RFB0423_Service_Body_Specifications.docx

Service Body Specifications October 22, 2024

COUNTY OF SACRAMENTO

INTERNAL SERVICES AGENCY

FLEET SERVICES DIVISION

SCOPE: This specification describes five (5), nine (9) foot utility / service bodies, to be installed on five (5) brand new, County-owned, ten thousand (10,000) pound GVWR, single rear wheel, regular, extended and crew cab and chassis units. Brand new cab and chassis units will be provided to the body builder as described within these written specifications and as delivered from the manufacturer with no modifications or preparations to accept the bodies. The body builder (CONTRACTOR) will be responsible for all modifications and installations related to the mounting of the bodies onto the chassis, and all other mechanical and electrical modifications and installations necessary to make all body accessories and equipment fully operational. Any equipment, modifications, parts, and labor not specifically outlined within these written specifications, but necessary to meet the specification requirements and to make the unit fully functional shall be included. The completed units will be used by the County of Sacramento as municipal utility service trucks. NOTE: Due to limited chassis availability some/or all units may be ordered as all electric chassis from various manufacturers.

I. GENERAL

1. It is the intent of the County of Sacramento to purchase equipment that will provide optimum benefit to the County. This does not necessarily mean that the County will buy the lowest priced product. Consideration will be given to the product warranty, service and parts support available in the Sacramento area, the number of satisfied users in this area, delivery dates and bidders past performance.

2. After mission consideration, the single most important factor in the bid evaluation will be emissions reduction factor of the engine. The County of Sacramento is committed to purchasing engines for vehicle(s)/equipment that meet or exceed actual tailpipe emissions standards for current year, specified by the EPA for the engine manufacturer. Not applicable to this RFB for utility service bodies.

3. USERS LIST: Bidder will provide, with the bid, a users list showing the names and addresses of businesses or other agencies within the Sacramento area using the bid product. This may be used, as a reference list by the County and consideration will be given to the number of users in this area.

4. DOCUMENT REVIEW: The bidder will provide, for the County’s review, at the County’s request, prior to bid award, copies of shop and service manuals for the equipment that was bid. Incomplete shop or service information may be cause for rejecting a bid.

5. DEMONSTRATION: At the request of the County the bidder may be required to provide a demonstration of the product bid. At the request of the County, failure to provide a demonstration as soon as reasonably possible but not to exceed thirty (30) days from the time of the request or failure of the product to perform satisfactorily during the demonstration may be grounds for bid rejection.

6. REGULATIONS: The unit(s) furnished to meet these specifications, including all equipment and accessories, will comply with all current applicable regulations of (1) California Vehicle Code; (2) California Code of Regulations; (3) California Air Resources Board; (4) Cal-OSHA; (5) National Highway Traffic Safety Administration; (6) Federal Motor Vehicle Safety Standards and Regulations; (7) California Environmental Protection Agency; (8) California Air Resources Board and any other legal requirements that apply.

7. RESPONSIBILITY: Vendor / Dealer will be responsible for vehicle / equipment compliance with all applicable codes, regulations, laws, etc., governing such vehicle / equipment at the time of delivery. Acceptance of such vehicle / equipment by the County will not relieve Dealer / Vendor of the responsibility of items that do not meet such requirements. Should any of these specifications conflict with any code, regulation, law, etc., the Dealer / Vendor will notify the County before manufacturing starts. Dealer / Vendor will not be held responsible for changes required by codes, laws, regulations, etc., to vehicle / equipment after the time of delivery.

8. SWITCHES AND INDICATOR LIGHTS: All switches and indicator lights inside the cab will be within easy reach and view of the operator. Lights will not be concealed, mounted or positioned in such a way that the operator while seated is not able to determine if a light is illuminated.

9. LABELS: All controls (levers, pedals, push buttons, switches, etc.) indicator lamps and accessories will be clearly labeled as to function and direction of operation. Unless otherwise specified herein, all labeling will be permanent placard type nameplates. Labels will be engraved metal or engraved laminated plastic attached with screws or rivets and will not utilize glues or press-on attachments. Hand engraving is not acceptable. Factory embossed knobs or handles are acceptable.

10. FACTORY CAB AUXILIARY SWITCHES: Should factory auxiliary switches be available for equipment such as strobes, work lights, PTO, pumps, body control circuits, etc. the chassis will be provided with such switches sufficient to control all equipment outlined within these specifications. When the factory auxiliary switches are available, they will be used to provide the control for the intended equipment, NO EXCEPTIONS. Switches will also conform to “SWITCHES AND INDICATOR LIGHTS” and “LABELS” above.

