RFI 2026003 Chief Tomokie Restoration final.pdf

Request for Information

Chief Tomokie Restoration in Tomoka State Park

RFI No.: RFI #2026003

RFI No. RFI #2026003 1 of 13 (Revised 04.25.22)

REQUEST FOR INFORMATION

Chief Tomokie Restoration in Tomoka State Park DEP Posting Number: RFI #2026003

The Florida Department of Environmental Protection (“Department”) is issuing this Request for Information (RFI), as defined in Section 287.012(22), Florida Statutes (F.S.), to Interested Entities concerning certain commodities and services relating to the Chief Tomokie Restoration in Tomoka State Park. Please note that under Section 287.012(22), F.S., responses to this request are not offers and will not be accepted by the Department to form a binding contract.

Interested Entities can view and download this RFI from the Vendor Information Portal (VIP) website at https://vendor.myfloridamarketplace.com/. Once at this site, the steps listed below should be followed to access the VIP.

• Click “Search Advertisements”

• Under the “Organization” search field, select the “Department of Environmental

Protection”

• Scroll down and click on “Search”

• Click on the applicable RFI number https://vendor.myfloridamarketplace.com/

DEP RFI No. RFI #2026003 Page 2 of 13

TABLE OF CONTENTS

SCHEDULE OF EVENTS

Section 1.00 – INTRODUCTION

1.01. Purpose and Scope

1.02. Procurement Officer

1.03. Questions

1.04. Addenda

1.05. Submittal of Response

1.06. Public Records

1.07. RFI Process

SECTION 2.00 – TECHNICAL REQUIREMENTS

2.01. Overview

2.02. Background

2.03 Response

SECTION 3. 00 – VENDOR CONTACT INFORMATION

SECTION 4.00 – COST INFORMATION

SECTION 5.00 – REFERENCE PHOTOS

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SCHEDULE OF EVENTS

The following schedule will be strictly adhered to in all actions relative to this posting. The Department reserves the right to make adjustments to this schedule and will notify Interested Entities in the request by posting an addendum on the VIP. It is the responsibility of the Interested Entity to check VIP on a regular basis for such updates.

DATES EVENTS METHOD

9/22/2025 at 10:00 AM

RFI Advertised Vendor Information Portal https://vendor.myfloridamarketplace.com/

10/6/2025 at 3:00 PM

Questions Submitted in Writing

Submit via email:

Attn: Chris Lowery, Procurement Officer E-mail: Christina.Lowery@FloridaDEP.gov

RFI NUMBER MUST BE IN SUBJECT LINE OF EMAIL

On or about, 10/20/2025

Answers to Questions Posted

Vendor Information Portal https://vendor.myfloridamarketplace.com/

11/3/2025 at 3:00 PM

Response Due

Submit via email:

Attn: Chris Lowery, Procurement Officer E-mail: Christina.Lowery@FloridaDEP.gov

RFI NUMBER MUST BE IN SUBJECT LINE OF EMAIL

– Remainder of Page Intentionally Left Blank – mailto:Christina.Lowery@FloridaDEP.gov

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Section 1.00 – INTRODUCTION

1.01. Purpose and Scope. The Florida Department of Environment Protection (“Department”) is requesting information from Interested Entities with proven, verifiable, and documented expertise on architectural preservation, historic masonry restoration, outdoor artworks restoration, and fiberglass fabrication. This Request for Information (RFI) is being issued strictly for the purpose of gaining knowledge of the products and services available on the market.

THIS IS NOT A REQUEST OR INVITATION FOR COMPETETIVE BIDS, PROPOSALS OR REPLIES, AND NO

CONTRACT WILL BE AWARDED IN RESPONSE TO SUBMISSIONS.

If, as a result of the RFI, the Department decides to pursue contract(s) to provide any of the services mentioned and Interested Entities capable of providing such services are identified, a competitive procurement package may be developed and issued at a later date.

