RFI - 2026 FIFA World Cup Lodging - Hotel Room Blocks.pdf

REQUEST FOR INFORMATION

2026 FIFA World Cup - Hotel Room Block

1.0 THIS IS A REQUEST FOR INFORMATION (RFI) ONLY.

This RFI is for planning purposes only and shall not be construed as an obligation on the part of the Government. This is NOT a Request for Quotations or Proposals. No solicitation document exists, and a formal solicitation may or may not be issued by the Government as a result of the responses received to this RFI.

The Government will not pay for any response or demonstration expenses. All costs incurred responding to this RFI will be solely at the interested party's expense. Failure to respond to this RFI will not preclude participation in any future solicitation.

The Government’s explicit intent, in this request for information, is to not receive from respondents any proprietary data, trade secrets, business sensitive information, or information considered CONFIDENTIAL under 18 U.S.C. §1905. The Government’s constraint does not in any way relieve contractors from their responsibility to properly mark proprietary data when it is provided, nor does it alleviate any requirement for the Government to protect marked data. The Government is not obligated to protect unmarked data. The information provided in this RFI is subject to change and is not binding on the Government. All submissions become the property of the Federal Government and will not be returned.

Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Those who respond to this RFI should not anticipate feedback concerning their submission.

All submissions will become the property of the Government and will not be returned. Responding to the RFI is completely voluntary and will not enhance or adversely affect responses to any resulting solicitation if such solicitation is issued at a later date. There is no competitive advantage gained by any of the respondents to this RFI.

2.0 BACKGROUND

The White House Task Force (WHTF) and Department of Homeland Security (DHS) seek to secure hotel standard/deluxe room blocks in all designated U.S. cities hosting the 2026 Fédération Internationale de Football Association (FIFA) World Cup to support personnel and operational needs during the event. The room blocks will accommodate WHTF staff and affiliated travelers for durations ranging from twenty-one

(21) to thirty-nine (39) days per city. This initiative aims to ensure uniform terms, flexibility, and convenience across all cities while meeting logistical requirements.

3.0 PURPOSE OF THIS RFI

DHS is looking for hotel room providers in all designated World Cup U.S. cities, ensuring consistent terms and amenities across locations. The scope includes securing a minimum of four (4) and a maximum of ten

(10) rooms per city, with provisions for flexibility in cancellations and/or reductions without penalties.

4.0 RESPONSE

DHS appreciates responses from all capable and qualified sources. Responders are requested to describe in clear and concise language their company's capabilities to meet the requirements of this

RFI. Response needs to contain information concerning the distance from the hotel to the stadium. If proposed hotel is not within 3-miles radius from the event’s venue; then the response needs to provide information on the type of public transportation available (i.e.: Light Rail, Local Bus, Heavy Rail, Regional Rail, etc.)

1. General formatting shall be done using single-spaced 12-point font on letter sized (8.5 x 11) pages and submitted as an attachment to an email in pdf or Word format.

2. Each response shall contain a Cover Page identifying:

a) RFI Title

b) Company Name, Mailing Address, and Unique Entity Identifier;

c) Business size (Large or Small), Socio-Economic Status (i.e., 8(a), small dis-advantaged business, HUBZone small business, service-disabled veteran-owned small business, Woman-Owned Small Business, etc.) and associated NAICS code under which the company conducts business

d) Any existing federal contract vehicles and/or schedule that the solution is currently being procured through and its related information that the company has in place that can be used by the federal government for ALL services requested. (i.e., GSA Schedule, etc.)

• NAICS Codes

• DUNS (COR is preferred)

• POC

e) Company overview

f) Description of the products or services a company provides

g) Statement and assurance about what the client can expect from your company

3. Please indicate whether your company has conducted business with DHS in the past for the same or similar type service? If so, please indicate with which components and please provide a detailed description of the services that were provided.