11. HOSES, CABLES AND ELECTRICAL: For all motor vehicle body, ancillary equipment installation and trailer construction all hoses, lines, electrical cables and wiring will conform to the following:

a. All will be securely supported using properly sized vinyl coated or rubber cushion “P” type metal clamps (see http://www.mcmaster.com/#cushioned-cable-clamps/=ckmkdw for example).

b. Tie-wraps will be used only as necessary to aid in the securement of hose bundles. Tie-wraps will not be used for the primary supporting or securing of hoses/lines. Stick-on or glue-on retainers are not acceptable. Tie wrap tails will be cut flush and smooth with the buckle and not leaving a point or sharp edge to injure personnel. Any tie wraps not finished in this manner will be rejected during inspections.

c. Grommets will be used where any hoses, cables or electrical wires pass through compartments, frame members, bulkheads or any other material that may cause abrasion.

d. Positive protection or metal shielding will be used to prevent chaffing against frame members, sharp edges, fasteners, components, etc.

e. Any penetration of a weather resistant or proof type toolbox, cabinet or compartment will be sealed to avoid water intrusion.

f. Wiring, internal and external, will be enclosed in loom and hoses and cables will be properly secured and routed in a neat professional manner.

g. Any wiring passing through a compartment, tool or materials supply or work area will be encased in steel tubing for protection. Tube ends will be properly cleaned and de-burred to prevent any wire chaffing.

h. Heat sources shall be avoided when routing hoses and electrical wiring. Any hoses or wiring that must be near a heat source must be adequately protected and shielded from heat to provide thermal protection.

i. Electrical Tape is not permitted in wrapping wiring, connections or as a loom support.

j. The use of “Scotch Lock” or equivalent wiring harness connectors is not acceptable.

k. Any wire splices and/or butt connections will be soldered with shrink tube, or finished using heat shrink butt connectors or butt connectors with shrink tube.

12. INVOICES: Dealer/Vendor will deliver invoice(s) for vehicle(s)/equipment to the following address:

County of Sacramento Fleet Services Division 4001 Branch Center Road Sacramento, CA. 95827 ATTN: Devin Perry

13. FEDERAL EXCISE TAX EXEMPTION: All pricing is to exclude Federal Excise Tax. An exemption certificate will be furnished by the County of Sacramento if applicable.

14. DELIVERY: Vehicle/Equipment will be delivered with standard tool kits and manuals to:

Fleet Services Division 4001 Branch Center Road Sacramento, CA. 95827 Contact: Gary Martin at (916) 875-5608

NOTE: The County may request delivery directly to the chassis dealer within the Sacramento region for final dealer PDI. Final delivery instructions will be provided at the time of the County pre-delivery inspection.

15. DMV DOCUMENTATION: Upon completion and delivery of the vehicles to the County by the body builder, the body builder shall provide all necessary documentation and certifications including completed vehicle labels, and weight certificates to the County of Sacramento Fleet Services Division. The County of Sacramento or the selling dealer of the chassis units will be responsible for registering and titling the vehicle(s)/equipment with the California Department of Motor Vehicles. Any documents, certificates that are to be provided by the body builder to facilitate DMV registration will reflect owner information as follows:

County of Sacramento 4001 Branch Center Road Sacramento, CA. 95827

16. PAYMENT: The County will not accept the vehicle/equipment until all the conditions of this specification are met. The time period of terms and conditions of payment will not begin until after the County has accepted the vehicle/equipment.

17. NOISE LEVEL: The maximum allowable operating noise level for this vehicle/equipment, including all mechanical or hydraulic systems will not exceed 85dB(A) within the cab with the windows open unless pre-approved by the County.

18. WARRANTY AND OTHER REQUIREMENTS:

a. Minimum of one (1) year parts and labor commencing from the date and mileage that the County accepts the unit.

b. If the vehicle/equipment standard warranty or any component standard warranty exceeds one (1) year, that standard warranty will supersede the minimum requirements in these specifications.

c. All components installed on vehicle(s)/equipment will be installed so that all manufacturers’ warranties remain in effect. Vendor/Dealer will be responsible for any equipment installed in such a way that voids any manufacturer warranties of those components.

d. Vendor/Dealer will be responsible for transportation and associated costs from the County facility to the designated warranty repair facility and return to the County facility for the unit(s) bid throughout the entire warranty period including extensions.

e. Warranty coverage will commence upon the acceptance of the completed unit by the County. The dealer shall be responsible for all registrations and notifications to the manufacturer(s) to ensure that the warranty period commences as of the acceptance date so that the County receives all of the benefits of the full term of the warranty coverage.

19. MANUALS: Vendor/Dealer will provide for each unit or series of like units and each of the unit’s accessories (such as a compressor, generator, pumps, crane, body, hydraulic pump, etc.), the manuals listed below. Manuals provided will be current and of the same model provided to the County, not for “similar” models.

a. Two (2) copies each of the operator’s manuals.

b. Two (2) copies each of any safety manuals.

c. One (1) copy of the body builder’s layout book.

d. A copy of the line-set ticket showing options installed on the unit will be furnished if available.

· Please list the type of media to be supplied on response page.

· Should any of the above manuals not be available for the vehicle/equipment it will be listed on the exception page of the bid response.

· All manuals, software and other media provided shall be original and complete as provided by the manufacturer. Facsimiles, photocopies, and copies of software or other media is not acceptable.

· Bid disqualification will result in a bidder not following the above requirement.

20. MODEL SELECTION: Only new models in current production, which are catalogued by the manufacturer, and for which printed literature and specifications, are available, will be acceptable. All equipment catalogued as standard will be furnished with the vehicle/equipment whether or not it is listed in these specifications.

