RFB GBTO 6815 University Composter AMENDMENT.pdf

State of Wisconsin Wis. Statutes s.16.75

DOA-3070 (R05/2014)

BIDS MUST BE SEALED & ADDRESSED TO:

AGENCY ADDRESS:

Bid envelope must be sealed and plainly marked in lower corner with due date and:

Request for Bid # GBTO 6815

University of Wisconsin-Green Bay Purchasing Office, CL730 2420 Nicolet Dr.

Green Bay, WI 54311

Late bids will be rejected. Bids MUST be received and acknowledged by the soliciting Purchasing Department on or before the date and time that the bid is due. Bids dated and time stamped in another Department will be rejected. Receipt of a bid by the mail system does not constitute receipt of a bid by the purchasing Department. Bids must be submitted separately, i.e., not included with sample packages or other bids. Bid openings are public unless otherwise specified. Records will be available for public inspection after issuance of the notice of intent to award or the award of the contract. Bids will be firm for acceptance for sixty (60) days from date of bid opening, unless otherwise noted. The attached terms and conditions apply to any subsequent award.

AMENDMENT

Section 2.1 revised

REQUEST FOR BID

THIS IS NOT AN ORDER

BIDDER (Name and Address)

Bids MUST be in this office no later than

Wednesday, April 8, 2020, 2:00 PM CDT Name (Contact for further information)

Tory Ortscheid

Phone Date

920-465-2598 March 18, 2020 Quote Price and Delivery FOB

Delivered and installed

Fax bids are not accepted Item

No.

Quantity and Unit Description Price

Per Unit

Total

COMPOSTER

1 LOT - Turn-key composting system including the design, manufacture, delivery, installation and training of a proposed solution.

- Delivery and installation to occur no later than June 1, 2020

Can you meet installation date? ___________

Payment Terms Delivery Time

We claim minority bidder preference [Wis. Stats. s. 16.75(3m)(b)(3)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises.

Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53703, (608) 267-9550. Does Not Apply to Printing Bids.

We claim disabled veteran owned business bidder preference [Wis. Stats. s. 16.75(3m)(b)(3)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Disabled Veteran Owned Businesses. Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53703, (608) 267-9550. Does Not Apply to Printing Bids.

We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-5462.

Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States. Yes No Unknown In signing this bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.

We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our bid.

Name of Authorized Company Representative (Type or Print) Title Phone Fax

Signature of Above Date Email:

STATE OF WISCONSIN

REQUEST FOR BIDS (RFB) # GBTO 6815

FOR:

Composting System

TABLE OF CONTENTS

1.0 INTRODUCTION AND PURPOSE

2.0 BID PROCEDURE AND INSTRUCTIONS

3.0 BID ACCEPTANCE, EVALUATION AND AWARD

4.0 SPECIFICATIONS

5.0 REQUIRED FORMS

- VENDOR DATA SHEET

- VENDOR REFERENCE DATA SHEET

- VENDOR AGREEMENT

- VENDOR DESIGNATION OF CONFIDENTIAL AND PROPRIETARY INFORMATION

6.0 TERMS AND CONDITIONS

- SPECIAL, STANDARD AND SUPPLEMENTAL TERMS AND CONDITIONS

1.0 INTRODUCTION AND PURPOSE:

1.1 PURPOSE OF THE REQUEST FOR BIDS: The University of Wisconsin - Green Bay, Student Union, intends to use the results of this Request for Bid for purchasing a composter for University Dining Services.

1.1 SCOPE: Composter for the University of Wisconsin Green Bay.

For detailed specifications please refer to Section 4.0 GENERAL SPECIFICATIONS.

All bids must include procurement, delivery, setup and installation of the composter. Contractor must supply all equipment needed for installation and setup. Additionally, winning bidder must support thorough training on equipment use including operation and maintenance of machine and include all operations and maintenance manuals (including PDF documents) and a minimum of 1 year warranty.

