RFB 6448.pdf

CITY OF CORPUS CHRISTI

FINANCE AND PROCUREMENT

DEPARTMENT

REQUEST FOR BIDS

(“RFB”)

TSA Equipment Relocation Phase II

REBID

23102

RFB No. 6448

Release Date: April 26, 2026

Table of Contents

Section 1 – Notice of Request for Bids ________________________________________ 1

Request for Bids ____________________________________________________________ 1

Term _____________________________________________________________________ 2

Schedule __________________________________________________________________ 2

Delivery Address and Procurement Officer _______________________________________ 2

Section 2 - Instructions to Bidders ____________________________________________ 3

2.1 Pre-bid Conference __________________________________________________________ 3

2.2 Requests for Clarification (Questions and Answers) ________________________________ 3

2.3 Bid Requirements ___________________________________________________________ 4

2.4 Requirements for Selected Bidder: _____________________________________________ 7

2.5 Submission of Bid ___________________________________________________________ 8

2.7 Evaluation Factors ___________________________________________________________ 9

2.8 Bid Acknowledgments ___________________________________________________ 10

Section 3 - Conditions Governing the Procurement __________________________ 14

3.1 RFB Procedural and Content Questions _________________________________________ 14

3.2 Basis for Bid _______________________________________________________________ 14

3.3 Terms and Conditions _______________________________________________________ 14

3.4 Signing of Bids _____________________________________________________________ 14

3.5 Cost of Bids _______________________________________________________________ 15

3.6 Ownership of Bids __________________________________________________________ 15

3.7 Disqualification or Rejection of Bids ___________________________________________ 15

3.8 Right to Waive Irregularities _________________________________________________ 16

3.9 Withdrawal of Bids _________________________________________________________ 17

3.10 Amending of Bids __________________________________________________________ 17

3.11 Bid Offer Firm _____________________________________________________________ 17

3.12 Bidder’s Qualifications ______________________________________________________ 17

3.13 Exceptions to RFB Specifications ______________________________________________ 17

3.14 Consideration of Bids _______________________________________________________ 17

3.15 City’s Reservation of Rights __________________________________________________ 18

3.16 No Obligation _____________________________________________________________ 18

3.17 Sufficient Appropriation _____________________________________________________ 18

3.18 Recommendation for Award _________________________________________________ 18

3.19 Construction Contract _______________________________________________________ 18

3.20 Execution of Contract _______________________________________________________ 18

3.21 Disputes __________________________________________________________________ 19

3.22 Contract Term _____________________________________________________________ 19

3.23 Contractor’s Ethical Behavior _________________________________________________ 19

3.24 Use of Subcontractors _______________________________________________________ 19

3.25 Protest Procedure __________________________________________________________ 19

3.26 Insurance Requirements _____________________________________________________ 22

Section 4 - Scope of Work __________________________________________________ 23

4.1 General Requirements/Background Information _________________________________ 23

4.2 Scope of Work _____________________________________________________________ 23

4.3 Work Site and Conditions ____________________________________________________ 24

4.4 Contractor Quality Control and Superintendence _________________________________ 24

4.5 Federally Funded Contract ___________________________________________________ 25

4.6 Special Instructions (refer to 00 74 02 FAA SPECIAL PROVISIONS) ____________________ 25

Section 5 – Bid Forms ______________________________________________________ 28

Section 6 – Construction Contract Documents Including Plans and Specifications) _____________________________________________________________ 9

Revised 2.21.20

Section 1 – Notice of Request for Bids

Date Issued: December 21, 2020

Request for Bids

A. The City of Corpus Christi (“City” or “Owner”) hereby issues this request for bids (“RFB”). The City is seeking bids from firms interested and qualified in Aviation Facility and TSA-related construction.

B. The project scope consists of:

Base Work: Adding a new conveyor system for baggage transfer and an outbound conveyor pier; upgrades to existing electrical panels; installing HVAC equipment and tie-in to existing airport energy management systems; adding new lighting; and wall modifications within Room 1034 and behind ticket counters for baggage transfer. The space will retain an exposed, industrial ceiling and an unfinished concrete floor. Installation of 6-foot roll-up exterior access door within Room 1034.Construction of windstorm compliant canopies at the exterior of building near Rooms 1034 and 1044 to provide covered areas for baggage tug operators.

Back-of-House Upgrades: Creating a west screening room with new conveyors, fire/security hardware, and an outbound baggage conveyor pier. Add Alternates include ticket counter conveyors and rollup doors for existing screening pods.

