RFB # P26-125 Uniform and Accessories - Price Schedule - EXCEL Form.xlsx

Instructions to Vendor

INSTRUCTIONS TO VENDOR

1. Enter UNIT PRICES in the yellow cells for each applicable size category.

2. Leave price blank for size categories your products are not available in.

3. Line Total and Total Evaluated Bid Price are auto-calculated — do not alter formula cells.

4. Estimated quantities are for evaluation only — not a commitment to purchase.

5. List proposed alternate MFR/style number in the 'Proposed Alternate' column if offering an approved equal.

6. Attach spec sheets for all alternates and mark 'Yes' in the Spec Sheet Included? column.

7. All prices must include embroidery/screen print, packaging, handling, and standard delivery unless otherwise stated.

8. Country of Origin is REQUIRED for every garment/apparel line item.

9. Use the 'Vendor Notes / Exceptions' column to flag NO BID items, discontinued products, or unusual pricing notes.

SUBMISSION REQUIREMENTS:

Bidders must submit one printed signed copy of the completed Bid Form AND one electronic Excel copy on flash drive with their sealed bid. The electronic copy must include all formulas and completed unit pricing.

IMPORTANT DISCLAIMER:

The Total Evaluated Bid Price is for bid comparison purposes only and does not represent a guaranteed contract amount or minimum purchase commitment. Actual purchases will be made on an as-needed basis at the awarded unit prices. IMPORTANT NOTES

• Quantities are estimates for evaluation — no minimum/maximum guaranteed.

• Award: Lowest Responsive, Responsible Bidder whose products meet all specifications.

• Style numbers listed are reference/brand names to convey style, type, and quality.

• Approved equivalents accepted. Attach manufacturer spec sheets.

• The Town reserves the right to add or remove items from the contract.

• All embroidery shall be completed in black or white thread only, as determined by the garment color. Most items will require embroidery and screen-printing can be requested as an additional service. The Chapel Hill Transit logo and employee name shall be embroidered on all applicable items such polos, jackets, uniforms as found on the Price Schedule. Artwork files will be provided to the successful bidder upon contract execution SIZE CATEGORY DEFINITIONS

• Standard XS–XL: All standard sizes.

• 2XL–3XL: Extended sizes 2XL and 3XL.

• 4XL+: All sizes 4XL and larger.

• Tall: Tall and Extra Tall in standard or extended widths.

• For items without size variation (caps, belts, setup fees) — enter quantity in Standard XS–XL column only.

Bid Form - Price Schedule

CHAPEL HILL TRANSIT – UNIFORM BID FORM / PRICE SCHEDULE TOTAL

BID PRICE

TOTAL

INCLUDED?

REVIEW?

Origin (Required) Proposed Alternate (If applicable) TOTAL UNIT

PRICE