RFI 02172023-0001 CPP Bulk Salt Service.doc

Supplies, Services, and Material Management Division

Ford House Office Building, Room H2-263

Washington, DC 20515

202.226.2557 www.aoc.gov

Request for Information

Reference # 02072023-0001 Office of the Chief of Operations (This is not a Request for Quotations; this is for market research purposes) The Architect of the Capitol (AOC) has a requirement for a contract for Capitol Power Plant, with a period of performance of a one-year base a four one-year option periods. This requirement will also include an option to extend services up to six months, if necessary, in accordance with FAR 52.217-8

C.1 PROJECT TITLE

Bulk Solar Salt Supply and Delivery

C.2 BACKGROUND

Established as a permanent office in 1876, the Architect is provided permanent authority for the care and maintenance of the United States Capitol based on Section 1811 of Title 2 of the United States Code. The Architect is responsible for the maintenance, operation, development, and preservation of 17.4 million square feet of buildings and more than 570 acres of land throughout Capitol Hill. This includes the U.S. Capitol, House and Senate office buildings, the U.S. Capitol Visitor Center, the Library of Congress, the Supreme Court of the United States, the U.S. Botanic Garden, the Capitol Power Plant, and other facilities. The Architect also provides professional expertise with regard to the preservation of architectural and artistic elements entrusted to his care and provides recommendations concerning design, construction and maintenance of the facilities and grounds.

The Capitol Power Plant (CPP) generates steam and chilled water for the heating and cooling of various buildings located throughout the Capitol Complex. The CPP currently has two silos which feed salt as a brine mixture to regenerate softeners and dealkalizers for water treatment. This system provides make-up water to the steam system to account for water losses.

C.3 Scope of Work

The Capitol Power Plant (CPP) is seeking a vendor to supply bulk solar salt for use in the treatment of make-up water for the boiler plant. Provide 24 tons (+/-10% variance) per shipment of industrial grade evaporated non-compressed granular/crystallized coarse bulk solar salt, also known as sodium chloride (NaCl), for the application of water treatment. Deliver the product pneumatically into salt storage silos located at the CPP.

C.4 Applicable Policies and Standards

The vendor and delivery drivers will need to adhere to the USCP screening policies. All deliveries shall be subject to inspection by United States Capitol Police (USCP) and adhere to procedures in ATTACHMENT A, “OFFSITE VENDOR PROCEDURES”. The vendor must conform and adapt to updates as generated by the USCP. The security screening process length varies day-to-day and should be included in the quote.

Procedural and safety regulations must be followed, as outlined in ATTACHMENT B “Salt Unloading Procedures and JHA”.

The contractor shall not deviate from any of the above documents without express written approval from the contracting officer.

C.5 TASKS

C.5.1. Product Delivery

Provide 24 tons (+/-10% variance) per shipment of industrial grade evaporated non-compressed granular/crystallized coarse bulk solar salt, also known as sodium chloride (NaCl), for the application of water treatment. Deliver the product pneumatically into salt storage silos located at the CPP. A four-inch cam-lock fitting needs to be attached to the delivery hose.

C.5.2. Environmental Requirements

Spills must be contained to prevent contamination of water supply and sanitary sewer systems. Spills must be vacuumed or swept into containers for proper offsite disposal by the vendor. SDS guidelines must be followed for further details. All spills must be brought to the attention of the CPP Attendant during the delivery.

C.5.3. Collaboration with CPP Attendant

A CPP Attendant will be present to monitor the delivery. The CPP Attendant will ensure that the delivery follows safety procedures and the Scope of Work. The driver must adhere to any directions and address any concerns of the CPP Attendant. Failure to comply may result in the removal of the driver from the site and the driver’s ability to provide future deliveries.

The CPP Attendant will not assist with routine offloading procedures. This is the sole responsibility of the contractor.

