RFI_2028 Corp Contract Renewal.pdf

REQUEST FOR INFORMATION (RFI)

Services (Repair, Spares, & Engineering Services) for Corporate Contract Renewal

CAUTION:

The current Air Force (AF) strategy involves four (4) sole source subsumable contracts, which covers both AF and Foreign Military Sales (FMS) requirements: FA8524-20-D-0011 (CAGE

26916), FA8524-20-D-0012 (CAGE 1LTU5), FA8524-21-D-0001 (CAGE 5FVX5), FA8524-21-

D-0006 (CAGE 97942) awarded under the Defense Logistics Agency (DLA) Captain’s of Industry (COI) contract, SPE4AX-18-D-9443. The subsumable contracts expire 9 September 2028.

For the follow-on effort, the attachment, labeled RFI_Master List of NSNs, includes the forecasted repair and spare items identified to date; however, the NSNs referenced in future correspondence may differ from this list. The Government does not own or have access to the data for these items. The Government has determined that these systems are non-commercial.

The follow-on effort is planned to support a ten-year Period of Performance (PoP) from 10 September 2028 through 9 September 2038.

The subsystems identified are only a portion of the scope for the follow-on effort and may be updated or revised in subsequent correspondence: AN/APY-1/2, AN/ALQ-161, AN/ALQ-155, ALQ-184 POD, AN/GSM-397, AN/APN-241(V), LN-260, LN-100, and F-15 ESTS, Controller, Camera, HUD SIM. The following is a partial list of systems associated with these items: B-1B, B-52, C-130, E-3, F-15, F-16, and T-38. Samples of these items are not available for potential sources to evaluate.

The Contractor shall furnish all material, support equipment, tools, test equipment, and services.

The Contractor is responsible for providing, maintaining, and calibrating all support equipment required at their facility or a subcontractor’s facility. Contractor furnished material or parts used for replacement shall equal or exceed the quality of the original material or parts.

Contractors/Institutions responding to this RFI are placed on notice that participation in this survey may not ensure participation in future solicitations or contract awards. The Government will not reimburse participants for any expenses associated with their participation in this survey.

FAR 52.215-3 -- Request for Information or Solicitation for Planning Purposes

Request for Information or Solicitation for Planning Purposes (Oct 1997)

(a) The Government does not intend to award a contract on the basis of this RFI or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation.

(b) Although “proposal” and “offeror” are used in this RFI, your response will be treated as information only. It shall not be used as a proposal.

(c) This RFI is issued for the purpose of market research in an attempt to overcome barriers to competition.

(End of Provision)

INSTRUCTIONS:

1. The document(s) below contain a description of the requirements for this service and a Contractor Capability Survey. The Survey allows Contractors to provide their company’s capability. See the attachment, labeled RFI_Master List of NSNs, for a description of the services required for this effort.

2. If, after reviewing these documents, you desire to participate in the market research, you should provide documentation that supports your company’s capability in meeting these requirements. Failure to provide documentation may result in the Government being unable to adequately assess your capabilities. If you lack sufficient experience in a particular area, please provide details explaining how you would overcome the lack of experience/capabilities in order to perform that portion of the requirement (i.e., teaming, subcontracting, etc.)

a. Identify any areas of work that your organization believes should be broken out exclusively for Small Business.

3. Both large and small businesses are encouraged to participate in this market research.

Joint ventures or teaming arrangements are encouraged. All submissions will be reviewed IAW FAR Part 19 procedures.

4. Questions relative to this market survey/RFI should be addressed to the following POCs:

• Ms. Shannon Green, Logistics Manager, shannon.green.5@us.af.mil

• Mr. Armando Molina, Logistics Manager, armando.molina@us.af.mil

• Mr. Timothy Walker, Logistics Manager, timothy.walker.31@us.af.mil

• Ms. Leigh Taylor, Contracting Officer, leigh.taylor.3@us.af.mil mailto:shannon.green.5@us.af.mil mailto:armando.molina@us.af.mil mailto:timothy.walker.31@us.af.mil mailto:leigh.taylor.3@us.af.mil

Services (Repair, Spares, & Engineering Services) for Corporate Contract Renewal

PURPOSE/DESCRIPTION

The Government is conducting market research to identify potential sources that possess the expertise, capabilities, and experience to meet qualification requirements for the production and/or repair of the items listed on the attachment, RFI_Master List of NSNs.

