RFB940100-01 - DOC 3JD Sheldon Admin Bldg Window Replacement - Project Manual.pdf

PROJECT MANUAL

PROJECT NAME:

DOC 3JD Sheldon Admin Bldg. Window

Replacements

PROJECT ADDRESS:

720 Western Ave

Sheldon, Iowa 51201

PROJECT DATE: July 12, 2022

OWNER:

Iowa Department of Administrative Services

109 Southeast 13th Street

Des Moines, Iowa 50319

OWNER PROJECT NUMBER: 9401.00

OWNER REQUEST FOR BID NUMBER: RFB 940100 01

CONSTRUCTION MANAGER:

Boyd Jones

11204 NW Aurora Avenue

Urbandale, Iowa 50322

CONSTRUCTION MANAGER PROJECT NUMBER: 22-008-9276

ARCHITECT:

CMBA Architects

505 Grand Ave.

Spencer, Iowa 51301

ARCHITECT PROJECT NUMBER: 24147

PROJECT 9401.00 SEALS PAGE 00 0107 - 1

SECTION 00 0107

SEALS PAGE

END OF SECTION

Signature

Pages or sheets covered by this seal:

Printed or typed name:

I hereby certify that the portion of this technical submission described below was prepared by me or under my direct supervision and responsible charge. I am a duly Licensed Architect under the laws of the State of

Date

License Number:

My license renewal date is

ARCHITECT

ADAM DONAVAN

VAN GORP

07319

S

O

N D

RP

IOWA

L

IC

E E

FESSIONAL

A R

C H

IT

E

C T

ADAM DONAVAN VAN GORP

07319

JUNE 30TH 2025

DEVISION 024100 AND DEVISIONS 06 THRU 12

PROJECT 9401.00 TABLE OF CONTENTS 00 0110 - 1

SECTION 00 0110

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

1.01 DIVISION 00 � PROCUREMENT AND CONTRACTING REQUIREMENTS

A. 00 0101 Project Title Page B. 00 0107 Seals Page C. 00 0110 Table of Contents D. 00 0115 List of Drawing Sheets E. 00 0116 Bid Submittal Checklist F. 00 1113 Notice to Bidders G. 00 2113 Instructions to Bidders H. 00 2113.01 IMPACS Electronic Procurement System Instructions I. 00 3113 Preliminary Schedule J. 00 3143 Permit Application K. 00 4116 Bid Information L. 00 4116.01 Non-Discrimination Clause Information M. 00 4116.02 Targeted Small Business Information N. 00 4313 Bid Security Forms O. 00 5200 Agreement Form P. 00 6000 Payment Bond and Performance Bond Forms

PART 2 -

2.01 DIVISION 01 � GENERAL REQUIREMENTS

A. 01 1200 Contract Summary B. 01 2500 Substitution Procedures C. 01 2600 Contract Modification Procedures D. 01 2900 Payment Procedures E. 01 3100 Project Management and Coordination F. 01 3100.01 Web Based Construction Management G. 01 3200 Construction Progress Documentation H. 01 3300 Submittal Procedures I. 01 4000 Quality Requirements J. 01 5000 Temporary Facilities and Controls K. 01 6000 Product Requirements L. 01 7300 Execution M. 01 7700 Closeout Procedures N. 01 7700R.01 Substantial Completion Project Checklist O. 01 7700R.02 Final Completion Project Checklist

3.01 DIVISION 02 � EXISTING CONDITIONS

A. 024100 Demolition

4.01 DIVISION 06 � Wood Plastics and Composites

A. 06 1000 Rough Carpentry

PROJECT 9401.00 TABLE OF CONTENTS 00 0110 - 1

5.01 DIVISION 07 � THERMAL AND MOISTURE PROTECTION

A. 07 2119 Foamed-In-Place Insulation B. 07 9200 Joint Sealants

6.01 DIVISION 08 � OPENINGS

A. 08 5200 Wood Windows

7.01 DIVISION 09 � FINISHES

A. 09 2116 Gypsum Board Assemblies B. 09 9300 Staining And Transparent Finishing

8.01 DIVISION 12 � FURNISHINGS

A. 12 3600 Countertops

PROJECT 9401.00 LIST OF DRAWING SHEETS 00 0115 - 1

SECTION 00 0115

LIST OF DRAWING SHEETS

DRAWINGS

1.01 SHEET TITLE

A. T.01 TITLE

B. A2.00 DEMOLITION PLAN & FLOOR PLAN

C. A4.00 SECTIONS, ELEVATIONS & DETAILS

PROJECT 9401.00 BID SUBMITTAL CHECKLIST 00 0116 - 1

SECTION 00 0116

BID SUBMITTAL CHECKLIST

PART 1 - GENERAL

1.01 BID SUBMITTAL CHECKLIST

A. The Bidder is responsible to see that the bid is submitted online at IMPACS Electronic Procurement System on or before the due date and time specified. Late bids shall not be accepted.

B. The right is reserved to reject any or all bids. The State may waive minor deficiencies or informalities in the best interest of the State of Iowa.

C. A properly prepared and submitted bid document is the bidder�s responsibility.

D. Bids cannot be changed after the bid opening.

E. In all cases, no verbal communications by any party will override written communications from the issuing office.

F. The Bid requirements shall be completed in full and submitted by an officer of the bidder with authority to bind in a contract.

G. If Bid Bond is called for, it shall accompany the Bid submission.

H. If Non-discrimination Clause information is called for, it shall accompany the Bid submission I. If Targeted Small Business Pre-Bid Contact information is called for, it shall accompany the Bid submission.