All labor, supplies, installation, training, and delivery costs to be supplied by the contractor. Conditions of bid which include the word “must” or “shall” describe a mandatory minimum requirement. All specifications are defined as mandatory minimum requirements unless otherwise stated. If no bidder is able to comply with a given specification or condition of bid, purchasing reserves the right to delete that specification, condition of bid or item. Failure to meet a mandatory requirement could disqualify your bid. All correspondence regarding this bid must refer to Bid # GBTO 6815. No revisions to this bid may be made unless in the form of an official written addendum issued by the University of Wisconsin – Green Bay Purchasing Office.

1.2 REASONABLE ACCOMMODATIONS: The Department will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request. If you think you need accommodations at a bid opening/optional site visit contact Tory Ortscheid at 920-465-2598.

1.3 METHOD OF BID: The supplier will submit the total cost of all aspects of the purchases as defined in section 1.1 of the RFB.

1.5 METHOD OF AWARD: The award shall be made to the lowest responsive and responsible bidder, which is judged to be in the best interest of the University. Bidder must have extensive experience installing composting equipment. The University is the final judge of determining whether said items meet the requirements of the bid.

1.6 CANCELLATION AND TERMINATION: The State reserves the right to cancel the resulting contract/agreement, for any reason, by giving written notice to Contractor of such cancellation and specifying the effective date thereof, at least ten (10) days before the effective date of such cancellation. Contractor shall, in the event of such cancellation, be entitled to receive compensation for any work accepted hereunder in accordance with the State's order(s). Contractor may also be compensated for partially completed work in the event of such cancellation. The compensation for such partially completed work shall be no more than the percentage of completion of each work effort, as determined in the sole discretion of the State, times the corresponding payment for completion of such work as set forth in the State's order(s).

In addition, the State reserves the right to terminate the resulting contract/agreement, for reasons of breach of contract, by giving written notice to Contractor of such termination and specifying the effective date thereof, at least ten (10) days before the effective date of such termination. Contractor shall, in the event of such termination, be entitled to receive compensation for any work accepted hereunder in accordance with the State's order(s). Contractor shall also be compensated for partially completed work in the event of such termination. The compensation for such partially completed work shall be no more than the percentage of completion of each work effort, as determined in the sole discretion of the State, times the corresponding payment for completion of such work as set forth in the State's order(s).

Upon cancellation, termination or other expiration of the resulting contract/agreement, each party shall return to the other all papers, materials, and other properties of the other held by each for purposes of execution of the contract/agreement. In addition, each party will assist the other party in the orderly termination of this contract/agreement and the transfer of all aspects hereof, tangible or intangible, as may be necessary for the orderly, non-disruptive business continuation of each party.

1.7. VENDORNET REGISTRATION

Only vendors registered with the State of Wisconsin’s VendorNet will receive future official notice for this service/commodity. The State of Wisconsin’s purchasing information and vendor notification service is available to all businesses and organizations that want to sell to the state. Anyone may access VendorNet on the Internet at http://vendornet.state.wi.us to get information on state purchasing practices and policies, goods and services that the state buys, and tips on selling to the state.

Vendors may use the same Web site address for inclusion on the bidders list for goods and services that the organization wants to sell to the state. A subscription with notification guarantees the organization will receive an e-mail message each time a state agency, including any campus of the University of Wisconsin System, posts a request for bid or a request for proposal in their designated commodity/service area(s) with an estimated value over $25,000. Organizations without Internet access receive paper copies in the mail. Increasingly, state agencies also are using VendorNet to post simplified bids valued at $50,000 or less. Vendors also may receive e-mail notices of these simplified bid opportunities.

2.0 BID PROCEDURES AND INSTRUCTIONS:

2.1 BID SUBMITTAL

Bid must be received in UWGB Purchasing Office no later than the bid due date and time specified on bid cover. LATE BIDS WILL BE REJECTED.

MAILED/DELIVERED BIDS: All paper copy bid responses must be sealed with envelope plainly marked in the lower left corner indicating the bid number and the bid opening date.

ONLY bids emailed to ortschet@uwgb.edu will be accepted.

All pages of the original bid request must be included, plus any additions from the vendor. Each page (including cover) will be initialed and numbered “page 1 of 5, page 2 of 5,” etc.

