RFB DOS 2026-08.pdf

STATE OF NEW HAMPSHIRE

Department of Safety Division of Administration

RFB DOS 2026-08

REQUEST FOR BIDS

FOR:

Exterior Deck Staining at State of NH Marine Headquarters

31 Dock Rd Gilford NH

ISSUED: 9/5/2025

BIDS DUE NO LATER THAN:

Monday 9/22/2025 @ 9:00 am

CONTENTS:

Section 1: Overview and Requirements

Section 2: Terms and Conditions Section 3: Bid Submission Instructions Section 4: Bid Response Documents

SECTION 1: OVERVIEW & REQUIREMENTS

OVERVIEW:

Exterior Deck staining at the State of NH Marine Patrol Headquarters 31 Dock Rd Gilford NH

SECTION 2: TERMS & CONDITIONS

SPECIFICATIONS:

Scrape all loose and deteriorating existing finishes at rear deck. Power wash and rinse.

Paint two coats of SW Super Deck Exterior Waterborne Solid Color Stain.

VENDOR CERTIFICATIONS:

ALL bidders MUST be duly registered as a vendor authorized to conduct business in the State of New Hampshire.

STATE OF NEW HAMPSHIRE VENDOR APPLICATION: Bidders MUST have a completed Vendor Application and Alternate W-9 Form which MUST be on file with the NH Bureau of Purchase and Property. See the following website for information on obtaining and filing the required forms (no fee):

https://www.das.nh.gov/purchasing/vendorresources.aspx

NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION: A bid award, in the form of a purchase order or contract, will ONLY be awarded to a vendor who is CURRENTLY registered to do business AND in good standing with the State of New Hampshire. Please visit the following website to find out more about the requirements for registration with the NH Secretary of State:

https://sos.nh.gov/corporation-ucc-securities/corporation/online-business-services/

VENDOR RESPONSIBILITY:

The successful vendor shall be solely responsible for meeting all terms and conditions specified in the RFB, their bid, and any resulting contract. Any subcontracted vendor shall first be approved by the State. The vendor shall remain wholly responsible for performance under the contract and will be considered the sole point of contact with regard to all contractual matters, including payment of any and all charges resulting from any contract.

Regardless of the vendors selected, DOS reserves the right to use any information presented in a bid response. The content of each vendor’s bid shall become public information once a contract has been awarded.

LIABILITY:

The State shall not be held liable for any costs incurred by the vendor in the preparation of their proposal or for work performed prior to contract issuance.

https://www.das.nh.gov/purchasing/vendorresources.aspx https://sos.nh.gov/corporation-ucc-securities/corporation/online-business-services/

CERTIFICATE OF INSURANCE:

Prior to performing any services for the State, vendors awarded a contract shall be required to:

• Submit proof of comprehensive general liability insurance in accordance with Section 14 of the P-37 contract. The coverage shall have appropriate riders against all claims of bodily injury, death or property damage, in amounts of not less than $1,000,000.00 per occurrence and $2,000,000.00 aggregate.

• Certify compliance with, or exemption from, the requirements of NH RSA 281-A, Workers’ Compensation, in accordance with Section 15 of the P-37 contract.

CONTRACT TERMS AND CONDITIONS:

The form contract P-37 included herein shall be part of this bid and the basis for contract discussions. The successful vendor and the State, following notification of award, shall promptly execute this form of contract, which is to be completed by incorporating the service requirements and price conditions established by the vendor’s offer.

BID INQUIRIES/CLARIFICATIONS:

All questions regarding this RFB contact:

James Minery NH Department of Safety Division of Administration Facilities Management 33 Hazen Drive Concord, NH 03305

Vendor Inquiry Period ends 9/15/2025

Final Agency Responses to Inquiries will be by 9/17/2025 @4:00 pm

Vendor must include complete contact information including the vendor's name, telephone number and fax number and e-mail address.

Vendor must include complete contact information including the vendor's name, telephone number and fax number and e-mail address.

ADDENDUM:

In the event it becomes necessary to add or revise any part of this bid prior to the scheduled Bid Opening/Due Date, the Department of Safety, Division of Facilities shall post any Addenda on the website. It is a vendor’s responsibility to access the website to ensure no bidding opportunity or addenda are overlooked which may impact this bid. The web address is The web address is https://apps.das.nh.gov/bidscontracts/bids.aspx

BID OPENING/DUE DATE:

All bid submissions must be received at the Department of Safety, Department of Safety, Division of Facilities 9:00 AM 9/22/2025. Submissions received after the date and time specified will be marked as late and will not be eligible for consideration in the evaluation process. There will be no exceptions to this requirement.