The Government’s strategy is a single-award, ten-year Indefinite Delivery/Indefinite Quantity (IDIQ) contract, with an anticipated ordering period beginning in Fiscal Year (FY) 2028. This requirement is for both repair services and the procurement of new spares. The Best Estimated Quantities (BEQs) for each service are identified on the attachment, RFI_Master List of NSNs.

Northrop Grumman Corporation (NGC) is the current prime contractor and Original Equipment Manufacturer (OEM) for these systems. NGC is the owner of the proprietary technical data, drawings, and software required to perform depot-level repair and manufacturing of the specified Line Replaceable Units (LRU), Shop Replaceable Units (SRU), and Test Replaceable Units

(TRU).

Parties expressing interest in this requirement must provide a response that demonstrates the following:

• Relevant Experience: Demonstrate corporate experience in the depot-level repair and/or manufacturing of avionics, electronic warfare, or radar systems of similar technology, complexity, and scale.

• Technical Data Approach: Describe your company’s proposed approach to acquire or gain legal access to the necessary proprietary technical data required for spares production, full depot-level repairs, technical support, and program management.

• Production and Repair Capability: The ability to provide fully functional and certified parts and/or repair services that return items to a serviceable condition, meeting or exceeding all OEM specifications.

CONTRACTOR CAPABILITY SURVEY

See the attachment for NSNs/Part Numbers

Part I. Business Information

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

• Company/Institute Name:

• Address:

• Point of Contact:

• CAGE Code:

• Phone Number:

• E-mail Address:

• Web Page URL:

• Size of business pursuant to North American Industry Classification System (NAICS)

Code: 811210 (Electronic and Precision Equipment and Maintenance)

Based on the above NAICS Code, state whether your company is:

• Small Business (Yes / No)

• Woman Owned Small Business (Yes / No)

• Small Disadvantaged Business (Yes / No)

• 8(a) Certified (Yes / No)

• HUBZone Certified (Yes / No)

• Veteran Owned Small Business (Yes / No)

• Service Disabled Veteran Small Business (Yes / No)

• Registered in the System for Award Management (SAM) (Yes / No)

• A statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country of ownership).

Questions relative to this RFI/market research should be addressed to the following POCs:

• Ms. Shannon Green, Logistics Manager, shannon.green.5@us.af.mil

• Mr. Armando Molina, Logistics Manager, armando.molina@us.af.mil

• Mr. Timothy Walker, Logistics Manager, timothy.walker.31@us.af.mil

• Ms. Leigh Taylor, Contracting Officer, leigh.taylor.3@us.af.mil

All responses to this RFI must be received no later than close of business on 9 March 2026.

Respondents are requested to provide clear and concise answers, minimizing the inclusion of proprietary information. Any such proprietary data submitted must be clearly identified on all relevant pages.

mailto:shannon.green.5@us.af.mil mailto:armando.molina@us.af.mil mailto:timothy.walker.31@us.af.mil mailto:leigh.taylor.3@us.af.mil

Part II. Capability Survey Questions A. General Capability Questions:

1. Describe your company’s capability to concurrently provide component repair, new spares manufacturing, and sustaining engineering services for a diverse range of components supporting United States Air Force (USAF) and Foreign Military Sales (FMS) weapon systems. In your response, detail your management structure and explain how you would organize staff to support a highly integrated, collaborative program management approach with Government counterparts.

2. Describe your past experience on projects of similar scope, specifically those involving a single, long-term (e.g., 5+ years) contract for the sustainment of a diverse portfolio of components across multiple military platforms (USAF or FMS). For up to three such contracts, please provide the contract number, a brief description of the work, period of performance, agency supported, and a Contracting Officer point of contact.

3. Describe your capabilities in generating and managing technical data packages for military systems and components. Specifically address your experience creating and delivering documents such as: Engineering Change Proposals (ECPs), Test and Inspection Reports, Bill of Materials (BOMs) for supply chain risk management, Counterfeit Parts Prevent Plans, etc.

In addition, please identify what software programs are utilized to generate these data products and what formats are available for delivered items.

4. Describe your facility’s annual production capacity for repairing and/or manufacturing military-grade components and assemblies. Detail your established processes and capabilities for expediting production to meet urgent, high-priority Government demands (SURGE requirements).

5. Provide a description of your Quality Management System (QMS), including all current certifications (e.g., ISO 9001, AS9100). Within your description, please detail your corporate experience with:

i. Investigating and resolving Product Quality Deficiency Reports (PQDRs) or equivalent customer quality escape notifications.

ii. Developing, validating, and qualifying Acceptance Test Procedures (ATPs) for repaired or newly manufactured components and assemblies.

