RFI 260000000016 Version 2.docx

Michigan.gov/MiProcurement response instructions Department of Health and Human Services Juvenile Justice Residential Treatment and Supportive Services Request for Information No. 260000000016 Solicitation Manager Name: Amanda Herren Direct Phone: 517-335-0153 Email: herrena1@michigan.gov Main Phone: 1-855-MI-PURCH 1-855-647-8724 This is a Request for Information (RFI) for:

Juvenile Justice Residential Treatment and Supportive Services RFI Timeline

*A vendor’s response received at 3:00:01 p.m. Eastern is late and subject to disqualification.

This RFI is subject to change. Check www.michigan.gov/SIGMAVSS for current information.

1. CONTACT INFORMATION FOR THE STATE. The sole point of contact for the State concerning this RFI is listed on the Cover Page. Contacting any other State personnel, agent, consultant, or representative about this RFI may result in vendor disqualification.

2. PRE-RESPONSE WEBINAR.

An optional pre-response webinar will be held on Microsoft Teams on Monday, September 28, 2026, at 10:30 a.m. Eastern Time via the following link:

Microsoft Teams meeting Join: https://teams.microsoft.com/meet/240472798369882?p=Fim3ToG2oJ3fAn4Bx2 Meeting ID: 240 472 798 369 882 Passcode: cs7Z7mo3

Need help? | System reference Dial in by phone +1 248-509-0316,,19715013# United States, Troy Find a local number Phone conference ID: 197 150 13#

The purpose of the pre-response webinar is to discuss the RFI and the work to be performed. Statements made by the Solicitation Manager or designee at a pre-response meeting are not considered modifications to the RFI. If, however, the Solicitation Manager determines modifications to the RFI are warranted after the meeting, modifications will be posted in writing on www.michigan.gov/SIGMAVSS as explained in the Modifications section of this document Attendance at the pre-response webinar is limited to [2] people per vendor. Accessibility requests for reasonable accommodations at the pre-response meeting should be made with the Solicitation Manager at least 5 business days before the date of the meeting. Accommodation requests received outside this time period cannot be guaranteed.

3. MODIFICATIONS. The State may modify this RFI at any time. Modifications will be posted on www.michigan.gov/SIGMAVSS. This is the only method by which the RFI may be modified.

4. QUESTIONS. Vendor questions about this RFI must be emailed to the Solicitation Manager no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions are accepted. Answers to questions will be posted on www.michigan.gov/SIGMAVSS. Submit questions using the format below; a Microsoft Excel format or similar is suggested.

5. DELIVERY OF RESPONSE.

Electronic – The vendor must submit its response, all attachments, and any modifications or withdrawals electronically through www.michigan.gov/SIGMAVSS. The vendor should submit all documents in a modifiable (native) format (examples include but are not limited to Microsoft Word or Excel and Google Docs or Sheets). In addition to submitting documents in a modifiable format, the vendor may also submit copies of documents in PDF. Attachment file size is limited to 6 MB per document. Vendor’s failure to submit a response as required may result in disqualification. The response and attachments must be fully uploaded and submitted prior to the response deadline. Do not wait until the last minute to submit a response, as the SIGMA VSS system requires the creation of an account and entry of certain information, in addition to uploading and submitting the materials. The SIGMA VSS system will not allow a response to be submitted after the response deadline identified in the solicitation Closing On/Closing Date fields (Summary view/Detail view), even if a portion of the response has been uploaded.

Questions on how to submit information or how to navigate in the SIGMA VSS system can be answered by calling (517) 284-0540 or (888) 734-9749. The Solicitation Manager will not provide assistance related to the submittal of the response and all attachments on the day of the response deadline. Responsibility for a complete submission lies with the vendor. Note that all documents and information submitted in any manner as part of a response will become public record immediately upon receipt by the State.

6. ORAL PRESENTATION. The State reserves the right to invite some vendors for oral presentations.

7. GENERAL CONDITIONS. The State will not be liable for any costs, expenses, or damages incurred by a vendor participating in this RFI. This RFI is not an offer to enter into a contract. The vendor understands that their response will become public record immediately upon receipt by the State. Other than verified trade secrets, responses submitted via www.michigan.gov/SIGMAVSS are the State’s property.

