RFB-OC126-25 Rubbish Recycling Removal at County Facilities.pdf

ORANGE COUNTY, NEW YORK

Department of General Services PO Box 218, 255-275 Main St.

Goshen, New York 10924

RFB TITLE: RUBBISH AND RECYCLING REMOVAL AT COUNTY FACILITIES RFB-OC126-25

RFB Shell 7/2024

RUBBISH AND RECYCLING REMOVAL

AT COUNTY FACILITIES

PO Box 218, 255-275 Main St.

Goshen, New York 10924

TABLE OF CONTENTS

Notice to Bidders

Instructions to Bidders

Insurance Requirements

Bonding Requirements

Scope and Specifications

Term

Pricing

Payment

Submission of Bids

Additional Information, Interviews & Site Visits

Basis Of Award

Anticipated RFB Timeline

Bid Form

Certification of Experience (References)

Certification of Equipment

Questions

Non-Collusion Certification

Disclosure of Prior Non-Responsibility Determinations

Iran Divestment Act Certification

Information Sheet

Non-Bidder’s Response

The following attachments are applicable to this RFB only if checked:

Attachment Form Agreement for Vendor Services

Attachment Form Labor Law Addendum to Agreement

Attachment Supplier Forms

Attachment ACH Form

Attachment Article 9 Prevailing Wage rates apply to this Request for Bids and are specified in PRC# 2025901059 which is attached and incorporated and can be obtained through the New York State Department of Labor website at:

http://wpp.labor.state.ny.us/wpp/showFindProject.do?method=showIt.

Attachment 2025 County Holiday Schedule http://wpp.labor.state.ny.us/wpp/showFindProject.do?method=showIt

PO Box 218, 255-275 Main St.

Goshen, New York 10924

NOTICE TO BIDDERS

Bids for the County of Orange RFB-OC126-25 Rubbish and Recycling Removal at County Facilities will be received by the undersigned Commissioner of the Department of General Services, in her office at 255-275 Main St., Goshen, NY 10924, up to and including Thursday, October 2, 2025 at 3:00 P.M., prevailing time, when they shall be opened and read aloud.

Copies of the Request for Bids may be obtained beginning Wednesday, September 17, 2025 at the above address between the hours of 9:00 A.M. and 4:45 P.M., Monday through Friday (with the exception of County observed holidays), as well as through https://www.bidnetdirect.com/new-york/county-of-orange.

September 17, 2025 Renee Arnold-O’Regan, M.A.

Commissioner

(Remainder of Page Intentionally Left Blank) https://www.bidnetdirect.com/new-york/county-of-orange

PO Box 218, 255-275 Main St.

Goshen, New York 10924

INSTRUCTIONS TO BIDDERS

Unless solicited directly by another County Department, the only official distribution source for this Request for Bid (“RFB”) is through the County of Orange (“County”) Department of General Services (“General Services”).

Additionally, most RFB documents issued by General Services are distributed through BidNet which can be accessed through https://www.bidnetdirect.com/new-york/county-of-orange. If you have obtained this RFB from a different source, you are encouraged to contact General Services to receive an official copy. You may not receive addenda or important information regarding this RFB if you are not registered with General Services as having obtained a copy of this RFB through General Services or through BidNet.

By submitting a bid, you are asking the County to accept your offer for the sale of goods and/or services. It is important that you READ and UNDERSTAND all terms and conditions contained in this RFB as well as understand the laws that govern public contracts in New York State. If you do not agree with the terms and conditions contained in this RFB you should not submit a bid.

Your bid will be considered by the County if the following conditions are met:

1. Pursuant to State Finance Law §139-j and §139-k, this solicitation includes and imposes certain restrictions on communications between the County and a bidder during the procurement process. A bidder is restricted from contacting other than designated staff from the earliest notice of intent to solicit offers through final award and approval of the procurement contract by the County Executive ("Restricted Period") unless it is a contact that is included among certain statutory exceptions set forth in State Finance Law §139-j(3)(a). County employees are required to obtain certain information when contacted during the Restricted Period. The designated staff contact is the Commissioner of General Services or her representative, telephone (845) 291-2792. Bidders responding to this RFB must familiarize themselves with these State Finance Law requirements and will be expected to affirm that they understand and agree to comply on the Bid Form provided in this RFB.

2. Applicable Not Applicable

A pre-bid conference and site visit will be held at [location] on [date] at [time], prevailing time. Attendance is strongly recommended. The County shall not be liable for, nor shall it review proposed change orders, contract amendments, etc. for inadequate pricing, labor, materials, time or similar issues in Vendor’s contract with the County resulting from Vendor’s failure to attend and obtain information provided at the pre-proposal conference, site visit and/or any addenda issued afterward.

3. Bidders are responsible for reporting in writing any errors, omissions and/or ambiguities found in this RFB. All such reports, requests for information, questions, etc. must be on the "Questions Form" provided in this RFB and emailed to: GeneralServices@orangecountygov.com. No questions will be entertained by any other means. All questions must be submitted by 3:00 P.M. prevailing time on Monday, September 22 2025. Questions received after that time will not be addressed. Please be patient, questions will be answered in addendum/addenda to be shared with all interested bidders. Questions will not be responded to individually.

https://www.bidnetdirect.com/new-york/county-of-orange mailto:GeneralServices@orangecountygov.com

PO Box 218, 255-275 Main St.

Goshen, New York 10924

4. Unless otherwise specified, all bids must be made upon forms provided in this RFB, if any, as may be modified by addenda, contained in sealed envelopes clearly marked on the outside packaging with RFB-OC126-25 Rubbish and Recycling Removal at County Facilities addressed to Renee Arnold-O’Regan, Commissioner , Department of General Services, PO Box 218, 255-275 Main St., Goshen, NY 10924 and received up to and including Thursday, October 2, 2025 at 3:00 P.M., prevailing time. If NOT sending your bid via U.S. Mail (i.e., using FedEx, UPS, hand deliver, etc.) please use the following address: Orange County Department of General Services, 255-275 Main St., Goshen, New York 10924. It is the bidder’s responsibility to clearly mark the outside of their mailing package with the RFB number and title. Faxed or E-mailed Bids are not permitted. NO LATE BIDS

WILL BE ACCEPTED - NO EXCEPTIONS!

