RFB-SAG-Specifications.docx

Advertisement for Bids: Non-Construction Segmented Activated Graphite (SAG) Media.

Advertised starting Tuesday, September 2, 2025, for a minimum of two consecutive weeks using VendorNet.

The Madison Metropolitan Sewerage District requests bids for Segmented Activated Graphite (SAG) Media. Bid documents are linked below. Sealed bids will be accepted via postal mail or email until 11:00 a.m. CST Wednesday, September 17, 2025, at the District office, 1610 Moorland Road, Madison, Wisconsin 53713. At this time and place all bids will be publicly opened and read aloud. Any questions should be directed to Matthew Leitzen at 608-222-1201 EXT 110 rfp@madsewer.org Bids shall be addressed to the Madison Metropolitan Sewerage District, Attn., Matthew Leitzen, and should be clearly marked “Segmented Activated Graphite (SAG) Media” on the mail envelope or the email subject line.

Only formal written addenda can materially alter the specifications. No verbal statement made by District employee or anyone else is binding nor shall such a statement be considered an official part of this public proposal. All bid responses and their contents will be public records.

Unless otherwise specified in the bidding documents, the prospective bidders should check our internet site for any addendum 72 hours before the scheduled bid deadline.

The District is federal and state tax exempt. The District reserves the right to reject any or all proposals or to waive any technicality and accept any proposal which may, in its opinion, be advantageous to the District.

Any questions may be directed to:

Matthew Leitzen Procurement and Contracts Agent Madison Metropolitan Sewerage District 1610 Moorland Rd Madison, WI 53713

608-222-1201 EXT 110

rfp@madsewer.org

Published by authority of the Commissioners of the Madison Metropolitan Sewerage District. By Bradley Murphy, Secretary Bid Documents

BID FORM A:

Segmented Activated Graphite (SAG) Media.

Return To:

Madison Metropolitan Sewerage District 1610 Moorland Rd.

Madison WI, 53713 Attn: Matthew Leitzen Title: Segmented Activated Graphite (SAG) Media.

Date Issued: Tuesday, September 2, 2025 Project manager Matthew Leitzen Telephone: 608-222-1201 EXT 110 Email: rfp@madsewer.org

Today’s Date: August 28, 2025

Specification:

Segmented Activated Graphite (SAG) – Siloxane Removal Media. Highly active granular activated carbon media, pelletized, and acid washed for residual ash minimization. Specifications based upon original Unison Solutions product specifications, removal requirements and overall performance must equal or exceed specified product. Required minimum specifications:

Apparent Density, g/cc, (ASTM D-2854)

Density, lb./ft3

(ASTM D-2854)

Hardness, Min

(ASTM D-3802)

Ash, Max

(ASTM D2866-94)

Max Pressure Drop, (ΔP H2O/Ft Bed Depth)

3 supersacks of each media are typically used in replacing media for one SAG vessel (total of 9 supersacks). Any differences between quoted product and specified shall be highlighted with explanation.

Shipping (Estimate)

Lump Sum $ _______________

Bids will be received until 11:00 a.m. CST Wednesday, September 17, 2025 Date and time received: _________________________

1. PURPOSE AND SCOPE

The Madison Metropolitan Sewerage District invites and will accept bids for the purchase of Segmented Activated Graphite (SAG) Media as specified above. MMSD intends to use the results of this process to award and issue a purchase order for the winning bid as a lump sum.

1. CORRESPONDENCE, CLARIFICATIONS AND QUESTIONS

Bidders are expected to raise any questions, exceptions, or additions they have concerning the bid document by Friday, September 12, 2025. If a bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this request for bid, the bidder must immediately notify the Project Manager named on the cover page of the issue in writing and request modification or clarification of the bid document. All inquiries must be directed to the person indicated on the cover page. E-mail is the preferred method of contact.

1. ADDENDUMS

In the event it becomes necessary to clarify any part of this request for bid, or to revise any part of this RFB, the Project manager will send out an official addendum to all potential bidders. Bidders must acknowledge the receipt/review of any addendum(s) on the Bid Form A. The Project manager has the sole authority for modifications of this specifications and or bid.

1. METHOD OF BID

Bidder must use the Request for Bid form (Bid Form A) and must submit a Lump Sum, and guaranteed days from order placement to delivery. Bids will be accepted only for fixed costs as requested. All prices must be bid in U.S. Dollars. Bidder’s own quotation sheet will not be accepted.

6.0 INVOICING REQUIREMENTS

Contractor shall invoice after materials are shipped. MMSD will pay or reject invoices within 30 days of receipt by MMSD. Only properly submitted invoices shall be officially received for payment. Thus, your prompt payment requires that your invoices be clear and complete in conformity with the instructions below.

7.0 METHOD OF AWARD

Awards(s) shall be made based on the lowest lump sum bid from a responsive, responsible bidder who meets all specifications. MMSD will award one (1) Bidder whichever is judged to be in the best interest of the MMSD. MMSD is the sole determinant of its best interests.

8.0 REQUIRED FORMS

For your bid to be considered, the following completed documents must be provided. An “X” preceding the form indicates that it must be completed and returned with the Bid response by the due date and time listed on the bid cover page, for your bid to be considered. Include:

Failure to provide the required documents/information within your bid submittal may disqualify your bid.

I certify that the information I have provided in this bid is true, and I understand that any false, misleading, or missing information will disqualify the bid.

Company Name: __________________________________________________________ Bidder Name and Title: ____________________________________________________ Bidder Email address: ____________________________________________ Bidder Signature: ____________________________________________ Date: ________________ Signature of authorized MMSD Employee:

Printed Name:

Date: _________________ image2.png image1.png