RFI 15F06725Q0000191 - Audio Visual Services.pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

REQUEST FOR INFORMATION (RFI)

REQUEST FOR INFORMATION (RFI): 15F06725Q0000191

Audio/Visual Services

Due Date:

Thursday, April 24, 2025, at 8am Central Time (CT)

Request for Information (RFI) #: 15F06725Q0000191

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DISCLAIMER and RESPONSES

THIS IS BEING ISSUED SOLEY FOR INFORMATIONAL AND PLANNING PURPOSES AND

DOES NOT CONSTITUTE A SOLICTIATION. THERE IS NO COMMITMENT BY THE

GOVERNMENT TO ISSUE A SOLICITATION AS A RESULT OF THIS RFI. IN ACCORDANCE

WITH FAR 15.201(e), RESPONSES TO THIS NOTICE ARE NOT OFFERS AND CANNOT BE

ACCEPTED BY THE GOVERNMENT TO FORM A BINDING CONTRACT. THIS IS NOT A

REQUEST FOR PROPOSAL OR QUOTE. IT DOES NOT CONSTITUTE A SOLICITATION AND

SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN

ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO

AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE

AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY

INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS

STRICTLY VOLUNTARY.

INTRODUCTION

Responses to this RFI may be used to formulate final requirements and/or to identify qualified vendors capable of meeting those requirements. The description below outlines preliminary requirements envisioned for Audio/Visual Services. The information gathered may be used to formulate acquisition strategies for competitive solicitations.

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BACKGROUND

The Federal Bureau of Investigation (FBI)’s Finance and Facilities Division (FFD), Procurement Section (PS), Information Technology Acquisitions Unit (ITAU) is conducting market research, seeking available sources to provide Audio/Visual (AV) services for the Critical Incident Response Group (CIRG) Technical Response Unit (TRU) and the Critical Incident Response Group (CIRG) Surveillance and Aviation Section (SAS).

CONTEMPLATED REQUIREMENT

The objective of this requirement is to obtain contractor support for on-going operational maintenance (O&M), support, repair, and emergency services, as well as Original Equipment Manufacturer (OEM) software upgrades and patches and to ensure CIRG’s SERCO/Crestron/etc.-programmed systems are kept up-to-date and operational. In addition to the O&M, the contractor will be responsible for upgrades and new installations when requested. Upgrades and new installations will consist of system assessment, design, installation, programing, and training services for the FBI sites as listed on both attached statements of work.

Attachments:

1.) CIRG TRU SOW for Audio Visual Services - 04.18.2025 2.) CIRG SAS SOW for Audio Visual Services - 04.18.2025

NAICS CODE AND SIZE STANDARD:

The Government is considering NAICS Code 541519 – Other Computer Related Services for this requirement, which has a size standard of $34M under SBA standards. Respondents are encouraged to provide feedback on the suitability of this NAICS code or suggest an alternative that more accurately reflects the scope of work.

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CONTRACTOR QUALIFICATIONS

This Request for Information (RFI) is issued solely for market research and planning purposes. It is open only to Small Business Administration (SBA) 8(a) program participants. This is not a Request for Quote (RFQ), Request for Proposal (RFP), or a promise to issue a solicitation in the future.

REQUIRED INFORMATION

The FBI is seeking to identify qualified 8(a) firms with the capability to perform the anticipated Audio/Visual services requirement. Interested vendors are invited to respond with the following information:

1. Company Information o Legal business name o Unique Entity ID (UEI) and CAGE Code o SBA 8(a) status confirmation o Socioeconomic designations (e.g., HUBZone, SDVOSB, WOSB, etc.)

o Primary point of contact (name, email, phone)

2. Demonstrated Capability

Provide a brief summary demonstrating your company’s ability to perform the contemplated services. You may include:

o Technical qualifications or certifications o Key personnel qualifications o Provide a brief summary demonstrating your company’s ability to perform the contemplated services, including relevant experience with the listed systems, or other comparable AV systems, as well as OEM-specific tools and software.

3. Security Requirements

Indicate whether your company currently holds (or can obtain) the necessary facility and personnel security clearances required to perform onsite at FBI facilities.

Specify current clearance levels held, if applicable.

4. GSA Schedule Availability Indicate if your firm holds a current GSA Schedule relevant to the required services.

Version 1.2 Page 5 o If so, provide the contract number, Schedule title, and applicable Special Item Number(s) (SINs).

o Indicate whether you can perform these services under the GSA Schedule contract.

o Note: GSA Schedule contract use is not a requirement at this stage; however, this information helps inform the acquisition strategy.

5. Industry Feedback Please provide any assumptions, recommendations, concerns, or clarifying questions regarding:

o The draft Statements of Work (SOWs) o Contract type o NAICS code applicability o Period of performance and proposed options

6. Attachments and Additional Information

Respondents may include relevant brochures or literature (limit attachments to 3 pages, if possible). All submissions must be unclassified.

Please utilize table to input information:

Contractor Legal/DBA Name:

Address:

Point of Contact:

Telephone:

Email Address:

Unique Entity Identification Number (UEID):

Facility Clearance (if applicable):

Applicable NAICS Codes:

Standard Business Size:

GSA Schedule:

NASA SEWP Contract:

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WHAT SHOULD BE INCLUDED IN YOUR RESPONSE:

1. All interested parties shall submit capability packages in response to this notice.

2. Do submit succinct, thoughtful responses to the requirements/questions listed in this RFI.

3. Do submit comments that address the FBI's requirements, assumptions, conditions or contemplated approaches to this future acquisition.

4. Do submit information and suggestions that may encourage new, different, or innovative approaches that would result in products, solutions, and direct savings to the FBI.

WHAT SHOULD NOT BE INCLUDED IN YOUR RESPONSE

1. Do not submit proposals or offers.

2. Do not submit past performance information or general descriptions of corporate experience.

3. Do not submit requests to be considered for award or to be notified of a future solicitation.

4. Do not submit requests to be added to a mailing list or distribution list.

5. Do not submit questions or comments not related to this RFI.

6. Do not respond via telephone.

RFI SUBMITTAL INSTRUCTIONS:

Interested 8(a) firms are requested to respond by Thursday, April 24, 2025, at 8am Central Time (CT).

Responses shall be submitted electronically to:

Naporshia Jackson Contracting Officer – FBI nljackson@fbi.gov

Subject Line: RFI Response – 8(a) Audio Visual Services - 15F06725Q0000191