8. CONFIDENTIAL TREATMENT FORM AND THE FREEDOM OF INFORMATION ACT. As a public record, all portions of the vendor’s response is subject to disclosure as required under Michigan’s Freedom of Information Act (FOIA), MCL 15.231, et seq. However, the State may exempt some information from disclosure as permitted by law. Under MCL 18.1261(13)(b), records containing “a trade secret as defined under section 2 of the uniform trade secrets act, 1998 PA 448, MCL 445.1902,” are exempt from disclosure under FOIA. In addition, “financial or proprietary information” submitted with a vendor’s response is exempt from disclosure under FOIA. A vendor’s failure to comply with this Section is grounds for rejecting a vendor’s response as non-responsive. As a part of its response, each vendor must follow the procedure below.

SUBMIT A COMPLETED “CONFIDENTIAL TREATMENT FORM” (CT FORM) WITH YOUR BID. Completion and submission of the CT Form is required regardless of whether the vendor seeks confidential treatment of information. Failure to submit a completed CT Form may be cause for disqualification from the solicitation process. If a vendor fails to properly complete and submit the CT Form or otherwise fails to follow CT Form instructions, the response may be publicly disclosed in its entirety without redaction after an award recommendation.

Complete and sign Section 1 of the CT Form if the vendor does NOT request confidential treatment of information contained in its response; or

i. Complete and sign Section 2 of the CT Form if the vendor requests confidential treatment of certain information. Vendor must also submit a “Public Copy” of the response with the trade secret, financial, and proprietary information redacted and clearly labeled as the “Public Copy.”

ii. Failure to complete and sign a CT Form may result in disqualification of the vendor. If a vendor fails to properly complete and submit the CT Form or otherwise fails to follow the CT Form instructions, the response, in its entirety, will be treated as a “Public Copy” and may be publicly disclosed by the State without redaction after vendors have been notified of an award recommendation.

b. FOIA REQUESTS. If a FOIA request is made for a vendor’s response, the Public Copy may be distributed to the public along with the vendor’s CT Form. The CT Form is a public document and serves as an explanation for the redactions to the Public Copy. Do not put any trade secret, financial, or proprietary information in the CT Form. Do not redact the CT Form itself.

c. NO ADVICE. The State will not advise a vendor as to the nature or content of documents entitled to protection from disclosure under FOIA or other laws, as to the interpretation of such laws, or as to the definition of trade secret or financial or proprietary information. Nothing contained in this provision will modify or amend requirements and obligations imposed on the State by FOIA or other applicable law.

d. FAILURE TO REQUEST CONFIDENTIAL TREATMENT. Failure to request material be treated as confidential as specified herein relieves the State, its agencies, and personnel from any responsibility for maintaining material in confidence.

e. Bids containing a request to maintain an entire response as confidential may be rejected as non-responsive. Vendors may not request confidential treatment with respect to resumes, pricing, and marketing materials. The State reserves the right to determine whether material designated as exempt by a vendor falls under MCL 18.1261 or other applicable FOIA exemptions. If a FOIA request is made for materials that the vendor has identified as trade secret, financial, or proprietary information, the State has the final authority to determine whether the materials are exempt from disclosure under FOIA.

f. Vendor forever releases the State, its departments, subdivisions, officers, and employees from all claims, rights, actions, demands, damages, liabilities, expenses and fees, which arise out of or relate to the disclosure of all or a portion of vendor’s response submitted under this RFI. Vendor must defend, indemnify and hold the State, its departments, subdivisions, officers, and employees harmless, without limitation, from and against all actions, claims, losses, liabilities, damages, costs, attorney fees, and expenses (including those required to establish the right to indemnification), arising out of or relating to any FOIA request, including potential litigation and appeals, related to the portion of vendor’s response submitted under this RFI that vendor has identified as a trade secret, or financial or proprietary information. The State will notify vendor in writing if indemnification is sought. The State is entitled to: (i) regular updates on proceeding status; (ii) participate in the defense of the proceeding; (iii) employ its own counsel; and to (iv) retain control of the defense, or any portion thereof, if the State deems necessary. Vendor will not, without the State’s written consent (not to be unreasonably withheld), settle, compromise, or consent to the entry of any judgment in or otherwise seek to terminate any claim, action, or proceeding. If a State employee, official, or law is involved or challenged, the State may control the defense of that portion of the claim. Any litigation activity on behalf of the State, or any of its subdivisions under this Section, must be coordinated with the Department of Attorney General. An attorney designated to represent the State may not do so until approved by the Michigan Attorney General and appointed as a Special Assistant Attorney General.

confidential treatment form INSTRUCTIONS. Vendor must complete either Section 1 or Section 2 of this CT Form and sign where indicated. Do not complete both sections. This CT Form must be signed by the individual who signed the vendor’s response. A completed CT Form must be submitted with your response, regardless of whether your response contains confidential information.

