RFB 938300-01 Addendum #1.pdf

ADDENDUM #1

Project Name: DOC MPCF New Apprenticeship Building

DAS#9383.00

RFB938300-01

Addendum #1

Dated: July 24, 2024

This Addendum forms a part of the Request For Bids documents. This Addendum supersedes and supplements all portions of the original Request For Bids with which it conflicts.

ACKNOWLEDGE RECEIPT OF THIS ADDENDUM IN THE REQUEST FOR PROPOSAL. FAILURE TO

DO SO MAY SUBJECT TO DISQUALIFICATION.

1. Questions:

a. None.

2. Drawings:

a. None.

3. Attachments:

a. RFB Pre-Proposal meeting sign in sheet.

b. Meeting minutes.

END OF ADDENDUM

State of Iowa - Department of Administrative Services 109 SE 13th St.

Des Moines, Iowa 50319 P: (515) 281-7260

Project: 9383.00 DOC MPCF New Apprenticeship Building

1200 E. Washington Mount Pleasant, Iowa 52641

P: 319-385-9511

RFB Pre-Bid Minutes: Meeting #1

Meeting Date Jul 23, 2024 Meeting Time 11:00 AM - 12:00 PM Central Time (US & Canada)

Meeting Location

Overview Meeting to allow prospective bidders to visit the site, when possible, and learn more about the project.

Notes

Attachments

Scheduled Attendees

Name Company Phone Number Email Attendance

Michael Nolan Horizon Architecture michael@horizon-architecture.com Present

Jeremy Howk Mount Pleasant Correctional Facility

P: (319) 385-9511 jeremy.howk@iowa.gov Present

Tony Kempker Mount Pleasant Correctional Facility

P: (319) 385-9511 ext.

anthony.kempker@iowa.gov Present

Jason McLendon Samuels Group, Inc. jmclendon@samuelsgroup.net Present

Brandon Adams State of Iowa - Department of Administrative Services brandon.adams@iowa.gov Conference

Introduction

No. Mtg Origin Title Assignment Due Date Priority Status

1.1 1 Introductions Open

Description Attendees

Project Overview

2.1 1 Project Description Open

Description Construct new Apprencticeship Building with associated site work

• Base bid: BP 01 Description: General Construction for the New MPCF Apprenticeship Building

• Alternates BP 01 Alternate #1 Description: Liner Panel Above 9’ Mark on Sidewalls

• BP 01 Alternate #2 Description: Liner Panel on Ceiling

• BP 01 Alternate #3 Description: Entire Steam Tunnel and Radiant Heat System Including Under Slab Insulation

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• BP 01 Alternate #4 Description: Additional Compressor and Welder Circuits.

2.2 1 Project Schedule Open

Description

• Contract(s) Issued: August 2024

• Submittals: September 2024

• Construction: October 2024 to January 2025

• Closeout: February 2025

A pull-plan session will be held with the successful bid package contractors to finalize the construction schedule.

State Holidays: New Year's Day, Martin Luther King Day, Memorial Day, 4th of July, Labor Day, Veterans Day, Thanksgiving and day after Thanksgiving, Christmas Day

2.3 1 Site Rules Open

Description

• Onsite supervision by Prime Contractor is required at all times when work by that contractor or their subcontractors/suppliers is taking place.

• Contractors shall provide daily logs for each day they are on site.

• Construction progress meeting will be established once construction starts.

• It is of the utmost importance to show respect and courtesy to all staff at all times.

• Clean all debris, materials, and bring all finishes back to existing conditions in the area they were working in prior to moving to the next area.

• No smoking, vaping or smokeless tobacco use onsite.

• Temporary facilities

• Demolished equipment

• Tool control

• Cell phones

• Background checks

• Work hours

• View Specification 01 1200 - Contract Summary for more information.

Official Documented Meeting Minutes Two weeks for back ground checks

PREA Video and test required.

Work hours are to be 6 to 5:00 pm

Tool inventory check every day. Locks on job trailers and tool boxes to be added by MPCF as well as contractor.

RFB Overview

Meeting #1 - RFB Pre-Bid Project: 9383.00 DOC MPCF New Apprenticeship Building

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3.1 1 Bid Submission Open

Description

• Bids are due 2:00 pm on August 1, 2024

• The Bid shall be submitted to the Issuing Officer through the IMPACS Electronic Procurement System.

o Link and information is in the project manual o Contractors will need to register prior to bidding o Bidders will need to register regardless of whether it has already done business with the State of Iowa.

o Bidders should complete the registration process and ensure the ability to log in as soon as possible to ensure Bids can be submitted on the due date.

o Please make sure the electronic documents submitted contain any required signatures. Digital signatures will be accepted.

• Bid Opening will be held via conference call on 3:00 pm on August 1, 2024

• Contractor shall reference section 00 0116 for the bid submittal checklist o Bid Proposal Information o Non Discrimination Clause Information o Contractor Targeted Small Business Enterprise Pre-Bid Contract Information o Bid Security – 5% of total Bid amount

• Apparent low bidder will be required to submit subcontractor/supplier list 48hrs after the bid opening

3.2 1 Bid Schedule Open

Description

• Questions/Substitutions Due in Writing to Construction.Procurement@iowa.gov: at 02:00 pm, July 26, 2024

• Addendum Issued: June 30, 2024

• Bids Due: 2:00 pm on August 1, 2024

• Tentative NOI Issued: August 3, 2024

3.3 1 Administrative Details Open

Description

• Contractors will sign a modified ConsensusDocs 802. Example in the project manual.

• Project-specific Certificate of Insurance must be provided prior to contract execution. Follow example in the project manual and limits in the 802.

• Project-specific P&P bonds must be provided prior to contract execution.

• Successful contractor must turn in their list of subcontractors and suppliers within 48 hours of the bid.

• DAS will provide tax exempt certificates upon request.

• Procore will be used for all project management, at no cost to the trade contractor.

o Submittals, Invoicing, RFIs, ASIs, PRs, RFQs o Contracts, Change Orders and Certificates of Substantial and Final Completion will also use Docusign

• Contractor Schedule of Values shall be broken out as specified in the project manual.

o SOV must contain a closeout line item for at least 1% of the total contract value.

o This line item can only be invoiced once the certificate of final completion has been signed by all parties.

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3.4 1 Pre-Bid Site Visits Open

Description Schedule if needed

Questions

4.1 1 Questions Open

Description Submit all questions in writing to construction.procurement@iowa.gov.

Official Documented Meeting Minutes The spoils from footings. Is there a space to store those? Prefer off site.

Inmates wear bright blue saphire. Don't allow contractors to wear this color.

Construction budget? Around $910K.

These meeting minutes are believed to be an accurate reflection of those items discussed and the conclusions that were reached during the referenced meeting.

Please contact State of Iowa - Department of Administrative Services if there are any discrepancies or questions with the content of these minutes.

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