rfb-dncr-ops-2530.pdf

STATE OF NEW HAMPSHIRE

DEPARTMENT OF NATURAL AND CULTURAL RESOURCES

DIVISION OF PARKS AND RECREATION

CAPITAL PROJECTS & MAINTENANCE

BEACH GRADING

HAMPTON BEACH STATE PARK HAMPTON, NH

SPECIFICATIONS

PROJECT # OPS-2530

December 9, 2025

DIVISION OF PARKS AND RECREATION

CAPITAL PROJECTS & MAINTENANCE

172 Pembroke Road Concord, NH 03301

Tel. (603) 271-2606 Fax (603) 271-2629

SPECIFICATIONS

BEACH GRADING

PROJECT # OPS-2530

CONTENTS

Notice to Bidders N.B. 1

Bid Proposal Form B.P. 1-5

Sample Contract Form S.C.1-4

General Conditions of the Contract G.C.1-9

Certificate of Authority #1 (Corporation, Non-Profit Corporation) C 1

Certificate of Authority #2 (Corporation, Non-Profit Corporation By-Laws) C 2

Certificate of Authority #3 (Limited Partnership, Limited Liability Partnership professional, or LLC) C 3

Certificate of Authority #4 (General Partnership) C 4

Certificate of Authority #5 (Sole Proprietor) C 5

Certificate of Authority #6 (Limited Partnership or LLC Corporate General Partner or Manager) C 6

Vendor Application V.A. 1

Alternate W-9 Form W-9

Construction Specifications Specs 1-7

DIVISION OF PARKS AND RECREATION

CAPITAL PROJECTS & MAINTENANCE

172 Pembroke Road Concord, N.H. 03301

TEL. 603-271-2606 FAX 603-271-2629

NOTICE TO BIDDERS

Project: OPS-2530 BEACH GRADING AT

HAMPTON BEACH STATE PARK, HAMPTON, NH

Description: Over the course of the winter, sand from Hampton Beach has been redistributed by wind and wave action so that large volumes of sand have been piled up against the concrete seawall that runs the length of the beach. This project involves re-grading the sand away from the seawall, to the low tide line over the length of Hampton Beach. And removing sand out of the stairwells and off the ramps. The start date for the Project will be March 26, 2026 and the completion date will be no later than 12:00 pm on April 10, 2026.

Proposals for the above project will be accepted until 2:00 P.M., prevailing time, on Thursday January 15, 2026. Sealed Bid Proposals should be mailed to: Attn: Edward Mussey Public Works Project Manager II.

Department of Natural and Cultural Resources 172 Pembroke Road, Concord, NH. 03301.

Specifications will be available to interested contractors at the Operations and Project Management Office on December 9, 2025. They may also be viewed at the following locations:

1. Construction Summary of New Hampshire Inc. 734 Chestnut Street, Manchester, NH 03104 Tel. (603) 627-8856.

2. Alpha Graphics 933 Islington Street, Portsmouth, NH 03801 Tel. (603) 436-3030

3. McGraw-Hill Construction Plan Room 34 Crosby Drive Suite 201 Bedford, MA, 03170 Tel.

(781) 430-2006

4. Signature Digital Imaging, 472 Amherst St. Unit 23 Nashua, NH 03063 Tel. (603) 624-4025

5. Works in Progress, 20 Farrell Street, Suite 103, South Burlington, VT 05403 Tel. 1-800-669-

6. New Hampshire Department of Administrative Services Bureau of Purchase and Property

Website http://admin.state.nh.us/purchasing/vendorresources.asp

7. New Hampshire State Parks Website http://www.nhstateparks.org/partner-and-community-resources/rfps-and-projects.aspx

All companies, corporations, and tradenames bidding must be registered and have a certificate of existence from the Secretary of State, Corporate Division (telephone 603-271-3244) in order to do business with the State of New Hampshire.

All bidders will be required to attend the pre-bid conference at Hampton Beach State Park outside of the Meter Patrol Office at 11:00 am on Tuesday January 6, 2026.

Edward V Mussey Public Works Project Manager II

Notice to Bidders Page 1 http://admin.state.nh.us/purchasing/vendorresources.asp http://www.nhstateparks.org/partner-and-community-resources/rfps-and-projects.aspx http://www.nhstateparks.org/partner-and-community-resources/rfps-and-projects.aspx

DIVISION OF PARKS AND RECREATION

CAPITAL PROJECTS & MAINTENANCE

172 Pembroke Road Concord, N.H. 03301

TEL. 603-271-2606 FAX 603-271-2629

BID PROPOSAL FORM

PROJECT: OPS-2530 BEACH GRADING

MANDATORY PREBID CONFERENCE: January 6, 2026 at 11:00 am, outside of the Meter Patrol office.