J. If Certificate of Site Visit form is called for, it shall accompany the Bid submission.

PART 2 - PRODUCTS � NOT USED

PART 3 - EXECUTION � NOT USED

PROJECT 9401.00 NOTICE TO BIDDERS 00 1113 - 1

SECTION 00 1113

NOTICE TO BIDDERS

RFB #940100 01

The Iowa Department of Administrative Services will be receiving bids for Window Replacements at DOC 3JD Sheldon Admin Bldg. 720 Western Ave. Sheldon, Iowa 51201.

The Iowa Department of Administrative Services anticipates construction to begin on August 26, 2024, and end on April 30, 2025.

Bids must be received no later than 2:00 pm, Tuesday, August 13, 2024. Late bids will not be considered.

Bids shall be submitted on IMPACS Electronic Procurement System. The Bid shall be accompanied by a Bid Security as set forth in the Instructions to Bidders in the amount of 5% of the total bid amount. Each bid shall be accompanied by a bid bond, cashier�s check or a certified check drawn upon a solvent bank chartered under the laws of the United States of America.

Bid Opening The time and place of bid opening will be held via teleconference number 575-708-2734 Pin: 715 207 530# at 3:00 pm on August 13, 2024.

The Iowa Department of Administrative Services reserves the right to reject any and all bids, and to waive irregularities and to accept a bid that is deemed in the best interest of the State of Iowa.

Bidders must comply with all affirmative action/equal employment opportunity provisions of the State of Iowa and the Federal Government.

This project is exempt from Iowa Sales Tax. Davis Bacon Wages will not apply to this project.

Questions must be submitted by 2:00 pm, August 6, 2024, to the Issuing Officer.

Bidding documents may stipulate a specific product. Substitute product will be considered if a written request is received by 2:00 pm, August 6, 2024, prior to bid opening. Substitution requests will be considered for all products per Section 01 2500 Substitution Procedures, even if the specification does not include a statement such as �or equal,� �equal to,� �equivalent to,� or �basis of design,� unless otherwise noted.

An optional Pre-Bid meeting will be held on Thursday, August 01, 2024 at 10:00 am at DOC 3JD Sheldon Admin Bldg. 720 Western Ave Sheldon, Iowa 51201. This meeting is not mandatory but is highly recommended. Join virtually at https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting Meeting ID: 238 641 825 487 Passcode: 3VmcEn.

Bidding Documents, including drawing sheets bearing the project name DAS Window Replacement, Dated 07/12/24 and the Project Manual prepared by Boyd Jones and CMBA Architects (Technical Specifications) dated 07/12/24 may be obtained from Beeline and Blue by visiting www.beelineandblue.com or by calling

(515) 244-1611 on Monday, July 22, 2024.

For further information regarding this project contact:

Michael Bradbury� Issuing Officer Phone: (515) 330-8702 E-Mail: construction.procurement@iowa.gov

JHerman Text Box 109 SE 13th Street Des Moines, IA 50319

JHerman Cloud

JHerman Text Box amount varies based on paragraph 10.2.2 of the ConsensusDocs 802 contract jkleene Typewritten Text Project XXXX.XX jkleene

DRAFT

(Number varies by project)

PROJECT 9401.00 IMPACS Public Construction Bidders User Guide 00 2113.01 - 1

SECTION 00 2113.01

IMPACS Public Construction Bidders User Guide

Public construction bids must be submitted on-line at IMPACS Electronic Procurement System.

Bidders must be registered in IMPACS to submit a Bid.

To create an account, enter your email address and click on �Next� and click �Create Account�. Bidder must enter all fields noted with * including legal company name, contact first and last name, phone number, confirm email address, password, re-enter password, select account recovery question including answer, confirm answer, select box accepting websites use terms and conditions and select security check box �I�m not a robot�.

On the IMPACS Electronic Procurement System Customer Portal Home page, Bidder selects �View

Event� in the Sourcing Events section.

Bidders can view event details including description, prerequisites, buyer attachments, questions and answers.

To submit a Bid, Bidder must select �Yes, I intend to Bid�. Bidder must complete the following sections.

Prerequisites - Bidder must complete all prerequisites.

● Bidder must upload a file of the Bid Security/Bond for 5% of total Bid Amount and certify that if they are awarded the construction contract they will enter into the contract at the

Bid Amount submitted.

● Bidder must read and certify agreement with Non Discrimination Clause.

● Bidder must read and certify agreement with Target Small Business information.

Questions - Bidder must complete all questions.

Items - Bidder must complete all service line items. Bidder is not required to complete the estimated service start or end date fields.

Review & Submit - Bidder must select the certification box certifying that the statements and information in response are true and correct to the best of their knowledge and belief.

PROJECT 9401.00 INSTRUCTIONS TO BIDDERS 00 2113 - 1

SECTION 00 2113

INSTRUCTIONS TO BIDDERS

RFB #940100 01

PART 1 - GENERAL

1.01 SECTION INCLUDES

A. Project Description B. Owner C. State Agency Representatives and Contacts D. Proposal Form and Submissions E. Taxes F. Alternate Bids G. Drawings H. Bid Security I. Due Date and Time for Receipt of Bids J. Commencement and Completion Date K. Site Visit L. Pre-bid Meeting M. Questions N. Addenda and Interpretations of the Contract Documents O. Substitutions P. Obligation of Bidder Q. Public Records and Requests for Confidential Treatment R. Withdrawal of Bid S. Bid Closing T. Basis of Bids U. Informalities/Rejection of Bids V. Consideration of Bids W. Preference X. Qualifications Y. Insurance Z. Form of Agreement between Owner and Contractor AA. Execution of Contract BB. Laws and Regulations CC. Contract Documents and Order of Precedence DD. Conditions of the Work EE. Subcontracts FF. Project Manual/Drawings

