RFI 2027000011 NBS Laboratory Information Management System.pdf

Request for Information

Colorado Department of Public Health and Environment

Laboratory Services Division

Newborn Screening Program

Laboratory Information Management System (LIMS)

RFI 2027000011

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY AND IS

NON-BINDING.

THIS IS NOT A FORMAL BID SOLICITATION.

NO AWARDS WILL RESULT.

STATEMENT ON AND COMMITMENT TO EQUITY

CDPHE acknowledges that long-standing systemic racism, including economic and environmental injustice, has created conditions that negatively impact marginalized communities, particularly people of color. These conditions, which limit opportunities for optional health and influence individual behaviors, are critical predictors of health outcomes.

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1. REQUEST FOR INFORMATION

A. Market Research Only

This is a Request for Information (RFI) and is intended only for market research purposes. In accordance with §24-103-201.5, C.R.S and the associated Colorado

Procurement Rules, no award will result from any response to any vendor responding to this RFI. This RFI is considered formal market research for the purposes of §24-37-302(1) (a.5), C.R.S., if applicable.

B. Confidentiality

i. All responses to this RFI shall be considered confidential until after an award based on a subsequent solicitation has been made or until the procurement official from the issuing agency determines that the state will not pursue a solicitation based on this RFI. After such time, the responses to this RFI shall be open to public inspection in accordance with the provisions of the

Colorado Open Records Act. Reference §24-103-201.5(4), C.R.S

ii. The State reserves the right to have information submitted in response to this

RFI be reviewed by other entities within the State for purposes of compiling and analyzing possible options.

C. Introduction

On behalf of the State of Colorado, Colorado Department of Public Health and

Environment is issuing this RFI for the Laboratory Services Division seeking information about a laboratory information management system (LIMS).

D. Background, Overviews and Goals

This project is to replace the newborn screening (NBS) laboratory information management system. The LIMS is the key software that integrates with laboratory instruments, tracks testing, links patient demographics, provides reporting and tracks patients to diagnosis. This project will need to support sample testing for over 130,000 newborn samples annually on more than ten (10) different testing platforms.

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E. Schedule of Activities

This Schedule of Activities is for information and planning purposes only. Schedules for Activities listed as “Estimated” may be subject to change depending on the needs of the State. All times are stated in Mountain Time (MT), as appropriately adjusted for daylight savings.

Activity Time Date

1.

RFI Published on Colorado VSS

System www.colorado.gov/vss and www.bidnetdirect.com//cdphe

N/A 9/30/2026

2.

Written Inquiry deadline. Submit all inquiries by e-mail to Kristi Gamble at Kristi.gamble@state.co.us

2:00 p.m.

MDT

10/9/2026

3.

Answers to written inquiries published on VSS www.colorado.gov/vss and www.bidnetdirect.com//cdphe

2:00 p.m.

MDT

10/15/2026

4. Response submission deadline

2:00 p.m.

MDT

11/2/2026

F. Procurement Point of Contact

The State’s sole point of contact for this RFI is Kristi Gamble, Purchasing Agent, who may be reached via email at Kristi.gamble@state.co.us

G. Attachments and Exhibits

i. Attachment 1 - Vendor Information Form

ii. Exhibit A - LIMS Requirements

iii. Exhibit B - Budget Template http://www.colorado.gov/vss http://www.bidnetdirect.com/cdphe http://www.colorado.gov/vss mailto:Kristi.gamble@state.co.us

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2. REQUESTED INFORMATION

A. Description of the system and its ability to meet the requirements detailed in Exhibit A. Addressing all aspects of the request.

B. Estimated cost or price range, including:

i. Development of the solution

ii. Implementation of the solution

iii. Future maintenance and management of the solution

C. Project Schedule: Estimated timing of the solution development and implementation of the entire solution, including approximate delivery time frame after receipt of order.

D. Interviews/demonstrations: Willingness to accept an invitation to demonstrate or discuss your solution. All vendor interviews/demonstrations will be determined by the program based on what would be most beneficial to the state and must be scheduled and facilitated through the Purchasing Agent via e-mail by invitation-only: Kristi Gamble at Kristi.gamble@state.co.us.

3. RESPONSE SUBMISSION INFORMATION

A. Respondents are asked to submit responses via email to the procurement point of contact identified above. The response submission email should include the subject line: “Response submission from (insert respondent name) for RFI

2027000011 Laboratory Information Management System.

B. Responses should be included as one or more attachments of commonly accessible file types.

B. Desired Response Format and Content

i. PDF, Word, and Excel documents are acceptable.

4. GENERAL ADMINISTRATIVE INFORMATION

A. Colorado Vendor Self Service and BidNet Direct

i. This RFI is being published on Colorado Vendor Self Service (Colorado

VSS) and BidNet Direct www.bidnetdirect.com//cdphe websites, so that mailto:Kristi.gamble@state.co.us http://www.colorado.gov/vss

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Vendors who have an interest may monitor postings related to this information in accordance with the terms of this solicitation.

ii. Though not a requirement, Respondents are encouraged to become a member of VSS and BidNet Direct to monitor State of Colorado solicitation postings.