B. Repair Questions:

1. Describe your experience in developing new, and modifying existing, repair and maintenance procedures for military components. Your description should include your process for creating or updating associated technical documentation (e.g., Technical Orders) and the types of diagnostic and troubleshooting tools you employ.

2. Describe your process for developing and using Acceptance Test Procedures (ATPs) to validate the performance of repaired or manufactured components. Please confirm that you possess the necessary data rights for any proprietary test procedures you would propose to use for this effort.

3. Describe your capabilities and experience in test, evaluation, repair or maintenance procedures as it relates to this requirement.

4. Describe your configuration management process. As part of your description, explain your proactive approach to identify, track, and resolve parts obsolescence and diminishing manufacturing sources problems.

5. Discuss your process for addressing any form, fit, and/or function issues that may be discovered during the period of performance of this effort.

6. Describe your process for providing customers with asset visibility. Specifically, how do you track and report inventory, Work-in-Process (WIP) status, and final repair/production outcomes?

7. Detail the key facilities and equipment, including quantities, required to satisfy the requirements of this effort.

a. Provide an outline of the proposed process, including inspections.

i. State the type of test procedures anticipated for this effort.

ii. State the type of inspection processes anticipated for this effort.

1. NDI/T.

2. Destructive testing/inspection.

8. Describe your engineering approach to performing repair or manufacturing when essential technical data (e.g., drawings, test procedures, specifications, schematics, etc.) is unavailable or incomplete?

9. Describe your process for determining if a component is Beyond Economic Repair (BER).

When a full repair is not feasible, how do you assess and propose partial or sub-assembly repair options to the Government?

10. Please describe any technology insertion opportunities you recommend for these item(s) that would enhance performance, reliability, or lifecycle support for this effort.

11. Discuss any reverse engineering or item replacement opportunities that may exist.

12. Regarding “out-of-scope” repairs, such as items with missing parts or sub-assemblies that must be replaced, what is your recommended process for quickly negotiating a revised price and delivery to minimize delays?

13. For SURGE/MICAP support, what are the primary constraints (e.g., manpower, parts availability, test equipment capacity) that would impact your ability to propose an expedited delivery schedule within three business days?

C. Commerciality Questions:

1. Describe your standard commercial pricing models for repair services and new-build components. Do you have established catalog or market prices for any services or items that are required for this effort or similar in nature to those required?

2. If you offer similar services to both United States Government and commercial customers, please confirm if the same workforce (e.g., engineers, technicians, program managers) is used to support both sectors? Please describe your priority system if one exists.

3. When providing similar repair or manufacturing services to commercial customers, are the sales made under similar terms and conditions to those typically found in Government contracts? Please briefly describe any common differences, particularly regarding warranty, liability, payment terms, and intellectual property/data rights.

4. Please provide a description of your standard warranty coverage and return procedures for goods and services comparable to this requirement, including timelines, conditions, and any Government specific consideration.

D. Engineering Services Questions (Engineering, advisory & assistance services, contractor logistic support, other services not listed)

1. Describe your services capabilities and experience with regard to the requirements of this effort.

2. Describe your capabilities and experience in developing/modifying procedures. Include associated upgrade of technical orders and preparation of new technical orders.

3. Demonstrate your ability and experience for the same or similar services, which are currently provided in the commercial and/or military environment by providing the following information on the same or similar items:

a) Contract Number

b) Procuring Agency

c) Contract Value

d) Services Provided

4. Describe your process for identifying and proposing engineering improvements to the

Government. Your response should detail how you would provide formal recommendations for:

a) Reliability Improvements designed to address failure trends and increase the Mean Time Between Failure (MTBF) of components.

b) Technology Insertions that could mitigate obsolescence, reduce lifecycle costs, or enhance system performance.

5. Describe your experience providing ‘shop-floor’ sustaining engineering support for an active repair and production line. Detail your process for dispositioning non-conforming material, investigating test failures, and providing real-time technical guidance to depot technicians to ensure continuous workflow.

6. Given that the Government does not possess the proprietary technical data for these items, describe your engineering capabilities for performing this work. Detail your experience in:

a) Reverse engineering components to create new, complete technical data packages.

b) Developing and qualifying new Acceptance Test Procedures (ATPs) and test equipment where none are available.

7. Sustaining engineering services will be requested on an as-needed basis, requiring a formal proposal and cost estimate response within 45 days or less. Describe your company’s process for rapidly developing engineering proposals for complex tasks like ‘technical analysis’ or ‘redesigns’ to consistently meet this timeline.

Attachment 1: RFI_Master List of NSNs