21. COMPONENTS: The component parts of the unit will be of proper size and design to safely withstand maximum stresses imposed by a maximum capacity load, and the manufacturer’s rated loads for axles and bearings will not be exceeded when the unit is loaded to such capacity. All driving parts will have a torque capacity sufficient to transmit maximum power developed by the engine. All components will be OEM unless not available as an OEM option. All components will be mounted or installed as per component manufacturer’s specifications.

22. CONSTRUCTION: Any apparent silence within any part of this specification as to any detail, or the omission from it of a detailed description concerning any point, will be regarded as meaning that only the best commercial practice is to prevail, and that only materials and workmanship of first quality are to be used. Corners will be rounded; edges and surfaces will be free of sharp edges and burrs. County personnel frequently service and maintain the equipment and will not at any time be exposed to injury from unfinished parts. Body and all components will allow for full movement of tires and suspension without rubbing, interfering or limiting in any way.

23. COMPLETED VEHICLE LABELS: If this vehicle/equipment is a chassis with a manufactured body, the body manufacturer will be registered with the National Highway Traffic Safety Administration. The completed unit will be affixed with a label certifying compliance with all applicable Federal Motor Vehicle Safety Standards and displaying vehicle identification and weight ratings. Labels will comply with Title 49 Code of Federal Regulations Parts 565 through 568 for but not limited to information and placement.

24. WEIGHT CERTIFICATES: Each unit shall be weighed after completion with all required chassis fluids and fuel. The vendor shall provide a certified weight certificate at the time of delivery. Prior to delivery, the bidder will scale the unit and provide a certified weight certificate from an independent third-party weigh master. Each individual unit shall have its own certified weight certificate. The certificate will show the front axle, the rear axle or rear tandem axle weights and the total completed vehicle weight. The bidder shall be responsible for all weigh master charges and fees.

25. OPERATION OF COUNTY OWNED VEHICLES AND PERMITS: Any necessary permits required to facilitate movement of the County owned vehicles while in the body builder’s possession, and any related charges or fees shall be the responsibility of the body builder. The body builder shall be responsible for any fees, penalties or fines assessed as a result of failure to acquire the proper licenses or permits for purposes of transporting County vehicles while the vehicles are in the body builder’s possession. The body builder shall be responsible for the safe operation of County vehicles while in the body builder’s possession. The body builder agrees to indemnify and hold the County of Sacramento and its employees harmless against any actions or liabilities arising from the body builder’s operation or possession of the vehicle(s). County vehicles are only to be transported for the purposes of facilitating completion of the specific items outlined within this written specification and related pick-up and delivery to the County of Sacramento.

26. FLUIDS AND SERVICING: The new vehicle/equipment will be completely serviced by the successful bidder or their authorized agent. All fluid levels including crankcase, differential, transmission, and any auxiliary equipment included in this bid will be filled to manufacturer’s recommended capacity prior to receiving at the delivery destination. Vehicles / equipment will be delivered to the County with less than 1,000 odometer miles. This mileage may be exceeded but only due to transporting the vehicle / equipment over the road for delivery to the County. Should the mileage exceed 1,000 miles due to transportation, the vendor or qualified service provider for the vendor will change the engine oil, filter and lube the chassis before delivery to the County. In addition, the vendor will supply the County a document of service from the servicing provider. For body installations on County owned vehicles supplied to the body builder, this provision shall only apply if the body builder increases the unit mileage 1,000 miles or more in the course of their installations. Odometer readings will be recorded at the time the body builder receives each chassis unit.

27. FUEL: Vehicle(s)/Equipment including auxiliary engines with separate fuel tanks will be delivered to the County with a minimum ten (10) gallons of fuel per fuel tank. Vehicle(s)/Equipment including auxiliary engines with separate fuel tanks and a capacity of less than a ten (10) gallon tank will be delivered with a minimum of one half (1/2) tank of fuel per fuel tank.

28. QUESTIONS: After a successful bidder has been awarded a bid, should at any time during the construction process that vendor have a question or doubt about any of the specifications listed in this document they will notify the Fleet Services Vehicle Specifications Office at (916) 875-4783 for clarification before continuing. All questions prior to the bid award will be directed to the Contracts and Purchasing Division agent listed on the front of this RFB.

29. KEYS: Dealer/Vendor will supply four (4) complete sets of keys for each vehicle/equipment. This will include chipped and remote keys, individual remote keys (only as applicable to modifications, alterations or installations to the chassis) and all locks on vehicle/equipment (such as cabinets, drawers, doors, pad locks, equipment boxes, etc.). Each unit’s body locks and compartments will be keyed alike unless unfeasible to do so or directed otherwise by these specifications. If unfeasible, the bidder will state so in the exception page of the bid package. If more than one unit is requested in the bid then the units will have different key sets for ignition, cabinets and other locks. One unit’s keys will not be capable of opening other unit’s locks. Keys shall be flat cut; standard key cuts in the industry will not be used such as CH501 or CH545.

30. EQUIVALENTS: All components specified that include the language “or equivalent” will mean the same in configuration, specifications and minimum performance of the component in the opinion of Sacramento Fleet Services Division Management. Equivalents must be approved by the Fleet Services Vehicle Specifications Office at (916) 875-4783 before that equivalent may be used.