Paper replies to bid requests will be signed.

2.2 CALENDAR OF EVENTS: Listed below are important dates and times by which actions related to this

Request for Bids (RFB) must be completed. In the event that the State finds it necessary to change any of these dates and times it will do so by issuing a supplement to this RFB.

DATE EVENT

March 18, 2020 Issuance of the RFB March 24, 2020 Bidder questions due to Purchasing Office March 27, 2020 University responds to Bidder questions April 8, 2020 Bid due to Purchasing Office April 10, 2020 Award issued

2.3 FORMAT OF BID: Vendors responding to this RFB must comply with the following format requirements:

a) SIGNED REQUEST FOR BID SHEET: Bids submitted in response to this RFB must be signed by the person in the vendor's organization who is responsible for the decision as to the prices being offered in the bid or by a person who has been authorized in writing to act as agent for the person responsible for the decision on prices. The Bid Sheet refers to the bid cover form, DOA Form 3070.

By submitting a signed bid, the vendor's signatories certify that in connection with this procurement:

(a) the vendor's organization or an agent of the vendor's organization has arrived at the prices in its bid without consultation, communication or agreement with any other respondent or with any competitor for the purpose of restricting competition, (b) the prices quoted in the bid have not been knowingly disclosed by the vendor's organization or by any agent of the vendor's organization and will not be knowingly disclosed by same, directly or indirectly, to any other respondent or to any competitor, and (c) no attempt has been made or will be made by the vendor's organization or by any agent of the vendor's organization to induce any other person or firm to submit or not to submit a bid for the purpose of restricting competition.

mailto:ortschet@uwgb.edu

(b) Each Page of Bid Packet Initialed and Dated: Return the bid packet in its entirety, with all pages acknowledges with initial and date. Complete all attached forms.

(c) State of Wisconsin Terms and Conditions: These standard terms and conditions shall govern this proposal and subsequent award. Vendors must accept these terms and conditions or submit point-by-point exceptions along with proposed alternative or additional language for each point, including any vendor contracts. Submission of any standard vendor contracts as a substitute for language in the terms and conditions is not a sufficient response to this requirement and may result in rejection of the vendor's proposal. The State reserves the right to negotiate contractual terms and conditions other than those in the State of Wisconsin Contract when it is in the best interest of the State to do so.

(d) ADDITIONAL INFORMATION: Include all additional information that will be essential to an understanding of the bid. This might include diagrams, excerpts from manuals, or other explanatory documentation that would clarify and/or substantiate the bid document.

2.4 INCURRING COSTS: The State of Wisconsin is not liable for any cost incurred by a vendor in the process of responding to this RFB.

2.5 QUESTIONS: Any questions concerning this RFB must be submitted in writing to:

Tory Ortscheid UWGB Purchasing Department ortschet@uwgb.edu

Vendors are expected to raise any questions, exceptions, or additions they have concerning the RFB document or the attached State of Wisconsin Contract at this point in the RFB process. If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB, the vendor should immediately notify the above named individual of such error and request modification or clarification of the RFB document.

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, supplements or revisions will be posted on VendorNet.

From the date of release of this RFB, all contacts with UWGB personnel regarding this RFB shall be made through this Purchasing Department. Violation of this condition may be considered sufficient cause for rejection of a proposal, irrespective of any other considerations.

Each bid shall stipulate that it is predicated upon the terms and conditions of this RFB and any supplements or revisions thereof.

2.6 NEWS RELEASES: News releases pertaining to the RFB or to the acceptance, rejection, or evaluation of bids shall not be made without the prior written approval of the State.

2.7 ALTERNATE BIDS: The bidder may not offer alternate items or services believed to be of an equivalent value.

2.8 QUESTIONS OR CLARIFICATION: The bidder may present questions regarding this RFB.

Any questions concerning this RFB must be submitted in writing on or before March 24, 2020 to:

Tory W. Ortscheid, Purchasing Specialist University of Wisconsin-Green Bay Purchasing Office – CL730 2420 Nicolet Drive, Green Bay, WI 54311-7001 Telephone: 920-465-2598 Email: ortschet@uwgb.edu

Vendors are expected to raise any questions they have concerning the RFB document.