The contractor will collaborate closely with TSA and airport personnel to meet security and regulatory requirements. Since the area is currently unused, no phased construction is necessary within Room 1034.

Through additive alternates, the Airport’s goals (in order of priority) are as follows:

1. Additive Alternate 1: Two outbound baggage conveyor piers at Room

1044 and flooring improvements behind ticket counter areas

2. Additive Alternate 2: Ticketing counter baggage conveyor extensions at

Rooms 1034 and 1044

3. Additive Alternate 3: Concrete apron pavement construction near

Rooms 1034 and 1044 in the secured area of the airfield.

C. The Federal Aviation Administration (FAA) will partially fund this project;

therefore, this contract is subject to all relative federal requirements.

D. Contractor Self Performance Goal – 30%

Term The work is to be substantially completed within 300 days.

Schedule The following is the schedule for this procurement:

Date/Time Activity Sunday, April 26, 2026 Request for Bids published Thursday, May 7, 2026, at 10:00 AM CT Pre-Bid Conference Thursday, May 7, 2026, at 1:00 PM CT Site Visit Wednesday, May 20, 2026, at 4:00 PM CT Requests for Clarification from

Bidders are due Wednesday, May 27, 2026 Responses to Requests for

Clarification will be posted via Addendum in CivCast

Wednesday, June 3, 2026, at 2:30 PM CT BIDS DUE/BID OPENING July Projected Date Award of Contract August Anticipated Notice to Proceed

Delivery Address and Procurement Officer

Ariel Bueno-Cortinas

City of Corpus Christi – Finance and Procurement Department 1201 Leopard St., 1st Floor Corpus Christi, Texas 78401

Phone: (361) 826-3277 arielbc@corpuschristitx.gov mailto:clarissaj@cctexas.com

Section 2 - Instructions to Bidders

2.1 Pre-bid Conference

A. A Pre-bid Conference will be held as follows:

Date: Thursday, May 7, 2026 Time: 10:00 AM CT Location: via WebEx

Instructions for WebEx meeting:

Link to Meeting:

https://cityofcorpuschristi.webex.com/cityofcorpuschristi/j.php?MTI D=m3e5c4b312bc207e3ffac52b8313fc96c Meeting number: 2660 630 5012 Password: vQCZHin8a42

Join by video system:

Dial 26606305012@cityofcorpuschristi.webex.com You can also dial 173.243.2.68 and enter your meeting number.

Join by phone:

+1-650-479-3208 United States Toll Access code: 266 063 05012

All bidders are highly encouraged to attend this online conference to learn more about the requirements of this solicitation.

B. A Site Visit will be held on Thursday, May 7, 2026, at 1:00 PM CT. Any attempt to question City employees regarding this RFB during any site visit will result in the City disqualifying that Bidder. All the Contractors visiting the Corpus Christi International Airport must have a valid photo ID (Driver’s License or Passport) and Company ID. Requests for a site visit must be made directly to arielbc@corpuschristitx.gov.

Register Here: https://forms.office.com/g/NwM0mcCFbf

2.2 Requests for Clarification (Questions and Answers)

All inquiries or requests regarding this RFB must be submitted in writing online via CivCast (https://www.civcastusa.com/bids) only using the electronic question https://cityofcorpuschristi.webex.com/cityofcorpuschristi/j.php?MTID=m3e5c4b312bc207e3ffac52b8313fc96c https://cityofcorpuschristi.webex.com/cityofcorpuschristi/j.php?MTID=m3e5c4b312bc207e3ffac52b8313fc96c mailto:26606305012@cityofcorpuschristi.webex.com mailto:arielbc@corpuschristitx.gov https://forms.office.com/g/NwM0mcCFbf https://www.civcastusa.com/bids submission feature specific to this RFB. Such inquiries or requests must be submitted by the due date and time for clarifications provided in this RFB.

Any attempt to question City employees regarding this RFB outside of CivCast may result in the City disqualifying that Bidder. Only written responses in CivCast will be binding regarding inquiries requesting clarification or additional information. Written responses will be released in the form of an Addendum.

Bidders must acknowledge receipt of all Addenda.

2.3 Bid Requirements

A. The Bidder must have operated continuously for a minimum of 5 years as an established firm in providing relevant construction services.

B. Experience must include the satisfactory completion as a Prime Contractor of at least 5 similar projects within the last 5 years for the Bidder's organization that are equal to or greater in size and complexity than the current Project. This experience must be outlined in the Statement of Experience Form provided in this RFB.