31. MEETINGS AND INSPECTIONS:

32. PROVISIONS FOR MULTI-YEAR PRICING: The County may wish to use this bid specification and any resulting bid award for additional purchases beyond the quantity or volume identified within the scope of this written specification. The following provisions outline the terms under which such additional purchases may be made. Additional purchases will be as mutually agreed between the County and the Prime Vendor. There is no guarantee there will be additional purchases.

a. Pricing Terms for Initial Bid:

i. Upon award of bid, the winning bidder, herein referred to as “Prime Vendor”, shall honor the pricing of the original bid submission until the end of production of the same model year vehicle proposed in the original bid submission. This shall apply to purchase orders issued by the County to the Prime Vendor, allowing reasonable time for the vehicle(s) to be ordered, and based on availability of the quantity ordered, before the manufacturer model year order cut-off date. The pricing shall apply to the base bid submission and all options which were offered in the original bid submission. Contingent upon availability of the vehicle(s) from the manufacturer, this provision shall apply for all subsequent purchases of the same model year of vehicle for a period of up to one year from the date of the original bid submission regardless of quantity or the number of separate purchase orders issued.

ii. Any subsequent purchases under this provision shall be at the sole discretion of the County. There shall be no obligation for the County to make any additional purchases under this specification other than the minimum quantity specifically listed within the “SCOPE:” section on the first page of this document and for which a purchase order has been issued.

iii. Any cost reductions during the initial one-year period shall be extended to the County.

iv. In the event the County wishes to add additional equipment or options to subsequent purchases under this agreement a detailed request for a quote for the additional equipment shall be presented by Fleet Services to the Prime Vendor. The requested items shall be quoted by the Prime Vendor in an itemized written quote to be presented to Fleet Services. Upon approval by Fleet Services for the additional equipment, the pricing shall become subject to the same terms and conditions as the original bid submission and shall expire on the same date as the original bid pricing.

b. Pricing extensions beyond one year term:

i. Upon mutual agreement of the County and the Prime Vendor this agreement may be extended for a maximum of two (2) individual one (1) year terms. Each one (1) year extension of this agreement shall expire on the anniversary date of the original bid submission deadline. In no case shall there be any extensions beyond three (3) years from the date of the original bid submission deadline.

ii. An extension may be initiated by County of Sacramento at any time within one year of the expiration of the initial term for the first extension, or within one year of the expiration of the first extension for the second extension.

iii. Extensions are contingent upon manufacturer availability of the vehicle model year in production at the time of the extension. Extensions shall be subject to the same terms as the initial period related to availability.

iv. The County may consider pricing adjustments based on manufacturer pricing increases resulting from model year cut off and release of a new model year, or after the initial one-year period has passed.

v. Pricing increases shall not exceed five percent (5%) increase per vehicle model year, or extension period.

vi. Any increases in pricing to the County shall be substantiated by documented pricing increases to the Prime Vendor from the chassis manufacturer, body manufacturer, or major material supplier(s) directly related to the equipment outlined within these bid specifications.

vii. Requests for pricing increase shall be submitted to the Fleet Services Division with the appropriate documentation to substantiate the request. Requests for pricing increases are subject to review and approval by the Fleet Services Division and County Contracts and Purchasing Services Division.

viii. Pricing increases shall become effective at the time of the first purchase during the subject extension period and shall remain in effect until the expiration date of the extension period.

ix. Pricing increases shall not be retroactive and shall apply only to purchase orders issued subsequent to an approved increase.

c. Limits of pricing provisions:

i. The pricing provisions within this document shall apply only to pricing of the specific equipment outlined within this written specification with no other protections expressed or implied. No part of this pricing provision shall be construed to supersede any other agreements, documents, policies or procedures of the County Contracts and Purchasing Services Division. The County of Sacramento reserves the right to issue the same or similar specifications for public bidding at any time without advance notice to the Prime Vendor.

II.

CAB AND CHASSIS REQUIREMENTS

The County will supply cab and chassis meeting the below listed specifications. The cab / chassis units will be 2025 Ford F350 meeting the specifications to follow. Regardless of cab configuration, all units will be sixty (60) inch CA consistent with the bodies specified. If there are any items listed in this section that the body builder must supply, install or modify those items will be specifically noted in BOLD and CAPITAL font after the listed item and again listed in: “III. CHASSIS DELIVERY AND INSTALLATIONS”. NOTE: Due to limited chassis availability, alternate chassis may be provided to the body builder which may include electric vehicle cab/chassis from various manufacturers. The Fleet Service Division Specification and Procurement Office will consult with the body builder prior to ordering alternate chassis to be sure all factors are considered and that the body builder is equipped and agrees to upfit the alternate chassis. If an alternate chassis is provided that requires deviation from this written specification and/or results in a change in cost (increase or decrease), the County will request a detailed and itemized quote and shall process a change order to the original order (as applicable). All changes in cost and resulting change orders are subject to final approval by County of Sacramento Contracts and Purchasing Services Division.

A. CAPACITY:

1. Shall be rated ten thousand (10,000) pounds GVWR minimum. Extended and crew cab models may exceed the minimum GVWR listed and axle weights may also increase slightly.