PROPOSAL DEADLINE: January 15, 2026 at 2:00 p.m.

START DATE: March 25, 2026

COMPLETION DATE: No later than April 10, 2026

Sealed Bid Proposals will be accepted until 2:00 p.m., prevailing time, on January 15, 2026. Bids should be mailed to: Attn: Edward Mussey Public Works Project Manager II Department of Natural and Cultural Resources, 172 Pembroke Road, Concord, N.H 03301. Bid proposals may be submitted electronically by e-mail to: Edward.V.Mussey@dncr.nh.gov

DATE:

PROPOSAL OF:

(Company name and address)

GRAND TOTAL / LUMP SUM BASE BID:

Bid Proposal Page 1 mailto:Edward.V.Mussey@dncr.nh.gov

DIVISION OF PARKS AND RECREATION

CAPITAL PROJECTS & MAINTENANCE

PROPOSAL

Proposal of...

(contractors name)

(contractors address)

To furnish and deliver all materials except as noted and to perform all work in accordance with the Contract of the State of New Hampshire, Department of Natural and Cultural Resources for the construction of...

Project #OPS-2530 Beach Grading at Hampton Beach State Park, Hampton, NH.

Commissioner Department of Natural and Cultural Resources 172 Pembroke Road Concord, N.H. 03301

Commissioner:

In accordance with the advertisement of the Department of Natural and Cultural Resources inviting proposals for the project herein before named and in conformity with the Plans and Specifications on file in the office of the Department of Natural and Cultural Resources, (firm name) hereby certifies that is/are the only person, or persons, interested in this proposal as principals;

that this proposal is made without collusion with any person, firm, or corporation; that an examination has been made of the Plans, of the Standard Specifications, and Special Attentions, Supplemental Specifications, and Special Provisions, all of which are attached hereto, and also of the site of the work; and I, or we, propose to furnish all necessary machinery, equipment, tools, labor, and other means of construction, and to furnish all materials specified in the manner and at the time prescribed; and understand that the quantities of work as shown herein are approximate only and are subject to increase or decrease, and further understand that all quantities of work are to be performed at the quoted prices.

To execute the form of contract and begin work within 15 (fifteen) days after the notice to proceed has been received or otherwise delivered to the contractor and to prosecute said work until its completion.

Bid Proposal Page 2

It is further proposed:

To furnish a contract bond in the amount of one hundred percent (100%) of the contract award, if the contract award is seventy-five thousand dollars ($75,000) or more, as security for the completion of the contract in accordance with the plans and specifications and contract documents. The form of bond shall be that provided for by the surety shall be acceptable to the Commissioner. No contract bond shall be required on contract awards of less than seventy-five thousand dollars ($75,000).

To guarantee all of the work performed under this contract to be done in accordance with the plans and specifications and contract documents.

The undersigned acknowledges receipt of the following addenda, if any, issued during the bidding time, and states that these have been incorporated in the proposal:

Addendum #1 dated

Addendum #2 dated

Addendum #3 dated

Dated

Bid Proposal Page 3

SCHEDULE OF VALUES PROJECT # OPS-2530 BEACH GRADING HAMPTON BEACH

INDICATE DOLLAR AMOUNT OF CONTRACT SUM ALLOCATED TO EACH CATEGORY OF WORK AS

DESIGNATED BELOW:

Category Quantity Hourly Price

# of Hours Sub Total = (Quantity X Hourly Rate X Hours)

Hampton Beach Grading Equipment (list the make, model, year and capacity of the equipment below)

General Conditions 1 N/A N/A

Allowance #1 1 N/A N/A $10,000

Total Lump Sum >

Total Lump Sum of Contract ………………………………………………………………………………...………

ALLOWANCE #1: Unanticipated Modification and/or Additions to Contract Items:

Include in the Contract, a stipulated sum/price of $10,000 for use upon the Project Managers instruction. This Allowance will make money available for modifications and/or additions to contract items due to owner-initiated changes, or for unknown, latent or differing existing conditions, or for the removal of hazardous materials that are encountered by construction.

a. Contractor’s costs for products, delivery, installation, labor, insurance, payroll, taxes, equipment rental, overhead and profit will be included in Change Orders authorizing expenditure of funds from this Allowance. The cost of the Performance and Payment bond for the amount of Allowance shall be included as part of the lump sum base bid.

b. Funds will be drawn from an Allowance only by Approved Change Order. Contractor can proceed with Change Order Work against Allowance with direction from the Project Manager. The Contractor shall not proceed with any work that will exceed the amount of Allowance remaining.

c. Credits can only be added to an Allowance by Alteration Order. The Contractor may not use a credit until an Alteration Order is fully executed.

d. Not withstanding the Contractors objection, the Project Manager may at any time reduce the funds remaining in the Allowance by Alteration Order.

e. At Final Payment of the Contract, funds remaining in the Allowance will be credited to the State.