1.02 PROJECT DESCRIPTION

A. Project Description: Window Replacement at 720 Western Ave, Sheldon, Iowa 51201

1.03 OWNER

A. State of Iowa, Department of Administrative Services, 109 SE 13th St, Des Moines, IA 50319

1.04 STATE AGENCY REPRESENTATIVES AND CONTACTS

A. PURCHASING AGENT: Michael Bradbury � Issuing Officer, State of Iowa, Department of Administrative Services, Hoover State Office Building, 3rd floor, 1305 East Walnut Street, Des Moines, IA 50319-0105, Phone: 515-330-8702; email: construction.procurement@iowa.gov

PROJECT 9401.00 INSTRUCTIONS TO BIDDERS 00 2113 - 2

B. OWNER REPRESENTATIVE: Jennie Elliott, State of Iowa, Department of Administrative Services, 109 SE 13th Street, Des Moines, IA 50319, Phone: 515-745-3244; email: jennie.elliott@iowa.gov

C. ON-SITE COORDINATOR: Kim Waagmeester, 3rd District, 720 Western Ave., Iowa 51201, Phone:

712-324-5384 Ext. 6114; email: Kimberly.waagmeester@iowa.gov

D. CONSTRUCTION MANAGER CONTACT: Andrew Paleczny, Boyd Jones, 11204 Aurora Ave.

Urbandale, Iowa 50322, Phone: 515-686-9025; email: apaleczny@boydjones.biz

DESIGN PROFESSIONAL CONTACT: Brett Salzwedel, CMBA Architects, 505 Grand Ave. Spencer, Iowa 51301, Phone: 712-262-3426; email: Salzwedel.b@cmbaarchitects.com

PART 2 - PRODUCTS � NOT USED

PART 3 - EXECUTION

3.01 PROPOSAL FORM AND SUBMISSION

A. A properly prepared and submitted bid is the bidder�s responsibility. Bids are to be made in accordance with these Instructions to Bidders and items included on the Bid submission. Failure to comply may be cause for rejection.

B. The Bid is to consist of the required Bid information, together with the other information specified below to be submitted with the Bid, in which copies are included with these Bidding Documents.

1. The total bid package submitted is required to include the following:

a. An online submission including:

1) Required Bid Information (Required)

2) Required Non-discrimination Clause Information

3) Required Targeted Small Business Pre-Bid Contact Information

4) Bid Security (documentation provided by Bidder) (To be uploaded online) (Required)

5) Certification of Site Visit (To be uploaded online if Pre-Bid is Mandatory) C. Include the amount for performing all work described in the drawings and specifications for Base Bid and for each Alternate Bid requested.

D. Acknowledge receipt of all Addenda issued, where so indicated on the Bid submission E. All required information to be submitted, by an officer of the company having authority to bind the company in a contract.

F. Commencement of the work of the contract shall begin with the Contractor�s receipt of a fully executed contract (signed by both parties).

G. The Owner reserves the right to award a contract for Base Bid only, or for Base Bid in combination with any, or all, identified Alternate Bids. The Owner reserves the right to award a contract for individual Bid Packages, or any combination of Bid Packages. Each Bidder must comply with all the General Requirements of the project and any requirements of the Project manual that apply to their scope of work.

H. The company's Federal I.D. Number and the Iowa Contractors Registration Number shall be included in the Bid submission I. Unless indicated otherwise, the Bid shall be for a single responsibility contract for all work as indicated on the Drawings and specified in the Project Manual and shall be a lump sum amount. If no change in the Base Bid amount is required with respect to consideration of a particular Alternate Bid, enter �No Change� in the blank for that Alternate Bid.

J. Where so requested, provide Unit Prices for the designated types of work and in the units specified, in which the Unit Prices would be used as adjustments to the quantities described in the instructions as the basis for the Base Bid and any Alternate Bid work. A Unit Price would be applicable in the event the Owner should request additional work of that type beyond the extent and quantity that has been established as the scope of the work by graphic delineation and notations on the Drawings, or by otherwise stipulating in the Bidding Documents a numerical quantity of the work, for the Bidder�s use in determining the lump sum bid amount for the Base Bid and any requested Alternate Bid containing such work. The Unit Prices shall also be

PROJECT 9401.00 INSTRUCTIONS TO BIDDERS 00 2113 - 3

used to adjust the Contract Amount for actual quantities of work involved when the work subject to Unit Price adjustment differs by being less in quantity than that contemplated by the original scope of work for the respective Base Bid or Alternate Bid.

K. Completed State of Iowa Nondiscrimination Clause information and Subcontractor Targeted Small Business Enterprise Pre-Bid Contact Information, included in these Bidding Documents, are to accompany the Bid submission. Bidders shall comply with all affirmative action/equal opportunity provisions of State and Federal laws. The Owner seeks to provide opportunities for Targeted Small Businesses in accordance with the provisions of Chapter 73 of the Code of Iowa.

L. All Bid information is to be submitted online. Any required Bid Security shall be provided, in the form and amount specified elsewhere in these Instructions to Bidders, at the time of submission of the Bid. When a site visit is mandatory as specified elsewhere in these Instructions to Bidders, and a Certificate of Site Visit is required to be submitted with the Bid as evidence of such visit having occurred for purposes of observing the conditions of the site and the work proposed therein, the Certificate shall be uploaded with the bid submission.