B. CAB TO AXLE DIMENSION:

1. Sixty (60”) inches.

2. Wheel base approximately one hundred forty five (145) inches – Regular Cab.

3. Wheel base approximately one hundred sixty eight (168) inches – Extended Cab.

4. Wheel base approximately one hundred eighty (180) inches – Crew Cab.

C. ENGINE:

1. Type: Gasoline, three hundred (300) net horsepower minimum.

2. Oil Filter: Spin on

3. Air Cleaner: Heavy duty.

4. Magnetic drain plug in oil pan.

5. Cooling System:

a. Heavy duty or extra cooling radiator.

c. Fan clutch.

6. Exhaust: Shall exit right side behind rear axle.

D. TRANSMISSION:

1. Type: Ten speed automatic with overdrive.

2. Air to oil transmission cooler

3. Synthetic fluid.

4. Magnetic drain plug.

E. FRAME:

1. Channel, cross member type.

2. Two (2) front mounted tow hooks.

3. Heavy-duty factory steel front bumper.

F. FRONT AXLE AND GAWR:

1. Not less than four thousand one hundred (4,100) pounds GAWR – regular cab.

2. Not less than four thousand five hundred fifty (4,550) pounds GAWR – crew cab.

3. Power Steering.

G. REAR AXLE AND GAWR:

1. Not less than six thousand seven hundred (6,700) pounds GAWR – regular and crew cab.

2. Single wheels.

3. Magnetic drain plug.

4. Synthetic lube.

H. FRONT SUSPENSION:

1. Coil springs consistent with GAWR.

2. Stabilizer bar.

3. Shock absorbers.

I. REAR SUSPENSION:

1. Multi-leaf single stage springs consistent with GAWR.

2. Stabilizer bar.

3. Shock absorbers.

J. WHEELS AND TIRES:

1. Four (4) wheels and tires consistent with GAWR.

2. Highway tread.

3. One (1) full sized matching spare tire and wheel center mounted under the rear frame rails.

4. Factory jack and tire changing tools.

NOTE: Selected cab / chassis units may not be equipped with spare tires or tools.

K. BRAKES:

1. Dual hydraulic power.

2. Front and rear disc with full floating calipers.

3. Four-wheel anti-lock system.

4. Mechanical parking brake.

L. ELECTRICAL SYSTEM:

1. Batteries: One (1) twelve (12) volt. Minimum of six hundred fifty (650) CCA.

2. Alternator: One hundred fifty (150) amps, minimum.

SPECIAL NOTE:

Successful bidder shall review all of the electrical requirements of this specification and provide a charging system that shall maintain the system voltage no less than 13.2 volts at the battery(ies). This may require a larger than specified alternator. Voltage shall be measured at the batteries with full electrical demand (worst case scenario) of the specified vehicle and the engine at idle for an extended period of time.

3. Circuit breakers in lieu of fuses where available.

4. “Scotch Lock” wiring harness connectors are not acceptable.

M.

FUEL TANK:

1. Thirty-five (35) gallon capacity forward of rear axle inside frame rails.

2. Filler or body near filler shall be labeled as to the type of fuel required. An example would be, “GASOLINE”. Label shall conform to “I. GENERAL, 9. LABELS” requirements.

– BODY BUILDER TO MOUNT FILLER NECK AND FILL / VENT HOSES WITH PROPER SLOPE TO ALLOW EASY FILLING AND SUPPLY AND INSTALL THE LABEL.

N. CAB:

1. Units may be Regular Cab with two doors, Extended Cab or Crew Cab.

2. Seats:

a. Front: Regular, Extended and Crew Cab - vinyl 40-20-40 front seating configuration with folding center console and arm rest.

b. Rear: Extended and Crew Cab only - vinyl standard folding bench seat with head rests (3) positions.

c. Minimum thirty-eight (38) inches head room measured from cab ceiling to top surface of seat in upper-most position.

d. Outside seat belts to have boot type retractors.

e. Sacramento County prefers to have vehicle driver and all passenger seat positions provided with "Whip Lash" protection by way of padded head restraints. If the manufacturer lists such a restraint system as an option, then it is to be provided.

3. Tilt steering wheel.

4. Cruise control.

5. Electric windows and door locks.

6. Dual speed electric wipers with intermittent switch & windshield washers.

7. Daytime running lights or “lights on with wipers on” feature.

8. Dual sun visors.

9. Dual arm rests.

10. Dual note electric horn.

11. Tinted glass.

12. Dual mirrors. Electric, motorized, four (4) way, retractable, heated mirrors. Controls shall be mounted within easy reach of the operator. Six (6”) inch convex mirrors shall be mounted below each of the side mirrors. Integrated factory spot mirrors may substitute the six (6) inch spot mirrors if they are of similar size and provide an adequate wide view. Mirrors supplied shall provide sufficient view to rear with given body width.

13. Fresh air heater and defroster with variable speed fan.

14. Factory Air Conditioning.

15. Two (2) 12-volt power point receptacles (cigar lighter type) with covers and labeled “12 VDC” shall be provided in cab for additional plug-in accessories.