5. ONE (1) UNBOUND SET OF WHICH MUST CONTAIN ORIGINAL SIGNATURES, including completed copies of any forms or certifications required in this RFB and two (2) copies of all bids shall be submitted. Forms, if any, issued in this RFB shall be completely filled in, in ink or by typing, on the original form, if included in this RFB. Failure to respond to this RFB on any official form(s) included in this RFB may result in disqualification of a bid as non-responsive. Each Bid Form should be properly executed and signed by the bidder. Any Bid Form which contains modifications (e.g. to units), omissions, or erasures; is illegible; conditional; or unsigned may be rejected as non-responsive.

6. Permission will not be given to modify or explain any bid after it has been opened, unless clearly specified in this document (e.g. interviews). Permission to withdraw a bid prior to bid opening will be at the discretion of the County and no replacement bid may be submitted without authorization from the Commissioner of General Services. Opened Bids which required a deposit for plans and/or specifications may not be withdrawn until forty-five (45) days after opening.

7. Basis of Award provisions vary with each RFB, please read that section carefully. Some RFBs may be awarded to more than one entity. The Commissioner of General Services reserves the right to waive any informality, reject any and all Bids, or, if noted in the Basis of Award section of this RFB, accept any bid in whole or in part, if deemed to be in the best interest of the County.

8. Any award shall be subject to the execution of a contract (and, if applicable, license or other agreements) between the bidder and the County. The County's contract obligation is contingent upon execution of the contract between the County and selected Vendor, provision of required insurance certificates and bonds, as applicable, by Vendor, and the availability of appropriated funds for the contract awarded under this RFB. No legal liability on the part of the County for payment of any money shall arise unless and until a contract is executed by both parties, funds are appropriated and made available in each year of the term of the contract, and all performance requirements for each payment are met. The County shall have no responsibility or liability for any bidder's costs related to preparation of Bids, attendance at interviews, etc.; all such costs are solely at bidder's risk and expense.

9. Bidder(s) awarded a contract agree to execute the contract in the same form as the template enclosed in this RFB in the timeframe, if any, indicated in this RFB. Any supplemental agreement(s) (e.g. licensing or maintenance agreements) requested by a bidder must be included in the bid and are subject to the discretionary approval of the County Attorney and the County Executive. For any software required in the scope of services, include any proposed license or maintenance agreement(s) with your bid. Failure to reach agreement on contract terms and conditions may result in rejection of a bid, rescission of an award and/or retention of bid security by the County.

PO Box 218, 255-275 Main St.

Goshen, New York 10924

10. The County maintains a unilateral right to cancel or extend the contract in accordance with the terms of any contract resulting from this RFB. If a Vendor fails to perform or otherwise breaches the contract, in addition to any other rights and remedies the County may have, Vendor may be listed as non-responsible and may be ineligible for future contract awards.

11. If bid security is required by this RFB it must be included in the bid. If Performance and/or Payment Bonds are required by this RFB, Bids must include a letter from bidder's bank or surety stating that the required letter of credit or bond(s) will be provided in the event of a contract. The letter of credit or bond(s) shall be provided for each year or relevant portion of the contract, as may be applicable.

12. Bidders must be properly registered to do business in the State of New York and furnish applicable certificates of authority/incorporation/partnership/dba, etc. with their bid.

13. The County encourages submission of Bids by Minority- and/or Women-Owned Business Enterprises (MWBE) and/or Disadvantaged Business Enterprises (DBE).

14. A Non-Collusion Certification, Disclosure of Non-Responsibility Determination and Iran Divestment Act Certification are included in this RFB. Bidders must complete and submit a signed original of each and the applicable number of copies of each with their bid.

15. Supplier Forms are provided with this RFB. Bidders that have not received a purchase order in the last twelve

(12) months from the County must submit completed and signed Supplier Forms prior to execution of a contract by the County.

16. Pursuant to New York’s Freedom of Information Law (“FOIL”) (Public Officers Law, Article 6, Sections 84-90) all government records are presumptively open for public inspection unless specifically exempted from disclosure under FOIL. Bidders who have a good faith belief that information contained in their bid is exempt from disclosure under FOIL must, at the time of their submission, request the exemption in writing, setting forth the basis for the claimed exemption. In addition, the bidder must mark each page of its submission claimed to be exempt from disclosure under FOIL with the following legend: “THE BIDDER BELIEVES THAT THIS INFORMATION IS PROTECTED FROM DISCLOSURE UNDER THE NEW YORK STATE FREEDOM OF INFORMATION LAW.” Neither the bidder’s classification of materials as exempt under FOIL, nor the County’s acceptance of bidder’s bid with the claimed exemption(s), should be considered a final determination as to whether the designated materials are exempt from disclosure under FOIL. Any and all determinations as to the propriety of claimed exemptions will be made by the County and/or a court of law in accordance with applicable law.

17. If a deposit was required to obtain this RFB and related documents, the price of one full set of documents returned in good condition within thirty (30) days after Notice of Intent to Award shall be refunded. Refunds for all other copies in good condition shall be less the actual cost of reproduction per set.

PO Box 218, 255-275 Main St.

Goshen, New York 10924

INSURANCE REQUIREMENTS

During the Contract Term, or longer if required, Vendor shall maintain, at its expense, Worker's Compensation, Disability and liability insurance policies of the types and minimum coverages specified in the enclosed contract template (e.g., Agreement for Vendor Services). Certificates of insurance evidencing Vendor's compliance with these requirements shall be required prior to execution of the contract by the County. Failure to submit insurance documents may result in disqualification of the bidder as non-responsible and/or the County's retention of bid security.

