RFB15-09 PreBid Meeting Minutes.pdf
PDF 22 KB Posted
- Solicitation number
- RFB15-09
- Issued by
- Adams County, Gibraltar CDP, Pennsylvania
About this file
This document is the Pre-Bid Meeting Minutes for the Mansard Roof Replacement project at the Gettysburg Campus of HACC, Central Pennsylvania's Community College. The project consists of the repair of roof flashing and drains, selected reframing and re-sheathing, EIFS repair, and standing seam metal roof replacement, to be performed under a Single Prime Contract. The bid is due on September 16, 2014 at 2:00 PM EST, with a contract award scheduled for October 8, 2014 and a notice to proceed on October 22, 2014, subject to receipt of required documentation. The work hours are 7:00 AM to 5:00 PM, Monday through Friday, with the campus remaining active throughout construction. The contractor is responsible for temporary utilities and facilities, and site visits must be coordinated through the Construction Manager.
This is a prevailing wage project, and any trade-specific permits must be obtained and paid for by the applicable contractors. Addenda are expected to be issued on September 5, 2014 and as needed thereafter. The Engineer's initial survey and observations of conditions report will be issued via Addendum. The Architect will provide observations to ensure proper installation procedures are followed.
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Other files
| File | Type | Posted |
|---|---|---|
| RFB15-09 Bid Ad.pdf | ||
| Addendum #1.pdf |
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HACC, Central Pennsylvania’s Community College Gettysburg Campus
Mansard Roof Replacement
Pre-Bid Meeting
August 28, 2014 9:00 am
Meeting Minutes
Attendees Michael McEnany – HACC Shawn Claypoole – All-Type Roofing Justin Milesky – Raintree Services Inc. Greg Lamay – Eastern PCM, LLC Charles Looks – All-Type Roofing Peter Shkuda – Eastern PCM, LLC
1.0 Team Introductions
i. Owner HACC, Central Pennsylvania’s Community College
Gettysburg Campus Kathleen Brickner – Business Director, York/Gettysburg (Not Present) Ron Cline – Campus Facilities Director (Not Present) Michael McEnany – Purchasing Specialist
ii. Architect Davidson Associates Tom Rogers – Architect (Not Present)
iii. Construction Eastern PCM, LLC
Manager Bill Morgan – Project Executive (Not Present) Greg Lamay – Project Manager Peter Shkuda – Project Engineer
1.1 Mr. Lamay noted that the Bid Form is made up of four to five pages, all of which must be filled out completely. A Bid Security is required in the amount of 10% of the bid plus consent of surety to provide a Performance and Payment Bond. A Non-Collusion Affidavit and a MBE/WBE Utilization Form are also required.
1.2 Bid Documents can be obtained from Eastern PCM. The Project Manual is dated August 25, 2014 and the Plans are dated August 25, 2014.
1.3 The schedule of the project is as follows:
a) Bid Date: Tuesday, September 16, 2014, 2:00 PM EST at the Purchasing Office in the Ted Lick Administration Building, Suite 203 – Harrisburg Campus.
b) Contract Award: October 8, 2014
c) Notice to Proceed: October 22, 2014; Subject to receipt of all required supporting Contract
Documentation.
d) Substantial Completion: December 22, 2014
HACC – Central Pennsylvania’s Community College Gettysburg Campus – Mansard Roof Replacement Pre-Bid Meeting Minutes
1.4 A public bid opening will be held immediately following Bid receipt.
1.5 Working Hours will be 7:00 am – 5:00 pm, Monday through Friday. HACC will remain an active campus throughout the construction. Classes are held during the daytime, evening, and weekends.
Contractors are to schedule work so as not to impact Owner activities. Any disruptive activities must be coordinated with HACC.
1.6 All questions are to be directed to the office of the Construction Manager in writing via fax or e-mail (attn.: Greg Lamay): Fax (717) 233-1666, E-mail: epcm@easternpcm.com. The last day for questions is September 9, 2014 by end of business.
1.7 Addenda are expected to be issued via fax or UPS (depending on size) on the following dates subject to number and substance of questions received:
i. Addendum No. 1 – Anticipated to be issued September 5, 2014; will contain Pre-Bid Meeting minutes.
ii. Additional Addenda will be issued as needed.
1.8 This is a prevailing wage project. Refer to specifications for rate determination.
1.9 Any trade specific permits (i.e. Electrical, Plumbing, etc.) are to be obtained and paid for by applicable Contractors in accordance with jurisdictional requirements.
1.10 Project Overview – Scope of Work
a) The work will be performed under a Single Prime Contract and consists of the repair of roof flashing and drains, selected reframing and re-sheathing to replace failing substrate or supports, EIFS repair and standing seam metal roof replacement.
1.11 Contractors are to schedule site visits through Eastern PCM. Any questions answered during site visits are not official. Official questions must be submitted in writing.
1.12 Contractor parking, laydown, and staging areas will be coordinated with the Owner.
1.13 The Contractor is responsible for temporary utilities and temporary toilet facilities.
1.14 The Engineer’s initial survey and observations of conditions report will be issued via Addendum.
1.15 There will be observations by the Architect to insure proper installation procedures are followed.
Respectfully Submitted, Peter J. Shkuda, Eastern PCM, LLC
The above summations are the interpretation of the author as to the items discussed and the decisions reached. Corrections or additions to these minutes are to be made in writing and sent to the attention of the writer no later than 5 days after receipt; otherwise, these minutes will stand as written.
cc: All Attendees
HACC – Central Pennsylvania’s Community College Gettysburg Campus – Mansard Roof Replacement Pre-Bid Meeting Minutes
Kathleen Brickner Ron Cline
Catalina Araiza Tom Rogers
Bill Morgan
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