16. AM/FM radio with auxiliary input, speakers and antenna.

17. Door activated dome light.

18. Dual map lights.

19. Rubber floor covering.

20. Factory exterior cab steps in forward seating positions.

21. Factory forward splash guards behind steer axle.

22. Rear cab high mounted stop light with cargo light.

23. Factory roof mounted cab identification / clearance lights.

24. Two grab handles to assist driver and passenger entry.

25. Factory auxiliary switches for switching of body circuits. Shall be labeled as specified.

– FACTORY AUXILIARY SWITCHES ARE TO BE UTILIZED FOR BODY ACCESSORIES AND PROPERLY LABELED PER: “I. GENERAL, 9. LABELS:”. See example picture near the end of this specification.

26. Factory towing / trailering package including electric trailer brake controller. – ELECTRIC TRAILER BRAKES TO BE WIRED TO THE TRAILER ELECTRICAL SOCKET DETAILED IN THE BODY SPECIFICATIONS.

27. Factory Backup Camera and Prep Kit. – FACTORY BACK UP CAMERA AND PREP KIT ARE SUPPLIED LOOSE. BODY BUILDER SHALL INSTALL CAMERA PER FACTORY RECOMMENDATIONS. BACK UP MONITOR IS INTEGRATED IN FACTORY DASH DISPLAY

28. Paint shall be Fleet White.

O. INSTRUMENTATION:

1. Standard instrumentation

III. CHASSIS DELIVERY AND INSTALLATIONS

A. ACCEPTANCE OF CHASSIS UNIT:

1. The County will make reasonable attempts to arrange delivery of the new chassis unit directly to the body builder from the chassis dealer or manufacturer. In some cases, direct delivery to the body builder may not be practical. If direct delivery of the chassis unit cannot be arranged, the unit will be delivered to Fleet Services Division at 4001 Branch Center Rd. Sacramento, CA 95827. It shall be the responsibility of the body builder / installer to transport the chassis unit to the location the body is to be installed. Contact Fleet Services at (916) 875-4783 to arrange pick up of chassis unit.

2. If the chassis unit is delivered directly to the body builder / installer, the body builder shall notify Fleet Services of the arrival of the unit within three (3) business days of receipt.

3. Upon notification of arrival of the chassis unit the body builder / installer shall supply the following information to Fleet Services for each unit received:

a. Full Vehicle Identification Number.

b. Odometer Reading.

c. Report any existing damage.

4. Prior to any modifications or installations to the County owned chassis, the body builder / installer shall inspect the unit and compare the written chassis specifications to the actual chassis unit to verify the chassis meets the written specifications and all listed options and equipment are present.

5. County vehicles shall be properly secured and stored in a fenced and locked facility while in the body builder’s possession.

6. The body builder shall accept full responsibility for any damage which occurs while the chassis unit is in the body builder’s possession.

7. No storage fees shall be incurred while the chassis unit is in the possession of the body builder / installer. Only charges for items specifically listed in this written specification and for which a purchase order has been issued will be paid.

8. In no instance shall the body builder / installer levy any legal claim or lien against County owned vehicles or assets related to this specification and request for bid. Additionally, the body builder / installer shall defend and hold the County harmless from third party claims that could potentially encumber County assets in any manner.

9. Once bids are submitted and an estimated time for completion is established, after the bid is awarded and a purchase order has been issued, the body builder / installer will make all reasonable efforts to meet the original estimated completion time.

B. CHASSIS INSTALLATIONS AND MODIFICATIONS:

1. All items outlined below in section “IV. BODY REQUIREMENTS” shall be supplied and installed to fully meet the requirements of these written specifications.

2. Additionally, the below listed items from “II. CAB AND CHASSIS REQUIREMENTS” shall be completed:

a. Spare Tire: If removed during body installation, install under unit as delivered from the factory and access to spare tire lowering mechanism using factory tools shall be provided.

b. Gasoline Fill: Mount and label gasoline fill and properly route and support fill and vent hoses.

c. Factory auxiliary switches: Factory switches are to be utilized for body accessories and properly labeled per: “I. GENERAL, 9. LABELS:” An example picture of labels is provided at the end of this specification.

d. Factory towing / trailering package electric trailer brake controller: The factory brake controller is to be wired to the trailer electrical socket detailed in the body specifications.

e. Factory backup camera and prep kit. The body builder shall install all components of the factory backup camera and prep kit to factory specifications and ensure the system is fully functional. Camera location shall be determined after mounting of the body to allow the optimal field of view.

f. Factory extended cab rear door stops – For extended cab models, the body builder shall install the factory door stops to limit rear door travel to 90 degrees. Door stops shall be installed prior to mounting the body.

3. Any equipment, modifications, parts, and labor not specifically outlined within these written specifications, but necessary to meet the specification requirements and to make the units fully functional shall be included.

4. Please see pictures at the end of this specification for examples of some of the items detailed in this section.

IV. BODY REQUIREMENTS

A. TYPE:

1. Single wheel, sixty (60) inch CA, one hundred eight (108) inches maximum long, thirty-eight (38) inch minimum high utility / service body with full length opening tool pack lids and overhead forklift loadable lumber rack.

