RFGA 6241-0 final tlh.pdf

OHA RFGP #6241 OregonBuys RFGP PO-44300-00017113

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STATE OF OREGON

COVER PAGE

OREGON HEALTH AUTHORITY

Is issuing this Request for Grant Proposals (RFGP) under

OregonBuys Bid Number #S-44300-00017113 and OHA #6241

COMMUNITY-BASED PERINATAL SERVICES ACCESS PROGRAM

Date of Issue: July 1, 2026

Closing Date: August 7, 2026 – 3:00 p.m. PDT

Single Point of Contact (SPC): Tammy Hurst

Address: 500 Summer Street NE, E03 City, State, Zip Salem, Oregon 97301 E-mail: tammy.hurst@odhsoha.oregon.gov

You can get this document in other languages, large print, braille, or a format you prefer free of charge. We accept all relay calls.

The State of Oregon promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

mailto:tammy.hurst@odhsoha.oregon.gov

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TABLE OF CONTENTS

SECTION 1: GENERAL INFORMATION

1.1 INTRODUCTION

1.2 SCHEDULE

1.3 SINGLE POINT OF CONTACT (SPC)

SECTION 2: AUTHORITY, OVERVIEW, AND SCOPE

2.1 AUTHORITY AND METHOD

2.2 DEFINITION OF TERMS

2.3 OVERVIEW AND PURPOSE

2.4 SCOPE OF PROGRAM ACTIVITIES

SECTION 3: PROCUREMENT REQUIREMENTS

3.1 MINIMUM QUALIFICATIONS

3.2 MINIMUM SUBMISSION REQUIREMENTS

3.3 PROPOSAL REQUIREMENTS

3.4 REQUIRED DOCUMENTS

SECTION 4: PROPOSAL PROCESS

4.1 PUBLIC NOTICE

4.2 INFORMATIONAL WEBINARS AND VIRTUAL OPEN OFFICE HOURS

4.3 QUESTIONS / REQUESTS FOR CLARIFICATIONS

4.4 PROPOSAL DELIVERY OPTIONS

4.5 PROPOSAL MODIFICATION OR WITHDRAWAL

4.6 PROPOSAL DUE

4.7 OPENING OF PROPOSALS

4.8 PROPOSAL REJECTION

4.9 EVALUATION PROCESS

4.10 POINT AND SCORE CALCULATIONS

4.11 RANKING OF PROPOSERS

SECTION 5: AWARD AND NEGOTIATION

5.1 AWARD NOTIFICATION PROCESS

5.2 APPARENT SUCCESSFUL PROPOSER SUBMISSION REQUIREMENTS

5.3 GRANT AGREEMENT NEGOTIATION

SECTION 6: ADDITIONAL INFORMATION

6.1 COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

6.2 GOVERNING LAWS AND REGULATIONS

6.3 OWNERSHIP/PERMISSION TO USE MATERIALS

6.4 CANCELLATION OF RFGP; REJECTION OF PROPOSAL; NO DAMAGES

6.5 COST OF SUBMITTING A PROPOSAL

ATTACHMENT A – PROPOSER INFORMATION AND CERTIFICATION SHEET

ATTACHMENT B RESPONSIBILITY INQUIRY

ATTACHMENT C - SAMPLE GRANT AGREEMENT

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SECTION 1: GENERAL INFORMATION

1.1 INTRODUCTION

The State of Oregon, acting through its Oregon Health Authority (OHA), Public Health Division (PHD) Family and Child Health Section requests Proposals from organizations that meet the minimum qualifications and that are based in Oregon to expand access to Doula and lactation support services.

This Request for Grant Proposal (RFGP) provides funding to expand access to Culturally Specific and culturally competent Perinatal services across Oregon. It does this by increasing trained providers and strengthening organizations that deliver community-based Perinatal care. These funds can be utilized for workforce development, service delivery, outreach, and infrastructure to strengthen community-based Doula and lactation support.

Grant Period: The initial term of the Grant Agreement is anticipated to be 1 year with the option to renew up for one additional year. Initial term and additional year are subject to change at OHA’s sole discretion. OHA has approximately $500,000 available as part of this grant opportunity. OHA may award additional funds if they become available or may not award all the funds depending on Proposals received.

Organizations may apply for up to $100,000 from this funding source through this RFGP to conduct activities from November 1, 2026 through October 31, 2027. OHA anticipates awarding approximately 5-10 grant awards, depending on the number and size of requests evaluated using the scoresheet and aligned with the purpose identified in Senate Bill 692 and Senate Bill 1568.

Funding categories:

Grant Category Dollar Amount

Mini Grant $5,000-$20,000

Medium Grant $20,001-$50,000

Large Grant $50,001-$100,000

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1.2 SCHEDULE

The table below represents a tentative schedule of events. All times are listed in Pacific Daylight Time. All dates listed are subject to change.

Event Date Time

RFGP Release Date July 1, 2026

Proposal Informational Webinar (English) July 7, 2026 12:00pm

Proposal Informational Webinar (Spanish)

July 8, 2026 12:00pm

Questions / Requests for Clarification Due July 10, 2026 5:00pm

Answers posted approx. July 15, 2026 5:00pm

Closing Date (Proposals Due) August 7, 2026 3:00pm

Issuance of Notice of Award (approx.) October 15, 2026 5:00pm

1.3 SINGLE POINT OF CONTACT (SPC)

The SPC for this RFGP is identified on the Cover Page, along with the SPC’s contact information. Proposer shall direct all communications related to any provision of the RFGP only to the SPC, whether about the technical requirements of the RFGP, contractual requirements, the RFGP process, or any other provision.