The Agency will conduct an initial screening step to verify Vendor compliance with the submission requirements set forth in the RFB and the minimum substantive content and bid format set forth within this RFB. The Agency may waive or offer a limited opportunity to cure immaterial deviations from the RFB requirements if it is determined to be in the best interest of the State. A bid that fails to satisfy content, format or submission requirements may be rejected without further consideration.

All offers shall remain valid for a period of one hundred and twenty (120) days from the Bid Due Date.

A vendor’s disclosure or distribution of proposals other than to Department of Safety, Division of Administration, will be grounds for disqualification. No more than one (1) bid per respondent should be submitted.

https://apps.das.nh.gov/bidscontracts/bids.aspx

BID RECEIPT AND OPENING:

In accordance with RSA 21-G:37 I and II(a), to preserve the integrity of the bidding process, a public bid opening will be held at which it shall disclose the name of the bidders which submitted timely bids and the prices offered.

AWARD CONSIDERATION:

The contract award shall be made to a Vendor meeting all terms and conditions of this RFB and providing the lowest total cost of the price for books only, books with CD’s included and books with e-book option.

The State reserves the right to cancel all or any part of this RFB at any time. Cancellation of this RFB, in whole or in part, shall not bar the State from issuing an RFB for the same services or from purchasing the same services through other means. Any resulting contract(s) shall become effective on the date approved by Governor and Executive Council for the State of New Hampshire.

If necessary, the vendor agrees to submit a properly executed State agreement form P37 and provide required supporting documentation/certifications within ten (10) business days of being notified they were the lowest bidder. Any agreement(s) that may result from this RFB shall not be binding on either party until final approval.

NOTIFICATION AND AWARD OF CONTRACTS:

Department of Safety, Division of Administration, shall provide written notification to a vendor who is awarded a contract relative to this RFB. Public announcements or news releases pertaining to any contract awarded shall not be made without the written permission of the Department.

Bid results will not be given by telephone. Bid results will be made public at the time of bid award which occurs upon the approval of the Governor & Council. Bid results may be viewed on our website at www.nh.gov/safety/commissioner/procurement/index.htm

INVOICING AND PAYMENT:

Invoices shall be submitted via email to the Department of Safety upon completion of services to the equipment. Payment of said invoices shall be paid in full within thirty (30) days after receipt of properly documented invoices and acceptance of the work to the State’s satisfaction.

Invoice Remit Email Address: accountspayable@dos.nh.gov http://www.nh.gov/safety/commissioner/procurement/index.htm

SECTION 3: BID SUBMISSION INSTRUCTIONS

INSTRUCTIONS:

All vendors must summarize their prices in Section 4 and complete Attachment 1

All vendors must have a certificate of good standing from NH Secretary of State, a certificate of authority/vote and a certificate of lability insurance.

All vendors must be registered as a NH vendor with a NH vendor identification number.

Once the bidder is selected, the contract will go to the Governor and Council for final approval to award the contract.

BID SUBMISSION:

Vendors shall submit their sample product and bid in its entirety via hand-delivery, or mail (address below), or electronically to James.c.minery@dos.nh.gov

Jim Minery NH Department of Safety Division of Administration Facilities Maintenance 33 Hazen Drive Concord, NH 03305

Responses shall be marked as:

State of New Hampshire RFB DOS 2026-08 Due Date: 9/22/2025 9:00 AM

SECTION 4: BID RESPONSE DOCUMENTS

OFFER:

Exterior Deck staining of the State of NH Marine Patrol Headquarters 31 Dock Rd Gilford NH

QUALIFICATION OF CONTRACTORS:

The contractor shall provide at least 2 clients currently being serviced and that the clients listed demonstrate successful services for the makes and types of services listed within this bid.

Client Name____________________, Contact Person____________________ Phone # ___________________

Client Name____________________ , Contact Person____________________

Client Name____________________ , Contact Person____________________

BIDDER CONTACT INFORMATION:

VENDOR NAME:

VENDOR ADDRESS:

CONTACT NAME:

CONTACT EMAIL:

TEL. #_______________________________________

FAX#________________________________________

EMERGENCY RESPONSE #

REMIT ADDRESS:

REMIT CITY, STATE ZIP:

QUOTE FORM

Exterior Deck staining of the State of NH Marine Patrol Headquarters 31 Dock Rd Gilford NH

COMPANY:

CONTACT:

ADDRESS:

CITY/STATE/ZIP:

Materials Qty Price

Materials Subtotal $ Equipment Qty Price

Equipment Subtotal $ Labor

Labor Subtotal $

Total Bid $

Signed:________________________________________________ Date:___________________________

Printed Name:__________________________________________ Title:___________________________

Submit with other forms to: NH Department of Safety Division of Administration 33 Hazen Drive Concord, NH 03305

Attention: Jim Minery