RFI-2024020278 - Travel Management Partner.pdf

Request for Information No. 2024020278

“Travel Management Partner”

April 8, 2024

Background:

The National Renewable Energy Laboratory (NREL) is a national laboratory owned by the U.S.

Department of Energy (DOE). NREL is the only federal laboratory dedicated to research, development, commercialization, and deployment of renewable energy and energy efficiency technologies. NREL is managed and operated for DOE’s Office of Energy Efficiency and Renewable Energy by The Alliance for Sustainable Energy (Alliance), the “M&O Contractor”.

Objective:

The information received in response to this RFI will guide NREL’s anticipated costs for travel arrangements being made by Dedicated Agents. The project objective, at a high level, is to provide Rough Order of Magnitude (ROM) estimate for services as indicated annually below.

Project Details:

In the event a solicitation is released, NREL is seeking information from sources that may be capable of providing a solution that meets or exceeds the following minimum capabilities as described below.

Request Details:

The information received will be used to help determine the estimated price per a given volume that is unpredicted at this time.

Small-Business Requirements: The NAICS code applicable to this RFI is 561510.

The following links are being provided for convenience:

https://www.sba.gov/document/support--table-size-standards https://www.sba.gov/size-standards

Submission Requirements:

For companies interested in competing for the “Travel Management Partner” RFP, please submit the following to Rachel Province at ASP.Responses@nrel.gov with this subject line: “RFI- 2024020278, “your company name”” on or before 5:00 p.m. (MST), 4/12/2024. Your submission response is limited to 2-5 pages:

1. Company Name, Address, and Company URL (include bona-fide location as stated above).

2. Point of Contact Information (Email, Direct Phone Number).

3. Company’s Capability Statement that provides a narrative of the Offeror’s expertise with projects of similar scope, size, and complexity as identified below:

Services Capability: Alliance is seeking ROM estimates from subcontractor(s) that have demonstrated success with similar projects, has experience with federally funded projects, is knowledgeable with challenging schedules on project delivery, and is well versed and skilled in effectively integrating with all project team stakeholders.

Below is the current utilization rate over the past year:

4. Rough Order of Magnitude Estimate (ROM Estimate) per unit of services rendered. Please note these are setup under ‘headbands’ for each type of service. See attached spreadsheet for population ease.

Disclaimer: Responding to this request identifies your company as an interested candidate only.

Your submittal is not in response to a Request for Proposals (RFP). This is an RFI, not a Request

Description QTY Domestic Airline Tickets 5,987 International Airline Tickets 835 Hotel Reservations 2,846 Car Reservations 1,448 Dedicated Agents 3 for Proposal. Verbal replies will not be accepted. All inquiries must be in writing via email. Project related questions will not be entertained at this point in the procurement process. This document represents a market research effort. Any costs associated with the development of a response to this request will not be reimbursed by NREL and submission does not guarantee or otherwise promise inclusion in any forthcoming RFP. In the event a solicitation results from this RFI, NREL reserves the right to set aside in total or in part any resultant award. No award will be made to any subcontractor/vendor that is not registered or in the process of registering with the System for Award Management (SAM). Please visit the SAM website at https://sam.gov/content/entity-registration for instructions on how to register.

If a solicitation is conducted and an award is resulting, a SAM registration is required to be active at time of award.