SECTION 2: AUTHORITY, OVERVIEW, AND SCOPE

2.1 AUTHORITY AND METHOD

OHA is issuing this RFGP pursuant to its authority under ORS 413.033, Senate Bill 692 and Senate Bill 1568.

OHA may use a combination of the methods for Competitive Sealed Proposals, including optional procedures: a) Competitive Range; b) Discussions and Revised Proposals; c) Revised Rounds of Negotiations; d) Negotiations; e) Best and Final Offers; and f) Multistep Sealed Proposals.

2.2 DEFINITION OF TERMS

For the purposes of this RFGP, capitalized words are defined below.

Community-Based Organization or CBO: for the purposes of this RFGP, a CBO is any registered 501(c)(3) organization that provides community-led culturally and linguistically responsive public health services to communities in Oregon.

Culturally Specific: means led by individuals from the community served, using language, structures, and settings familiar to the members of the community.

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Doula: means a trained professional who provides continuous physical, emotional, and informational support to an individual during pregnancy, labor and delivery, and/or the postpartum period to help the individual achieve the healthiest and most satisfying experience possible.

Doula Hub: Doula Hubs have been or are being established so Traditional Health Workers (THW) Doulas can bill as groups, rather than individuals. A Doula Hub may be a business, agency, or community organization that has applied and been approved by the state of Oregon as a Billing Provider. Doula Hubs are also an organizational model that may serve many other purposes including training, referrals, business development, and technical assistance.

Fiscal Sponsor: a Fiscal Sponsor is a nonprofit organization 501(c)(3) that provides fiduciary oversight, financial management, and other administrative services to help build the capacity of charitable projects.

International Board Certified Lactation Consultants or IBCLC: International Board Certified Lactation Consultants (IBCLC) are important members of the maternal-child health team specializing in breastfeeding care. IBCLC have diverse backgrounds and work in a variety of settings, but all have met rigorous eligibility requirements and passed an examination that assesses knowledge in breastfeeding management. Working together with families, policymakers, and the community, IBCLC provide expert lactation care and advance global public health.

Lactation Worker: a Lactation Worker is any individual who provides education, support, peer guidance, or specialized assistance to families in infant feeding and lactation. This term is intentionally broad and encompasses all roles within the lactation support spectrum, including but not limited to IBCLC, lactation educators, Lactation Consultants, Certified Lactation Consultants, peer lactation counselors, lactation advocates, and other community-or clinic-based providers who support chest/breastfeeding and human milk feeding.

Local Public Health Authority or LPHA: refers to either a county government, a health district formed under ORS 431.443, or other local government that provides public health services under an agreement established pursuant to ORS 190.010. LPHA are responsible for providing required public health services within their jurisdiction. More information about LPHA can be found at www.healthoregon.org/lhd.

Oregon Health Plan or OHP: Oregon's medical assistance program. It provides health care coverage for people from all walks of life. This includes working families, children, pregnant people, single adults, and seniors. Also known as “OHP” or Medicaid.

Perinatal: means the period before, during, and after birth, extending from pregnancy through one year postpartum.

https://www.oregon.gov/oha/EI/THW%20Documents/Guidelines%20for%20THW%20Doulas%20Serving%20OHP%20Members.pdf http://www.healthoregon.org/lhd

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Priority Population: Communities with demonstrated inequities in perinatal health outcomes; people who are Black, African American, Tribal community members, Native American/Indigenous/American Indian/Alaska Native, Asian, Pacific Islander, Native Hawaiian, Latino/a/e/x, Immigrants, Refugees, people with Disabilities/Disabled People, people who use drugs/people with substance use disorder, people who are unhoused, members of the LGBTQAI+ community and people who live in Rural/Remote locations or pregnant people in maternity deserts.

Proposer: the Proposer is the organization that is responsible for performing the activities in the Grant Agreement, if awarded.

Traditional Health Worker (THW): Traditional Health Workers (THW) are trusted individuals from their local communities who may also share socioeconomic ties and lived life experiences with health plan members. The term "Traditional Health Worker" refers to the six different worker-types. (1)Community Health Worker (CHW) (2) Peer Support Specialist (PSS) (3)Peer Wellness Specialist (PWS) (4)Personal Health Navigator (PHN) (5) Birth Doula (6) Tribal Traditional Health Worker (TTHW)

2.3 OVERVIEW AND PURPOSE

In response to persistent disparities in maternal and infant health outcomes across Oregon, in 2025 the Oregon Legislature enacted Senate Bill 692 (SB692) and made updates in 2026 via Senate Bil (SB 1568). This legislation establishes a Community-Based Perinatal Services Access Program aimed at expanding access to Culturally Specific and culturally competent services during the Perinatal period. The statute mandates the OHA to develop and administer the Community-Based Perinatal Services Access Fund, which will provide grants to eligible entities to support Perinatal service delivery, workforce development, outreach, and infrastructure.

OHA Goal:

• Increase access to Culturally Specific Perinatal services by expanding a diverse workforce of Doulas, Lactation Worker, and THW who provide care aligned with families’ cultural needs within communities identified as priority populations.

Reduce maternal and infant health disparities by improving equitable access to trusted, community-based support throughout pregnancy, birth, and postpartum.

• Build and stabilize the Perinatal workforce through investments in education, training, wages, mentoring, and ongoing professional development.

• Strengthen community-based Perinatal infrastructure such as Doula Hubs, billing support systems, mentoring networks, and referral pathways.