C. The Bidder must not have any outstanding lawsuits nor have been involved in any lawsuits during the last five years that may materially affect its ability to provide the work described herein. Provide information on any lawsuits that would materially affect your ability to provide the work with your bid on the Statement of Experience form.

D. The Bidder must not have any outstanding regulatory issues nor had any regulatory issues during the last five years that may materially affect its ability to provide the work described herein. This includes payment of all required taxes. Provide information on any outstanding regulatory issues that would materially affect your ability to provide the work with your bid on the Statement of Experience form.

E. The following are requirements for bidding:

1. Statement of Experience – Bidder agrees to provide a Statement of

Experience with its bid to demonstrate the Bidder’s responsibility and ability to meet the minimum requirements to complete the Work.

Failure to submit the required information in the Statement of Experience may result in the Bid being considered non-responsive.

2. Bid Security Requirements –

a. Bidders must submit an acceptable Bid Security with their Bid as a guarantee that the Bidder will enter into a contract for the Project with the Owner within 10 days of Notice of Award of the Contract.

The security must be payable to the City of Corpus Christi, Texas in the amount of 5 percent (5%) of the greatest amount bid.

b. Bid Security may be in the form of a Bid Bond or a cashier’s check, certified check, money order, or bank draft from a chartered financial institution authorized to operate in the State of Texas.

Bidders submitting bids electronically shall scan and upload a copy of the Bid Security as an attachment to their bid. The original Bid Bond, cashier’s check, certified check, money order or bank draft must be enclosed in a sealed envelope, plainly identified on the outside as containing bid documents, the bidder’s name and the job name and number and delivered as required in this Section.

c. Bid Bond Requirements: A Bid Bond must guarantee, without qualification or condition, that the Owner will be paid a sum equal to 5 percent (5%) of the greatest amount bid if, within 10 calendar days of Notice of Award of the Contract, the Bidder/Principal:

i. fails to enter into a contract for the Project with the Owner;

or

ii. fails to provide the required Performance and Payment Bonds.

d. A Bid Bond may not limit the sum payable to the Owner to be the difference between the Bidder/Principal’s bid and the next lowest bidder.

e. The Bid Bond must reference the Project by name.

f. Bidders may provide their surety’s standard bid bond form if revised to meet these Bid Bond Requirements.

g. Failure to provide an acceptable Bid Security will constitute a non-responsive Bid which will not be considered.

h. Failure to provide the required Performance and Payment Bonds will result in forfeiture of the Bid Security to the City as liquidated damages.

i. Owner may annul the Notice of Award and the Bid Security of the Bidder will be forfeited if the apparent Selected Bidder fails to execute and deliver the Construction Contract or Amendments to the Construction Contract. The Bid Security of other Bidders whom the Owner believes to have a reasonable chance of receiving the award may be retained by the Owner until the earlier of 7 days after the Effective Date of the Contract or 90 days after the date Bids are opened.

j. Bid Securities are to remain in effect until the Contract is executed.

The Bid Securities of all but the three lowest responsible Bidders will be returned within 14 days of the opening of Bids. Bid Securities become void and will be released by the Owner when the Contract is awarded, or all Bids are rejected.

3. Conflict of Interest Questionnaire - Bidder agrees to comply with Chapter 176 of the Texas Local Government Code which requires a person who enters or seeks to enter into a contract with the City of Corpus Christi to file a Conflict of Interest Questionnaire Form (Form CIQ) with the City of Corpus Christi City Secretary’s Office, if the Bidder has certain business and/or family relationships with officers of the City of Corpus Christi or has given any gifts exceeding $100 in the aggregate to an officer or a family member of an officer. For more information on Form CIQ and to determine if you need to file a Form CIQ, please review the information on the City Secretary’s website at:

www.cctexas.com/departments/city-secretary/conflict-disclosure

4. Disclosure of Interest - the City of Corpus Christi’s Code of Ordinances, Section 2-349, as amended, requires all persons and Bidders seeking to do business with the City to provide the Disclosure of Interest information on the City-supplied form included herewith. Every question must be answered. If the question is not applicable, answer with N/A. Bidders are obligated to provide updated information concerning the Disclosure of Interest, as warranted, for the duration of time the bids are under consideration.