Failure to submit a completed CT Form with your bid is grounds for rejecting the response as non-responsive. If a vendor fails to properly complete and submit the CT Form or otherwise fails to follow CT Form Instructions, the response, in its entirety, will be treated as a “Public Copy” and may be publicly disclosed by the State without redaction after vendors have been notified of an award recommendation. See the Confidential Treatment Form and The Freedom of Information Act (FOIA) sections of the Response Instructions for additional information.

Section 1. CONFIDENTIAL TREATMENT IS NOT REQUESTED This section must be completed, signed, and submitted with the response if the vendor does not request confidential treatment of any material contained in the response. If this section is completed, do not complete Section 2. CONFIDENTIAL TREATMENT IS REQUESTED.

By signing below, the vendor affirms that confidential treatment of material contained in their response is not requested.

RFI Number RFI Title

Signature Date

Printed Name, Title, Company

Section 2. CONFIDENTIAL TREATMENT IS REQUESTED This section must be completed, signed, and submitted with the response if vendor requests confidential treatment of any material contained in the response. Submission of a completed CT Form is required to request confidential treatment. If this section is completed, do not complete Section 1. CONFIDENTIAL TREATMENT IS NOT REQUESTED.

Provide the information in the table below. Vendor may add rows or additional pages using the same format shown in the table. Vendor must specifically identify the information to be protected as confidential and state the reasons why protection is necessary.

The CT Form will not be considered fully complete unless, for each confidentiality request, the vendor: (1) identifies the Response Page #, Section #, and Paragraph #, (2) identifies whether the material is a Trade Secret (TS), Proprietary Financial Information (FI), or Proprietary Information (PI), and (3) explains the specific legal grounds that support treatment of the material as TS, FI, or PI. Vendors must provide a complete justification as to how the material falls within the scope of an applicable FOIA exemption or relevant case law. Vendors must not simply cite to an applicable exemption or case name. Vendors must also provide the contact information for the person at their organization authorized to respond to inquiries by the State concerning the material.

Vendor must also submit a “Public Copy” of the response with the trade secret, financial, and proprietary information redacted and clearly labeled as the “Public Copy”.

(1) Response Page #, Section #, Paragraph # (2) Material is Trade Secret (TS), Proprietary Financial Information (FI), Proprietary Information (PI) (3) Applicable FOIA Exemption with Written Justification (4) Vendor Contact Information

By signing below, the vendor affirms that confidential treatment of material contained in their response is requested and has attached to this form a redacted “Public Copy” of the vendor’s response.

RFI Number RFI Title

Signature Date

Printed Name, Title, Company

REQUEST FOR INFORMATION

Juvenile Justice Residential and Support Services Section 1: Background and Purpose The Michigan Department of Health and Human Services (MDHHS) is issuing this Request for Information (RFI) to collect information from qualified vendors, service providers and subject matter experts regarding services, programs and solutions that address identified needs within Michigan's juvenile justice residential treatment system.

MDHHS is particularly interested in approaches that incorporate evidence-based and evidence-informed best practices designed to reduce the likelihood of future justice system involvement and support successful transition to the community. Responses should identify models that apply risk, need and responsivity principles; use validated assessment information to guide individualized treatment and case planning; target dynamic risk and protective factors associated with reoffending; and provide developmentally appropriate, trauma-responsive interventions matched to each youth's identified needs.

In 2026, MDHHS conducted a comprehensive Juvenile Justice Needs Assessment, including a statewide survey of court administrators and a series of partner workgroup sessions facilitated by Public Consulting Group LLC (PCG). The assessment identified priority areas (see below) that will collectively improve the state's ability to provide timely, appropriate, and equitable residential treatment and supportive services for justice-involved youth regardless of wardship.

Michigan’s juvenile justice residential treatment continuum has several opportunities for improvement. These include strengthening workforce recruitment and retention, expanding specialized placement options, enhancing clinical services for youth with intensive needs and improving geographic access, particularly in rural regions.

MDHHS seeks to understand the current market options regarding vendor capabilities/strengths and available solutions, and to optimize strategic planning, procurement and policy decisions.