• Increase awareness of Perinatal services and benefits through community and provider outreach, ensuring people know what services are available and how to access them.

https://www.oregon.gov/oha/EI/Pages/THW-CHW.aspx https://www.oregon.gov/oha/EI/Pages/THW-PSS.aspx https://www.oregon.gov/oha/EI/Pages/THW-PSS.aspx https://www.oregon.gov/oha/EI/Pages/THW-PWS.aspx https://www.oregon.gov/oha/EI/Pages/THW-PHN.aspx https://www.oregon.gov/oha/EI/Pages/THW_birthdoulas.aspx https://olis.oregonlegislature.gov/liz/2025R1/Downloads/MeasureDocument/SB692/Enrolled https://olis.oregonlegislature.gov/liz/2026R1/Downloads/MeasureDocument/SB1568/Enrolled

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Funding Categories:

Fund Category (dollars)

Sample project scope High level requirements Anticipated # of Awards

Mini Grant (5,000- 20,000)

Discrete projects such as paying for Doula and lactation support training requirements. Other examples may include hosting trainings or professional learning community spaces.

Activity and fiscal reports: once per quarter . One required technical assistance call per year.

Medium Grant (20,001- 50,000)

Projects and initiatives blending outreach, training, onboarding and infrastructure investments in the Perinatal workforce.

Quarterly Activity reports and fiscal reporting. Two required technical assistance calls per year.

Participation in group orientation session.

Large Grant (50,001- 100,000)

Projects focused on Perinatal Infrastructure investments such as a Doula Hub, broadscale investments in underserved communities and stabilizing workforce initiatives.

Quarterly Activity reports and fiscal reporting. Two required technical assistance calls a year.

Participation in group orientation session.

The purpose of this funding is to bolster the Perinatal workforce to increase access to community-based Perinatal providers including but not limited to Doulas.

This will be done by funding projects or organizations that will focus on:

• Providing or paying for formal education, training, and mentoring for Culturally Specific community based Perinatal providers.

• Wages or stipends: Supporting individuals in training or delivering community-based Perinatal services through wages and financial benefits such as stipends

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• Performing outreach and engagement; to attract individuals to training programs to provide Culturally Specific community-based services during the Perinatal period, or to providers and consumers to provide education regarding community based Perinatal services.

• Investing in community based Perinatal health infrastructure such as the creation of a Doula Hub or insurance billing support system for community based Perinatal providers.

• Providing technical assistance to Doulas or Doula organizations; established organizations and entities supporting other organizations.

These focus areas are listed by category and are not meant to imply a selection preference by the OHA.

2.4 SCOPE OF PROGRAM ACTIVITIES

2.4.1. Providing or paying for formal education and training. Paying for costs of required training and education to provide community-based services during the Perinatal period, including tuition, fees, books, and other materials and supplies.

Examples include

• Increase the number and diversity of Doulas and promote field stability by paying for THW and Doula training, tuition, onboarding stipend, mentor matching, and mentor stipend.

• Invest in community-based Lactation Workers; breastfeeding, chest feeding, lactation trainings, tuition, books, and fees for courses required for IBCLC certification. IBCLC exam costs and associated travel.

• Paying for online or in person Doula, lactation or THW classes or training, travel, time spent in training and materials such as books, office supplies, and computer equipment.

• Paying for supplies utilized in lactation and Doula services (Doula Kit) such as birth comfort items, infant scales, and demonstration items (dolls, blankets, infant carriers, baby feeding supplies).

• Hosting professional learning communities or trainings for community based Perinatal care providers to promote continued education, collective wellbeing, and professional connections.

• Designing and facilitation of Culturally Specific Perinatal training that aligns with OHA-approved training program standards.

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2.4.2. Providing wages and financial benefits such as stipends for individuals who are training to provide community-based services during the Perinatal period;

Examples include:

• Stipends for new or existing Doulas and Lactation Workers who may not yet be eligible to bill health insurance.

• Stipends or payments to individuals pursuing TWH/ Doula/lactation training with the intention of providing services to Perinatal people living in Oregon

• Stipends or payments to mentors who support the professional development efforts of new or emerging community based Perinatal workers.

• Wages and benefits for individuals who are in training to provide Perinatal community-based services.

• Wages and benefits for individuals providing community based Perinatal services (THW, Doulas, Lactation Workers, peer support specialists).

2.4.3. Outreach and recruitment to attract individuals to training programs to provide community-based services during the Perinatal period;

Examples include:

• Hosting or joining a community specific event with the purpose of education and outreach related to (1) Perinatal services available to community and (2) Doula and Lactation Worker recruitment.

• Social media campaign intended to educate and recruit new Doulas or Lactation Workers or inform people about Doula and lactation benefits available through OHP.

• Staff or contractor time related to activities meant to perform outreach and recruitment focused on new Doulas or Lactation Workers.

• Providing information on community-based services to providers and activities to build referral pathways between providers and community based Perinatal services.

2.4.4. Infrastructure investments. Funding for Culturally Specific or CBO and programs to establish or expand community-based services during the Perinatal period.

Examples include:

• Increasing the number of Doulas employed by or contracted with your organization; paying for training, staff time, contractor time, and onboarding costs.

• Doula Hub creation, implementation, or ongoing operations (based on allowable expenses).

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• Creating mentoring and coaching project for new or emerging members of the workforce and experienced professionals. Provide compensation stipend to both mentors and trainees.

• Create or expand mentoring and onboarding procedures, policies, and practices.

