RFI 2026_08_002 Roadside Maintenance.pdf

REQUEST FOR INFORMATION

RFI 2026-08-002

Roadside Maintenance

Issued Date: August 6, 2026

McDuffie County Board of Commissioners

RFI 2026-08-002

Roadside Maintenance

ISSUE DATE

CLOSING DATE & TIME

SOLICITATION NUMBER

ACCEPTANCE PLACE/AGENCY

August 6, 2026

August 21, 2026 at 5:00 PM

McDuffie County Board of Commissioners Commission Meeting Room 210 Railroad Street Thomson, GA 30824

2026-08-002

McDuffie County County Manager Office 210 Railroad Street Thomson, GA 30824

QUESTIONS & RESPONSES

CONTACT

Questions regarding this RFP shall be received in writing via email no later than 5:00 PM on August 21, 2026.

Brandon Burton, County Manager bids@thomson-mcduffie.gov

RFP documents can be downloaded from our website: Thomson-mcduffie.gov

*BID SUBMISSIONS THAT ARE HAND DELIVERED MUST BE RECEIVED AND INITIALED BY THE FINANCE DEPARTMENT.

McDuffie County Board of Commissioners 210 Railroad Street Thomson, GA 30824

RFI 2026-08-002

Roadside Maintenance

Issue Date: August 6, 2026

McDuffie County Board of Commissioners is interested in obtaining information on the availability, ability, and services provided by interested parties to perform roadside maintenance. Roadside maintenance would consist of trimming/cutting hazardous trees, heavy brushing (roadside cutback), roadside mowing (bush hogging), mowing (weed eating) around signs, guardrails, bridges, and litter pickup.

Emailed responses will be accepted by the McDuffie County Managers Office located at 210 Railroad Street, 2nd Floor, Thomson GA. 30824, until August 21, 2026 at 5:00 PM. Submissions may be mailed or hand delivered and should be sent to McDuffie County Manager 210 Railroad Street, Thomson, GA 30824.

Questions regarding this RFI should be directed to Mr. Brandon Burton, County Manager via email at bids@thomson-mcduffie.gov .

THIS RFI MAY OR MAY NOT PROGRESS INTO A SOLICITATION FOR SERVICES. RESPONDING TO THIS RFI

DOES NOT GUARANTEE AN AWARD OF ANY CONTRACT.

McDuffie County Board of Commissioners reserves the right to cancel this solicitation and/or reject any and all bids in whole or in part if McDuffie County determines that cancellation and/or rejections are advantageous to the County. Bids are legal and binding upon the Respondent when submitted. It will also be the responsibility of each respondent to obtain any addenda issued from the Managers Office. The written solicitation documents supersede any verbal or written prior communication between the parties.

Chase N. Beggs Chairman Board of Commissioners mailto:bids@thomson-mcduffie.gov

SECTION 1 -GENERAL INFORMATION

1.0 Background

McDuffie County manages and maintains:

• 362 total miles of county roads and rights-of-way

• 259 miles of paved roads

• 103 miles of native or aggregate surfaced roads

• 22 bridges and large culverts

This road network provides access to residential areas, commercial facilities, recreational areas, and connections to major collectors and arterials. Within this network there are numerous bridges, box culverts, stream crossings, railroad crossings, and intersections with other county and state roads. Figure 1. shows the distribution of paved and unpaved roads in our system.

1.1 Current Operations

McDuffie County currently utilizes a mixture of county personnel and prison crew labor to perform maintenance within the right of ways along county-maintained roads. Prison crew labor costs have increased, and the availability of those crews have decreased.

1.2 Desired Outcome

McDuffie County is interested in obtaining information on the availability, ability, and services provided by interested parties to perform roadside maintenance. Roadside maintenance would consist of trimming/cutting hazardous trees, heavy brushing (roadside cutback), roadside mowing (bush hogging), mowing (weed eating) around signs, guardrails, bridges, and litter pickup.

1.3 How to Respond

Interested vendors should respond with their capabilities, current operations and/or services provided, and experience in providing these services. Vendors are encouraged to respond via email to Brandon Burton, County Manager via email at bids@thomson-mcduffie.gov. Responses may also be delivered to McDuffie County Manager Office, 210 Railroad Street, Thomson, GA 30824 Mon-Fri 8AM to 5PM.

THIS RFI MAY OR MAY NOT PROGRESS INTO A SOLICITATION FOR SERVICES. RESPONDING TO THIS RFI

DOES NOT GUARANTEE AN AWARD OF ANY CONTRACT.

Figure 1.

Blue- Paved Red- Unpaved

Request for Information Does your firm provide or can provide:

Yes/No Comments

Heavy Brushing/Roadside cut back

Tree Trimming and Removal

Roadside Mowing (bushhogging)

Weed eating

Litter Pickup

THIS IS NOT A BID SUBMISSION. THIS RFI MAY OR MAY NOT PROGRESS INTO A SOLICITATION FOR SERVICES.

RESPONDING TO THIS RFI DOES NOT GUARANTEE AN AWARD OF ANY CONTRACT.