3.02 TAXES

A. In accordance with Section 423 of the Code of Iowa and 701-19 of the Iowa Administrative Rules, Iowa Construction Sales Tax Exemption Certificates for this project will be issued. Do not include Iowa sales tax or use tax, or any local option sales tax, on construction materials in determining your bid prices. The successful Contractor will be required to notify the Department of Administrative Services project manager of all Subcontractors within forty-eight (48) hours after the published date and time by which bids must be submitted. Information on the Contractor and each Subcontractor shall include the firms' name, address, contact person, federal tax identification number, and the Iowa contractor registration number. For the Contractor and each Subcontractor, designate the type of trade or category of work that is to be provided on the project. The Construction Manager for the Department of Administrative Services must be informed when any Subcontractor is added to the project. Following receipt of the information, the Construction Manager for the Department of Administrative Services will arrange to have an authorization letter and certificate (please see sample, included in the Project Manual) issued on behalf of the Contractor and each Subcontractor and will forward the documents to the Contractor for distribution and use by each in purchasing construction materials for this project. Certificates issued for this project shall be used for tax-exempt purchasing construction materials for this project only.

3.03 ALTERNATE BIDS

A. Bidders are to bid all Alternates requested on the Bid submission. Alternates quoted will be reviewed and accepted or rejected at the option of the Department of Administrative Services. Accepted Alternates will be identified in the Owner-Contractor agreement. Indicate the price for Alternates described, as shown on the Drawings and specified in the Project Manual and identify in the correct location on the Bid submission.

3.04 DRAWINGS AND PROJECT MANUAL

A. Drawings and Project Manual are specified in the Notice to Bidders, or any extension thereof made by Addendum.

3.05 BID SECURITY

A. Each Bid shall be accompanied by Bid Security.

B. The Bid Security shall be in the form of a Bid Bond, Certified check, or Cashier�s check in an amount not less than five percent (5%) of the maximum value of the Bid, including any additive Alternates. NOTE:

Checks other than Certified checks and Cashier�s checks will not be accepted. Bonds shall be issued by a bonding company licensed to transact business in the State of Iowa. The Attorney in Fact who signs the Bond shall file with the Bond a certified and effectively dated copy of their Power of Attorney. The Bid Security shall be made payable to the Iowa Department of Administrative Services and shall accompany the Bid. If a Bid Bond is not used, copies of Certified checks or Cashier�s checks must be uploaded and hand delivered, in a sealed envelope, or mailed upon request. The Bid Security shall serve as a guarantee that a

PROJECT 9401.00 INSTRUCTIONS TO BIDDERS 00 2113 - 4

Bidder who is offered a contract will enter into an Agreement with the State of Iowa and will file an approved surety company�s Performance Bond, Payment Bond and the Insurance Certificates as evidence of the required Insurance prior to execution of the contract. Upon failure to comply, the Bid Security shall be forfeited as liquidated damages. The governmental entity shall retain the bid security furnished by the successful bidder until the approved contract form has been fully executed, a bond has been filed by the bidder guaranteeing the performance of the contract, and the contract and bond have been approved by the governmental entity. The provisions of chapter 573, where applicable, apply to contracts awarded under this chapter. The governmental entity shall promptly return the checks or bidder's bonds of unsuccessful bidders to the bidders once the Notice of Intent to Award is issued.

3.06 DUE DATE AND TIME FOR RECEIPT OF BIDS

A. Properly completed Bids shall be submitted online through IMPACS Electronic Procurement System, no later than the time and date specified in the Notice to Bidder or any extension thereof made by Addendum. Written, emailed, oral or telephonic Bids are invalid, and will not receive consideration. The Bidder shall assume full responsibility for the timely online submission of the Bid. Late bids will not be accepted.

3.07 COMMENCEMENT AND COMPLETION DATES

A. Commencement of the Work of the Contract shall be the day of receipt by the selected Contractor of the fully executed contract. Final completion of the Work of the contract shall be acknowledged as a part of the Contractor�s proposal.

3.08 SITE VISIT

A. A site visit by the prospective bidder is highly recommended at the time of the Pre-Bid Meeting of this project.

3.09 PRE-BID MEETING

A. Pre-Bid Meeting will be specified in the Notice to Bidders or any extension thereof made by Addendum.

3.010 QUESTIONS

A. Questions on this project may be raised and discussed at the time of the Pre-Bid Meeting or by submitting in writing to the issuing officer as specified in the Notice to Bidders or any extension thereof made by Addendum.

3.011 ADDENDA AND INTERPRETATIONS OF THE CONTRACT DOCUMENTS

A. Any person contemplating submitting a proposal for the proposed Contract, who is in doubt as to the true meaning of any part of the Bidding Documents, shall submit a written request for an interpretation thereof. The person submitting a request will be responsible for its prompt delivery. Every request for such interpretation should reference the Bid Number specified in the Bidding Documents and shall be made in writing (email preferred). Questions shall be submitted to the previously identified Purchasing Agent for the Department of Administrative Services. To be given consideration, requests shall be received as specified in the Notice to Bidders or any extension thereof made by Addendum. Replies, which revise or correct the Bidding Documents, or provide necessary clarifications, will be issued in the form of a written Addendum to the Bidding Documents. Interpretations, corrections or changes of the Bidding Documents made in any other manner will not be binding, and Bidders shall not rely upon such interpretations, corrections, or changes. The Bidder is to include any resultant cost changes in the Bid Sum. Addenda will be posted electronically at the respective bid site where the bid is initially posted. Acknowledgment by the Bidder of each issued Addendum

PROJECT 9401.00 INSTRUCTIONS TO BIDDERS 00 2113 - 5

shall be noted in the location so indicated on the Bid. All Addenda issued shall become part of the Contract Documents.

3.012 SUBSTITUTIONS

A. Where the Bidding Documents stipulate a specific product be provided by naming one or more manufacturer and model, a substitute product will be considered when a written request is received as specified in the Notice to Bidders or any extension thereof made by Addendum prior to bid opening.

Substitution requests will be considered for all products per Section 01 2500 Substitution Procedures, even if the specification does not include a statement such as �or equal,� �equal to,� �equivalent to,� or �basis of design,� unless otherwise noted.