BONDING REQUIREMENTS

Bid security

An approved bid bond, bank check, certified check, or letter of credit in an amount equal to ten percent (10%) of the aggregate (total) bid price set forth on the bidder’s Bid Form for the initial Term (as defined in the Term portion of this RFB) will be required with all Bids. Personal and/or corporate checks are not an acceptable form of bid security. Checks must be made payable to “Commissioner of Finance”.

Performance Bond Payment Bond

The Vendor shall, within two (2) weeks of notification of award, obtain and maintain in full force for the Initial term and any Renewal Term or Extended Term (as defined in the Term portion of this RFB), and sixty (60) days after contract expiration or longer if the contract so requires, in the amount of $50,000.00:

▪ an irrevocable letter of credit with a sound and reputable bank authorized to do business in the State of New York, or

▪ a Performance Bond, as specified above, signed by a surety company authorized to do business in the State of New York, having an A.M. Best Rating of A- or better and appearing on the most recently published Department of the Treasury’s Listing of Approved Sureties (Department Circular 570) at the time of filing the Bond(s).

The Performance Bond or letter of credit shall name the County of Orange as beneficiary and may be invoked to the benefit of the County upon delivery of a certified statement to the issuing bank or surety company that Vendor has failed to perform pursuant to the terms and conditions of its contract with the County of Orange.

PO Box 218, 255-275 Main St.

Goshen, New York 10924

SCOPE

The County of Orange is seeking bids for rubbish and recycling collection services as described in the Specifications portion of this RFB at various locations within the boundaries of Orange County, New York.

SPECIFICATIONS

ARTICLE I

DEFINED TERMS

In addition to any terms defined elsewhere in this RFB, the following terms are used hereafter in this RFB, the definitions of which are as set forth in this Article I:

1. The term “Contract” refers to a contract awarded under this RFB.

2. The term “Contract Term” refers to the initial term of the Contract and any renewals and/or extensions thereof as more particularly discussed in the Term portion of this RFB.

3. The term “County” refers to the County of Orange as both a municipal entity and Orange County as a physical location within the State of New York.

4. The term “Director of Professional Services” refers to Scott K. Razzano, his designee or successor at the County’s

Department of Public Works.

5. The term “Facility Manager” refers to the County employee in charge of the location at which the services will be performed or his/her designee.

6. The term “Vendor” refers to the successful bidder awarded a Contract under this RFB.

ARTICLE II

QUALIFICATIONS AND EXPERIENCE

Each bidder submitting a bid in response to this RFB thereby confirms affirmatively to the County that, at the time of submission of its bid (and, if awarded a Contract, throughout the Contract Term of such Contract), it possesses the following qualifications and experience:

1. Licensed Solid Waste Hauler. Bidder must be a properly licensed solid waste hauler pursuant to Orange County

Local Law No. 2 of 1989, and the regulations promulgated thereunder as may be subsequently amended from time to time during the Contract Term. Bidder is solely responsible for the cost and expense of applying for, and maintaining, such licensing. Bidder must include a copy of its license in its bid package submitted in response to this RFB.

2. Experience. Bidder must have a minimum of three (3) years of experience as of the date of the issuance of this

RFB in performing the services identified in these Specifications. Bidder must include a completed Certificate of Experience (References) form (provided in this RFB) in its bid package submitted in response to this RFB.

PO Box 218, 255-275 Main St.

Goshen, New York 10924

ARTICLE III

EQUIPMENT

1. Container Types and Labeling. Vendor will provide containers bearing labels identifying waste type for the collection of rubbish and single stream recyclables in the quantities and sizes specified on the Bid Form or as thereafter added during the Contract Term as contemplated in Section 3 of this Article III. Paper fiber and commingled recyclables can be commingled in one container for single stream recyclables at each location.

Containers must be leak-proof and in good operating condition. Unless otherwise specified by the County, Vendor will provide front loader dumpster type containers with lids and 40-cubic yard self-contained compactors that will be approved by the County prior to placement. All costs associated with the provision of containers and/or compactors must be included in the “per pick-up” price on the Bid Form (see also Section 2 of the Pricing portion of this RFB).

2. Containers Requiring Lock Bars. At the time of publication of this RFB, front loader containers at the Newburgh

Armory, O.C. Woolworth Building, and Orange County Airport Maintenance Garage, and as may be otherwise specified by the County, must be provided with lock bar devices to prevent unauthorized use of the containers.

3. Changes in Equipment; Coordination. All requests for a change in container quantity or size will be coordinated with the Director of Professional Services through the Orange County Department of Public Works Division of Buildings and Grounds. Vendor shall coordinate with the Facility Manager (and/or the Director of Professional Services) prior to delivering, replacing, and/or relocating equipment at any County location.

4. Preventative Maintenance; Response Time. Vendor is responsible for all preventative maintenance of, and repairs to, containers and compactors, at Vendor’s sole cost and expense including, but not limited to labor, travel costs, parts, and supplies. If any containers, compactors, or other equipment is repaired or any preventative maintenance is performed, Vendor is responsible for cleanup and removal of any resultant waste or products. If compactor is malfunctioning or inoperable, Vendor will respond to County’s request for diagnostics and repairs within four (4) hours of the County’s request for service. Scheduling, simply returning a phone call, or having untrained or unprepared staff arrive at the County location where the container and/or compactor is located does not constitute meeting the response time requirement.

5. Bidder’s Equipment. Bidder must furnish with its bid a list and description with photos and technical literature of all equipment owned and/or leased by Vendor that will be provided for the performance of the services described in these Specifications should bidder be awarded the Contract. Bidder must include a completed Certificate of Equipment form (provided in this RFB) in its bid package submitted in response to this RFB.

Bidder must also include photos and technical literature for all such equipment.