• Administrative support: providing insurance billing services for community based Perinatal providers.

• Conduct provider outreach and education to share information about community based Perinatal services such as Doula and lactation insurance coverage and how to locate Perinatal providers.

• Hosting a listening session focused on learning what the community or providers do and don't know about Doulas to inform outreach and training activities.

• Hosting listening sessions to gather information about how providers and patients are made aware of Perinatal care resources such as Doulas and Lactation Workers.

2.4.5. Technical assistance to Doulas. This funding may be used to provide technical assistance related to billing and consumer or provider outreach and education to Doulas; and organizations that employ Doulas or contract with Doulas to provide Doula services.

Examples include:

• Existing Doula Hubs hosting no cost training and/or mentoring sessions to emerging hubs or other community based Perinatal health providers (Doulas, THW, Lactation Workers) to establish and implement insurance billing processes.

2.4.1 Allowable expenses

• Salaries/wages.

• Employee benefits such as health insurance and retirement matching.

• Employer paid taxes such as State Unemployment Tax (SUTA) and Social Security Taxes.

• Subcontract(s) with other organizations or people who will support the approved work plan. This can also include administrative and operational support such as bookkeeper, insurance biller, office manager (not to exceed 45% of award amount).

• Training costs including tuition, fees, books and associated supplies.

• Travel for training for grant deliverable purposes (hotels, gas, car rental).

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• Supplies; office supplies, Doula Kit- common Perinatal supplies (scales, demonstration dolls, blankets, infant carriers for instructional purposes).

• Stipends for approved activities.

• Certification test and renewal fees (e.g., IBCLC test and recertification fees).

• Outreach and recruitment materials such as social media posts, flyers, advertisements.

• Food and beverages for training or community events.

• Office equipment totaling less than $5,000 per item is permitted. Any equipment purchase must directly support the approved work plan. Examples include computers, printers, IT and software purchases, upgrades, and software subscription and licensing fees.

• Translation and interpretation services at training or community events or for organizational materials.

• Gift cards. Gift card incentives are defined as incentives given to program participants to support the project activities outlined in the approved work plan.

• Rent and utilities for organization with a maximum of 15% of the grant award.

• Family Engagement supplies- materials such as diapers, clothing intended for clients.

2.4.6. Unallowable expenses

• If one or more services are Medicaid eligible the provider cannot bill Medicaid AND use grant dollars for those services at the same time. Commonly known as “double dipping”.

• Vehicles or mobile medical units.

• Advertising and promotional activities not integral to the grant’s objectives (e.g., organizational branding or general outreach).

• Fundraising activities.

• Buildings or building improvement.

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SECTION 3: PROCUREMENT REQUIREMENTS

3.1 MINIMUM QUALIFICATIONS

To be considered for evaluation, Proposal must demonstrate how Proposer meets all requirements of this section:

• Culturally Specific CBO,

• Federally Recognized Tribes in Oregon and

• Tribal organizations,

• Urban Indian Health Programs and

• Nonprofit or for-profit entities that currently provide Perinatal services in Oregon that offer Doula, lactation or Perinatal support service that align with SB692 or SB1568.

Entities that are not eligible:

• Government organizations such as counties, cities, towns, or LPHAs

• Education Service Districts (ESD), universities (private and state),

• K-12 school districts and school-based health centers. However, community-based organizations (CBO) may partner with ESD or school districts as part of their project, but the primary Proposer must meet the minimum qualifications above.

• Current CBO not in good standing with an existing grant from OHA and ODHS or county government.

• Organizations that are not in good standing with the Charitable Activities Section of the Oregon Department of Justice.

3.2 MINIMUM SUBMISSION REQUIREMENTS

3.2.1 Proposal Submissions

To be considered for evaluation, must be complete or uploaded in SmartSheet:

• Organization Information (Sections 3.3.1 through 3.3.5)

• Proposers applying for the Mini grant must answer questions 1-5, Medium size grant Prospers must answer questions 1-6 and Large grant Proposers answer questions 1-7. Question 5 will be treated as a project plan. (Section 3.3.6)

• Proposed Budget (Section 3.3.7)

• Letters of Support (required for large grant Proposers, optional for other Proposers) (Section 3.4.1)

• Proposer Information and Certification Sheet (Section 3.4.2) (Attachment A)

• Responsibility Inquiry (Attachment B)

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3.2.2 Proposal Format and Quantity

Smartsheet Electronic Response. Proposer must should submit its Proposal and all required documents electronically ( https://app.smartsheet.com/b/form/019ecc5732fd713c8750d4b0282d1965 ) through the supplied Smartsheets link.

3.2.3 Authorized Representative Signature (Attachment A)

Proposals must be signed by an authorized representative of the Proposer. Failure of Proposer’s authorized representative to sign the Proposal may result in rejection of the Proposal by OHA. OHA in its sole discretion may allow Proposers to cure a signature deficiency.