3.0 BID ACCEPTANCE, EVALUATION AND AWARD:

3.1 BID OPENING: There will be no public opening of the bid submissions.

3.2 BID ACCEPTANCE: Bids, which do not comply with instructions or do not comply with specifications contained in this RFB may be rejected by the State. The State retains the right to accept or reject any or all bids, or accept or reject any part of a bid deemed to be in the best interest of the State. The State shall be the sole judge as to compliance with the instructions contained in this RFB.

3.3 MINORITY BUSINESS: The State of Wisconsin is committed to the promotion of minority business in the state's purchasing program and a goal of placing 5% of its total purchasing dollars with certified minority businesses. Authority for this program is found in ss. 15.107(2), 16.75(4), 16.75(5) and 560.036(2), Wisconsin Statutes. The contracting agency is committed to the promotion of minority business in the state's purchasing program. The State of Wisconsin policy provides that minority-owned business enterprises certified by the Wisconsin Department of Commerce, Bureau of Minority Business Development should have the maximum opportunity to participate in the performance of its contracts. The supplier/contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to minority-owned business enterprises or by using such enterprises to provide goods and services incidental to this agreement, with a goal of awarding at least 5% of the contract price to such enterprises.

3.4 NOTIFICATION OF AWARD: Any vendors who respond to this RFB, with a bid, will be notified in writing of the State's award of the contract(s) from this RFB.

3.5 CERTIFICATION FOR COLLECTION OF SALES AND USE TAX: The State of Wisconsin shall not enter into a contract with a vendor, and reserves the right to cancel any existing contract, if the vendor or contractor has not met or complied with the requirements of s. 77.66, Wis. Stats., and related statutes regarding certification for collection of sales and use tax.

4.0 GENERAL SPECIFICATIONS:

CAMPUS COMPOSTER

General Requirements

- The bidder is responsible for a proposing a complete turn-key system including the design, manufacture, delivery, installation and training of a proposed solution

- Delivery and installation to occur no later than June 1, 2020

Equipment

- Composter should provide a minimum processing capacity of At least 2,000 pounds of raw organic waste per 7 day period or 660 gallons (does not include woodchip additive)

- Unit proposed must be an enclosed containerized (standalone) solution

- Vendor must provide detailed unit and operational specifications at time of bid

- Proposal price must be inclusive of all optional winterization features for the Wisconsin climate (January has an average low temperature of 20° F with sub-zero temperatures possible)

Maintenance & Training

- The bidder shall provide on-site training to ensure University staff understand how to effectively operate the equipment

- The bidder shall include in their proposal a detailed narrative on maintenance support services available to the University that are included in the price

- The bidder must provide the University with copies of any maintenance or operational manuals, including maintenance schedules

- The bidder must supply a detailed parts list and potential sources for parts

Optional Pricing

- The bidders may submit any suggested optional add-ons that would enhance the equipment’s operational efficiency

- Optional pricing may include pricing for a standalone water source or container solution for operation in winter weather

I CERTIFY, BY MY SIGNATURE, THAT I HAVE THE AUTHORIZATION TO PROVIDE A QUOTE FOR THE EQUIPMENT DESCRIBED IN THE BID #GBTO 6815, ON BEHALF OF THE COMPANY IDENTIFIED BELOW.

COMPANY

ADDRESS

SIGNATURE

SIGNATURE (PRINT)

TITLE

DATE

5.0 REQUIRED FORMS:

The following forms must be completed and submitted with the bid in accordance with the instructions given in Section 2.3. Blank forms are on the following pages.