ARTICLE IV

COLLECTION AND DISPOSAL

1. Collection and Schedule. Vendor shall ensure that all rubbish and recycling from containers and/or compactors is collected at each of the County locations identified on the Bid Form on the scheduled day of the week, and at the frequency as provided on the Bid Form in this RFB. All pickups must be performed in a timely manner to limit and minimize disruption to County operations. Vendor must strictly adhere to the specific pickup schedules (days of the week) and frequencies for each of the County locations as set forth on the Bid form unless a scheduled pickup day falls on a County holiday in which case Vendor may substitute either the preceding or

PO Box 218, 255-275 Main St.

Goshen, New York 10924 subsequent workday as the pickup day at no additional charge. If Vendor would like to propose an alternate pickup schedule (days of the week) for any County locations, bidder must include such proposed alternate pickup schedule (days of the week) in its bid package submitted in response to this RFB for the County’s review and approval. The County may, in its sole and absolute discretion accept or reject, in whole or in part, the proposed alternate pickup schedule(s).

2. Changes in Collection Locations. Vendor will provide rubbish and recycling removal at only those locations designated by the County. County reserves the right to discontinue services at a location identified on the Bid Form if the County no longer occupies the location or if the services are no longer required at that County location. County reserves the right to add any other County location(s) as may be occupied, purchased, leased, and/or rented by the County during the Contract Term should those locations require the services described in these Specifications. In the event the County adds one or more locations during the Contract Term, the pricing for any such added location(s) will be no more than that price set forth in Section 1 on the Bid Form for the location nearest the newly added location having the same size container and same pickup frequency.

3. Changes in Pickup Frequency; Coordination. All requests for a change in pickup frequency and on-call service will be coordinated with the Director of Professional Services through the Orange County Department of Public Works Division of Buildings and Grounds.

4. Hauling and Disposal. All rubbish and recycling collected by Vendor pursuant to these Specifications must be transported to, and properly disposed of at the Orange County Transfer Station No. 1 located at 21 Fire Training Center Lane in New Hampton, New York (“OC Transfer Station #1”) in accordance with all applicable laws, statutes, codes, rules, and regulations including, but not limited to those promulgated by the Federal Environmental Protection Agency (EPA), the New York State Department of Environmental Conservation (NYSDEC), and the County of Orange.

5. Tickets. The OC Transfer Station #1 issues a ticket to each hauler who disposes waste at the OC Transfer Station

#1. Vendor will submit each such ticket with Vendor’s invoice to the County for services performed under the Contract.

6. Hazardous Waste. In addition to the indemnification obligations set forth in the Contract, Vendor further agrees to defend, indemnify, and hold harmless the County, including its officials, employees, and agents against all claims, losses, damages, liabilities, costs, and expenses (including, without limitation, reasonable attorney fees and costs of litigation and/or settlement), for all acts of the Vendor, its employees, representative, subcontractors, assignees, or agents in transporting and disposing County waste under the Contract, including claims or actions for hazardous waste disposal anywhere other than OC Transfer Station #1.

TERM

1. Initial Term and Potential Renewal Terms. County anticipates that the initial term of the Contract will be for a period of two (2) years (“Initial Term”). County reserves the right, exercisable in its sole discretion, to renew the contract term for two (2) additional periods of one (1) year each (each, a “Renewal Term”) on the same conditions and obligations as set forth in the Contract. If County exercises its option to renew as stated in this section, Vendor must execute a change order or amendment to the Contract memorializing such renewal.

Vendor must return the executed change order or amendment to County by the date provided in the correspondence accompanying such change order or amendment.

PO Box 218, 255-275 Main St.

Goshen, New York 10924

2. Potential Extended Term. Upon expiration of the Initial Term or Renewal Term, if exercised by County as stated above, such term may be further extended unilaterally by County for an additional period of up to two (2) months under the same terms and conditions set forth in the Contract including, but not limited to, quantities (prorated for such extension), prices, and delivery requirements. With the concurrence of Vendor, such short-term extension may be for a period of up to three (3) months in lieu of the up to two (2)-month period. Any such short-term extension shall be referred to as an “Extended Term.” Vendor must execute a change order or amendment to the Contract memorializing such Extended Term. Vendor must return the executed change order or amendment to County by the date provided in the correspondence accompanying such change order or amendment.

PRICING

1. We do not accept any conditional bids (i.e.: minimum quantities, minimum dollar amount orders).

2. Submission of Pricing on Bid Form. Pricing must be submitted on the Bid Form provided in this RFB. All prices provided on the Bid Form must be all-inclusive, considering travel to and from the locations where the services are to be performed, all labor, tools, equipment (including containers and/or compactors), supplies, and materials (if any) required to perform all services specified in the Specifications portion of this RFB, together with the tipping fees and load fees, if any for disposal of the rubbish and recycling at OC Transfer Station #1. No separate travel time or other charges/fees (including rental fees for containers and/or compactors) will be paid by the County under the Contract. No freight and/or handling, fuel, inflation, or other surcharges will be accepted.

3. Extended Term Pricing. In the event of an Extended Term (as discussed in Section 2 of the Term portion of this

RFB), the rates from the immediately preceding Initial Term or Renewal Term, as applicable, will apply throughout the duration of such Extended Term with no adjustment permitted.

4. No Taxes. The prices submitted shall be exclusive of federal and state sales taxes (or other taxes inapplicable to government entities) and must not include any tax for which the bidder may claim exemption because of doing business with the County.

5. No Surcharges. Unless otherwise indicated in this RFB, prices shall be net, including transportation and delivery charges fully prepaid by the Vendor to the destination indicated in the purchase order. Prices are to be listed as FOB Delivered: ORANGE COUNTY, NY. No freight and/or handling or fuel surcharges will be accepted, unless otherwise agreed to in the purchase order. Delivery of all products will be made free of transportation charges;

the prices bid by Vendor being delivered prices.

6. No Change to Specification. At no time shall any change to price and product specification be permitted for the entire term of the award, except where an item has been replaced by another item due to obsolescence. In this instance, the County must approve a change of product in a written change order for it to be valid. In the event a product substitution is approved, no change in price will be permitted except when the price is equal to or lower than the originally awarded price.