NOTE: The Schedule of values must be completely filled out in order for the bid proposal to be considered as responsive.

Bid Proposal Page 4

SIGNATURE PAGE

Company Name

Address

Phone

Fax

E-mail Address

Signature of Authorized Bidder

Print

Title

Address of Bidder

(if different than company)

Names and Addresses of Members of the Firm/Corporation

Name address

Bid Proposal Page 5

INTENTIONALLY LEFT BLANK

GENERAL CONDITIONS

GENERAL

This contract is to be governed by all the applicable provisions of these specifications.

This project consists of Beach Grading and removing sand from stairwells, ramps and landings at Hampton Beach State Park in Hampton, NH as indicated in these specifications.

BIDDING REQUIREMENTS

Bids shall only be accepted on the official Bid Proposal Forms, attached to these specifications. Any bids submitted that are not on the official bid proposal forms will not be accepted.

CONDITIONS AT SITE OR BUILDING

Bidders shall visit the site and be responsible for having ascertained pertinent local conditions such as:

location, accessibility, general character of the site or building, the character and extent of existing work within or adjacent to the site, and any other work being performed thereon at the time of the submission of this bid.

PERFORMANCE AND PAYMENT BOND

In the event the bid is $75,000 or more, the contractor shall furnish security by bond or otherwise in an amount equal to 100% of the contract guaranteeing performance and payment. The payment security shall meet the requirements of RSA 447:16.

The performance and payment bond must be returned with the signed contract within 15 days after the contract has been mailed or otherwise delivered to the bidder.

PROPOSAL GUARANTEE

None Required

RIGHT TO WORK IN N.H.

All bidders must be registered and have a certificate of existence from the New Hampshire Secretary of State, Corporate Division (telephone 603-271-3246) in order to do business with the State of New Hampshire.

Contractors may register Online at: https://quickstart.sos.nh.gov/online/Account

VENDOR REGISTRATION

All Bidders must be registered with the Department of Administrative Services Bureau of Purchase and Property. Bidders may use the vendor application form included in these specifications and return it to the address on the form or complete the online registration at: https://das.nh.gov/purchasing/vendorregistration

G.C. 1 https://quickstart.sos.nh.gov/online/Account https://das.nh.gov/purchasing/vendorregistration

PROPOSAL SELECTION

In most cases the proposal submitted by the qualified bidder with the lowest base bid price shall be selected.

However, the Department of Natural and Cultural Resources reserves the right to reject any or all proposals, or advertise for new proposals as it judges to be in the best interest of the state.

CONTRACTORS QUALIFICATIONS

The successful bidder shall provide evidence upon request that they have been in the Site work and Excavation business successfully performing this type, scale, and quality of work for a minimum of five years.

A comprehensive list of all projects worked on involving Site work in the past two years by the contractor shall be submitted with references upon request.

EXECUTION OF CONTRACT

The Contractor's attention is called to the following:

EXECUTION AND APPROVAL OF CONTRACT. The contract shall be signed by the successful Bidder and returned, together with the contract bond, if applicable, within 15 days after the contract has been mailed or otherwise delivered to the Bidder. No contract shall be considered as in effect until it has been fully executed by all the parties thereto and, when the contract amount is more than $10,000, the award has been concurred in by the Governor and Council.

FAILURE TO EXECUTE CONTRACT. Failure to execute the contract within 15 days after the contract has been mailed or otherwise delivered to the successful Bidder shall be just cause for the cancellation of the award and the forfeiture of the proposal guaranty which shall become the property of the Department, not as a penalty, but in liquidation of damages sustained. Award may then be made to the next lowest Bidder, or the work may be re-advertised as the Commissioner may decide.

STARTING DATE

The Contractor shall start work after notice to proceed is received. The notice to proceed shall be issued immediately upon contract approval by the Governor and Council, and shall establish the actual construction start date. Failure to start work within 15 calendar days after the start date shall be considered a default of the contract. If the actual start date is later than the advertised start date, the completion date shall be extended by an equivalent number of working days.

G.C. 2

WORKSITE ACCOUNTABILITY

Per RSA 21-I:81-b At the onset of work on any state construction project, the general contractor or designated project construction manager, if any, shall provide to the Department Project Manager a current list of all subcontractors and independent contractors that the general contractor has agreed to use on the job site, with a record of the entity to whom that subcontractor is insured for worker’s compensation purposes. This list shall be posted on the jobsite and updated as needed to reflect any new subcontractors or independent contractors.

