RFI 190000000028 Hospital Beds for Correctional Setting final.doc

Request for Information

STATE OF MICHIGAN

Department of Corrections Procurement Hospital Beds for Correctional Settings

RFI 190000000028

This Request for Information (RFI) seeks to obtain information on hospital beds utilized in a correctional setting. This information gathered is intended to assist the State of Michigan in developing specifications for a potential solicitation.

Anticipated Timeline

Issue Date

June 20, 2019 Deadline to Submit Questions

2:00 p.m. EST

June 26, 2019 Anticipated Date State will Post Answers to Questions

July 3, 2019 Deadline to Submit Response 3:00 p.m. EST July 12, 2019 The information in this document is subject to change. Check www.michigan.gov/SIGMAVSS for the current information.

STATE OF MICHIGAN

REQUEST FOR INFORMATION INSTRUCTIONS

1. CONTACT INFORMATION FOR THE STATE. The sole point of contact concerning this Request for Information (RFI) is:

Lisa Lehnert, Buyer

(517) 335-4904 LehnertL@michigan.gov

2. QUESTIONS. Questions concerning the RFI must be emailed to LehnertL@michigan.gov no later than the time and date specified on the cover page of this document. Answers to questions will be posted on www.michigan.gov/SIGMAVSS.

Questions should be submitted using the following format:

3. DELIVERY OF RESPONSE. Please provide an informational response to LehnertL@michigan.gov no later than the date and time located on the cover page of this document. All documents should be created using tools that are compatible with the Microsoft Office Suite 97 standard desktop tools, without need for conversion. System prompts for pricing attachments and information can be disregarded.

Questions on how to submit information or how to navigate in the SIGMA system can be answered by calling (517) 373-4111 or (888) 734-9749.

4. ORAL PRESENTATION/DEMOSTRATIONS. The State reserves the right to invite some vendors for oral presentations and/or demonstrations. The State reserves the right to request the vendor to provide the demonstration at one of its correctional facilities or the State may opt to go to the vendor’s location for the demonstration.

5. GENERAL RESPONSE CONDITIONS. The State will not be liable for any costs incurred in preparation of vendor’s response, delivery of the response, and any follow-up discussions with the State. This RFI is not an offer to enter into a contract.

6. FREEDOM OF INFORMATION ACT. All portions of a response are subject to disclosure as required under the Michigan’s Freedom of Information Act, 1976 Public Act 422.

7. RIGHTS TO INFORMATION CONTAINED IN RESPONSES. All informational responses will be considered the property of the State.

8. The State reserves the right to speak to other vendors that did not respond to the RFI.

STATE OF MICHIGAN

Request For Information 190000000028 Hospital Beds for Correctional Settings The purpose for this Request for Information (RFI) includes, but is not limited to, collecting market information to better understand best practices about hospital beds utilized in correctional settings. The information gathered may be used to assist the State in developing specifications for a potential solicitation.

1. Program Overview

The Michigan Department of Corrections (MDOC) delivers health care services to prisoners housed in correctional facilities. The MDOC needs to replace some hospital beds located in the correctional facilities. The MDOC is exploring available models of hospital beds that are currently utilized in the correctional setting.

As part of the RFI process, the MDOC wants to gather information from potential Bidders regarding beds currently manufactured for use in a correctional setting, and to receive a copy of specifications and options available. The MDOC may request demonstrations of the hospital beds at a later date.

No contract will be awarded from this RFI, but information gathered from this RFI may be included in a future solicitation. The future solicitation request may result in either a purchase order or a multi-year contract.

2. Requirements

· Have you sold hospital beds to other State correctional departments, county jails, etc.?

Detailed Response:

· Please provide the specifications, including literature and pictures, for hospital beds that you have sold for use in correctional settings, including whether the bed is designed for long term or acute use.

Detailed Response:

· Does your organization provide hospital beds that may be secured to the floor?

Detailed Response:

· Does your organization provide hospital beds that accommodate top of the bed restraints? If so, please provide pictures of this feature.

Detailed Response:

· Does your organization provide bariatric beds? If so, what is the patient weight capacity of the bed?

Detailed Response:

· Does a mattress come with your proposed hospital bed?

Detailed Response:

· Describe any security concerns you have encountered for the proposed bed models for use in a correctional setting, such as removable parts, attachments, accessories, etc.

Detailed Response:

· Does the hospital bed come fully assembled? If not, will you assemble on site? Does it void the warranty if the purchaser assembles?

Detailed Response:

· Please provide your organization’s typical lead time after receipt of order for providing the bed.

Detailed Response:

· Does your organization provide repair services for the beds?

Detailed Response:

· What is the industry standard for warranties for hospital beds?

Detailed Response:

STATE OF MICHIGAN

Request for Information 19000000028 Hospital Beds for Correctional Settings

RESPONSE PREPARATION

Please respond to the following topics and questions in a “Question and Answer” format, providing thorough information for each, when possible.

1. Company full name and address.

2. Name, telephone number, and email address of the individual(s) who will serve as your company’s authorized contact.

3. Please identify who was involved in developing the response to this RFI?

4. Please provide a comprehensive overview of your prior experience providing hospital beds to other correctional entities.

5. Provide contact information including names, telephone numbers and email addresses for your customer(s) for the work mentioned in #4 above.

6. Please provide additional pertinent information.

7. If a Request for Proposals is issued for provision of this service, is it likely that your company will bid on it?

a. If no, why not?

Version 1 Revised: 07-28-2017