3.3 PROPOSAL REQUIREMENTS

All the following must be submitted through SMARTSHEET at:

https://app.smartsheet.com/b/form/019ecc5732fd713c8750d4b0282d1965

3.3.1 Organization Information

Provide the following Organization information:

• Organization Name:

• Fiscal Sponsor (if applicable):

• Street address:

• City/State:

• Zip code:

• Organization website:

• Contact person:

• Title:

• Phone number:

• Email:

• Tax ID, EIN or FIN:

• Secretary of State Registration Number:

• OregonBuys Vendor Number:

3.3.2 Organization overview: Describe your organization (1-3 sentences)

• How you meet the minimum requirements for section 3.1? (1-3 sentences)

• Mission statement (if applicable)

• Describe the organization’s leadership

• Project Title: (10–15-word max)

• Project Goal(s) (1-3 sentences) https://app.smartsheet.com/b/form/019ecc5732fd713c8750d4b0282d1965

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3.3.3 How did you hear about this opportunity? (Not Scored)

☐ An OHA email announcement or newsletter

☐ A non-OHA organization shared the information

☐ The OHA Website

☐ A conference presentation

☐ Other: (please specify)

3.3.4 This RFGP is broken up into 5 categories. Which areas do you intend to focus on? (Not scored)

☐ Providing or paying for formal education, training, and/or mentoring for community based Perinatal providers.

☐ Wages or stipends: Supporting individuals in training or delivering community-based Perinatal services through wages and financial benefits such as stipends.

☐ Performing outreach and engagement; to attract individuals to training programs to provide community-based services during the Perinatal period, or to providers and consumers to provide education regarding community based Perinatal services.

☐ Investing in community based Perinatal health infrastructure such as the creation of a Doula Hub or insurance billing support system for community based Perinatal providers.

☐ Providing technical assistance to Doulas or Doula organizations; established organizations and entities supporting other organizations.

3.3.5 Which grant size are you applying for? (drop down menu) Not scored

☐ $5,000 - $20,000- Mini Grant

☐ $20,001 - $50,000- Medium Grant

☐ $50,001 - $100,000- Large Grant

3.3.6 Scored Questions

1. All Proposers must answer questions 1 through 5. Interest & Mission Alignment: (Possible points 15 for Mini, 10 for Medium, and 10 for Large)

Using between 100-300 words answer the following questions:

a. Why is your organization interested in this opportunity?

b. Please provide an example of your organization’s work in this area.

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2. Population(s) served: (Possible points 10 for Mini, 10 for Medium, and 5 for Large)

Who does your organization primarily serve? (50 words or less)

3. Perinatal Health with Oregon examples: (Possible points 20 for Mini, 15 for Medium, and 15 for Large)

How does your organization work to improve Perinatal and infant health?

(300 words or less) Provide 1-3 Oregon specific examples.

4. Community Needs, Data, and Funding Fit: (Possible points 20 for Mini, 20 for Medium, and 15 for Large)

Using between 300-400 words

• Mini grants include 1-2 examples,

• Medium and large grants provide 2-4 examples.

a. Describe the Perinatal health needs in the community you serve.

b. How did you identify these needs? Include information about data source(s).

c. How will this funding help meet those needs?

Examples of how needs were identified may include community feedback like information or requests from clients, information from listening sessions or community concerns. You may include data relevant to this topic including information from the United States Census, Community Health Assessments/Community Health Improvement Plans, Community Health Needs Assessments or March of Dimes etc.

5. Activities, Reach, and Success Measures: (Possible points 35 for Mini, 35 for Medium, and 30 for Large )

In 700 words or less, describe the activities your organization will complete if you are awarded a grant. This will serve as a proposed workplan for the grant agreement.

• Mini grants must document 1-2 activities.

• Medium grants 1-3.

• Large grants 2-4.

Topics to cover may include:

a. Title of Activity:

b. What activities will you do? (Description)

c. Who will benefit? Or who will be served?

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d. Who will carry out these activities (staff, volunteers, contractors, partner organizations)? (option to skip this question for mini grants)

e. If applicable, estimate how many people or providers you expect to reach with the named activity. If you plan to work with providers provide a list of their credentials and titles.

f. What is the timeline for this activity?

g. Which county, region, or location will this activity take place?

h. How will you measure and track success?

Example structure:

Activity 1: Title

1-2 sentence description of what you plan to do

Who will benefit or who is served:

Where will this activity take place?

Who will carry out this activity?

How many people or providers will this reach?

When will the activities take place?

How success will be measured or tracked:

Activity 2: Title

1-2 sentence description of what you plan to do

Who will benefit or who is served:

Where will this activity take place?

Who will carry out this activity?

How many people or providers will this reach?

When will the activities take place?

How success will be measured or tracked:

Only Proposers proposing for medium and large grants must answer Question #6.

6. Infrastructure Development: (Possible points 10 for Medium, and 10 for Large)

Using 200-300 words.

• Medium grants 1-3 examples.

• Large grants 2-4 examples.

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How will the activities listed previously improve your organization’s infrastructure support for Culturally Specific or community-based providers such as Doulas, Lactation Workers, or other Perinatal services?

Only Proposers proposing for large grants must answer Question #7.

7. Partnerships & Letters of Support: (Possible points 15 for Large)

Using 50-100 words.

What partnerships are in place or do you plan to build to support the activities in this grant (health systems, community-based orgs, Coordinated Care Organization, health care providers)? Provide 1-3 examples and provide a letter of support from each named partner.

3.3.7 PROPOSED BUDGET

Budgets should match the proposed activities. Budget must be completed and uploaded through SmartSheet as an attachment. Proposed budgets may not be awarded in the amount requested, proposed budgets may be adjusted up or down at OHA’s discretion, depending on the funding available in each category and region. As a reminder the project period for this grant is 1 year.

Examples of Proposed Budget Summary Template

Example budgets are provided as an educational tool/reference. They are not meant to imply preference or be a directive for proposers.