If it is determined that a subcontractor or independent contractor is present on a state construction site without the contractor’s name and direct contracting relationship being posted in a visible location at the worksite, the general contractor or designated project manager shall require the subcontractor or independent contractor to provide the information within 36 hours and to post the information in a visible location at the worksite. If the information is not provided within 36 hours of its request, the general contractor shall suspend the contractor until the information is provided and posted.

PROTECTION OF EXISTING PROPERTY

It shall be the responsibility of the contractor to protect existing property from damage. Any damage caused by the contractor in the performance of the work shall be repaired or replaced at his expense to the satisfaction of the Department Project Manager.

CODES

All work performed shall meet any local codes that may apply.

WORKMANSHIP

All work shall be performed in a neat workmanlike manner by skilled workmen who have been actively engaged in performing the type of work specified under this contract for the last two years.

CLEAN-UP

All debris from the project shall be cleaned up daily and removed from the site at least on a daily basis.

G.C. 3

DEFAULT AND TERMINATION OF CONTRACT

If the Contractor…

(a) Fails to begin the work under the contract within the time specified in the contract, or

(b) Fails to perform the work with sufficient workmen and equipment or with sufficient materials to assure the prompt completion of said work, or

(c) Performs the work unsuitably or neglects or refuses to remove materials or to perform anew such work as may be rejected as unacceptable and unsuitable, or

(d) Discontinues the prosecution of work, or

(e) Fails to resume work which has been discontinued, within reasonable time after notice to do so, or

(f) Becomes insolvent or is declared bankrupt, or commits any act of bankruptcy or insolvency, or

(g) Makes an assignment for the benefit of creditors, or

(h) For any other cause whatsoever, fails to carry on the work in an acceptable manner…

The Commissioner will give notice in writing to the Contractor of such delay, neglect, or default.

If the Contractor or Surety does not proceed in accordance with the Notice, then the Commissioner will, upon written notification from the Project Manager of the fact of such delay, neglect or default, and the Contractor’s failure to comply with such notice, have full power and authority without violating the contract, to take the prosecution of the work out of the hands of the Contractor. The Commissioner may enter into an agreement for the completion of said contract according to the terms and conditions thereof, or use such other methods as in his opinion will be required for the completion of said contract in an acceptable manner.

All extra costs and charges incurred by the Department as a result of such delay, neglect or default, together with the cost of completion of the work under the contract will be deducted from any monies due or which may become due said Contractor. If such expenses exceed the sum which would have been payable under the contract, then the Contractor and the Surety shall be liable and shall pay to the Department, the amount of such excess.

G.C. 4

FAILURE TO COMPLETE THE WORK ON TIME

If the Contractor fails to complete all of the work or sections of the Project, within the time specified in the Contract, the sum given in the schedule that follows will be deducted from any money due the Contractor.

This deduction will be made, not as a penalty, but as fixed, agreed liquidation damages for inconvenience to the State and for reimbursing the Department the cost of the Administration of the Contract, including engineering and inspection. Should the amount of money otherwise due the Contractor be less than the amount of such liquidated damages, the Contractor and his Surety shall be liable to the State for such deficiency.

Permitting the Contractor to continue and finish the work after the time fixed for its completion, shall in no way obligate the State to waive any of its rights under the Contract.

When the final acceptance has been duly made by the Project Manager, any liquidated damage charges shall end.

The fixed, agreed, liquidated damages shall be assessed in accordance with the following schedule.

ORIGINAL CONTRACT AMOUNT AMOUNT OF LIQUIDATED DAMAGES

PER WORKING DAY

From more than: to and including:

0. 25,000. $ 200.00 25,000. 50,000. $ 300.00 50,000. 100,000. $ 400.00 100,000. 500,000. $ 500.00

G.C. 5

SUBSTANTIAL COMPLETION & FINAL INSPECTION

When the work is substantially complete, the Contractor shall submit to the Project Manager, a list of items of work; to be completed or corrected. The failure to include any items on such list does not alter the responsibility of the Contractor to complete all work in accordance with the Contract Documents. On the basis of an inspection by the Project Manager which determines that the work is substantially complete, a Certificate of Substantial Completion shall establish the date of substantial completion and state the responsibilities for any damage to the work and insurance, and fix the time limit within which the Contractor shall complete the items listed herein. Warranties required by the Contract documents shall commence on the date of Substantial Completion unless otherwise provided in the Certificate of Substantial Completion.