7. No Guaranteed Volume or Quantities. The proposed Scope and Specifications are not a guarantee, were developed based on past or anticipated needs, and are as accurate as the County can ascertain at the time of issuance of this RFB. When an anticipated volume or other quantities or goods or services are listed, the County has listed these either based upon a history of usage over a previous period or anticipated need. The County

PO Box 218, 255-275 Main St.

Goshen, New York 10924 in no way guarantees that the actual quantities listed will be ordered. When volume or quantities are listed, the bidder should understand that the actual volume or quantities may be more or less, depending on the actual needs of the County. The bidder shall hold the County harmless against any damages because of estimated volume or quantities. In the event quantities exceed the estimate, the County shall receive the price as listed in the award or, if a better price is available at that time, that price shall be passed on to the County.

8. Payment of Prevailing Wage Requirements. Prevailing Wage rates apply to certain work under the contract awarded under this RFB and are specified in the Prevailing Wage Schedule PRC#2025901059 which is incorporated by reference. The Prevailing Wage Schedule and any supplements may be found by entering the PRC# at: https://apps.labor.ny.gov/wpp/showFindProject.do?method=showIt. Pursuant to New York State Labor Law, Vendor is required to pay the prevailing hourly wage rates and supplements, as may be updated by the New York State Department of Labor, throughout the Contract Term, including any renewals or extensions.

The New York State Department of Labor may revise Prevailing Wage Schedules throughout the year. Bid pricing should account for any such increase in Prevailing Wage rates as change orders due to increased Prevailing Wage rates shall not be permitted. Offerors are strongly encouraged to review archived Prevailing Wage Schedules at: https://dol.ny.gov/public-work-archived-wage-schedules prior to bid submission, to ensure that their pricing will be competitive. Vendor shall be responsible for all Prevailing Wage and Supplement increases regardless of when or how often they are implemented while maintaining the prices submitted in their bid.

PAYMENT

1. Payment shall be made in accordance with the payment/compensation provisions of the contract template provided with this RFB. Certified payrolls MUST be submitted with each invoice involving prevailing wage labor before the County may make any payment(s).

2. The County offers the payment choices listed below. The payment time in standard County contracts is typically 30 days for Public Improvement Projects and 60 days for all other contracts. Generally, the County is able to process payments more quickly than those stated timeframes. However, the options for payment choices below are listed in order of speed:

a. Electronic Funds Transfer (EFT) via Automated Clearing House (ACH) – Please complete the form enclosed with this RFB.

b. Check

All Vendor invoices for services performed must be delivered to the corresponding address listed below:

1. Orange County Department of Public Works

P.O. Box 509, 2455-2459 Route 17M, Goshen, New York 10924

Responsible for the Following Facilities/Sites:

➢ Orange County Government Center

➢ Orange County Correctional Facility

➢ Orange County Dept. of Public Works Complex

➢ Orange County Community Campus https://apps.labor.ny.gov/wpp/showFindProject.do?method=showIt https://dol.ny.gov/public-work-archived-wage-schedules

PO Box 218, 255-275 Main St.

Goshen, New York 10924

➢ Newburgh Armory

➢ 1887 Building

➢ 1841 Courthouse

➢ 141-150 Pike Street (Multiple Departments)

➢ Surrogate Courthouse

➢ Board of Elections

➢ Caroline Building

➢ Woolworth Building

➢ Maple Building

➢ Mt. Hope Maintenance Garage

➢ Montgomery Maintenance Garage (Airport)

➢ Newburgh Maintenance Garage

➢ Warwick Maintenance Garage

2. Orange County Emergency Services Center

22 Wells Farm Road, Goshen, New York 10924

Responsible for the Following Facilities/Sites:

➢ County Emergency Services Center

3. Orange County Fire Training Center

9 Training Center Lane, New Hampton, New York 10958

Responsible for the Following Facility:

➢ County Fire Training Center

4. Orange County Environmental Facilities

P.O. Box 637, 2455-2459 Route 17M, Goshen, NY 10924

➢ County Sewer District #1

5. Orange County Parks

211 Route 416, Montgomery, New York 12549

Responsible for the Following Facilities/Sites:

➢ Thomas Bull Memorial Park

➢ D&H Canal

➢ Winding Hills Park

➢ Plum Point Park

➢ Algonquin Park

➢ Cronomer Hill Park

➢ Warwick County Park

➢ Brick House Museum

6. The Valley View Center for Nursing Care & Rehabilitation

PO Box 218, 255-275 Main St.

Goshen, New York 10924

P.O. Box 59, 2 Glenmere Cove Road, Goshen, NY 10924

Responsible for the Following Facilities/Sites:

➢ Couser Building

➢ Simon and Glenmere Buildings

➢ Water Plant

7. Orange County Dept. of Social Services

11 Quarry Road, Goshen, NY 10924

Responsible for the Following Facility

➢ Orange County Dept. of Social Services

8. Orange County Dept. of Mental Health

30 Harriman Drive, Goshen, NY 10924

➢ Orange County Dept. of Mental Health

9. Orange County Sheriff’s Office 110 Wells Farm Road, Goshen, New York 10924

➢ Sheriff K9 Training School

10. Orange County Office for the Aging

40 Matthews Street, Suite 305, Goshen, NY 10940

➢ OFA - Central Kitchen

➢ OFA – Walden Senior Dining

11. Orange County Veterans Office 111 Craigville Road, Goshen, New York 10924

Responsible for the Following Facility:

➢ Orange County Veterans Cemetery

12. Orange County Medical Examiner Office 20 Wells Farm Road, Goshen, New York 10924

➢ Orange County Medical Examiner’s Office

PO Box 218, 255-275 Main St.