Mini Grant Example 1: International Board-Certified Lactation Consultant (IBCLC) credential support: $6800

Budget Description Total Costs

Portland State University Undergraduate in state resident – Lactation Program Tuition (online certificate) 10 Credit hours + fees - Winter/Fall 2026

4,000

Study materials and books 1,500

IBCLC Exam – Late summer 2027 800

Administrative time to complete grant activities 500

Total Grant Cost 6,800

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Example 2: THW/Doula Training Scholarships: 20,000 Mini Grant

Budget Description Total Costs

Contractor time to support activities such as recruiting, processing payments, and onboarding.

4,000

Stipend for 3 new Doula/THW 3,600

3 Doula/THW Trainings cost 7,500

Travel costs to support rural births or attend training (mileage, hotel, meals and incidentals)

2,250

Indirect costs- 15% 2,602

Total Grant Budget 19, 952

Example 3: Developing and hosting Perinatal training: $ 50,000

Budget Description Total Cost

Project coordinator: Event planning, hosting outreach 25% FTE 16,000

Program manager: grant oversite and reporting 10% FTE 6,100

Fringe 20% and 7% employer payroll taxes 5,967 Cost of trainer: 2-day training for 50 people. Topics related to:

(fill in topics) Perinatal health /setting up billing systems

7,700

Space rental 1,200 Food costs for 2 full day training: 50 people 2,000 6 online or in person community collective sessions- hosted by trainer or Doula mentor- focused on collective wellbeing, how to utilize lessons from training, Medicaid billing technical assistance. Payment to trainers/mentors.

1,500

Gift card incentives- for people who attend the follow up sessions. $25/per person per session. Up to 20 people per session receive a gift card.

3,000

Indirect costs-15% 6,520 Total Grant Budget 49,987

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Example 4: Doula Hub: $ 100,000

Budget Description Total Costs Salary: Staff focused on organizational and systems infrastructure and grant deliverables 50% FTE (Base salary 60,000/per year) 30,000 Fringe benefits 20% and employer payroll taxes (7%) 8,100 Contractor(s) focused on billing/business operations/technical assistance related to billing 45,000 Travel for community collaboration efforts 400 Interpretation services utilized between billing technical assistance and Doulas who speak languages other than English 4,500

Billing software- initial purchase and x# of licenses for 1 year 2,900 Indirect costs- 10% 9,090 Total Grant Budget 99,990.00

We are providing two example budget templates. Tailor the budget to meet your project needs. The project budget must align with proposed grant activities and allowable expenses.

Budget template (long version):

Project Title:

Organization:

Grant Period- 11/1/2026-9/30/2027

Description Cost Personnel (Role 1) FTE % Personnel (Role 2) FTE % Fringe Benefits % and employer payroll taxes Contracted Services Travel Training Supplies and Materials Other cost: (e.g.: Doula software license /upgrade) Other cost: (e.g.: Travel) Other cost: (e.g.: THW/Doula Scholarship) Other cost: (e.g.: Billing software) Other cost: (e.g.: Social media ads recruiting Doulas) Indirect Costs Total Budget:

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Budget template (short version) Tailor the budget to meet your project needs. The project budget must align with proposed grant activities and allowable expenses.

Project Title:

Organization:

Grant Period- 11/1/2026-9/30/2027

Description Cost Contracted Services Supplies and Materials Other cost: (e.g.: Doula software license /upgrade) Other cost: (e.g.: THW/Doula Scholarship) Indirect Costs Total Budget:

3.4 REQUIRED DOCUMENTS

Proposers must upload each of the following completed documents.

3.4.1 LETTERS OF SUPPORT

Proposers may apply in partnership with other organizations as needed. Letters of Support (LOS) must be included from each partner organization listed as being responsible for a shared deliverable and will be included with Proposal submission. Funding allocated to partnerships should be included in the budget and justified in the budget narrative. Proposers applying for the large grants will be asked to submit a minimum of (1) letter of support.

3.4.2 Proposer Information and Certification Sheet (Attachment A)

Proposer shall complete and upload the Proposer Information and Certification Sheet (Attachment A). If Proposer has a Fiscal Sponsor, Fiscal Sponsor must also complete Attachment A.

Failure to demonstrate compliance with Oregon Tax Laws and sign the Proposer Information and Certification Sheet may result in a finding of non-Responsibility.

Authorized Representative Signature

Proposals must be signed by an authorized representative of the Proposer. Failure of Proposer’s authorized representative to sign the Proposal may result in rejection of the Proposal by OHA. OHA in its sole discretion may allow Proposers to cure a signature deficiency.

3.4.3 Responsibility Inquiry (Attachment B)

Proposer must complete and upload Responsibility Inquiry.

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SECTION 4: PROPOSAL PROCESS

4.1 PUBLIC NOTICE

This RFGP and attachments are published in the State of Oregon’s electronic procurement system OregonBuys at https://oregonbuys.gov Documents will not be mailed to prospective Proposers.

Modifications, if any, to this RFGP will be made by written Amendment(s) published in OregonBuys. Prospective Proposer is solely responsible for checking OregonBuys to determine whether or not any Amendment(s) have been issued. Amendment(s) are incorporated into the RFGP by this reference.

4.2 INFORMATIONAL WEBINARS AND VIRTUAL OPEN OFFICE HOURS

Informational webinars will be held at the dates and times listed in the Schedule in Section 1.2. Prospective Proposers’ participation in these events is highly encouraged but not mandatory.

The purpose of the informational webinars is to:

• Provide description of each funding opportunity;

• Explain the RFGP process; and

• Answer any questions Proposers may have related to the project or the process.

Statements made at the events are not binding upon OHA. Proposers are required to submit questions in writing.