If the Contractor fails to proceed to complete the items on the “punch list”, then in addition to the corrective measures listed in the Certificate of Substantial Completion, the Commissioner may use the monies still due the Contractor to have such items completed and the Contractor shall lose any claim to the monies used.

Upon written notice that the Work is ready for final inspection and acceptance, the Project manager shall promptly make such inspection, and when he finds the Work acceptable under the Contract documents and the Contract fully performed, a Certificate of Final Payment will be issued.

Final inspection will be made by the DNCR Project Manager on or before April 10, 2026 at 12:00 pm.

Incomplete items necessary to complete the project shall be done prior to final payment. The completion time and data for this project is no later than 12:00 pm. April 10, 2026.

G.C. 6

PROSECUTION OF WORK

Upon starting the work within the 15 days set forth by this contract, the Contractor shall prosecute the work a minimum of 8 hours daily per working day until completion, excluding breakdowns or inclement weather. If the Contractor finds it impossible to start the work as stated above, he may make a written request to the Project Manager for an extension of time. Any such request shall be made prior to expiration of the allowable 15 days, and shall contain reasons which the Contractor believes will justify the granting of his request. In his request, the Contractor shall submit his proposed starting date.

CHANGES IN THE WORK

The Project Manager may at any time, by a written order, and without notice to the Sureties, make changes in the Drawings and Specifications and completion date of this contract and within the general scope thereof.

In making any change, the additional cost or credit for the change shall be determined as follows:

• The order shall stipulate the mutually agreed upon lump sum price which shall be added to or deducted from the contract price. The contractor shall furnish an itemized breakdown of the prices used in computing the value of any change that might be ordered.

• If the price change is an addition to the contract price and the work is performed by the general contractor and not a subcontractor, it shall include the contractor’s indirect costs as follows:

Workmen’s Compensation and Employee Liability, Unemployment and Social Security Taxes.

• In addition to the above indirect costs, the general contractor shall be allowed a markup not to exceed ten percent (10%). Said ten percent (10%) shall be all inclusive for overhead, supervision, and profit.

In addition to this, an allowance shall be made for performance and payment bond additional premium.

• If the price change is an addition to the contract price and involves the work of the general contractor and subcontractor, the general contractor would be allowed ten percent (10%) on that part of the work performed by him and five percent (5%) on that part of the work performed by the subcontractor.

The same percentages shall apply to subcontractors.

• On any change which involves a net credit to the Owner, no allowance for overhead and profit shall be figured.

G.C. 7

INSURANCE REQUIREMENTS

No operations under this contract shall commence unless and until certification of insurance attesting to the below listed requirements have been filed with the Commissioner, approved by the Attorney General, and the Contract approved by the Governor and Council and a Notice to Proceed is issued.

Insurance requirements by paragraphs 1-4 below shall be the responsibility of the Prime Contractor. The Prime Contractor, at his discretion, may make similar requests of any subcontractor.

Following is the summary of minimum insurance requirements:

1. Workmen's Compensation Insurance (In accordance with RSA 281-A.)

a. Employers' Liability 1.) $100,000 each accident 2.) $500,000 Disease-policy limit 3.) $100,000 Disease-each employee

2. Commercial General Liability Insurance: Occurrence Form Policy: Include full Contractual Liability

(see Indemnification Clause 9)., Explosion, Collapse, and Underground coverage’s:

a. Limits of Liability:

1.) $1,000,000 Each Occurrence Bodily injury & Property Damage.

2.) $2,000,000 General Aggregate-Include per Project Aggregate Endorsement.

3) $2,000,000 Products/Completed Operations Aggregate.

4) State shall be named as an additional named insured.

3. If blasting and/or demolition is required by the Contract, the Contractor or subcontractor shall obtain the respective coverage for those activities, and shall furnish to the Commissioner a certificate of Insurance evidencing the required coverage’s prior to commencement of any operations involving blasting and/or demolition.

4. Owner’s Protective Liability coverage for the benefit of the State of New Hampshire Department of Natural and Cultural Resources.

a. Limits of Liability:

1.) $2,000,000 Each Occurrence 2.) $3,000,000 Aggregate

5. Commercial Automobile Liability covering all motor vehicles including owned, hired, borrowed, and non-owned vehicles.

a. Limits of Liability:

1.) $1,000,000 Combined Single Limit for Bodily injury & Property Damage

6. Commercial Umbrella Liability

a. Limits of Liability:

1.) $1,000,000 Each Occurrence 2.) 1,000,000 Aggregate

G.C. 8

7. Builder's Risk Insurance (Fire and Extended Coverage): NOT APPLICABLE FOR THIS PROJECT

The Contractor shall insure the work included in the Contract, including extras and change orders, on an "All Risk" basis, on a one hundred percent (100%) completed value basis of the Contract, as modified. Builder’s Risk coverage shall include materials located at the Contractor’s premises, on-site, in-transit, and at any temporary site. The policy by its own terms or by endorsement shall specifically permit partial or beneficiary occupancy prior to completion or acceptance of the entire work. The policies shall be in the names of the State of New Hampshire Department of Natural and Cultural Resources and the Contractor. The policies shall provide for the inclusion of the names of all other Contractors, Subcontractors, and others employed on the premises as insureds. The policies shall stipulate that the insurance companies shall have no right of subrogation against any Contractors, Subcontractors or other parties employed on the premises.