C.6 Deliverables and Delivery SChedule

C.6.1. Ordering

The CPP will place an order to fill one of the two bulk salt silos. A delivery date must be available within a 8 business days of the ordering date. Additionally, the vendor must provide a 72-hour notice to CPP and the United States Capitol Police (USCP) before a delivery is to occur under routine circumstances via email. The email distribution list will be provided upon award of the contract.

C.6.2. Delivery

CPP will notify the vendor when a salt delivery is required. Typically, salt will be delivered at 7:00 AM during weekdays, on a non-holiday except for in emergency situations.

The vendor must provide a 72-hour notice to CPP and the United States Capitol Police (USCP) before a delivery is to occur under routine circumstances via email. In order to gain access to CPP, ATTACHMENT A “OFFSITE VENDOR PROCEDURES” must be followed.

The vendor must attach a copy of the most recent SDS with every email delivery notification.

A signed delivery ticket must be supplied to CPP with each delivery. A SDS must be available at all times and be given to the CPP upon request.

Procedural and safety regulations must be followed, as outlined in ATTACHMENT B “Salt Unloading Procedures and JHA”. This document must be signed upon the completion of the delivery by the driver and CPP Attendant.

C.7 QUALITY ASSURANCE SURVEILLaNCE PLAN (QASP) / QUALITY CONTROL PLAN (QCP)

The vendor is expected to perform quality control of the product delivered to ensure quality and quantity are correctly procured.

C.8 Government Furnished Equipment / PROPERTY (GFE/GFP)

Does not apply.

C.9 CONTRACT TYPE

The contract type for this requirement is a Firm-Fixed Price (FFP) of indefinite delivery/indefinite quantity based on need. This is a firm-fixed-price contract that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. The contractor is full responsibility for all costs and resulting profit or loss.

C.10 Period of Performance

The period of performance of this requirement is anticipated to be for five years from date of award to include a 12-month base period and four 12-month option periods. This requirement will also include an option to extend services up to six months, if necessary, in accordance with FAR 52.217-8. This clause allows the Government to extend the requirement at current pricing for up to 6 months if a new requirement is not put in place in time.

The contract services will occur from June 1, 2023, to April 30, 2024, with the option for continued service for four (4) option years as listed below:

· Option Year 1: from June 1, 2024, to April 30, 2025

· Option Year 2: from June 1, 2025, to April 30, 2026

· Option Year 3: from June 1, 2026, to April 30, 2027

· Option Year 4: from June 1, 2027, to April 30, 2028

· Six-Month Extension: from May 1, 2028, to October 30, 2028 C.11 Place of Performance / HOURS OF OPERATIONS

Deliveries will be made to The U.S. Capitol Power Plant at 25 E Street, S.E. Washington, D.C., 20003

Regularly scheduled deliveries shall begin unloading no earlier than 7:00 AM, due to D.C. Noise Regulations, which are strictly enforced. The delivery must be completed by 2:00 PM due to Capitol Power Plant’s core hours. Early deliveries are strongly recommended and preferred to avoid delays due to plant activity. The truck may arrive earlier than 7:00 AM at the screening sites; however, unloading may not begin before 7:00 AM at Capitol Power Plant.

The delivery driver must adhere to the USCP screening policies. This includes first reporting to Offsite Screening at Blue Plains, followed by a secondary screening before arrival to CPP.

C.12 TELEWORK

Does not apply.

C.13 Other Direct Costs (ODC)

The vendor will provide pricing in accordance with the pricing matrix and a copy of the SDS for the material required.

Supplier shall provide an hourly cost of demurrage for deliveries that are delayed for more than 90 minutes due to security screening or inaccessibility to the site.

Supplier shall provide a daily demurrage cost of deliveries that are turned away due to site restrictions or any other reason at the CPP’s request to be rescheduled.

Other direct costs such as training, materials, etc. are not authorized under this requirement.

C.14 Travel

Does not apply.