Goshen, New York 10924

SUBMISSION OF BIDS

Unless otherwise noted below, one (1) UNBOUND signed original (as applicable to the document type) and the number of copies specified in Item #6 of the Instructions to Bidders portion of this RFB, of each of the following items should be submitted in your bid package. It is NOT necessary to include a copy of the entire RFB in your proposal package only the items required below. Bids must include:

1. Completed and signed Bid Form

2. Completed and signed Certification of Experience (References)

3. Completed and signed Certification of Equipment

4. Completed and signed Non-Collusion Certification

5. Completed and signed Disclosure of Non-Responsibility Determination (copy of instruction page not required)

6. Completed and signed Iran Divestment Act Certification

7. Certificate of Authority/Incorporation/Partnership/dba, etc., as applicable to your business entity

8. Bid security and/or letter from bank or surety (Bonding portion of this RFB).

9. Supplier Forms (if not already a current Orange County awarded vendor)

10. Information or other materials to be included, only as requested in the Specifications portion of this RFB, including, but not limited to:

a. Solid Waste Hauler License.

11. Any supplemental agreements (e.g. a licensing agreement) requested by a bidder must be included in the bid and are subject to the discretionary approval of the County Attorney and the County Executive. For any software required in the Specifications portion of this RFB, include any proposed license or maintenance agreements with your bid. Bidders awarded a Contract agree to execute the contract in the same form as the template enclosed in this RFB and in the timeframe, if any, indicated in this RFB. Failure to reach agreement on Contract terms and conditions may result in rejection of a proposal, rescission of an award and/or retention of bid Security by the County.

ALL SUBMISSIONS MUST BE CLEARLY MARKED ON THE OUTSIDE PACKAGING WITH THE RFB TITLE AND NUMBER.

INSURANCE: While not required to be submitted with the Bid Form, bidders are reminded that Certificates of Insurance evidencing Vendor's compliance with the Insurance requirements of this RFB must be provided prior to execution of the Contract by the County. The number of days for submission may vary but it may be less than one business week, please be prepared. FAILURE TO SUBMIT INSURANCE DOCUMENTS MAY RESULT IN DISQUALIFICATION OF THE VENDOR/CONSULTANT AS NON-RESPONSIVE AND/OR THE COUNTY'S RETENTION OF

BID SECURITY.

PO Box 218, 255-275 Main St.

Goshen, New York 10924

ADDITIONAL INFORMATION, INTERVIEWS & SITE VISITS

The County may require any or all bidders to present additional evidence of experience, ability, and financial standing as well as a statement as to the materials, equipment, or personnel which the bidder will have available for the performance of the Contract. The County reserves the right to interview any or all bidders and/or visit any or all bidder's sites during the evaluation of Bids. If applicable, the County shall contact bidders to arrange an interview (which County may require to be held at the Department of General Services) and/or a site visit of bidder's facilities at any time during the evaluation process. Bidders are reminded to include their best technical and price terms in their initial offer and not to automatically assume that they will have an opportunity to participate in interviews, site visits, or be asked to submit a best and final offer. The County may award the Contract without interviews and/or site visits for any or all bidders, if deemed to be within the best interests of the County.

BASIS OF AWARD

1. An award of the Contract, if any, will be made to the lowest responsive and responsible bidder, determined by the aggregate all-inclusive price provided for Item #1 through Item #36 in Section 1 of the Bid Form calculated based upon one (1) per pickup charge for the Initial Term and one (1) per pickup charge for the potential Renewal Term. For those items on the Bid Form that are to be bid as a “per haul” price plus a “per ton” price, the per pickup charge for evaluation purposes will be calculated using one (1) flat “per haul” price plus the value of one (1) ton of rubbish at the “per ton” price set forth on the bidder’s Bid Form. The pricing provided in Section 2 of the Bid Form will not be considered when determining the lowest responsive and responsible bidder.

2. The County reserves the right to waive any informality or reject any or all Bids, with or without advertising for new bids, if in the best interest of the County.

3. In the event of a two-way tie, bidders will be notified of a coin toss to be held in the office of the Commissioner of General Services, 255-275 Main St., Goshen, New York, 10924, the date and time to be determined as needed. The first alpha-order bidder, based on the first letter of business entity name, will be asked to call the coin. In the event of a multiple tie, names of tied bidders will be placed in a hat by the Commissioner of General Services. First alpha-order bidder, based on the first letter of business entity name, will draw the name. In the event there are no attendees for the coin toss, or the draw, the coin toss or the draw will be conducted by the Commissioner of General Services and two (2) representatives of the County.

ANTICIPATED RFB TIMELINE

All dates except for the Bids Due date are approximate and subject to change, unless otherwise noted. Any change in the Bids Due date will be made by an Addendum to the RFB issued by the County.

Publication of RFB September 17, 2025 Questions Due September 22, 2025 Addendum(s) issued on or about September 25, 2025 Bids Due October 2, 2025 at 3:00 P.M.

PO Box 218, 255-275 Main St.

Goshen, New York 10924

BID FORM

BUSINESS NAME: ______________________________________________________________________________

BUSINESS ADDRESS: ____________________________________________________________________________

NAME, TITLE, PHONE & EMAIL OF CONTACT PERSON: _________________________________________

Does this business have a minority, women's, disadvantaged, or small business certification? Yes No

If yes, please list the designation(s) and certifying entity(ies): ___________________________________________

The undersigned proposes to furnish and deliver RFB-OC126-25 Rubbish & Recycling Removal at County Facilities and its responding bid to the County of Orange, at the prices stated within the bid submitted.

The individual submitting this bid on behalf of the business entity noted above, certifies by their signature below that:

• they understand and have complied with the requirements of State Finance Law Sections 139-j and 139-k and will continue to do so throughout the Restricted Period;

• they have read and understood the full Request for Bid cited above; and

• they are duly authorized to submit the bid on behalf of the business entity noted above.

Additionally, by submission of this RFB, the person signing on behalf of the business entity noted above certifies, and in the case of a joint quote each party thereto certifies as to its own organization, under penalty of perjury, that the business entity submitting this quote has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees.