The information gathered may be used to assist the State in developing program strategy and possibly developing an RFP.

Section 2: Summary of Identified Needs The following need areas were identified through the 2026 MDHHS Juvenile Justice Needs Assessment. This RFI seeks information from vendors whose services, products or programs may address one or more of these areas.

Section 3: Scope of Information Sought MDHHS is seeking responses addressing any one or more of the following service or solution categories. Respondents need not address all categories.

Section 3.1: Workforce Development and Staffing Solutions MDHHS is seeking information on vendors offering services to address staffing shortages, retention challenges and skill gaps in juvenile justice residential facilities, including:

1. Staff recruitment platforms and strategies tailored to direct care and social services roles.

2. Compensation benchmarking and rate analysis services.

3. Retention incentive program design (e.g., retention bonuses, wellness supports).

4. Training programs in behavior management, de-escalation, trauma-informed care, culturally responsive practice, mental health-informed practice and restraint/isolation policies.

5. Supervisory coaching and leadership development.

6. Employee assistance programs (EAP) and staff wellness/mental health supports.

7. Workforce pipeline programs (e.g., partnerships with colleges, apprenticeships).

Section 3.2: Specialized Residential Placement Programs MDHHS is seeking information on providers offering or capable of developing specialized residential placement options for juvenile justice involved youth, including:

1. Secure and nonsecure residential placements for youth with mental health, behavioral health or co-occurring needs.

2. Secure and nonsecure residential placements for youth with intellectual, developmental or other cognitive disabilities.

3. Programs to serve crossover youth involved in both the child welfare and juvenile justice systems, including youth with complex behavioral, trauma, family, educational and criminogenic needs.

4. Residential programming for youth with PSB.

5. SUD residential treatment for adolescents.

6. Programs for youth ages 18–20 (transition-age youth).

7. Gender-specific residential placements, including facilities for females.

8. Programs equipped to support youth with histories of aggressive behavior and complex safety needs.

Section 3.3: Specialized Clinical and Therapeutic Services MDHHS is seeking information on vendors offering clinical or therapeutic services that can be embedded within or provided in conjunction with residential placements, including, but not limited to:

1. EMDR therapy.

2. Dialectical Behavior Therapy (DBT).

3. Cognitive Behavioral Therapy (CBT) programs.

4. PSB treatment.

5. SUD treatment and counseling.

6. Psychiatric care and medication management.

7. Art therapy, occupational therapy and other creative therapeutic modalities.

8. Educational programming, including special education and vocational/job-skills training.

9. Individualized treatment planning support.

Section 3.4: Short-Term Respite, Crisis Stabilization and Step-Down Services MDHHS is seeking information on providers who offer alternatives to detention or full residential placement, including, but not limited to:

1. Crisis stabilization and respite placement services.

2. Step-down and transitional living programs.

3. Community reintegration and aftercare support services.

4. Transitional group living options for youth ages 18 and older.

5. Independent living skills programming.

Section 3.5: Geographic Access and Rural Service Delivery MDHHS is particularly interested in solutions that can expand service availability in underserved and rural regions of Michigan, including Northern Michigan and the Upper Peninsula. Information sought includes, but not limited to:

1. Telehealth and virtual therapeutic services for youth in residential settings.

2. Mobile or traveling clinical services (e.g., psychiatric consultation, specialized therapy).

3. Regional hub or satellite service models.

4. Transportation support solutions.

5. Capacity-building support for small or rural residential providers.

Section 3.6: Compliance, Licensing and Regulatory Education MDHHS is seeking information on vendors offering resources to improve provider understanding and compliance with the State of Michigan's Department of Child Welfare and Licensing (DCWL) and MDHHS regulatory requirements, including but not limited to:

1. Compliance training on restraint and seclusion policies.

2. Centralized resource hub development and management (web-based platforms).

3. Policy interpretation and technical assistance services.

4. Provider onboarding and continuing education programs.

Section 3.7: Family Engagement, Aftercare and Reentry Services MDHHS is seeking information on vendors or programs offering services that strengthen family involvement and support successful community reintegration, including:

1. Family engagement facilitation and case coordination services.

2. Caregiver support programs and training.

3. Reentry planning and transition support services.

4. Aftercare coordination and community-based follow-up.

5. Culturally responsive family support and community partnership models.

Section 4: Response Instructions Respondents are encouraged to provide clear, specific and detailed information about their current capabilities, experience, and interest in serving Michigan's juvenile justice population. Partial responses are welcome - respondents need not address all service categories.