B. CONSTRUCTION:

1. One hundred eight (108) inches long.

2. Eighty (80) inches maximum overall width.

3. No less than thirty-eight (38) inches high.

4. Cabinets shall be approximately fifteen (15) inches deep.

5. Bed inside length shall be no less than one hundred eight (108) inches.

6. Bed inside width shall be no less than forty-eight and one half (48 ½) inches. NOTE: This specification includes an option to add a lift gate at additional cost – See section “V. OPTIONS”. If the lift gate option is purchased, the body must allow for the lift gate gussets while maintaining the minimum forty-eight and one half (48 ½) inches of inside width.

7. All steel construction properly braced and reinforced to prevent sagging and cracking of the tool packs and structural members over the life of the unit.

8. Steel diamond plate bed surface.

9. Drain holes in front floor of bed.

10. “D” ring recessed tie downs in cargo area floor, (4) per side as wide as practical. The forward and rear “D” rings shall be placed four (4) inches from the ends of the bed with the remaining evenly spaced from front to rear. “D” rings shall be rated at 1,200 lb. minimum capacity.

11. Full length “E” track rails to accept typical “E” style fittings on interior walls of tool packs as high as practical.

12. Supply four (4) Pacific Cargo EFTG-2DR or equivalent removable “E” clip “D” ring ties down for use with the “E” track rails. See Pacific Cargo web site at http://www.pacificcargo.com/products.php?keywords=EFTG---2DR for more information.

13. All doors shall be dual panel design with automotive type seals. Vertical doors shall have spring over center type door stops. Horizontal doors shall have removable chain supports. All door stops shall be properly adjusted to open a full ninety (90) degrees but not contact other open doors on the body or contact any part of the cab. Doors shall be fully finished on the insides so that no sharp corners or edges exist.

14. Hinges shall be full length stainless steel and shall be attached with machine screws with washers and lock nuts or rivets. Weld on hinges are not unacceptable.

15. Latches on all doors shall be stainless steel “T” handle type three-point latching systems. All cabinets on the unit shall be keyed alike. Standard key cuts in the industry such as CH501 and CH545 will not be used.

16. All hinges, latches hardware and accessories that utilize threaded fasteners will be installed with machine screws or bolts with washers and self-locking nuts to prevent loosening due to vibration.

17.

19. A master locking system actuated from the rear of tool compartments shall be incorporated on both tool packs which will lock all compartments simultaneously. The master locking system shall utilize standard pad locks which will be added by the County after delivery of the units.

20. Rain gutter above all doors and at leading edges of compartments as needed to prevent water intrusion.

21. Each cabinet shall have two (2) drain holes with plugs.

22. Tailgate shall hinge at the bottom, twelve (12) inches high minimum. The preferred latch is a stainless steel “T” handle, spring return with slam latch to allow for one hand operation. The tail gate shall provide a sturdy level work surface when open and shall be easily removable. When open the surface of the tailgate shall be level and shall be the same height as the cargo is floor.

23. Taillights and marker lights shall be mounted in light boxes on the rear of the cabinets. Light boxes shall allow for drainage of water that may enter. Drainage should be from the outer corners, so water drains away from adjacent body panels. Holes for lighting shall not be cut into the cabinet walls. All body lighting shall be supplied and installed per “Electrical” specifications.

24. Fenders shall have a fully finished rolled edge that is free of burrs and fully finished at the ends.

25. Full width steel step bumper, six (6) inches deep minimum, with diamond plate or other suitable non-skid material on the step surface. Adhesive non-skid material will not be acceptable.

26. Rear work surfaces attached to the rear of the tool compartments shall be installed one (1) on each side.

a. The dimensions of each side shall be approximately twelve (12) inches wide by ten (10) inches deep mounted at the same approximate height of the cargo area deck height.

b. Material shall be three sixteenths (3/16) inch minimum steel plate gusseted for strength.

c. The tops shall be smooth steel, painted with 3M non-skid tape applied.

d. The outside perimeter of the surfaces shall have skirted finished edges.

e. Tool compartments shall be adequately reinforced at the mounting locations to support these surfaces being used as steps, vise mounting points and work surfaces.

f. Both rear work surfaces shall be capable of supporting a vise which will be installed by the County after the units are delivered.

g. The work surfaces shall be positioned on the body to accept a typical 6” vise while not blocking the view of the taillights, back up lights and clearance lights.

C. COMPARTMENTS AND DOORS:

1. Forward vertical cabinets, both sides shall be thirty-four (34) inches minimum long by approximately thirty-four (34) inches high by fifteen (15) inches deep with double overlapping doors. The forward doors shall overlap the rear. Both sides shall have two (2) fully adjustable shelves with turned up outer edges. All edges and corners will be finished smooth.

2. Center horizontal cabinets shall be approximately fifty (50) inches long by fifteen (15) inches high (maximum height available) by fifteen (15) inches deep with one (1) full length fully adjustable shelf with turned up outer edge. All edges and corners will be finished smooth. Doors shall be hinged on the bottom with dual chain stops adjusted so that doors open level to serve as a work surface. Chains shall be removable to allow the doors to fully open. Rubber bumpers or similar protection shall be incorporated to prevent the outer surface of the doors from contacted the fender panels below.

3. Rear Vertical cabinets shall be approximately twenty-four (24) inches long by thirty-four (34) inches high by fifteen (15) inches deep. Each shall have a single door hinged at the leading edge and have two (2) fully adjustable shelves with turned up outer edges. All edges and corners will be finished smooth.