1.02. Procurement Officer.

Chris Lowery, Procurement Officer Procurement Section, Carr Building, Room 215 Florida Department of Environmental Protection 3800 Commonwealth Boulevard, MS#93 Tallahassee, Florida 32399-3000 Telephone Number: (850) 245-2380 Christina.Lowery@FloridaDEP.gov

1.03. Questions. Any questions from vendors concerning this RFI shall be submitted in writing, identifying the submitter and RFI number, to the Procurement Officer no later than the time and date specified in the Schedule of Events. All inquiries must be submitted by E-mail. All questions and answers will be posted on the VIP. It is the Vendor’s responsibility to periodically check the VIP. The Department bears no responsibility for any delays, or resulting impacts, associated with a Vendor’s failure to obtain the information made available through the VIP.

1.04. Addenda. If the Department finds it necessary to supplement, modify, or interpret any portion of the RFI documents, a written “Addendum” will be posted on the VIP. It is the responsibility of the Vendor to be aware of any Addenda that might have a bearing on their response.

1.05. Submittal of Response. Responses are due in accordance with VIP and Schedule of Events.

Vendors’ responses must be in writing and submitted electronically via email. Responses must be emailed to the Procurement Officer (Section 1.02). The naming convention for the subject line within your email is:

Subject Line: Your Company Name – DEP RFI No. RFI #2026003

Once received, all RFI responses and attachments shall become the exclusive property of the Department and will not be returned. The Department is not liable for any of the costs incurred by the Vendor in preparing and submitting a response.

The response package must contain a title page including the below contact information:

• Vendor/Company Name;

• Contact Name and Title;

• Address; and

• Phone Number and email address.

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To ensure a clear understanding of the products and service, the Department may use this RFI as the basis for requesting demonstrations. These demonstrations will be at the department’s discretion and at no cost to the Department.

1.06. Public Records. Any material submitted in response to this RFI will become a public record pursuant to Chapter 119, Florida Statutes (F.S.), once it is shared with the Department. Any claim of confidentiality is waived upon submission, unless addressed as set forth below.

Disclosure and Ownership of Response Contents: A Vendor’s response to this RFI shall be a public record and subject to production, disclosure, inspection and copying consistent with the requirements of Chapter 119, F.S. All information in a Vendor’s response (including, without limitation, technical and price information) will be a matter of public record, subject to the provisions of Florida’s Public Records Act, Chapter 119, F.S., regardless of copyright status. Submission of a response to this RFI shall constitute a waiver of any copyright protection which might otherwise apply to the Department’s production, disclosure, inspection and copying of such response and contract, or any part thereof, except those parts asserted to be exempt under Chapter 119, F.S. The response, upon submission shall be the property of the Department (except those parts asserted to be exempt in the manner set forth below), and the Department, in its sole discretion, shall have the right to use, reproduce, and disseminate the response. The Department reserves the right to use any and all information contained in a response received to this RFI.

Any content submitted to the Department which is asserted to be exempt under Chapter 119, F.S., shall be set forth on a page or pages separate from the rest of the response, and clearly marked “exempt,” “confidential,” or “trade secret” (as applicable), with the statutory basis for such claim of exemption, confidentiality, or trade secret specifically identified in writing on each and every such page. Failure to segregate and so identify any such content shall constitute a waiver of any claimed exemption, confidentiality, or trade secret as applied to the portion of the response or other document in which the content is set forth.

Per Section 287.012(22), F.S., “Responses to these requests are not offers and may not be accepted by the agency to form a binding contract.” Vendors submitting information to this RFI are not prohibited from responding to any related subsequent solicitation. The Department reserves the right to use or reject any information supplied in response to this RFI.

1.07. RFI Process. The Department will review and analyze information received in response to this RFI to determine the feasibility of issuing a competitive solicitation for these products/services. Any request for cost information received will be used solely to gain a perspective of the potential budgetary magnitude.

Responses to this RFI will be reviewed for informational purposes only and will not result in the award of a contract. Submitting a response to this RFI shall not disqualify a vendor for responding to any related subsequent solicitation.

