RFB Edgecombe County Parking Lots Multiple Parking Lots.pdf

RFB (Request for Bid) FOR PARKING LOT PATCHING, SEALCOATING, AND RESTRIPING AT MULTIPLE EDGECOMBE

COUNTY PARKING LOTS

Edgecombe County is seeking bids from qualified contractors to complete parking lot patching, sealcoating, and restriping at multiple Edgecombe County Properties.

Edgecombe County is requesting individual bids for each of the parking lots identified in this RFB. Bids are due by and will be opened on Thursday, December 10th, 2026 at

10:00 a.m. in room 260 of the Edgecombe County Administration Building. No bids will be accepted after this time. All bids must be in writing and delivered in person or submitted by mail to:

Edgecombe County

Attn: Stan Liverman, Maintenance Director P.O. Box 10

201 St. Andrew St. – Room 264 Tarboro, NC 27886

Questions or Comments:

• All questions and/or comments shall be submitted in writing, no later than

Thursday, December 3rd, 2026 by 10:00 a.m.

• Submit questions or comments to : stanliverman@edgecombeco.com

Bidder Qualifications:

Only bids from Contractors established in performing this type of service and qualified to handle jobs of this size may be considered. Prior to award, Edgecombe County reserves the right to investigate a bidder’s ability to fulfill the requirements of the contract. A list of at least three (3) references shall accompany each bid.

Performance of Work:

If the Contractor fails to perform the work as directed by this contract or fails to perform the work in a manner satisfactory to Edgecombe County, work may be performed by other forces as directed by Edgecombe County. The cost of work so performed will be deducted from any monies due the Contractor.

Inspection/Cancellation:

All work shall be subject to inspection by an Edgecombe County Inspector at any time. If the Contractor fails to keep the work on schedule, or performs unsatisfactory work, this contract may be canceled upon fifteen (15) day written notice.

License and Certifications:

The contractor shall have and maintain all licenses and certifications required to perform any and all work associated with this contract for the entire duration of this contract.

Edgecombe County reserves the right to review all licenses and certifications to ensure they are properly kept in good standing. Failure to maintain proper licenses and certifications will result in a breach of contract and will result in contract being voided immediately. The contractor shall be a licensed General Contractor if the Scope of Work requires it to be completed by a licensed General Contractor. Edgecombe County may determine at any time that the work contemplated herein requires that the Contractor be a licensed General Contractor.

Insurance and Indemnity:

The Contractor shall indemnify and save harmless the County of Edgecombe and its officers, agents, and employees from all suits, actions or claims of any character brought for any injury or damages received or sustained by any person, persons, or property by reason any act or failure to act, of the contractor, its agents or employees, in the performance of the contract.

The Contractor shall furnish a Certificate of Liability Insurance indicating general liability coverage of at least $1,000,000.00 from an insurance company licensed to do business in the State of North Carolina along with Workman’s Compensation coverage, within ten

(10) days after award of the bid.

Affirmative Action:

The Contractor will take affirmative action in complying with all Federal and State requirements concerning fair employment and employment of the handicapped and concerning the treatment of all employees without regard to discrimination by reason of race, color, religion, sex, national origin, or physical handicap.

The County invites and encourages participation in this procurement process by businesses owned by minorities, women, disabled and disabled business enterprises.

Description of Work:

Cleaning

• All parking lots are to be cleaned of all dirt, grass, leaves, trash, and any other foreign debris.

• All cracks must be cleaned out below the surface of the asphalt.

Patching

• All cracks must be tar patched to Industry standards.

• Any areas that will require additional patching will need to be listed as a separate item as an add alternate on a bid sheet per parking lot.

Sealcoating

• All asphalt parking areas must be coated with a minimum of 2 (two) coats of asphalt sealant applied by hand method, not spray.

• The contractor must allow adequate dry time between application of sealant coats.

Restriping

• All parking lines, handicap symbols, directional arrows and any other words or markings are to be repainted exactly as they are now.

• All markings are to be done with Industry standard traffic paint.

Bidder Qualifications:

In order for a bid to be accepted as an acceptable bid, bidder must:

- Provide proper licenses and certifications with bid proposal.

- Provide three (3) references (if possible, references of work completed at a like facility)

- Provide a completed “Cost Proposal Sheet” or like bid sheet that includes all cost breakdowns included on the attached “Cost Proposal Sheet”.

- Provide a Bid by the appropriate bid date and time.

Any bid that does not meet the above qualifications will NOT be accepted.

COST PROPOSAL SHEET

Edgecombe County Property: 207 St. Andrew St.

Cleaning, patching cracks, sealcoating, and restriping $____________________

Add Alternate: Any additional patching $____________________

Total Bid: $_________________________

Company Name

Signature Date

Edgecombe County Property: 122 E. St. James St.

Edgecombe County Property: 411 St. Andrew St.

Edgecombe County Property: 110 Church St.