3.013 OBLIGATION OF BIDDER

A. It shall be the responsibility of each Bidder contemplating the submission of a Bid for the proposed Contract to fully acquaint himself/herself with conditions at the work site, project requirements, and to become acquainted thoroughly with the work, and all conditions that may be related to it. No considerations or revision in the contract price or scope of the project will be considered by the Owner for any item that could have been revealed by a thorough on-site inspection and examination.

B. By submission of a Bid, it shall be understood that the Bidder assures that he/she has reviewed and is thoroughly familiar with the project requirements, contract conditions and supplementary conditions, the drawings, specifications, addenda, and that the bidder is aware of the conditions existing at the site that may relate to the work of this project. Failure of any Bidder to examine any form, document, or other instrument shall in no way relieve the Bidder from any obligation in respect to his/her Bid.

3.014 PUBLIC RECORDS AND REQUESTS FOR CONFIDENTIAL TREATMENT

A. The Agency�s release of public records is governed by Iowa Code chapter 22. Contractors are encouraged to familiarize themselves with Chapter 22 before submitting a Proposal. The Agency will copy and produce public records upon request as required to comply with Chapter 22 and will treat all information submitted by a Contractor as non-confidential records unless Contractor requests specific parts of the Proposal be treated as confidential at the time of the submission as set forth herein AND the information is confidential under Iowa or other applicable law.

B. A Contractor requesting confidential treatment of specific information must: (1) fully complete Form 22 (Available at https://das.iowa.gov/sites/default/files/procurement/pdf/Form%2022-ConfidentialityRequest-RFB.pdf), (2) identify the request in the transmittal letter with the Contractor�s Proposal, (3) conspicuously mark the outside of its Proposal as containing confidential information, (4) mark each page upon which confidential information appears, and (5) submit a �Public Copy� from which the confidential information has been excised.

C. Form 22 will not be considered fully complete unless, for each confidentiality request, the Contractor: (1) enumerates the specific grounds in Iowa Code chapter 22 or other applicable law that supports treatment of the material as confidential, (2) justifies why the material should be maintained in confidence, (3) explains why disclosure of the material would not be in the best interest of the public, and (4) sets forth the name, address, telephone, and e-mail for the person authorized by Contractor to respond to inquiries by the Agency concerning the confidential status of such material.

D. The Public Copy from which confidential information has been excised is in addition to the number of copies requested in Section 3 of this RFP. The confidential material must be excised in such a way as to allow the public to determine the general nature of the material removed and to retain as much of the Proposal as possible.

E. Failure to request information be treated as confidential as specified herein shall relieve Agency and State personnel from any responsibility for maintaining the information in confidence. Contractors may not request confidential treatment with respect to pricing information and transmittal letters. A contractor�s request for confidentiality that does not comply with this section or a contractor�s request for confidentiality on information or material that cannot be held in confidence as set forth herein are grounds for rejecting contractor�s Proposal as non-responsive. Requests to maintain an entire Proposal as confidential will be rejected as non-responsive.

PROJECT 9401.00 INSTRUCTIONS TO BIDDERS 00 2113 - 6

F. If Agency receives a request for information that Contractor has marked as confidential and if a judicial or administrative proceeding is initiated to compel the release of such material, Contractor shall, at its sole expense, appear in such action and defend its request for confidentiality. If Contractor fails to do so, Agency may release the information or material with or without providing advance notice to Contractor and with or without affording Contractor the opportunity to obtain an order restraining its release from a court possessing competent jurisdiction. Additionally, if Contractor fails to comply with the request process set forth herein, if Contractor�s request for confidentiality is unreasonable, or if Contractor rescinds its request for confidential treatment, Agency may release such information or material with or without providing advance notice to Contractor and with or without affording Contractor the opportunity to obtain an order restraining its release from a court possessing competent jurisdiction.

3.015 WITHDRAWAL OF BID

A. A Bid may be modified or withdrawn only before the time and date for receipt of Bids. Said request for modification or withdrawal of a bid must be completed online through IMPACS Electronic Procurement System. A Bid shall remain valid for consideration by the Owner for the following period(s) of time after the date specified for receipt of Bids, or until such time following that period that the apparent low bidder requests in writing that the Bid be withdrawn, after which the Bid may be withdrawn without forfeiture of any required Bid Security. The Bid shall be valid for not less than thirty (30) calendar days after the date Bids are specified to be due. With the approval of the Department of Administrative Services, a bid may be withdrawn after opening, but only if the bidder provides prompt written notification that adequately documents the commission of an honest error that may cause undue financial loss.

3.016 BID OPENING

A. All bids received on or before the due date and time specified in the Notice to Bidder or any extension thereof made by Addendum will be opened and the name of the Bidder and the amount of their Bid will be announced.

3.017 BASIS OF BIDS

A. The Bidder shall include all additional documents or appendices that are requested to be submitted concurrent with the Bid submission; failure to comply may be cause for rejection.

B. In accordance with Iowa law, Section 8A.311: A bidder, to be considered for an award of a state construction contract, shall disclose to the state agency awarding the contract the names of all subcontractors and suppliers who will work on the project being bid, within forty-eight (48) hours after the published date and time by which bids must be submitted. A bidder shall not replace a subcontractor or supplier disclosed without the approval of the state agency awarding the contract.

1. A bidder, prior to an award or who is awarded a state construction contract, shall disclose all of the following, as applicable:

a. If a subcontractor or supplier disclosed (under the preceding) by a bidder is replaced, the reason for replacement and the name of the new subcontractor or supplier.

b. If the cost of work to be done by a subcontractor or supplier is changed or if the replacement of a subcontractor or supplier results in a change in the cost, the amount of the change in cost.

c. Any reduction in subcontractor or supplier price as a result of the change, if the change is approved by the Owner, shall be deducted from the Trade Contract via a deductive Change Order. Any such changes, if approved by the Owner, which result in an increase in the Trade Contract Price shall be borne by the Trade Contractor.