4. Full length opening lids on cabinet tops on both sides. Lids shall have automotive type seals. Each of the lids shall have two (2) gas support struts. Galvanized adjustable and removable dividers with positions to place dividers on four (4) inch centers. Dividers shall have finished upper edges. Sharp sheared edges and sharp corners are not acceptable. Enough dividers shall be included to divide the full length on eight (8) inch centers on both sides.

D. MATERIAL / LUMBER RACK:

1. A forklift loadable, over cab, material / lumber rack shall be provided, mounted as low as possible over the cab while maintaining a minimum four (4) inches of clearance above the cab.

2. Overall length shall be approximately twelve (12) feet long and shall extend over the top of the cab by approximately three (3) to four (4) feet on regular cab trucks. The overhead portion of the rack shall be tailored to the cab size and style. Various cab configurations including regular cab, extended cab and crew cab chassis units may be provided by the County.

3. Overall inside width of the rack at the top shall be forty-eight and one half (48 1/2) inches minimum.

4. Construction shall be of two (2) inch by two (2) inch by one eighth (1/8) inch wall steel square tube properly reinforced and mounted to accept a 400 pound load minimum. The mounting of the rack shall not interfere with the compartment doors, operation of the lift gate or any other intended function of the body. No part of the rack shall encroach into the bed / cargo space. The body shall be properly designed and reinforced to accept the rack and maximum rated load capacity. The over cab portion of the rack shall be properly reinforced and gusseted for strength.

5. The outside rails of the rack shall have six (6) four (4) inch risers at the top to aid in securing materials. Four (4) risers above each outer corner of the body cargo area and two (2) risers centered above the body cargo area on the outer rails. All risers shall maintain an inside width of forty-eight and on half (48 1/2) inches minimum.

6. The rack shall be constructed with no open tube ends. Any open ends must be capped, welded and ground smooth.

7. The rack shall be forklift loadable. The top of the cross bars shall be two (2) inches minimum higher than the longitudinal rails of the rack.

8. The two (2) horizontal tubes over the cargo area in the rear and in the center positions shall be removable. The removable bars shall have secure mounting pockets with pin retainers and a secure means of keeping the pins in place. There shall be two (2) additional pairs of mounting pockets for storage of the removable bars directly behind the fixed horizontal bar behind the cab. The storage pockets shall also accept the retaining pins. Retaining pins shall be tethered to the bars to prevent loss.

9. Rope hooks shall be welded on the four corner vertical supports on the outsides approximately twelve inches above the lids of the tool compartments. Hooks shall be of minimum three eights (3/8) inch round stock approximately one and one half (1 1/2) inches long and minimum one (1) inch opening.

10. Two (2) electrical cord storage hooks, one (1) on each side at the rear shall be welded to the forward surface of the rear vertical supports. Placement of these hooks shall not interfere with opening the top compartments. Exact size and placement of the hooks will be decided at the pre-production meeting.

11. The design shall allow for addition of mounting pedestals on one or both sides to add options such as a Whelen strobe or Go Light. Options are listed at the end of this specification. Pedestals may be securely bolted or welded to the upper rail on the left or right sides side of the rack. Placement shall be just forward of the front vertical support above the rear of the cab. The plate material shall be three sixteenths (3/16) inch minimum steel properly gusseted for strength. The dimensions of the plate shall allow for a ten (10) square inch mounting area outside of the outer perimeter of the rack.

12. Grab handles shall be installed one (1) on each rear vertical support facing the rear to assist entry into the cargo area. The handle size shall be the largest practical for the rack design.

E. HITCH:

1. A class IV, ten thousand (10,000) pound, two (2) inch receiver hitch shall be installed.

2. Hitch shall be attached to the chassis frame in a manner consistent with the maximum weight rating of the hitch and meeting the requirements of both the chassis and hitch manufacturer.

3. Provisions for safety chains which meet or exceed the weight rating of the hitch shall be included.

4. The installation of the hitch shall not interfere with the operation of a lift gate.

5. One 7-Way RV trailer light socket, wired to industry standard wire layout.

6. A factory electric trailer brake controller will be provided. The controller will be wired to the 7-Way RV trailer socket mounted at the hitch.

F. BACKUP CAMERA: The factory backup camera supplied with the chassis shall be installed and properly wired. The exact location of the camera will depend on the configuration of the truck body. The camera shall be mounted and adjusted to provide the best overall field of view and to conform to chassis manufacturer requirements.

G.

LIGHTING AND ELECTRICAL:

1. All lighting shall conform to California Vehicle Code, National Highway Traffic Safety Administration, California Bureau of Motor Carrier Safety and any other legal requirements that may apply.

2. Grommet type lamps mounted through the body cabinet walls will not be acceptable. This may allow water intrusion into the cabinets. All grommet type lamps mounted on the rear or sides of the body shall be mounted in light boxes attached to the body. For single marker or clearance light applications a Truck-Lite #10722 surface mount bracket may be used.

3. The following lights shall be installed. They shall be LED as follows, NO EXCEPTIONS:

a. Taillights, turn signals & stoplights shall be Truck-Lite LED #44302R four…