5. Business Designation Form – Bidder shall complete, sign and submit the

Business Designation Form in the Forms Section. The information requested is for statistical reporting purposes only. Business Designation Form must include the full legal name of the Bidder’s entity. If the name provided is a dba, the Bidder must provide a valid dba certificate.

http://www.cctexas.com/departments/city-secretary/conflict-disclosure

6. Contractor’s Ethical Behavior Form - By submission of its bid, the Bidder promises that Bidder’s officers, employees, and agents will not attempt to lobby or influence a vote or recommendation related to the Bidder’s bid submitted in response to this RFB, directly or indirectly, through any contact with City Council members or other City officials between the date this RFB is released to the public and the date a Contract is executed by the City Manager or designee, except that Bidder may speak at public comment during open session of a City Council meeting. Such behavior will be cause for rejection of the Bidder’s bid at the discretion of the City Manager or designee.

7. Bid Form – Failure to provide a signed Bid Form with the Bid shall be cause to reject any Bid as non-responsive.

2.4 Requirements for Selected Bidder:

A. Form 1295 “Certificate of Interested Parties” (to be submitted if chosen for award) - Bidders must comply with Government Code Section 2252.908 and submit Form 1295 “Certificate of Interested Parties” upon notification that Bidder has been recommended for award. Form 1295 requires disclosure of “interested parties” with respect to entities that enter contracts with cities. These interested parties include:

1. Persons with a “controlling interest” in the entity, which includes:

a. an ownership interest or participating interest in a business entity by virtue of units, percentage, shares, stock or otherwise that exceeds 10 percent;

b. membership on the board of directors or other governing body of a business entity of which the board or other governing body is composed of not more than 10 members; or

c. service as an officer of a business entity that has four or fewer officers, or service as one of the four officers most highly compensated by a business entity that has more than four officers; or

2. A person who acts as an intermediary and who actively participates in facilitating a contract or negotiating the contract with a governmental entity or state agency, including a broker, adviser, attorney or representative of or agent for the business entity who has a controlling interest or intermediary for the business entity.

Form 1295 must be electronically filed with the Texas Ethics Commission at https://prd.tecprd.ethicsefile.com/TECCertInt/pages/login/certLogin.

jsf. The form must then be printed, signed, and filed with the City. For https://prd.tecprd.ethicsefile.com/TECCertInt/pages/login/certLogin.jsf https://prd.tecprd.ethicsefile.com/TECCertInt/pages/login/certLogin.jsf more information, please review the Texas Ethics Commission Rules at https://www.ethics.state.tx.us/filinginfo/1295/. A sample copy of Form 1295 has been provided for reference only.

B. Insurance/Payment and Performance Bonds – After award of the contract insurance certificates along with applicable Payment and Performance bonds will be required to be submitted for approval before work can begin on the project. Insurance must comply with the Insurance Requirements outlined in this RFB. Bonds must comply with Texas Government Code 2253 and be in the form approved by the City Attorney.

2.5 Submission of Bid

A. BIDDER SHALL SUBMIT ITS BID, AS INSTRUCTED HEREIN. All bids must be complete and accurate and in the City-approved format specified herein.

B. BIDDER SHOULD SUBMIT ITS BID EITHER ELECTRONICALLY IN CIVCAST OR ON

A FLASH DRIVE / USB DRIVE, AS INSTRUCTED IN THE RFB. IF SUBMITTING

ELECTRONICALLY SUBMIT VIA CIVCAST AT:

(www.civcastusa.com)

C. The City’s Procurement Policy requires that all bids submitted be sealed, secret, unopened through the DUE DATE FOR BIDS specified in this RFB.

Therefore, bids submitted directly to the City by facsimile machine, or e-mail will be considered non-responsive and will be eliminated from consideration.

D. Bids must be received, on or before the date and time specified in this

RFB. Without exception, bids received after this deadline are late, and shall be deemed non-responsive and will not be considered. The City’s Contracts and Procurement Department’s physical and electronic time stamps will govern the cutoff time for accepting bids.

E. Bids should not include taxes as the City is tax exempt. The City’s Tax

Exemption Certificate will be provided upon request.

F. Should there be any shipping involved in this bid, shipping shall be F.O.B.

destination and included in the pricing unless specifically listed as a bid item.

G. Any time stated in this RFB as a number of days shall be construed as calendar days.

https://www.ethics.state.tx.us/filinginfo/1295/

H. If the bid indicates “or equal”, bid as specified in the RFB documents unless alternate products have been approved by the City in writing via Addendum.

I. Bids submitted on other than the City’s forms or with different terms and conditions not specifically approved during the RFB process will be considered nonresponsive.

J. Electronic bids will be publicly opened and read aloud immediately following the date, time and place bids are due. Bidders are welcomed and encouraged to attend the bid opening via WebEx.

2.6 Bids Due / Bid Opening

Bid Opening will be held as follows:

Date: Wednesday, June 3, 2026 Time: 2:30 P.M.