8. General Insurance Conditions

a. Each policy shall contain a clause prohibiting cancellation or modifications of the policy earlier than thirty (30) days or ten (10) in cases of non-payment of premium after written notice thereof has been received by the State.

9. Indemnification:

a. The Contractor shall indemnify, defend, and hold harmless the State of New Hampshire, its

Agencies, and its agents and employees from and against any and all claims, liabilities, suits or penalties arising out of (or which may be claimed to arise out of) acts of omissions of the Contractor or subcontractors in the performance of work covered by the Contract. This covenant shall survive the termination of the Contract. Notwithstanding the foregoing, nothing herein contained shall be deemed to constitute a waiver of the sovereign immunity of the State, which immunity is hereby reserved by the State.

NOTE:

In articles 1 - 14 of the General Conditions references to "the Project Manager" shall be understood to mean the Department Project Manager designated by the Capital Projects and Maintenance office of the New Hampshire Department of Natural and Cultural Resources.

G.C. 9

HAMPTON BEACH GRADING SOPE OF WORK:

1. Mobilization: Contractor shall be fully mobilized to the site on or before March 26, 2026. The work shall commence no earlier than March 26, 2026 and be completed no later than 12:00 pm on April 10, 2026.

2. Hours of Operation: The contractor shall perform Beach Grading operations approximately 4-5 hours before the low tide and 4-5 hours after the low tide when allowable. Per Hampton Town Ordinance Equipment may not be operated prior to 7:00 am and no later than 7:00 pm. Monday thru Friday and 9:00 am to 5:00 pm Saturday to Sunday. Contractors are to reference the attached Hampton Beach Tide Charts from US Harbors www.USHarbors.com for March – April 2026.

3. Buried items: Carefully locate and mark out the locations of the existing electrical grounding system north of the meter patrol office. Mark out the locations of existing wood landing platforms at the end of the concrete ramps. Coordinate with NHDOT District 6 to locate buried underground drainage structures on the beach adjacent to Haverhill Ave. Avoid damaging these items during grading operations. The cost of repair or replacement of these items will be the contractor’s sole responsibility if damaged during grading operations.

4. Grade the entire Hampton Beach State Park Beach area from Haverhill Street North to the Northern most point of the Beach, to Approximately Five (5) feet below the top level of the seawall. Beginning at the wall grade out to a distance of 300 feet sloped approximately negative 2% to slope down towards the low tide line. At 300 feet from the seawall grade approximately negative 10% to the low tide line for a distance of at least 100 feet. Grading work should commence at the seawall and work out towards the low tide line. Under no circumstances shall beach sand be removed off State Property.

5. In locations where beach access ramps will be installed by Park Staff, the beach must be graded at a lower elevation to allow the installation of the beach ramps (see paragraph 11, stairwells, ramps and landings). Contractors shall coordinate this work with the NH State Park Staff, and or Seacoast Regional Manager.

6. Level out all sand windrows to provide a smooth beach profile.

7. Move excess quantities of sand between the ledge outcrop and the Seashell Complex, as required to fill in areas north of the ledge outcrop, at the North End of the beach that have washed out.

8. Create an equipment access ramp with excess sand over the ledge outcrop at the north end of the beach, adjacent to the wall for the purpose of gaining access to the portion of the beach north of the ledge outcrop with the States Beach Rake and the Beach Raking Contractors Tractor, for the purpose of nightly beach raking. Beach Raking is provided under a separate contract.

9. Level out the man made sand berms adjacent to the Haverhill Ave Bathhouse and north to the rock groin adjacent to Ocean Blvd and Church Street. Level out any other sand pilled on the beach or adjacent to the wall and grade to the low tide line.

Specifications Page 1 http://www.usharbors.com/

10. Debris Removal: If debris is encountered during beach grading operations the contractor is to move the debris adjacent to the Marine Memorial beach access ramp for collection and disposal by the Contractor. On a daily basis after grading operations are completed the Contractor shall remove the debris off site and properly dispose of it in accordance with all State and Federal regulations.

