RFB-LLG-9102025-UBO - Final.pdf

REQUEST FOR BID (RFB)

for

UTILITY BILLING OFFICE HVAC REPLACEMENT

#RFB-LLG-9102025-UBO

Date Issued:

September 5, 2025

BIDS MUST BE RECEIVED NO LATER THAN:

2:00 PM CST SEPTEMBER 10, 2025

City of Victoria Purchasing Department: Phone: 361-485-3170

Email: purchasing@victoriatx.gov

The City reserves the right to reject all bids, close the RFB without prior notice.

mailto:purchasing@victoriatx.gov

CITY OF VICTORIA

UTILITY BILLING OFFICE HVAC REPLACEMENT

Scope of Work

Provide all labor and equipment to replace a 7.5-ton direct expansion condensing unit with hail guards and fan coil unit with electric heating elements in the Utility Billing Office area of the City of Victoria 700 N.

Main Center building. This installation should include upgrading the existing automation hardware for compatibility with the City’s building automation system which is Carrier’s iVu. The condensing unit is currently located on the roof of the facility, and the fan coil unit is located above the ceiling grid inside the building.

Location – 702 N. Main Street, Utility Billing Office Ste. 110, Victoria, TX 77901

Project Duration – The City has established a target commencement date for construction activities as 10 days after the notice to proceed. The estimated completion date is estimated to be sixty (60) calendar days.

The City reserves the right to modify the commencement date, subject to Owen and Contractor availability, phase the construction of the Project, or modify the schedule as needed and determined by the City due to modifications in the scope of work.

Staff Contact

Name: Roger Welder Jr.

Title: Building & Equipment Services, Director Email: rwelder@victoriatx.gov

RFB-LLG-9102025-UBO 1

mailto:rwelder@victoriatx.gov

BID FORM A - BID SIGNATURE PAGE

SUBMIT TO:

The City of Victoria Procurement Manager Bid Net Direct – Texas Purchasing Group https://www.bidnetdirect.com/texas/city-of-victoria.

REQUEST FOR BID (RFB)

Title: Utility Billing Office HVAC Replacement

Number: RFB-LLG-9102025-UBO Closing Date & Time:

SEPTEMBER 10, 2025 2:00 PM CST.

NAME OF PARTNERSHIP, CORPORATION OR INDIVIDUAL TAXPAYER IDENTIFICATION NUMBER

MAILING ADDRESS

NO RESPONSE: If not submitting a response, state reason below and return one copy of this form

CITY, STATE ZIP

PHONE

EMAIL

FAX

WEB ADDRESS

RESPONSES ARE FIRM FOR ACCEPTANCE FOR 120 DAYS

YES NO OTHER

PAYMENT TERMS

_______ % / Net _______

I certify that this response is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a response for the same materials, supplies, or equipment and is in all respects fair and without collusion or fraud.

I agree to all conditions of this response and certify that I am authorized to sign this response for the Respondent. In submitting a response to the City of Victoria, the Respondent offers and agrees that if the response is accepted, the Respondent will convey, sell, assign or transfer to the City of Victoria all rights, titles and interest in and to all causes to action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Texas for price fixing relating to the particular commodities or services purchased or acquired by the City of Victoria. At the City of Victoria’s discretion, such assignment shall be made and become effective at the time the City of Victoria tenders final payment to the Respondent.

AUTHORIZED SIGNATURE DATE

PRINTED NAME/TITLE

Please initial by all that apply. I acknowledge receipt of the following addendum.

Addendum #1 __________ Addendum #2 __________ Addendum #3 __________ Addendum # 4 ____

Please Note:

This page must be completed and returned with your bid.

Bids received after the above closing date and time will not be accepted.

RFB-LLG-9102025-UBO 2

BID FORM B – BID FORM

TOTAL BASE BID (Lump Sum Amount):

TOTAL BASE BID (Written In Words):

_____________________________________________________DOLLARS and__________________________CENTS

By submitting the above and signing below, the signer agrees that acceptance of any or all quotations by the governmental unit that posted the quote constitutes a contract in accordance with the Request for Quote and Quote Form and other contract documents that accompanies the Request for Quote or were available for examination by respondent with respect to this item. Including provisions as to indemnification that may be included therein.

The undersigned certifies that respondent has fully read and understands this Request for Quote and has full knowledge of the scope, quantity, and quality of the services to be furnished and intends to adhere to the provisions described herein. The undersigned also affirms that they are duly authorized to submit this bid, that this bid has not been prepared in collusion with any other Respondent, and that the contents of this bid have not been communicated to any other Respondent prior to the official opening of this bid. Additionally, the undersigned affirms that the firm is willing to sign a Standard Form of Contract.

Full Legal Name_________________________________________________________________

Trade Name_____________________________________________________________________

Address________________________________________________________________________

City,State,Zip___________________________________________________________________

Telephone No._________________________ Fax No._______________________________

Email_______________________________________

Signature of Authorized Representative_________________________________________________

Printed Name & Title:_______________________________________________________________

RFB-LLG-9102025-UBO 3