRP, if selected.

3. Describe any physical presence, offices, established local partnerships, or prior experience coordinating housing or community development programs across multiple jurisdictions within HRRP-eligible MID counties, including any known geographic or operational considerations that may affect implementation.:

PROGRAM DELIVERY APPROACH AND COMPLIANCE READINESS

1. Describe the respondent’s experience with applicant outreach, intake, and eligibility determination for housing or community development programs, including any notable operational challenges encountered in prior programs and how those challenges were addressed.

2. Describe the respondent’s experience conducting Duplication of Benefits (DOB) analysis, including coordination with FEMA, SBA, insurance, or other assistance sources.

3. Describe the respondent’s familiarity with HUD environmental review requirements under 24 CFR Part 58, including any experience serving as or working with a Responsible Entity:

4. Describe the respondent’s experience with Uniform Relocation Assistance (URA) and temporary relocation activities, if applicable to prior programs:

5. Describe the respondent’s approach to contractor procurement and construction oversight, including quality control and compliance with applicable federal and state requirements:

PROGRAM DELIVERY APPROACH AND COMPLIANCE READINESS

6. Describe the respondent’s experience implementing mitigation and resilience measures in housing rehabilitation or reconstruction projects (e.g., elevation, floodproofing, wind resistance):

FINANCIAL MANAGEMENT AND FEDERAL COMPLIANCE

1. Describe the respondent’s financial management system used to administer federally funded grants or similar programs.

2. Describe the respondent’s experience administering reimbursement-based federal grants, including any experience with draw requests and supporting documentation.

3. Describe the respondent’s experience managing multiple federal funding streams and the internal controls used to process draw requests, maintain financial documentation, and ensure compliance with applicable federal requirements:

4. Identify the respondent’s Single Audit status, if applicable, and the most recent fiscal year audited:

5. Describe any prior experience responding to monitoring reviews or audits conducted by HUD, the Office of Inspector General (OIG), or other oversight entities, including the general nature of the review:

6. Describe the respondent’s policies or procedures related to debarment and suspension, conflicts of interest, and civil rights compliance applicable to federally funded programs: