RFI_12403667.pdf

SAM.gov RFI_12403667 Defense Health Agency (DHA)

Request for Information: Preventive and corrective maintenance services on Government owned Draeger Anesthesia Units, Apollo Model

Background: U.S. Naval Hospital (USNH) Naples is a twenty-nine (29) bed community hospital with one Naval Branch Health Clinic (NBHC) located at Capodichino and a Navy Fleet Liaison Detachment at Landstuhl Regional Medical Center, Landstuhl, Germany.

Objectives:

• The contractor shall provide two (2) scheduled preventive maintenance visits per year. The contractor shall provide technical support via an English-speaking service technician.

• The contractor shall provide unlimited on-site corrective repairs during normal business hours (8:00 A.M. to

4:30 P.M. Monday through Friday).

• The contractor shall provide replacement parts, technical modifications, working hours and travel necessary to maintain the machines in proper operating condition to assure continued operation at their designated efficiency and capacity.

This Request for Information (RFI) is issued to assist the Contracting Officer in conducting market research to establish if two or more responsible participants are present on SAM.gov that can provide the required services.

Submission Instructions:

1. Please respond with a maximum of a five (5) pages capabilities document. The capabilities document should document the potential Offeror’s ability (or inability) to meet the requirements as indicated in the sample performance work statement below and highlight any other information requested by the RFI.

2. Please save the capabilities document as an MS Word document. Please send the capabilities document as an attachment to an email using “SAM.gov RFI_12403667 in the Subject line.

3. Responses, both positive and negative (ability or inability), shall be provided via email to:

joshua.m.grim.civ@health.mil

4. Responses (closing date) are requested no later than 10:00 AM, Eastern Time, 19 March 2026.

5. Questions are permitted but should be restricted to items that if unanswered would limit a potential Offeror’s ability to respond accurately as to their capability to provide the required services. The deadline for questions is 10:00 AM 10 March 2026..

6. All communications shall be restricted to email. Defense Health Agency (DHA) will not accept phone calls.

7. Release of this RFI does not guarantee that a solicitation will be forthcoming, nor does it in any way limit the Contracting Officer’s ability to set the acquisition strategy for any potential future requirements.

Administrative Information:

1. The period of performance for this sample requirement includes a base period of 12 months, four (4) 12-month option periods, for a total of 60 months (if all options are exercised).

2. This sample requirement is for Non-personal Services. This sample requirement will be performance based and services are considered to be severable services. A Quality Assurance Surveillance Program (QASP) will be provided in the event a solicitation is issued.

mailto:joshua.m.grim.civ@health.mil

3. If an award would result from a subsequent solicitation, the contract type would be Firm Fixed Price (FFP).

4. The applicable NAICS code for this sample requirement is 339112, Surgical and medical instrument manufacturing.

5. Services will be provided at the U.S. Naval Hospital Naples, Italy.

Sample Excerpted PWS Below

1.1 This is a non-personal services contract to provide preventive and corrective maintenance services on Government owned Draeger anesthesia units, Apollo model.

1.2 Description of services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform preventive and corrective maintenance as defined in this Performance Work Statement (PWS). The contractor shall perform to the standards in this PWS.

1.3 Background: U.S. Naval Hospital (USNH) Naples is a twenty-nine (29) bed community hospital with one Naval Branch Health Clinic (NBHC) located at Capodichino and a Navy Fleet Liaison Detachment at Landstuhl Regional Medical Center, Landstuhl, Germany. The main hospital and the branch health clinic provide exceptional quality healthcare services and support to approximately 9,800 eligible personnel and family members from sixty-two (62) U.S.

Navy tenant commands, the USS Mount Whitney (LCC 20), and forces from the twenty-two nations that comprise the Allied Joint Forces Command, Naples, Italy. Annually, the hospital and clinic perform over 84,000 patient care encounters, deliver an average of 130 babies, and execute a budget of over twenty (20) million dollars. All staff members work tirelessly to keep warfighters in the fight.

1.4 Objectives:

• The contractor shall provide two (2) scheduled preventive maintenance visits per year. The contractor shall provide technical support via an English-speaking service technician.

• The contractor shall provide unlimited on-site corrective repairs during normal business hours (8:00 A.M. to 4:30 P.M. Monday through Friday).

• The contractor shall provide replacement parts, technical modifications, working hours and travel necessary to maintain the machines in proper operating condition to assure continued operation at their designated efficiency and capacity.

1.5 Scope: The contractor shall provide preventive and corrective maintenance services on the following equipment:

a) Manufacturer: Draeger Medical Inc; Model: Apollo; S/N: ASLJ-0163; ECN: 097145

b) Manufacturer: Draeger Medical Inc; Model: Apollo; S/N: ASLJ-0164; ECN: 097146

c) Manufacturer: Draeger Medical Inc; Model: Apollo; S/N: ASLJ-0165; ECN: 097147

d) Manufacturer: Dreager Medical Inc; Model: Apollo; S/N: ASLJ-0162; ECN: 097148

e) Manufacturer: Draeger Medical Inc; Model: Infinity Kappa; S/N: 5495671662; ECN: N/A

f) Manufacturer: Draeger Medical Inc; Model: Infinity Kappa; S/N: 5495674258; ECN: N/A

g) Manufacturer: Draeger Medical Inc; Model: Infinity Kappa; S/N: 5495676060; ECN: N/A

h) Manufacturer: Draeger Medical Inc; Model: Infinity Kappa; S/N: 5495678352; ECN: N/A

i) Manufacturer: Draeger Medical Inc; Model: Infinity C700; S/N: 416293037; ECN: N/A

j) Manufacturer: Draeger Medical Inc; Model: Infinity C700; S/N: 426193040; ECN: N/A

k) Manufacturer: Draeger Medical Inc; Model: Infinity C700; S/N: 426193043; ECN: N/A

l) Manufacturer: Draeger Medical Inc; Model: Infinity C700; S/N: 426193046; ECN: N/A

m) Manufacturer: Draeger Medical Inc; Model: D Vapor; S/N: ASLF-0316

n) Manufacturer: Draeger Medical Inc; Model: D Vapor; S/N: ASLF-0315

o) Manufacturer: Draeger Medical Inc; Model: D Vapor; S/N: ASLF-0317

p) Manufacturer: Draeger Medical Inc; Model: D Vapor; S/N: ASLF-0318

q) Manufacturer: Draeger Medical Inc; Model: Vapor 2000; S/N: ASLJ-0399

r) Manufacturer: Draeger Medical Inc; Model: Vapor 2000; S/N: ASLJ-0398

s) Manufacturer: Draeger Medical Inc; Model: Vapor 2000; S/N: ASLJ-0400

t) Manufacturer: Draeger Medical Inc; Model: Vapor 2000; S/N: ASLJ-0491

1.6 Period of Performance (PoP): 12-month base year followed by four (4) 12-month option periods

1.7 Administrative specifications

1.7.1 Place of performance: The work shall be performed at U.S. Naval Hospital Naples, Italy.

1.7.2 Recognized Federal holidays: The contractor is not required to work on federal holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.7.3 Hours of operation: The contractor is responsible for conducting business Monday thru Friday 0800 – 1630, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.8 Contractor travel: The contractor shall be responsible for all service-related trip expenses including round trip travel, mileage, and overnight living expenses.

1.9 Other Direct Costs (ODC): Not Applicable.

1.10 Quality

1.10.1 Quality Control (QC): Not Applicable.

1.10.2 Quality assurance (QA): The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan provides a systematic method for the Government to evaluate performance and to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.11 Contractor personnel

1.11.1 The contractor shall contact the BIOMED Department to be sponsored and wait at the main gate for an escort.

When necessary, and with Material Management approval, the contractor shall submit the required information to complete the USNH Naples Security Pass Form and the base access.

1.11.2 RESERVED.

1.11.3 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

The Government is not bound by the information provided herein and any/all information provided is subject to change.