Such policy shall, at a minimum, meet the requirements of Section 201-g of the New York State Labor Law.

By: _________________________________ Date: ________________________________ (Signature)

NAME Federal ID Number

TITLE DUNS Number, if applicable

PO Box 218, 255-275 Main St.

Goshen, New York 10924

ADDENDA CONFIRMATION (Bidders should only complete this section if any addenda were issued for this RFB.)

Addendum #____ - Received __________________, 20___ Initialed by person signing above _________

Addendum #____ - Received __________________, 20___ Initialed by person signing above _________

Addendum #____ - Received __________________, 20___ Initialed by person signing above _____

PO Box 218, 255-275 Main St.

Goshen, New York 10924

Any Bid Form which contains modifications (e.g. to units), omissions, or erasures; is illegible; conditional; or unsigned may be rejected as non-responsive.

If clarification is required on any aspect of this RFB, including this Bid Form, it is necessary to submit questions to the Department of General Services in the manner set forth in Item 3 of the Instructions to Bidders portion of this RFB.

Section 1 – Rubbish and Recycling Removal at County Facilities Business Name:

Location # of Units Container Size Type of

Material

Pick Up Schedule Collection Frequency

Initial Term Per Pickup

Potential Renewal Term

#1 and #2 Per Pickup

M T u

W T h

F Sa

OC Government Center 255-275 Main Street Goshen, NY 10924 *Service prior to 8am*

1 10 Cubic Yard Rubbish X X Twice Per Week $ $

1 10 Cubic Yard Recycle X Once Per Week $ $

1841 Courthouse 101 Main Street Goshen, NY 10924

1 4 Cubic Yard Rubbish X Once Per Week $ $

1 4 Cubic Yard Recycle X Bi-Weekly $ $

Surrogate Court 30 Park Place Goshen, NY 10924

1 4 Cubic Yard Rubbish X Once Per Week $ $

1 8 Cubic Yard Recycle X Bi-Weekly $ $

Board of Elections/IT Services 75 Webster Avenue Goshen, NY 10924

1 4 Cubic Yard Rubbish X Once Per Week $ $

1 8 Cubic Yard Recycle X Bi-Weekly $ $

1887 Building 124 Main Street Goshen, NY 10924

1 8 Cubic Yard Rubbish X Once Per Week $ $

1 8 Cubic Yard Recycle X Bi-Weekly $ $

DPW Complex 2455-2459 Route 17M Goshen, NY 10924

2 8 Cubic Yard Rubbish X Once Per Week $ $

1 8 Cubic Yard Recycle X Bi-Weekly $ $

Caroline Building 23 Hatfield Lane Goshen, NY 10924

1 4 Cubic Yard Rubbish X Once Per Week $ $

1 4 Cubic Yard Recycle X Bi-Weekly $ $

8 O.C. Veterans Cemetery 1 4 Cubic Yard Rubbish X Once Per Week $ $

PO Box 218, 255-275 Main St.

Goshen, New York 10924

Type of

Material

Pick Up Schedule Collection Frequency

Initial Term Per Pickup

Potential Renewal Term

#1 and #2 Per Pickup

M T u

W T h

F Sa

111 Craigville Road Goshen, NY 10924

1 4 Cubic Yard Recycle X Bi-Weekly $ $

Mental Health 30 Harriman Drive Goshen, NY 10924

1 4 Cubic Yard Rubbish X Once Per Week $ $

1 8 Cubic Yard Recycle X Bi-Weekly $ $

O.C. Social Services 13 Quarry Road Goshen, NY 10924

1 10 Cubic yard Rubbish X Once Per Week $ $

1 10 Cubic yard Recycle X Bi-Weekly $ $

OFA - Central Kitchen Harriman Drive Goshen, NY 10924

1 4 Cubic Yard Food Waste

X X Twice Per Week $ $

1 4 Cubic Yard Cardboard X Once Per Week $ $

1 4 Cubic Yard Container X Once Per Week $ $

Emergency Services Center 22 Wells Farm Road Goshen, NY 10924

1 6 Cubic Yard Rubbish X Once Per Week $ $

1 8 Cubic Yard Recycle X Once Per Week $ $

O.C. Correctional Facility 110 Wells Farm Road Goshen, NY 10924

1 40 Cubic Yard Rubbish Compactor

X X Twice Per Week $________/Haul $________/Ton

$_______/Haul $________/Ton

1 40 Cubic Yard Recycle Compactor

X Bi-Weekly $________/Haul $________/Ton

$_______/Haul $________/Ton

Valley View Center Glenmere Cove Road Goshen, NY 10924

1 40 Cubic Yard Rubbish Compactor

X X Twice Per Week $________/Haul $________/Ton

$_______/Haul $________/Ton

1 40 Cubic Yard Recycle Compactor

X Bi-Weekly $________/Haul $________/Ton

$_______/Haul $________/Ton

PO Box 218, 255-275 Main St.

Goshen, New York 10924

Type of

Material

Pick Up Schedule Collection Frequency

Initial Term Per Pickup

Potential Renewal Term

#1 and #2 Per Pickup

M T u

W T h

F Sa

The Barn

Wastewater Plant

Wastewater Plant

1 30 Cubic Yard Roll-Off On-Call $________/Haul $________/Ton

$_______/Haul $________/Ton

1 2 Cubic Yard Rubbish X Once Per Week $ $

1 2 Cubic Yard Bar Screen X Once Per Week $ $

Fire Training Center 9 Training Center Lane New Hampton, NY 10958

1 4 Cubic Yard Rubbish X Once Per Week $ $

1 4 Cubic Yard Recycle X Bi-Weekly $ $

O.C. Community Campus 18 Seward Avenue Middletown, NY 10940

1 8 Cubic Yard Rubbish X Once Per Week $ $

1 8 Cubic Yard Recycle X Bi-Weekly $ $

Mount Hope DPW Maintenance Garage 2326 Mount Hope Road Middletown, NY 10940

1 4 Cubic Yard Rubbish X Once Per Week $ $

1 4 Cubic Yard Recycle X Bi-Weekly $ $

D&H Canal Hoag Road Cuddebackville, NY 12729

1 8 Cubic Yard Seasonal Rubbish

X Once Per Week (April – Nov)

1 4 Cubic Yard Seasonal Recycle

X Bi-Weekly (April – Nov)

DSS/Probation/Mental Health, 141-150 Pike Street Port Jervis, NY 12771 *Locked Containers*

1 4 Cubic Yard Rubbish X Once Per Week $ $

1 4 Cubic Yard Recycle X Bi-Weekly $ $

20 1 4 Cubic Yard Recycle X Bi-Weekly $ $

PO Box 218, 255-275 Main St.