4.3 QUESTIONS / REQUESTS FOR CLARIFICATIONS

All inquiries, whether relating to the RFGP process, administration, deadline or method of award, or to the intent or technical aspects of the RFGP must:

• Be delivered to the SPC via email; to tammy.hurst@odhsoha.oregon.gov at the time and date listed in Section 1.2, Schedule;

• Reference the OHA RFGP number 6241 in the subject line of the email;

• Identify Proposer’s name and contact information; and

• Refer to the specific area of the RFGP being questioned (i.e. page, section and paragraph number); and mailto:tammy.hurst@odhsoha.oregon.gov

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4.4 PROPOSAL DELIVERY OPTIONS

Proposer is solely responsible for ensuring its Proposal is accepted in SmartSheet by the closing date and time. Once a Proposal is complete and submitted, Proposer will receive a confirmation email. If this email is not received Proposer must promptly notify the SPC, failure to notify the SPC prior to closing date will consider the Proposer as late and be rejected by OHA. OHA is not responsible for any delays by transmission errors or delays, or for any mis-delivery for any reason. A Proposal submitted by any means not authorized below will be rejected. The following delivery options are permitted for this

RFGP:

Proposal submission is only accepted electronically through Smartsheet at (link) https://app.smartsheet.com/b/form/019ecc5732fd713c8750d4b0282d1965

4.5 PROPOSAL MODIFICATION OR WITHDRAWAL

If a Proposer wishes to make modifications to a submitted Proposal, the Proposer must submit its modification in one of the authorized methods listed in Section 4.5 (Proposal Delivery Options). To be effective the modification must include the OregonBuys bid number and be submitted to the SPC prior to Opening.

If a Proposer wishes to withdraw a submitted Proposal, it must submit a Written notice signed by an authorized representative of its intent to withdraw to the SPC via email. To be effective the notice must include the OregonBuys bid number.

4.6 PROPOSAL DUE

A Proposal (including all required submittal items) must be received by the SPC on or before Closing Date. All Proposal modifications or withdrawals must also be received prior to Closing Date.

A Proposal received after Closing Date and Time is considered LATE and will NOT be accepted for evaluation.

4.7 OPENING OF PROPOSALS

There will not be public Opening of Proposals. A list of the Proposers is available upon request, only the name of the Proposer will be shared, no other information will be made available at that time. Proposals will be available for inspection after the evaluation process has been completed, any and all protests have been resolved, and the notice of Intent to Award is issued.

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4.8 PROPOSAL REJECTION

OHA may reject a Proposal for any of the following reasons:

• Proposer fails to substantially comply with all prescribed RFGP procedures and requirements, including but not limited to the requirement that Proposer’s authorized representative sign the Proposal.

• Proposer has liquidated and delinquent debt owed to the State or any department or agency of the State.

• Proposer has an unresolved contract dispute or is in default in a contract with the State or any department or agency of the State.

• Proposer fails to meet the responsibility requirements of this RFGP.

• Proposer makes any contact regarding this RFGP with State representatives such as State employees or officials other than the SPC or persons authorized by the SPC, or inappropriate contact with the SPC.

• Proposer attempts to influence a member of the Evaluation Committee.

• Proposal is conditioned on OHA’s acceptance of any other terms and conditions or rights to negotiate any alternative terms and conditions that are not reasonably related to those expressly authorized for negotiation in this RFGP, Attachments, or Addenda.

4.9 EVALUATION PROCESS

4.9.1 Responsiveness and Responsibility Determination

a. Responsiveness determination

A Proposal received prior to Closing Date and Time will be reviewed to determine if it is Responsive to all RFGP requirements including compliance with Section 3.1 (Minimum Qualifications) and Section 3.2 (Minimum Submission Requirements). If the Proposal is unclear, the SPC may request clarification from Proposer. However, clarifications may not be used to rehabilitate a non-Responsive Proposal. If the SPC finds the Proposal non- Responsive, the Proposal may be rejected; however, OHA may waive mistakes in its sole discretion.

b. Responsibility Determination

OHA will determine if an apparent successful Proposer is Responsible prior to award and execution of the Grant Agreement. Proposers shall submit a signed Responsibility Inquiry form (Attachment B) with Proposal.

At any time prior to award, OHA may reject a Proposer found to be not Responsible.

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4.9.2 EVALUATION CRITERIA

Each Proposer meeting all Responsiveness requirements will be independently evaluated by members of an Evaluation Committee. Evaluation Committee members may change, and OHA may have additional or fewer evaluators for optional rounds of competition. Evaluators will assign a score for each evaluation criterion listed in the “Weight and Rubric”, link provided in Section 4.10

SPC may request further clarification to assist the Evaluation Committee in gaining additional understanding of a Proposal. A response to a clarification request may only clarify or explain portions of the already submitted Proposal and may not contain new information not included in the original Proposal.

4.10 POINT AND SCORE CALCULATIONS

Points are the total possible for each of the questions in Section 3.3.6.

Total Possible Points are as follows:

Mini- 100

Medium- 100

Large- 100

Some questions are not scored, however they must be answered. Appendix A “Weight and Rubric” attached hereto and incorporated herein with this reference describes what is scored and what is considered in setting the score.

4.11 RANKING OF PROPOSERS

The SPC will average the scores for each Proposal in a given round of competition (calculated by totaling the points awarded by each Evaluation Committee member and dividing by the number of members).

After any applicable preference has been applied, OHA will determine the rank of each Proposal, in each geographic region, with the highest score receiving the highest rank, and successive rank order determined by the next highest score.

