RFI-2025023390.pdf

Request for Information No. 2025023390

SGRE 2.3-108 Wind Turbine Maintenance

December 9, 2024

Background:

The National Renewable Energy Laboratory (NREL) is a national laboratory owned by the U.S.

Department of Energy (DOE). NREL is the only federal laboratory dedicated to research, development, commercialization, and deployment of renewable energy and energy efficiency technologies. NREL is managed and operated for DOE’s Office of Energy Efficiency and Renewable Energy by The Alliance for Sustainable Energy (Alliance), the “M&O Contractor”.

NREL is looking to take ownership of a Siemens Gamesa Renewable Energy (SGRE) 2.3-108 wind turbine that was installed at the NREL Flatirons Campus in 2009. The turbine is intended to become a research platform (as opposed to producing power for revenue). NREL is looking for a maintenance provider to keep this turbine safely operating.

Objective:

The overall objective is for NREL to find a maintenance provider for the SGRE 2.3-108 wind turbine. The information received in response to this RFI will guide NREL’s focus for writing a requirements document to meet our overall research goals. The project objective, at a high level, is to procure services to provide maintenance to keep turbine in safe operating condition.

Request Details:

The Alliance intends to competitively solicit for maintenance provider for the SGRE 2.3-108 wind turbine.

The information received will be used to help determine the technical scopes for planned subcontracts for services to provide maintenance to keep SGRE 2.3-108 wind turbine in safe operating condition

Key Questions:

NREL is interested in the following information to maximize relevance and value:

We see four tasks:

An initial assessment of the turbine health and documentation of required nonstandard maintenance to bring turbine to reliable state

Ongoing scheduled maintenance on annual basis per the manufacturer’s specification Remote troubleshooting support for NREL technicians as turbine faults and alarms occur Unscheduled maintenance, as needed

Small-Business Requirements: Sufficient, qualified responses to this RFI will determine if a total small business set aside is appropriate for a resultant RFP. The NAICS code applicable to this RFI is 221115.

The following links are being provided for convenience:

https://www.sba.gov/document/support--table-size-standards https://www.sba.gov/size-standards

Period of Performance: This project is anticipated to have a base period of performance totaling twelve (12) months, plus four one-year option periods. The total Period of Performance, if all options are exercised, shall not exceed sixty (60) months.

Location of Work to be Performed: Offerors shall be able to demonstrate their capability to perform in these locations:

National Renewable Energy Laboratory (NREL) Flatirons Campus

19001 W 119th Ave Arvada, CO 80007

Submission Requirements:

For companies interested in competing for the “SGRE 2.3-108 Wind Turbine Maintenance” RFP, please submit the following to Jessica Roe at ASP.Resonses@NREL.gov on or before 5:00 p.m.

(MST), 1/7/2025. Your submission response is limited to 2-5 pages:

1. Company Name, Address, and Company URL (include bona-fide location as stated above).

2. Point of Contact Information (Email, Direct Phone Number).

3. Company’s Capability Statement that provides a narrative of the Offeror’s expertise with projects of similar scope, size, and complexity as identified below:

Services Capability: Alliance is seeking a subcontractor that has demonstrated success with similar projects, has experience with federally funded projects, is knowledgeable with challenging schedules on project delivery, and is well versed and skilled in effectively integrating with all project team stakeholders. Example projects or flyers or some idea of a menu of support options preferred.

Please complete the following table.

***** Capabilities

Experience:

Yes/No

Years Experience (if applicable)

1.1 SGRE 2.3 turbine maintenance

1.2 Scheduled maintenance

1.3 Remote support for troubleshooting

1.4 Support for unscheduled maintenance

4. Respondents must address the “Request Details” as stated above to be considered in a potential resultant RFP

5. Rough Order of Magnitude Estimate (ROM Estimate)

6. Estimated Lead Times

Disclaimer: Responding to this request identifies your company as an interested candidate only.

Your submittal is not in response to a Request for Proposals (RFP). This is an RFI, not a Request for Proposal. Verbal replies will not be accepted. All inquiries must be in writing via email. Project related questions will not be entertained at this point in the procurement process. This document represents a market research effort. Any costs associated with the development of a response to this request will not be reimbursed by NREL and submission does not guarantee or otherwise promise inclusion in any forthcoming RFP. In the event a solicitation results from this RFI, NREL reserves the right to set aside in total or in part any resultant award. No award will be made to any subcontractor/vendor that is not registered or in the process of registering with the System for Award Management (SAM). Please visit the SAM website at https://sam.gov/content/entity-registration for instructions on how to register.

If a solicitation is conducted and an award is resulting, a SAM registration is required to be active at time of award.