Goshen, New York 10924

Type of

Material

Pick Up Schedule Collection Frequency

Initial Term Per Pickup

Potential Renewal Term

#1 and #2 Per Pickup

M T u

W T h

F Sa

Thomas Bull Memorial Park 211 Route 416 Montgomery, NY 12549

Maintenance Shop

Group Picnic Area

Sally’s Dream Playground

Day Camp

2 8 Cubic Yard Rubbish X X Twice Per Week $ $

2 10 Cubic yard Seasonal Rubbish

X X Twice Per Week (May – Oct)

1 8 Cubic Yard Seasonal Rubbish

X X Twice Per Week (May – Oct)

1 8 Cubic Yard Seasonal Rubbish

X X Twice Per Week (May – Oct)

1 8 Cubic Yard Seasonal Rubbish

X X Twice Per Week (May – Oct)

Brick House Museum 800 Route 17K Montgomery, NY 12549

1 2 Cubic Yard Seasonal Rubbish

X Once Per Week $ $

1 2 Cubic Yard Recycle X Bi-Weekly $ $

Winding Hills Park Route 17K Montgomery, NY 12549

1 8 Cubic Yard Recycle X Bi-Weekly $ $

Ranger Station 1 8 Cubic Yard Seasonal Rubbish

X X Twice Per Week (May – Oct)

Campground 2 10 Cubic yard Seasonal Rubbish

X X Twice Per Week (May – Oct)

Picnic Area 1 8 Cubic Yard Seasonal Rubbish X

Once Per Week (May – Oct)

Orange County Airport DPW Maintenance Garage

1 4 Cubic Yard Rubbish X Once Per Week $ $

PO Box 218, 255-275 Main St.

Goshen, New York 10924

Type of

Material

Pick Up Schedule Collection Frequency

Initial Term Per Pickup

Potential Renewal Term

#1 and #2 Per Pickup

M T u

W T h

F Sa

500 Dunn Road Montgomery, NY 12549 *Locked Containers*

1 4 Cubic Yard Recycle X Bi-Weekly $ $

Sheriff's Dept - K9 Training 600 E. Kaisertown Road Montgomery, NY 12549

1 2 Cubic Yard Rubbish X Once Per Week $ $

OFA - Walden Senior Dining United Methodist Church 125 W. Main Street Walden, NY 12586

1 4 Cubic Yard Rubbish X Once Per Week $ $

1 8 Cubic Yard Recycle X Bi-Weekly $ $

Plum Point Park Plum Point Lane New Windsor, NY 12553

1 10 Cubic yard Seasonal Rubbish

X Once Per Week (April – Oct)

1 4 Cubic Yard Seasonal Recycle

X Once Per Week (April – Oct)

New Windsor DPW Maintenance Garage 879 Union Avenue New Windsor, NY 12553

1 4 Cubic Yard Rubbish X Once Per Week $ $

1 4 Cubic Yard Recycle X Bi-Weekly $ $

Cronomer Hill Park 214 Gardnertown Road Newburgh, NY 12550

1 8 Cubic Yard Rubbish X Once Per Week $ $

1 8 Cubic Yard Seasonal Rubbish

X Once Per Week (April – Nov)

1 4 Cubic Yard Seasonal Recycle

X Bi-Weekly (April – Nov)

Algonquin Park 54 Powdermill Road Newburgh, NY 12550

1 8 Cubic Yard Seasonal Rubbish

X Once Per Week (April – Nov)

PO Box 218, 255-275 Main St.

Goshen, New York 10924

Type of

Material

Pick Up Schedule Collection Frequency

Initial Term Per Pickup

Potential Renewal Term

#1 and #2 Per Pickup

M T u

W T h

F Sa

O.C. Woolworth Building 128 Broadway Newburgh, NY 12550 *Locked Containers*

1 4 Cubic Yard Rubbish X Once Per Week $ $

1 4 Cubic Yard Recycle X Bi-Weekly $ $

Maple Building 3 Washington Center Newburgh, NY 12550

1 4 Cubic Yard Rubbish X X Twice Per Week $ $

1 4 Cubic Yard Recycle X Bi-Weekly $ $

Newburgh Armory 145 Broadway Newburgh, NY 12550 *Locked Containers*

1 4 Cubic Yard Rubbish X Once Per Week $ $

1 4 Cubic Yard Recycle X Bi-Weekly $ $

Sewer Plant 72 River Road Harriman, NY 10926

1 4 Cubic Yard Recycle X Bi-Weekly $ $

Warwick DPW Maintenance 186 Pine Island Turnpike Warwick, NY 10990

1 4 Cubic Yard Rubbish X Once Per Week $ $

1 4 Cubic Yard Recycle X Bi-Weekly $ $

Warwick County Park Hickory Hill Golf Course 47 County Park Lane Warwick, NY 10990

2 10 Cubic yard Rubbish

X

Twice Per Week (April – Oct) Bi-Weekly (Nov – March)

1 4 Cubic Yard Seasonal Recycle

X

Once Per Week (April – Oct) Bi-Weekly (Nov – March)

PO Box 218, 255-275 Main St.

Goshen, New York 10924

Type of

Material

Pick Up Schedule Collection Frequency

Initial…