C. The Bidder is specifically advised that any person, firm or other party to whom it is proposed to award a subcontract under this contract must:

1. Be registered in the State of Iowa and have an Iowa Contractor�s Registration number, and

2. Be acceptable to the Owner.

3.018 INFORMALITIES/ REJECTION OF BIDS

PROJECT 9401.00 INSTRUCTIONS TO BIDDERS 00 2113 - 7

A. The Iowa Department of Administrative Services reserves the right to waive any irregularities or informalities and to enter into a Contract with a Bidder, or to reject any or all bids as it deems to be in the best interest of the State, without penalty.

3.019 CONSIDERATION OF BIDS

A. It is the intent of the Department of Administrative Services to award a Contract to the lowest responsible Bidder, provided the Bid has been submitted in accordance with the requirements of the Bidding Documents and is determined to be compliant with all Bidding Requirements, and does not exceed the funds available for construction.

B. Bidder is to bid on each Alternate Bid requested. Failure to do so may result in disqualification of the bid. The Department of Administrative Services reserves the right to accept any, or no, Alternate Bid.

Alternate Bids may be considered in any order or combination, and the low successful Bidder will be determined on the basis of the sum of the Base Bid and the Alternate(s) accepted at the time of the Contract award.

C. In evaluating Bids, any proposal offered by a Bidder for an alternate design, or for materials other than those shown or specified for the Base Bid or for Alternate Bid construction under the proposed Construction Documents or called for by any issued Addenda to those Construction Documents, will not be considered in determining the low successful Bidder. However, the Department of Administrative Services reserves the right to consider any such Bidder-proposed (Contractor�s Alternate) alternate designs or materials with the low successful Bidder, after the low successful Bidder is determined in the manner described above (A and B).

D. Notice of Intent to Award the Bid(s) will be sent to all Respondents submitting a timely Bid and may be posted at the website shown on the RFB cover sheet. Negotiation and execution of the Contract(s) shall be completed no later than fifteen (15) days from the date of the Notice of Intent to Award or such other time as designated by Agency. If the successful Bidder fails to negotiate and deliver an executed Contract, including all required documents such as payment and performance bonds and insurance certificate, by that date, the Agency, in its sole discretion, may cancel the award and award the Contract to the remaining Bidder the Agency believes will provide the best value to the State.

3.020 PREFERENCE

A. By virtue of statutory authority, a preference shall be given to Iowa domestic labor, products produced and provisions grown within the state of Iowa, in accordance with the provisions of Chapter 73, Code of Iowa and any amendments thereto.

B. Enforcement of reciprocal resident bidder preference and resident labor force preference codified at Iowa Code Section 73A.21.

1. NOTICE: Failure on the part of the bidder to carefully read the following paragraphs and to provide the information requested below may make the bidder's bid materially nonresponsive and therefore ineligible for contract award. Violations of Iowa Code Section 73A.2l may, among other things, result in civil penalties assessed by the Commissioner of the Division of Labor of Iowa Workforce Development. The bidder should seek out the advice of an attorney if he or she has questions about Iowa Code Section 73A.21. As a part of the competitive procurement of contracts for Public Improvements that must be awarded to the low bidder (if the bid is responsive and the bidder is deemed responsible), Public Bodies shall allow a preference to Resident Bidders if a Nonresident Bidder places a bid for the contract for the Public Improvement and that Nonresident Bidder's state or foreign country gives resident bidders of that state or foreign country a preference (including a labor force preference or any type of preferential treatment). The preference allowed, or reciprocally applied, shall be equal to the preference given or required by the state or foreign country in which the Nonresident Bidder is a resident bidder.

"Public Body" means the State of Iowa (and its agencies) and any of its political subdivisions, including school districts, public utilities, and the state board of regents.

"Public Improvement" means a building or other construction work to be paid for in whole or in part by the use of funds of the State of Iowa, its agencies, and any of its political subdivisions and includes road construction, reconstruction, and maintenance projects.

PROJECT 9401.00 INSTRUCTIONS TO BIDDERS 00 2113 - 8

"Resident Bidder" means a person or entity authorized to transact business in of the State of Iowa and having a place of business for transacting business within the State of Iowa at which it is conducting and has conducted business for at least three years prior to the date of the first advertisement for the public improvement. Note, however, that if a nonresident bidder's state or foreign country has a more stringent definition of a resident bidder, the more stringent definition is applicable as to bidders from that state or foreign country.

"Nonresident Bidder" means a person or entity who does not meet the definition of a resident bidder.

C. Nonresident bidders shall be required to certify on the Bid submission, where so indicated, the state or foreign country in which the firm is a resident, and if that state or foreign country uses a percentage for in-state bidders and the amount of the preference.

D. If it is determined that this may cause denial of federal funds which would otherwise be available, or would otherwise be inconsistent with requirements of federal law, this section shall be suspended, but only to the extent necessary to prevent denial of the funds or to eliminate the inconsistency with federal requirements.

3.021 QUALIFICATIONS

A. In accordance with Iowa Code 26.9(2) and 26.16, no potential bidder shall be required to provide confidential or proprietary information or meet any class requirements as a precondition to submitting a responsive bid. However, as noted in Iowa Code 26.9(2), the lowest responsive bidder may be required to provide additional information to verify responsibility prior to and as a condition of obtaining final award of the contract. Any qualification requirements contained in any bid document indicates only preferred qualifications, not a precondition to bid, and the lowest responsive bidder�s qualifications will be evaluated individually based on all information provided.