The Government reserves the right to hold one-on-one meetings as a result of responses received from this RFI as part of its market research. Meetings may be held with vendors who provide comprehensive responses to the questions posed.

The page limit for the response is twenty (20) pages excluding cover page and attachments. Only one submission will be reviewed per vendor for this RFI. Only electronic submissions will be accepted.

Your response must be delivered - via email - to Mr. Lauri Luiz Rotava, Contract Specialist at email:

Lauri .Rotava@hq.dhs.gov and Ms. Tiana Chandler, Contracting Officer at email:

Tiana.Chandler@hq.dhs.gov by the response due date below.

Responses are due no later than 03 October 2025 at 11:00 AM Eastern Time.

mailto:Lauri%20.Rotava@hq.dhs.gov mailto:Tiana.Chandler@hq.dhs.gov

5.0 REQUIREMENTS

The contractor shall:

• Room Blocks: Secure 4–10 rooms per city for WHTF personnel and affiliated travelers.

• Duration: Accommodate stays ranging from 21 to 39 days per city at minimum.

• Cancellation Flexibility: Provide the ability to cancel or reduce room blocks without penalties up to a specified deadline.

• Uniform Terms: Ensure consistent pricing, terms, and conditions across all cities.

• Amenities: Include the following amenities:

o Loyalty benefits for travelers (e.g., points or rewards programs).

o Complimentary parking for guests.

o Free Wi-Fi access in all rooms and common areas.

• Accessibility: Ensure hotels are conveniently located near event venues or zip codes specified (3-mile radius) or transportation hubs.

6.0 LOCATIONS

Location Stadium/Zip Codes Start Dates End Dates # of Days

Philadelphia, PA Lincoln Financial Field

19148, 19130 13 JUN 2026 16 JUL 2026 23

Atlanta, GA Mercedes-Benz Stadium

30303, 30313, 30034 14 JUN 2026 16 JUL 2026 33

East Rutherford, NJ MetLife Stadium 12 JUN 2026 20 JUL 2026 39

Boston, MA (Foxborough) Gillette Stadium 02035, 02119, 02111, 02203, 02110 12 JUN 2026 10 JUL 2026 29

Miami, FL (Miami Gardens) Hard Rock Stadium

33056, 33178, 33132, 32308 14 JUN 2026 19 JUL 2026 37

Houston, TX NRG Stadium

77054, 77091, 77061 13 JUN 2026 05 JUL 2026 23

Dallas, TX (Arlington) AT&T Stadium 76011, 75201, 75210, 75215, 76115

13 JUN 2026 15 JUL 2026 33

Los Angeles, CA (Inglewood) SoFi Stadium

90010 11 JUN 2026 11 JUL 2026 31

San Francisco, CA (Santa Clara) Levi's Stadium 12 JUN 2026 02 JUL 2026 21

Kansas City, MO Arrowhead Stadium 15 JUN 2026 12 JUL 2026 28

Seattle, WA Lumen Field

98134,98202, 98158 14 JUN 2026 07 JUL 2026 24

7.0 DELIVERABLES

• A detailed list of hotels in each city offering room blocks that meet the requirements.

• Terms and conditions for cancellations, reductions, and modifications.

• Confirmation of amenities provided at each hotel.

• Pricing structure and loyalty program details.

8.0 PERFORMANCE

The contractor shall ensure:

• All room blocks are secured within the agreed timeframe.

• Cancellation policies are clearly communicated and adhered to.

• Uniformity in terms and amenities across all cities.

• Prompt updates on availability or changes to room blocks.

9.0 PERIOD OF PERFORMANCE

The period of performance will be based on a per location basis and will align with the 2026 FIFA World Cup schedule (at a minimum: 11 Jun 2026 - 20 Jul 2026), including preparation and wrap-up days, as required.

10.0 REPORTING

Provide regular updates on room block status, including confirmations, modifications, and cancellations.

Responses are due no later than 03 October 2025 at 11:00 AM Eastern Time.