DEP RFI No. RFI #2026003 Page 6 of 13

SECTION 2.00 – TECHNICAL REQUIREMENTS

2.01. Overview. The Department seeks a skilled craftsperson to handle the overall repairs and crafting the replacement elements for the primary components of the statue, as well as the safe removal and transportation of the secondary components to a storage facility provided by FDEP. The craftsperson should also develop a long-term and feasible maintenance plan to ensure continued care.

2.02. Background. The Legend of Tomokie is a 45-foot statue designed and built by American artist Frederick Dana Marsh (b.1872 – d. 1961) in 1955 located in Tomoka State Park; 2099 N Beach St., Ormond Beach, Fl 32174. The statue memorializes a mythical battle between Chief Tomokie and his enemies over a sacred cup used to collect the “Water of Life.” Though the myth has no basis in Native American folklore or history, the statue marks the significant historical sites of the Nocoroco Village and the Oswald Plantation. The statue has experienced decades of vandalism, deferred maintenance, and adverse weather effects. It is now in poor condition.

The statue is made up of concrete, brick dust, and bamboo rods. The central Chief Tomokie figure is at the top of the supporting concrete block pyramid. In one outstretched hand, Tomokie holds the cup; out of the cup pours a waterfall. At ground level, there are four other figures, two on each side of the concrete pyramid. These components have been divided into two (2) groups:

1. Primary: Tomokie figure and silver waterfall elements.

2. Secondary: The additional figures and any other remaining elements.

The primary elements of the statue should be repaired and preserved. The waterfall elements nearest the cup have eroded down to the bamboo supports. The lower waterfall elements have cracked apart.

Repair and replacement components are necessary to stabilize these features and restore the original appearance; replacements should be crafted with fiberglass or other suitable replacement material approved by FDEP. Match color and appearance of the existing material. An actionable maintenance plan should be developed to ensure the preservation of the statue moving forward.

The secondary elements of the statue should be removed and transported to storage a storage facility for preservation and long-term storage. The FDEP will provide a facility

2.03 Response. The Department is interested in information that will result in a greater understanding of how the repairs will be completed, transportation, maintenance and storage of the secondary figures and the fabrication of the new components.

All responses to this RFI must contain, at a minimum, the following information:

• Comprehensive Portfolio of Work, including:

o Detailed descriptions of completed preservation or conservation projects;

o High-resolution photographs that document the scope, process, and final results of each project;

• Emphasis on:

o Large-scale artworks (e.g., murals, sculptures, installations);

o Outdoor projects exposed to weather or requiring special environmental considerations;

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SECTION 3. 00 – VENDOR CONTACT INFORMATION

Providers are asked to provide the following information:

CONTACTS

Primary contact regarding this submission? Name:

Email Address:

Phone:

Title or Role in Organization?

Primary contact to schedule Presentation:

(If other than contact above)

Name:

Email Address:

Phone:

Title or Role in Organization?

Company Website URL:

Type of Organization (Corporation, Partnership, etc.):

How long has your company been in this type of business?

Years:

Months:

Location of Project Manager that would serve the Department:

City:

State:

Location of Regional Sales Manager that would serve the Department:

City:

State:

DEP RFI No. RFI #2026003 Page 8 of 13

SECTION 4.00 – COST INFORMATION

Providers are asked to provide the following cost information:

DESCRIPTION

TIMELINE

(If Applicable)

PER/UNIT OF

MEASURE QUANTITY

ESTIMATED

DOLLAR

AMOUNT

Estimated Support Rates:

Estimated Licensing Cost:

Estimated Upgrades and other Maintenance Costs per Year:

Estimated Third Party Licenses Requirement Costs:

Estimated Cost of Implementation Including Migration Service Fees:

Length of typical implementation:

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SECTION 5.00 – REFERENCE PHOTOS

Figure 1. Full view of The Legend of Tomokie.

Figure 2. Closer view of Chief Tomokie, the cup, and the waterfall erosion.

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Figure 3. Close up of the arms, hands, and waterfall erosion.

Figure 4. View of Chief Tomokie’s hand, cup, and waterfall erosion from behind.

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Figure 5. Secondary elements of The Legend of Tomokie.

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Figure 6. Secondary elements, rear view.

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Figure 7. Secondary elements and additional waterfall details.