MDHHS is particularly interested in approaches that incorporate evidence-based and evidence-informed best practices designed to reduce the likelihood of future justice system involvement and support successful transition to the community. Responses should identify models that apply risk, need and responsivity principles; use validated assessment information to guide individualized treatment and case planning; target dynamic risk and protective factors associated with reoffending; and provide developmentally appropriate, trauma-responsive interventions matched to each youth's identified needs.

Proposed approaches should also demonstrate how treatment progress and risk reduction are measured over time, how services are adjusted based on youth progress, and how residential treatment is connected to family engagement, education, behavioral health supports and community-based aftercare to promote long-term stability and successful community reintegration.

Responses should be submitted in PDF or Microsoft Word format in SIGMA.

All responses must be received by October 16, 2026, at 3:00 p.m. Eastern Time.

Note: Late submissions will not be reviewed.

Section 5: Required Response Content At minimum, please provide the following information:

5.1 Vendor Profile

Legal Organization Name:

Primary Contact Name and Title:

Primary Contact Phone and Email:

Mailing Address:

Organization Type (e.g., nonprofit, for-profit, government entity, academic institution):

States / Geographic Areas Currently Served:

Identify Years of Experience Serving Juvenile Justice Youth:

5.2 Service Capabilities

Identify which need areas from Section 3 your organization can address (check all that apply) and describe in detail your relevant services or products for each.

Q1. Which of the seven need areas listed in Section 3 does your organization's work address? Please list the section numbers and provide a brief description of the relevant service(s) or product(s) for each.

Q2. Describe in detail the current scale of your operations, including staffing (e.g., number of youth served annually, number of facilities, geographic footprint, staffing levels and roles such as clinicians, nurses or contracted staff).

Q3. Do you currently operate in Michigan? If yes, please describe in detail your current Michigan presence, including whether your organization is licensed in the state. If not, do you have the capacity and interest to expand to Michigan?

5.3 Experience and Qualifications

Q4. Describe in detail your organization's experience serving juvenile-justice involved youth and/or youth with complex behavioral, mental health or substance use needs. Please include relevant examples or outcomes data if available.

Q5. List any relevant accreditations, certifications or licenses your organization holds (e.g., CARF, Joint Commission, state licensure).

Q6. Describe any experience working with state or county juvenile justice systems, including prior government contracts if applicable.

5.4 Workforce and Specialized Services

Q7. If your services address workforce development (Need Area 1), describe the specific training content, delivery formats (in-person, virtual, hybrid), and any evidence base for your programs.

Q8. If your services address specialized clinical services (Need Area 3), describe the clinical modalities you offer, staff credentials, and how services are delivered in residential settings.

5.5 Geographic Access and Rural Capacity

Q9. Can your organization deliver services in rural areas, including Northern Michigan and the Upper Peninsula? If yes, describe your approach (e.g., telehealth, mobile services, regional partnerships).

5.6 Implementation and Pricing

Q10. Describe your typical implementation timeline and onboarding process for a new government or institutional client.

Q11. Provide a general sense of your pricing structure including an itemized cost estimate for all expenses associated with delivering the service (e.g., per-bed rates, per-youth rates, flat fees, subscription models). Specific pricing is not required at this stage.

Q12. Are there any conditions that will govern your engagement, such as minimum contract sizes (e.g., number of contracted beds), volume requirements or other conditions?

5.7 Additional Information

Q13. Is there anything else you would like MDHHS to know about your organization's capabilities, innovations or interest in this work?

Section 6: Disclaimers and Conditions

1. This RFI is issued for information and planning purposes only and does not constitute a solicitation or commitment by MDHHS to conduct procurement or award a contract.

2. MDHHS is under no obligation to respond to submissions or provide feedback on responses received.

3. Information provided in response to this RFI may be used to develop future solicitation documents. MDHHS reserves the right to use any information submitted without obligation to the respondent.

4. Responses to this RFI are not confidential. MDHHS may share responses with other state agencies or planning partners.

5. Submission of a response does not preclude participation in any future competitive procurement process, nor does it confer any advantage in such a process.

6. All costs incurred in responding to this RFI are the sole responsibility of the respondent. MDHHS will not reimburse any expenses related to RFI preparation or submission.

7. MDHHS reserves the right to cancel this RFI at any time, for any reason, without notice.

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