OHA may, in OHA’s sole discretion, determine an apparent successful Proposer with no additional rounds of competition. If additional rounds are conducted, OHA will rank advancing Proposers at the conclusion of each subsequent round and may determine an apparent successful Proposer at any time during the solicitation process.

OHA will begin awards with the highest ranked Proposer in each geographical area in OHA’s sole discretion. Awards will be offered until a geographical area has sufficient coverage, sufficient coverage may be based on factors such as; community need, population and capacity of Proposers, all Proposers may not be awarded if sufficient coverage is obtained for an area.

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SECTION 5: AWARD AND NEGOTIATION

5.1 AWARD NOTIFICATION PROCESS

5.1.1 Award Consideration

OHA, if it awards a Grant Agreement, will award a Grant Agreement to the highest-ranking Responsible Proposer(s) based upon the scoring methodology and process described in Section 4. OHA may award less than the full Scope of Work described in this RFGP.

5.1.2 Intent to Award Notice

OHA will notify all Proposers in Writing that OHA intends to award a Grant Agreement to the selected Proposer(s) subject to successful negotiation of any negotiable provisions by posting a Notice of Award on OregonBuys.

5.2 APPARENT SUCCESSFUL PROPOSER SUBMISSION REQUIREMENTS

Proposer(s) who are selected for a Grant Agreement award under this RFGP will be required to submit additional information and comply with the following:

5.2.1 Insurance

Prior to award, Proposer shall secure and demonstrate to OHA proof of insurance as required in this RFGP or as negotiated. Insurance Requirements are found in Exhibit C of Attachment C “Sample Agreement”.

5.2.2 Taxpayer Identification Number

Proposer shall provide its Taxpayer Identification Number (TIN) and backup withholding status on a completed W-9 form when requested by OHA or when the backup withholding status or any other relevant information of Proposer has changed since the last submitted W-9 form, if any.

5.2.3 Business Registry

If selected for award, Proposer shall be duly authorized by the State of Oregon to transact business in the State of Oregon before executing the Grant Agreement.

Visit http://sos.oregon.gov/business/pages/register.aspx for Oregon Business Registry information.

5.2.4 Nondiscrimination in Employment

Awardees must abide by OHA’s nondiscrimination policy, and state and federal civil rights laws, unless otherwise exempted by federal or state laws unless a particular practice is expressly permitted by federal or state law.

http://sos.oregon.gov/business/pages/register.aspx https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=1&ved=0ahUKEwiJseik_oDcAhUKFzQIHd5SCroQFggqMAA&url=http%3A%2F%2Fwww.oregon.gov%2Foha%2FDocuments%2FOHA-Nondiscrimination-Policy.pdf&usg=AOvVaw3R-2lpg4U-hzTIAImxALzk

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5.3 GRANT AGREEMENT NEGOTIATION

Negotiation

After selection of successful Proposer(s), OHA may enter into Grant Agreement negotiations with the successful Proposer(s). By submitting a Proposal, Proposer agrees to comply with the requirements of the RFGP, including the terms and conditions of the Sample Grant Agreement (Attachment C), with the exception of those terms listed below for negotiation.

OHA is ONLY willing to negotiate the workplan and budget.

The Proposer’s answers to the question will begin the starting point for the workplan for the Grant Agreement. A final workplan and budget is required within 60 days after signature of a Grant Agreement. Proposers may not be awarded for all requested funding category and may not be awarded all requested funds.

In the event that the parties have not reached mutually agreeable terms within 60 calendar days, OHA may terminate Negotiations and commence Negotiations with the next highest ranking Proposer.

SECTION 6: ADDITIONAL INFORMATION

6.1 COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

The State of Oregon is committed to taking active steps toward increasing and promoting diversity, equity, and inclusion values across procurement processes for minority, women, emerging small, and service-disabled veteran owned businesses by reducing barriers to compete for and be awarded state contracts. All interested businesses are encouraged to submit Proposals for this contracting opportunity.

6.2 GOVERNING LAWS AND REGULATIONS

This RFGP is governed by the laws of the State of Oregon. Venue for any administrative or judicial action relating to this RFGP, evaluation and award is the Circuit Court of Marion County for the State of Oregon; provided, however, if a proceeding must be brought in a federal forum, then it must be brought and conducted solely and exclusively within the United States District Court for the District of Oregon. In no event shall this Section 6.2 be construed as a waiver by the State of Oregon of any form of defense or immunity, whether sovereign immunity, governmental immunity, immunity based on the eleventh amendment to the Constitution of the United States or otherwise, to or from any claim or consent to the jurisdiction of any court.

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6.3 OWNERSHIP/PERMISSION TO USE MATERIALS

All Proposals are public records and are subject to public inspection. Proposal of the Oregon Public Records Law will determine whether any information is exempt from disclosure.

All Proposals submitted in response to this RFGP become the Property of OHA. By submitting a Proposal in response to this RFGP, Proposer grants the State a non-exclusive, perpetual, irrevocable, royalty-free license for the rights to copy, distribute, display, prepare derivative works of and transmit the Proposal solely for the purpose of evaluating the Proposal, negotiating a Grant Agreement, if awarded to Proposer, or as otherwise needed to administer the RFGP process, and to fulfill obligations under Oregon Public Records Law (ORS 192.311 through 192.478). Proposals, including supporting materials, will not be returned to Proposer, except in the case of Proposals that were submitted late and rejected by OHA.

6.4 CANCELLATION OF RFGP; REJECTION OF PROPOSAL; NO DAMAGES.

OHA may reject any…