B. The Owner may make such investigations as he or she deems necessary to determine the ability of the awarded Bidder to perform the required work, and the awarded Bidder shall furnish to the Owner all such information and data for this purpose. The Owner reserves the right to rescind any awarded Bid if the evidence submitted by, or in investigation of, such Bidder fails to satisfy the Owner that the Bidder is properly qualified to carry-out the obligations of the Contract and to complete the Work contemplated therein.

C. Bidders shall be registered as a Construction Contractor with the Labor Commissioner, Iowa Workforce Development Department, as required by Chapter 91C of the Code of Iowa. Bidder�s Iowa Contractor Registration Number shall be included in the location provided in the Bid Form.

D. Non-resident corporations submitting bids must be in compliance with Section 490.1501 of the Code of Iowa and legally authorized thereby to carry-on such business in the State of Iowa as is required by the Contract Documents.

E. An out-of-state Bidder, if awarded a contract, will be required to submit evidence of authorization to do business in the State of Iowa.

3.022 INSURANCE

A. Insurance Requirements

1. The Contractor shall maintain in effect, with insurance companies of recognized responsibility, at its expense, insurance covering its work of the type and in amounts required by this Contract. The Contractor�s insurance shall, among other things, insure against any loss or damage resulting from the Contractor�s performance of this Contract. All such insurance policies shall remain in full force and effect for the entire life of this Contract and shall not be canceled or changed except after thirty (30) days written notice to the Owner.

2. Amounts of Insurance Required � Refer to ConsensusDOCS 802 (see template in Project Manual) B. Certificates of Coverage

1. Certificates of the insurance described above shall be submitted to the Owner before starting any construction activities and shall be subject to approval by the Owner. The Contractor shall provide certificates for the insurance required. The insurer shall state in the certificate that no cancellation of the insurance will be made without at least thirty (30) days prior written notice to the Contractor. Upon receipt of any notice of cancellation or alteration, Contractor shall within ten (10) days procure other policies of insurance, similar in all respects to the policy or policies, about to be canceled or altered, and, if the Contractor fails to provide, procure, and deliver acceptable policies of insurance, or satisfactory evidence thereof, in accordance with the

PROJECT 9401.00 INSTRUCTIONS TO BIDDERS 00 2113 - 9

terms hereof then, at the Owner�s option, Owner may obtain such insurance at the cost and expense of Contractor, without the need of any notice to Contractor.

C. No Limitation of Liability

1. Acceptance of the insurance certificates by the Owner shall not act to relieve the Contractor of any obligation under this Contract. All insurance policies and certificates shall be issued only by companies authorized to transact business in the State of Iowa. It shall be the responsibility of the Contractor to keep the respective insurance policies and coverage�s current and in force during the life of this agreement.

2. A Sample Certificate of Insurance is attached for reference following this Section.

3.023 FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR

A. The Agreement for the Work will be written on ConsensusDOCS 802 Form of Agreement between Owner and Contractor (sample of the document with modifications incorporated is bound in this Project Manual).

3.024 EXECUTION OF CONTRACT

A. Contract documents shall mean and include the following:

1. Contract: ConsensusDOCS 802

2. Performance and Payment Bonds

3. Project Manual

4. Drawings

5. Numbered Addenda issued after initial publication of Bid Documents

6. Numbered Modifications (Change Orders) issued after Contract is signed

3.025 LAWS AND REGULATIONS

A. The Bidder�s attention is directed to the fact that all applicable laws and regulations of Federal and State agencies having jurisdiction over the construction of this project shall apply to any contract resulting from this proposal, and it shall be deemed that those rules and regulations are made a part of such contract the same as if set forth in their entirety therein. By submitting a Bid, the Bidder confirms that he/she is familiar with and understands the Contractor�s responsibility under all Federal and State of Iowa laws and regulations with respect to the Work described by the proposed Contract Documents.

3.026 CONTRACT DOCUMENTS AND ORDER OF PRECEDENCE

A. Where an irreconcilable conflict exists among Applicable Legal Requirements, this Contract, the specifications in the Materials and the Drawings, the earliest item mentioned in this sentence involving a conflict shall control over any later mentioned item or items subject to such conflict unless doing so would result in reducing the Bidder�s duty of care or obligations under this Contract, in which case the terms resulting in the highest requirements for Bidder performance shall control.

3.027 CONDITIONS OF THE WORK

A. Each bidder must fully inform him/herself of the conditions under which the work is to be performed at the site of the work, the obstacles which may be encountered, and all other relevant matters concerning the work to be performed. Failure to do so will not relieve a successful bidder of the obligation to furnish all material and labor necessary to carry out the provisions of the contract. When a site visit is required by provisions located elsewhere in these Instructions to Bidders, as a site tour in conjunction with a mandatory Pre-Bid Meeting, it shall be the Bidder�s responsibility to fulfill this obligation as a condition of bidding the Work described in the Bidding Documents.

B. No allowance will be made for any additional compensation by reason of any matter or condition with which the bidder might have fully informed him/herself, but failed to do so prior to bidding. Insofar as possible, the Contractor and all subcontractors shall employ such methods or means in carrying out the work so as not to cause any interruption of, or interference with, the work of any other subcontractor or trade.

PROJECT 9401.00 INSTRUCTIONS TO BIDDERS 00 2113 - 10

3.028 SUBCONTRACTS

A. The Prime Contractor shall be responsible for notifying all subcontractors and suppliers and informing them that they are bound in each case by all applicable provisions of the bidding information and those of the proposed Form of Agreements as defined in the Contract Documents.

PROJECT 9401.00 PRELIMINARY SCHEDULE 00 3113 - 1

SECTION 00 3113

PRELIMINARY SCHEDULE

PART 1 - GENERAL

1.01 SECTION INCLUDES

A. Preliminary Construction Schedule B. Schedule Durations

1.02 PRELIMINARY SCHEDULE

A. A preliminary schedule has been identified by the Owner for the implementation of the Project.

Refer to the schedule following this Section for references to anticipated milestones and construction duration.