11. STAIRWELLS, RAMPS and LANDINGS: Shovel out each of the Ocean side stairwells, ramps and landings from Haverhill Street north to Great Boars Head. Sand removal shall be Five (5) feet below the top of the sea wall. Do not use heavy construction equipment on concrete, or wooden surfaces such as steps, ramps or landings to avoid damage to these surfaces. Use hand held power brooms, or walk behind power brooms to remove sand from these locations. Remove sufficient sand to allow for the installation of the wood access ramps where they will be installed by Park staff.

12. Clean sand may be deposited back on the beach and spread by hand and or construction equipment.

See the Special Site Conditions ENDANGERED PIPING PLOVER MANAGEMENT below.

SPECIAL SITE CONDITIONS:

1. Construction equipment access to Hampton Beach is made only by way of the beach access ramp adjacent to the Marine Memorial which is north of the Hampton Beach Seashell. Equipment may stage out of the Hampton State Beach RV Park only with the approval of the New Hampshire State Parks Seacoast Regional Manager, Meredith Collins. Cell phone No. 603-573-6657. Construction grading equipment may be parked overnight on the beach adjacent to the seawall.

2. Bidders shall visit the site during the mandatory pre-bid meeting and be responsible for having ascertained pertinent local conditions such as: location, accessibility, general character of the site, the character and extent of existing work within or adjacent to the site, and any other work being performed thereon at the time of the submission of this bid.

3. CHANGING BEACH CONDITIONS: The Beach Profile will change by nature and more sand is expected to be deposited along the wall and the entire beach between the time of the mandatory pre-bid meeting and the actual execution of the work. All bidders are to acknowledge this special site condition. No extras or additional charges to the State will be allowed under this contract for the changes in the beach profile as a result of natural changing conditions.

4. STORM CLEANUP: In the event that sand is blown or washed over the walls and onto the sidewalks or parking areas, the State Park Maintenance Crew, other Contractors or other State Agencies may deposit sand back onto the beach by dumping it over the railing and onto the beach before or during the execution of the Beach Grading work. The contractor shall not charge the State any additional extras as a result of having to move sand pilled back onto the beach as a result of Storm Cleanup efforts.

Specifications Page 2

5. ENDANGERED PIPING PLOVER MANAGEMENT: Each spring, from late March to early April, NH Fish & Game, Nongame Program staff erect fencing along the sandy dunes at Hampton beach to coincide with the annual return of piping plovers to their breeding grounds. The fence consists of wooden stakes and galvanized metal T-posts pounded into the sand with yellow nylon rope strung along the posts. "Area Closed" signs attached to the fence inform the public of the habitat protection and its importance to piping plovers. A Piping Plover Monitor works full time during the breeding season to monitor nesting plovers, coordinate beach management activities such as beach raking and cleaning,

a. Beach grading is permitted in the breeding areas from sunrise to sunset. (daylight hours) prior to the piping plover nest establishment and during incubation, with a plover monitor present.

b. Beach grading is prohibited 1000 meters from the breeding areas two weeks prior to expected nest hatch date until chicks fledge.

The piping plover monitor will be given advanced notification by the Seacoast Regional Manager of when grading is going to take place in order to check the area prior to grading for any new nests that may have become established. The piping plover monitor must also be present at the time grading takes place to monitor for birds and any new nests that have been laid in effort to prevent the loss of any unknown nest locations.

6. Piping Plovers have been observed to be nesting on Hampton Beach before April 15. This Project is intended to Start and be completed before Nesting Sites are established.

7. Public Access to the Beach. The Beach will be open to the public during the course of the grading operations. The Contractor shall post warning signs or beach closed signs in the area in which work will occur each day to encourage the public to stay out of those areas while grading operations are occurring.

8. PUBLIC SAFETY: For the Purpose of Public Safety, if the beach becomes too crowded with people on any given day, while beach grading operations are being performed the contractor shall immediately cease all operations and move their equipment adjacent to the Seawall. If the Contractor is directed by the Project Manager, Seacoast Supervisor, Assistant Seacoast Manager, or Park Manager to cease operations the contractor shall immediately cease all grading operations and move their equipment adjacent to the seawall out of the main beach areas being used by the public. The Contractor shall resume the work the following day, at no additional cost to the Department.

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HEAVY CONSTRUCTION EQUIPMENT REQUIRED: The Contractor is expected to be engaged in active beach grading work for a minimum of 8 hours a day for 10 full work days. The Contractor shall provide at a minimum the following equipment and equipment operators for each piece of equipment. Substitutions to this equipment must be submitted in writing 5 days before the bid opening.