Solicitations for most Colorado State Agencies (Agencies), including CDPHE, are posted on VSS and BidNet. The VSS Help Desk is available Monday through

Friday, 8:00 a.m. to 5:00 p.m., local time, phone, 303-866-6464 or email, VSSHelp@state.co.us. If you need assistance for BidNet, please contact

BidNet Direct's Vendor Support Department at 800-835-4603, Option 2.

B. News Releases and Announcements

Respondents shall not issue any news releases, communications or announcements of any kind pertaining to this RFI, without prior written approval by the State.

C. Response Material Ownership

All material submitted in response to this RFI becomes the property of the State.

D. Submission of Pricing information

In order to assist the state in gathering information, this RFI may request that

Respondents submit pricing information. Submission of pricing information is not mandatory and such information may be voluntarily included in the response.

E. Submission of Confidential or Proprietary Information

i. As per §24-103-201.5, C.R.S, all responses to requests for information are confidential until after an award based on a subsequent solicitation has been made or until the procurement official determines that the state will not pursue a solicitation based on the RFI. After such time, the responses to a RFI shall be open to public inspection in accordance with the provisions of the

“Colorado Open Records Act”, part 2 of the article 72 of this title 24.

ii. A Respondent may submit, as a part of its Response, a written request for classification of certain portions of the response as a trade secret or other confidential or proprietary information. Material for which the Respondent is requesting confidentiality shall be readily identifiable and separated from mailto:VSSHelp@state.co.us

V02.2026Request for Information Page 5 of 5 other portions of the response to facilitate public inspection of the non-confidential portion of the response. Commingling of confidential and non-confidential information is not acceptable. Neither price information nor any information that will be included in a resulting Contract or purchase order will be considered confidential.

iii. The Respondent must include the rationale for any request to classify portions as a trade secret or confidential or proprietary, including references to the authority that allows for such treatment.

ii. A complete redacted response should also be included along with an unredacted Response and confidentiality justification.

iii. Except as provided in Section 1.2 above, in no event shall an entire response be classified as confidential. The Procurement Official or his or her designee shall determine if the information identified in the Respondent’s request is exempt from disclosure in accordance with §24-72-204, C.R.S., and shall inform the Respondent in writing of his or her determination. If the

Respondent does not agree with the determination, the Respondent may protest the determination in accordance with article 109 of the Colorado

Procurement Code and the terms of this RFI. Reference Procurement Rule R-

24-101-401-03.

C. Vendor Assistance

Any vendors needing support responding to this RFI or other solicitations may contact the Colorado Supplier Diversity Navigator at the Statewide Equity Office of

Supplier Diversity. Services provided include assistance with responding to solicitations, interpretation of solicitation documents, technical assistance referrals, availability of resources, construction bond assistance through the

Construction Statewide Bond Assistance Program, and free business directory listings and verifications through the Colorado Supplier Diversity Directory. The office can be reached during normal business hours by calling 303-866-5765 or emailing DPA_SupplierDiversityHelp@state.co.us.

https://urldefense.proofpoint.com/v2/url?u=https-3A__dhr.colorado.gov_statewide-2Dequity-2Doffice_supplier-2Ddiversity&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=2K9kkYDPzg9W7wrnb9URPPzWuzXzmzc6oQUqmP_d9mA&m=UsSCoCc_Nnj_It7iTj2w9Xh-U0kW8zKwh7sIdTrgvW_OXQDDQG8CMBmOZsCmKo6l&s=AHk9LQL8xQKwtYW6AlMhIpKhc64M4gHnBm1wvGiKqhU&e= https://urldefense.proofpoint.com/v2/url?u=https-3A__dhr.colorado.gov_statewide-2Dequity-2Doffice_supplier-2Ddiversity&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=2K9kkYDPzg9W7wrnb9URPPzWuzXzmzc6oQUqmP_d9mA&m=UsSCoCc_Nnj_It7iTj2w9Xh-U0kW8zKwh7sIdTrgvW_OXQDDQG8CMBmOZsCmKo6l&s=AHk9LQL8xQKwtYW6AlMhIpKhc64M4gHnBm1wvGiKqhU&e= https://urldefense.proofpoint.com/v2/url?u=https-3A__dhr.colorado.gov_supplier-2Ddiversity_construction-2Dand-2Dbond-2Dassistance&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=2K9kkYDPzg9W7wrnb9URPPzWuzXzmzc6oQUqmP_d9mA&m=UsSCoCc_Nnj_It7iTj2w9Xh-U0kW8zKwh7sIdTrgvW_OXQDDQG8CMBmOZsCmKo6l&s=zAjgTZu5BkDViYCi42ZSaaEFbnZ4EzaMtQulSrBPsw8&e= https://urldefense.proofpoint.com/v2/url?u=https-3A__dhr.colorado.gov_supplier-2Ddiversity_colorado-2Dsupplier-2Ddiversity-2Ddirectory&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=2K9kkYDPzg9W7wrnb9URPPzWuzXzmzc6oQUqmP_d9mA&m=lJCgtcQ4bpjUYTb-DL2vTiTtjs5tP9GdjxCxohJukG4cRYarpnnyVjmEkozBFRPl&s=nq-3ZxXvzK0CyjE_Sukw4DfkzHfxneqrfzbnzxsO-hw&e= mailto:DPA_SupplierDiversityHelp@state.co.us