RFBdwd2019.doc

STATE BUREAU OF PROCUREMENT

REQUEST FOR BID #28312-MS

SPECIAL CONDITIONS OF BID

COMMODITY

OR SERVICE:

Faithful Performance Blanket Bond and Public Official Bond

BIDDER

ELIGIBILITY:

Only one bid should be submitted by each bonding company licensed to do business in the State of Wisconsin either by company direct or through any one broker or agent whom the company may select or designate. Insuring company must have a Best’s Rating of A or better.

PERIOD OF

COVERAGE:

Three years, March 1, 2019 through March 1, 2022 (with premium payable three years in advance).

SAMPLE

POLICY:

Bidders shall furnish one sample policy (or refer to any sample currently on file with the State Bureau of Procurement). This sample policy is to contain the standard provisions and endorsements of this specification.

METHOD OF

BIDDING:

Complete and submit the following:

(1) Request for Bid (Form DOA-3070)

(1) Sample policy (or refer to any sample currently on file with the State Bureau of Procurement)

COVERAGES

AND LIMITS:

Bidders should quote the coverage and payment option designated on the Request for Bid form. Award will be made where deemed to be in the best interests of the State of Wisconsin. Coverage must be equal to or better than the current policy.

ALTERNATE

QUOTES:

Alternate quotes may be submitted with/on the Request for Bid form.

METHOD OF

AWARD:

The award will be made to the lowest responsible, responsive bidder. The state reserves the right to waive any and all bids.

MAILING

INSTRUCTIONS:When responding to this request for bid via the U.S. Mail, use P.O. Box 7867 vs. the street address for faster delivery. Bidders are encouraged to submit their bids as far in advance of the bid due date and time as possible due to an occasional delay in the mail system.

REQUEST FOR BID #28312-MS

SPECIAL CONDITIONS OF BID

FAX BIDS:

Faxed bids MUST be received by the State Bureau of Procurement prior to the due date and time, at the place shown on the request for bid. Time of receipt of a fax transmission is when the fax transmission ends.

All faxed bids should have a fax transmission cover letter. This letter should include the following information.

- date;

- State Bureau of Procurement, attention Marcy Schmelzer, 608/266-1625; fax number

608/267-0600;

- number of pages (including cover) being transmitted; and

- bidder's name, contact person, telephone number, and fax number

All faxed replies to this bid request should be signed. Each page should be initialed and numbered "page 1 of 5, page 2 of 5," etc.

EMAIL BIDS:

Emailed bids MUST be received by the State Bureau of Procurement prior to the due date and time, at the place shown on the request for bid.

Prior to the due date and time deadline, the bidder is responsible for confirming that the emailed bid response has been successfully received by the Bureau of Procurement. Proof of transmission doesn’t constitute proof of receipt.

Bid responses must be emailed to marcy.schmelzer@wisconsin.gov . Submitting a bid to any other email address does not constitute receipt of a bid by the Bureau of Procurement.

STATE OF WISCONSIN

SPECIFICATION NO. 95341

DATE: November 2018

SPECIFICATION

COMMODITY

OR SERVICE:

Faithful Performance Blanket Bond and Public Official Bond

EXISTING

CONDITIONS:

Classification of Employees

212—Class I, Employees handling money daily

253—Class II, Employees handling money occasionally

1,235—Class III, Employees handling money never

ADDITIONAL

INFORMATION:Current Carrier: The Brehmer Agency

Insuring Companies:

Travelers Casualty and Surety Company (Blanket Bond)

Zurich Commercial Surety Company (Public Official Bond)

Losses: There have been no losses claimed by the Dept. of Workforce Development in the past 27 years or longer.

Audits: The Dept. of Workforce Development Unemployment Reserve Fund is audited biennially by the Legislative Audit Bureau. The Unemployment Reserve Fund Audit, dated June 2017, can be found online at: https://legis.wisconsin.gov/lab/media/2629/17-10full.pdf

Description of Money Handled: The Dept. of Workforce Development handles very minimal amounts of cash. Most receipts are electronic funds transfer (EFT); most checks come directly to a lockbox with a few going directly to the agency. Checks are deposited daily, most on the same day of receipt. Various internal controls are used for checks, such as: deposit only stamps, checks are recorded by mail handler and deposit staff independently, and all outgoing payments are double checked. Checks are locked when not processed.

Electronic funds are reconciled to the bank daily. Various internal controls exist including debit blocks, separation of duties, system edits and approvals, etc.

The Visa Liability Waiver Program protects against eligible losses (up to $100,000 per cardholder) that might be incurred through purchasing card misuse by a terminated employee.

Website: The Dept. of Workforce Development’s Website address is: https://dwd.wisconsin.gov/ RFBdwd2019