1. Two (2) Caterpillar Tract-Type Tractor D-6..Minimum 166 HP (Net Power - ISO 9249 @ 1,800 RPM). Or Equivalent

Or

One (1) Caterpillar Tract-Type Tractor D-8T Minimum 312 HP (Net Power – Iso 9249 @ 1900 RPM) Or Equivalent

Or

Two (2) Caterpillar Open Bowl Scrappers 621G or Equivalent Minimum 330HP 22 Cubic yard capacity. (If the Contractor chooses to use Open Bowl Scrappers) or Equivalent

2. One (1) Caterpillar Hydraulic Excavator 314 or Equivalent.

Minimum 89 HP.

3. One (1) Articulated Truck 25 Ton 324 HP (Net Power) or Equivalent

4. One (1) Dump Truck 10 Wheel Minimum. for Transporting Construction Equipment to and from the Site.

5. One (1) Equipment Trailer (s) for Transporting Construction Equipment to and from the Site.

6. Any other Construction equipment that is necessary to successfully complete the scope of work.

EQUIPMENT BREAKDOWNS: In the event of an equipment breakdown, that is anticipated to render the equipment as out of service for 8 hours or more, the contractor shall notify the Project Manager immediately.

In the event the equipment will be out of service for more than 2 days. The contractor shall obtain replacement equipment to complete the work on schedule without any additional cost to the State.

HYDRAULIC FLUID LEAKS OR SPILLS: In the event that hydraulic fluid leaks from any piece of the contractor’s equipment (owned or rented) onto the beach, the contractor shall immediately cease operation of that equipment and contain the spill. The Contractor shall be responsible for cleanup of any contaminated beach Sand and all expenses associated with such cleanup effort.

EQUIPMENT RATES: The bid will be awarded on the basis of the lowest lump sum bid price.

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SUCCESSFUL BIDDER:

The Successful bidder will receive a P-37 “Standard Contract Form”. The Contract forms must be filled out, signed and returned to the Operations, Planning and Project Management office within 10 Business days along with the Performance and Payment Bond, if required and the Contractors Certificate of Insurance.

NOTIFICATION TO DES and FISH & GAME: The Department of Natural and Cultural Resources will notify the Department of Environmental Services and the Department of NH Fish and Game the intended schedule of beach Grading.

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WETLANDS PERMIT NOT REQUIRED:

NEW HAMPSHIRE CODE OF ADMINISTRATIVE RULES

CHAPTER Enc-Wt 600 COASTAL LANDS AND TIDAL WATERS/WETLANDS

PART Env-Wt 608 TIDAL BEACH MAINTENANCE AND STABILIZATION Env-Wt 608.01 Maintenance and Stabilization Activities on Public Tidal Beaches.

(a) Removal of seaweed, algae, or other debris (beach debris) from public tidal beaches shall not require a permit under RSA 482-A:3, provided:

(1) All work is done:

a. By the state or local agency responsible for maintaining the public beach, or its authorized agent, not by private land owners;

b. Between April 15 and October 15; and

c. Using the technique most appropriate for the work that will have the least environmental impact;

(2) No work is done in standing or flowing water;

(3) No work is done within 10 feet of sand dunes or salt marshes, unless work is in a legally existing developed area;

(4) Disturbance and removal of sand or other beach substrate is minimized to the maximum extent practicable;

(5) Front-end bucket loaders are only used:

a. To collect beach debris if no other practicable means exist; and

b. To transport beach debris collected by other means;

(6) The state or local agency responsible for maintaining the beach consults with NHF&G to avoid and minimize potential impacts to piping plovers and their habitat; and

(7) If the agency responsible for maintaining the beach intends to use equipment to remove sand or other beach substrate, the agency provides written notification to the department, which may be via email, in advance of the work by providing the following information:

a. The date(s) and location of the work;

b. The estimated volume of material to be removed;

c. The method by which the material will be removed; and

d. The location where the material will be disposed.

(b) The use of motorized equipment and machinery to regrade and recontour public tidal beaches as necessary to maintain the integrity of seawalls by the NH DNCR, NHDOT, or the authorized agent(s) of either agency, shall not require a permit under RSA 482-A:3 provided:

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(1) No work is done in standing or flowing water:

(2) Wash-outs of materials to adjacent tidal wetlands, waters, or to adjacent properties is prevented;

(3) No work is done within 10 feet of dunes or salt marshes, unless work is in a legally-existing developed area;

(4) The removal of sand or other beach substrate from the beach is minimized to the maximum extent practicable; and

(5) Prior to commencing the work, the agency responsible for the work provides written notice to the department, which may be via email, by providing the following information:

a. The date(s) and location of the work; and

b. The methods and equipment to be used to perform the work.

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