B. Each step of the Preliminary Schedule is subject to receipt of acceptable bids, Owner�s decision process and date of commencement.

C. A proposed construction schedule shall be submitted by all Trade Contractors to the Construction Manager no later than 48 hours prior to the pre-construction meeting. A revised Construction Schedule will be submitted by the Construction Manager once all preliminary schedules are reviewed and approved by the Owner.

D. The final construction schedule will be established post award of bids with the cooperation of all contractors.

1.03 SCHEDULE DURATIONS

A. Anticipated Notice of Intent to Award � 08/14/24 B. Anticipated Date of Commencement � 08/26/24 C. Substantial Completion by � 04/30/25

PART 2 - PRODUCTS � NOT USED

ID Task

Mode

Task Name Duration Start Finish

1 Bidding 17 days Fri 7/19/24 Mon 8/12/24

2 Bid Day 1 day Tue 8/13/24 Tue 8/13/24

3 Contract Execution 15 days Wed 8/14/24Tue 9/3/24

4 Submittals 20 days Wed 9/4/24 Tue 10/1/24

5 Material Procurement60 days Wed 10/2/24Tue 12/24/24

6 Construction 90 days Wed 12/25/24Tue 4/29/25

7 Substantial Completion1 day Wed 4/30/25Wed 4/30/25

8 Punchlist/Closeout 30 days Thu 5/1/25 Wed 6/11/25

TFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTF

Jul 14, '24Jul 21, '24Jul 28, '24Aug 4, '24Aug 11, '24Aug 18, '24Aug 25, '24Sep 1, '24Sep 8, '24Sep 15, '24Sep 22, '24Sep 29, '24Oct 6, '24Oct 13, '24Oct 20, '24Oct 27, '24Nov 3, '24Nov 10, '24Nov 17, '24Nov 24, '24Dec 1, '24Dec 8, '24Dec 15, '24Dec 22, '24Dec 29, '24Jan 5, '25Jan 12, '25Jan 19, '25Jan 26, '25Feb 2, '25Feb 9, '25Feb 16, '25Feb 23, '25Mar 2, '25Mar 9, '25Mar 16, '25Mar 23, '25Mar 30, '25Apr 6, '25Apr 13, '25Apr 20, '25Apr 27, '25May 4, '25May 11, '25May 18, '25May 25, '25Jun 1, '25Jun 8, '25

Task

Split

Milestone

Summary

Project Summary

Inactive Task

Inactive Milestone

Inactive Summary

Manual Task

Duration-only

Manual Summary Rollup

Manual Summary

Start-only

Finish-only

External Tasks

External Milestone

Deadline

Progress

Manual Progress

Project: 9401.00 - DOC 3JD She

Date: Fri 7/19/24

PROJECT 9401.00 PERMIT APPLICATIONS 00 3143 - 1

SECTION 00 3143

PERMIT APPLICATION

PART 1 - GENERAL

1.01 SECTION INCLUDES

A. Permit Application Information B. Licenses, Permits, and Related Inspections

1.02 PERMIT APPLICATION INFORMATION

A. State Building Code Plan Review: The plan review and inspections for this project have been applied for by the Architect. Please contact your inspector prior to construction and occupancy.

B. Other Applicable inspections: Trade Contractor is responsible for any other applicable project specific permits and inspections.

1.03 LICENSES, PERMITS, AND RELATED INSPECTIONS

A. The Bidder shall comply with all codes, laws, ordinances, rules and regulations of any public authority having jurisdiction that bears on the performance of its work. All construction, materials and methods shall comply with the State Building Codes, except where plans and specifications establish a higher standard.

PART 2 - PRODUCTS � NOT USED

PROJECT 9401.00 BID INFORMATION 00 4116 - 1

SECTION 00 4116

BID INFORMATION

This Section is for informational purposes only. All information will be submitted online through the State�s IMPACS Electronic Procurement System.

RFB #940100 01

BID INFORMATION for CONSTRUCTION CONTRACT for

DOC 3JD Sheldon Admin Bldg. Window Replacement 720 Western Ave Sheldon, Iowa 51201

Project 9401.00

Iowa Department of Administrative Services Hoover State Office Building, Level 3 1305 East Walnut Street Des Moines, Iowa 50319-0105

The following information is to be completed and submitted with your bid.

1. Bid Information

2. Non-Discrimination Clause Information

3. Contractor Targeted Small Business Enterprise Pre-Bid Contract Information

4. Bid Security � 5% of total Bid amount (to be uploaded with bid submission)

Authorized Representative:

The undersigned Bidder, in response to your Request for Bid for construction of the above project, having examined the Drawings, Specifications, and other Bidding Documents dated July 12, 2024, and Addenda issued and acknowledged below as received and being familiar with all the conditions surrounding the construction of the proposed project including the availability of materials and labor, hereby proposes to furnish all labor, materials, equipment and supplies to perform all work to construct the project in strict accordance with the proposed Contract Documents, within the time and at the prices stated below. Prices are to cover all expenses incurred in performing the work required under the proposed Contract Documents, of which this bid is a part.

Bidder acknowledges receipt of the following Addenda which are a part of the Bidding Documents and for which any effect on cost of the Work is included in the bid amounts indicated:

Number ________ ________ ________ ________ ________

Dated ________ ________ ________ ________ ________

Note that the State of Iowa is exempt from State and Local sales and use taxes (including local option and school option) for this project. Taxes on construction materials shall NOT be included in the bid amounts.

PROJECT 9401.00 BID INFORMATION 00 4116 - 2

Amounts shall be indicated in both words and…