Vendor Information (DOA-3477) Vendor Reference (DOA-3478) Vendor Agreement (DOA-3333) Vendor Designation of Confidential and Proprietary Information (DOA-3027)

STATE OF WISCONSIN Bid / Proposal # GBTO 6815

DOA-3477 (R05/98)

Commodity / Service CAMPUS COMPOSTER

VENDOR INFORMATION

1. BIDDING / PROPOSING COMPANY NAME

FEIN

Phone ( ) Toll Free Phone ( )

FAX ( ) E-Mail Address

Address

City State Zip + 4

2. Name the person to contact for questions concerning this bid / proposal.

Name Title

Phone ( ) Toll Free Phone ( )

FAX ( ) E-Mail Address

3. Any vendor awarded over $25,000 on this contract must submit affirmative action information to the department. Please name the Personnel / Human Resource and Development or other person responsible for affirmative action in the company to contact about this plan.

Name Title

Phone ( ) Toll Free Phone ( )

FAX ( ) E-Mail Address

4. Mailing address to which state purchase orders are mailed and person the department may contact concerning orders and billings.

Name Title

Phone ( ) Toll Free Phone ( )

FAX ( ) E-Mail Address

5. CEO / President Name

This document can be made available in accessible formats to qualified individuals with disabilities.

STATE OF WISCONSIN Bid / Proposal # GBTO 6815

DOA-3478 (R12/96) CAMPUS COMPOSTER

VENDOR REFERENCE

FOR VENDOR:

Provide company name, address, contact person, telephone number, and appropriate information on the product(s) and/or service(s) used for four (4) or more installations with requirements similar to those included in this solicitation document. If vendor is proposing any arrangement involving a third party, the named references should also be involved in a similar arrangement.

Company Name

Address (include Zip + 4)

Contact Person Phone No.

Product(s) and/or Service(s) Used

Company Name

Address (include Zip + 4)

Contact Person Phone No

This document can be made available in accessible formats to qualified individuals with disabilities.

State of Wisconsin Department of Administration

DOA-3333 (R03/2004)

Division of State Agency Services State Bureau of Procurement

Vendor Agreement Wisconsin’s Cooperative Purchasing Service

Wisconsin statutes (s. 16.73, Wis. Stats.) establish authority to allow Wisconsin municipalities to purchase from state contracts.

Participating in the service gives vendors opportunities for additional sales without additional bidding. Municipalities use the service to expedite purchases. A "municipality" is defined as any county, city, village, town, school district, board of school directors, sewer district, drainage district, vocational, technical and adult education district, or any other public body having the authority to award public contracts (s. 16.70(8), Wis. Stats.). Federally recognized Indian tribes and bands in this state may participate in cooperative purchasing with the state or any municipality under ss. 66.0301(1) and (2), Wis.Stats.

Interested municipalities:

• will contact the contractor directly to place orders referencing the state agency contract number; and

• are responsible for receipt, acceptance, inspection of commodities directly from the contractor, and making payment directly to the contractor.

The State of Wisconsin is not a party to these purchases or any dispute arising from these purchases and is not liable for delivery or payment of any of these purchases.

The State of Wisconsin will determine the contractor’s participation by checking a box below.

MANDATORY: Bidders/Proposers must agree to furnish the commodities or services of this bid/proposal to Wisconsin municipalities. Vendors should note any special conditions below.

OPTIONAL: Bidders/Proposers may or may not agree to furnish the commodities or services of this bid/proposal to Wisconsin municipalities. A vendor’s decision on participating in this service has no effect on awarding this contract.

A vendor in the service may specify minimum order sizes by volume or dollar amount, additional charges beyond normal delivery areas, or other minimal changes for municipalities.

Vendor: please check one of the following boxes in response.

I Agree to furnish the commodities or services of this bid/proposal to Wisconsin municipalities with any special conditions noted below.

I Do Not Agree to furnish the commodities or services to Wisconsin municipalities.

Special Conditions (if applicable):

Signature Date (mm/dd/yy)

Name (Type or Print)

Title

Company

Telephone

Address (Street)

City

State

ZIP + 4

Commodity/Service

CAMPUS COMPOSTER

Request for Bid/Proposal Number

GBTO 6815

This form can be made available in accessible formats upon request to qualified individuals with disabilities.

6.0 TERMS AND CONDITIONS