C.15 KEY Personnel

The Government has identified the need for one (1) key personnel under this requirement. The contractor shall propose a delivery driver and unloader who is certified and experienced in the skills necessary to deliver and unload safely.

Contractors shall follow guidance outlined in AOC52.211-1 and AOC52.211-2 for the substitution of key personnel.

C.16 SUBSTITUTION OF KEY PERSONNEL

See Clause AOC52.211-2.

C.17 Personal Services

This is not a personal services contract.

C.18 INVOICING

The vendor will provide pricing in accordance with the pricing matrix.

The contract will be funded using annual appropriations funds, with each option year being funded with the annual appropriations for that year. The base year will be awarded using FY 2023 funding. Option Years will be awarded subject to the availability of funding the following fiscal years and performance of the vendor. As such, the vendor will verify that they have a current, funded contract prior to accepting new orders.

The contractor shall follow the invoicing instructions outlined in clause AOC52.232-1 and AOC52.232-6 when submitting invoices. The AOC will approve or reject an invoice within 30 days.

C.19 Security

See ATTACHMENT A “OFFSITE VENDOR PROCEDURES”

C.20 SAFETY

The contractor shall comply with all AOC safety policies and shall require all employees to wear appropriate personal protective equipment for the assigned tasks. The contractor shall follow the procedures outlined in ATTACHMENT B “Salt Unloading Procedures and JHA”.

C.21 ENERGY EFFICIENCY / COMPLIANCE

There are no specific energy efficiency requirements under this requirement. The contractor shall minimize energy use while on a government site.

C.22 SUSTAINABILITY

There are no specific sustainability considerations or concerns under this requirement.

C.23 POINTS OF CONTACT

Contracting Officer

Donald B. Fuqua

Contracting Officer

Supplies/Services & Material Management Division, Architect of the Capitol

202.329.6763

Donald.Fuqua@aoc.gov

Contracting Officer Representative

TBD

C.24 aCRONYMS

AOC

Architect of the Capitol

COR

Contracting Officer’s Representative

CPP

U.S. Capitol Power Plant

FY

Fiscal Year

GFE

Government Furnished Equipment

NaCl Sodium Chloride

PII

Personal Identifiable Information

POC

Point of Contact

POP

Period of Performance

PM

Project Manager

PWS

Performance Work Statement

QASP

Quality Assurance Surveillance Plan

SDS

Safety Data Sheet (formerly known as MSDS)

SOP

Standard Operating Procedure Instructions for Responding to this RFI:

1) Please provide a response to the following questions from the Government:

a) Will your company be interested in submitting a quotation for this contract if a solicitation is issued?

b) Can your company perform this scope of work under its GSA Schedule contract? If so, what is the GSA Schedule contract number? What SIN is this usually done under? Or is this a mix of SINs? Note: It’s acceptable if you don’t have a GSA Schedule contract under which you can perform this work, this question is only to determine if a FAR 8.4 acquisition strategy can be used.

c) What questions do you have for the Government? (You may either list your questions in the RFI response or you may email the questions to Donald Fuqua at donald.fuqua@aoc.gov any time if it helps you to provide a better response with the answers known)

d) Please provide examples of past contracts within the past three years that are either completed or ongoing that have the same or similar scope of work. Please provide the awarded contract dollar amount as well.

E) Any other information you believe will be of interest to the Government.

Please email responses to Donald Fuqua at donald.fuqua@aoc.gov by noon on February 24, 2023.

Thank you, Donald Fuqua Contracting Officer

Mobile: (202) 389-6763 Architect of the Capitol Supplies, Services, and Material Management Division (SSMMD) www.aoc.gov Architect of the Capitol | Supplies, Services, and Material Management Division

Ford House Office Building, Room H2-263 | Washington, DC 20515 | 202.226.2557 | www.aoc.gov Architect of the Capitol | Supplies, Services, and Material Management Division

Ford House Office Building, Room H2-263 | Washington, DC 20515 | 202.226.2557 | www.aoc.gov