Location: Via WebEx

The public in-person bid opening shall be held via WebEx video conference.

Instructions to participate as follows:

Link to Meeting:

https://cityofcorpuschristi.webex.com/cityofcorpuschristi/j.php?MTID=m9 50dd31c987e6bfed0b75bd5ad2d7184 Meeting number: 2660 666 3584 Password: 7jeTDCBET69

Join by video system:

Dial 26606663584@cityofcorpuschristi.webex.com You can also dial 173.243.2.68 and enter your meeting number.

Join by phone:

+1-650-479-3208 United States Toll Access code: 266 066 63584

2.7 Evaluation Factors

https://cityofcorpuschristi.webex.com/cityofcorpuschristi/j.php?MTID=m950dd31c987e6bfed0b75bd5ad2d7184 https://cityofcorpuschristi.webex.com/cityofcorpuschristi/j.php?MTID=m950dd31c987e6bfed0b75bd5ad2d7184 mailto:26606663584@cityofcorpuschristi.webex.com

The City will award a contract to the Lowest Responsive, Responsible Bidder for the Base Bid plus Additive Alternates, based on the availability of funds in the following order of priority:

1. Total Base Bid

2. Total Base Bid + Additive Alternate 1

3. Total Base Bid + Additive Alternate 1 + Additive Alternate 2

4. Total Base Bid + Additive Alternate 1 + Additive Alternate 2 + Additive

Alternate 3

The bidder is required to submit for Base Bid and Additive Alternate 1 and Additive Alternate 2. Any Bid submitted with a “No Bid” will be considered a non-responsive bid. In determining the Lowest Responsive, Responsible Bidder, the City may take into consideration the quality of the product, the adaptability to the particular use required, and the ability, capacity, experience, efficiency and integrity of the bidders as well as their financial responsibility in accordance with the Statement of Experience.

Bidders shall comply with the additional detailed instructions regarding submission of bids found in this RFB.

2.8 Bid Acknowledgments

A. By submitting a Bid, Bidder makes the following acknowledgments:

1. Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner on the form included in the Contract Documents, to perform all Work specified or indicated in Contract Documents for the Contract Price indicated in this Bid or as modified by Contract Amendment. Bidder agrees to complete the Work within the Contract Times established in the Agreement or as modified by Contract Amendment and comply with the all other terms and conditions of the Contract Documents.

2. Bidder accepts all the terms and conditions of the bid documents, including those dealing with required Bonds. The Bid will remain subject to acceptance for the period of time listed in the bid documents.

3. Bidder acknowledges that Owner, at its discretion, will correct mathematical errors contained in the Bid and will conform bid items in accordance with SECTION 01 29 01 MEASUREMENT AND BASIS FOR

PAYMENT.

4. Bidder accepts the provisions of the Agreement as to liquidated damages in the event of its failure to complete Work in accordance with the schedule set forth in the Agreement.

5. Bidder acknowledges receipt of all addenda.

6. Bidder acknowledges that the Bidder selected for award of the Contract will be the Lowest Responsible Bidder that submits a responsive Bid. Owner will, at its discretion, award the contract to the lowest responsible Bidder for the Base Bid, plus any combination of Add or Deduct Alternates.

a. Bidder acknowledges that the estimated quantities are not guaranteed, and final payment for all Unit Price items will be based on actual quantities provided, measured as provided in the Contract Documents.

B. By submitting a Bid, Bidder makes the following representations:

1. The Bidder has examined and carefully studied the Contract Documents and the other related data identified in the Bidding Documents.

2. The Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

3. The Bidder is familiar with Laws and Regulations that may affect cost, progress, and performance of the Work.

4. The Bidder has carefully studied the following Site-related reports and drawings as identified in the Supplementary Conditions:

a. Geotechnical Data Reports regarding subsurface conditions at or adjacent to the Site;

b. Drawings of physical conditions relating to existing surface or subsurface structures at the Site;

c. Underground Facilities referenced in reports and drawings;

d. Reports and drawings relating to Hazardous Environmental

Conditions, if any, at or adjacent to the Site; and Technical Data related to each of these reports and drawings.

5. The Bidder has considered the:

a. Information known to Bidder;

b. Information commonly known to contractors doing business in the locality of the Site;

c. Information and observations obtained from visits to the Site; and

d. The Contract Documents.

6. Based on the information and observations referred to in the preceding paragraphs, Bidder agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents.

7. The Bidder is aware of the general nature of Work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents.

8. The Bidder has correlated the information known to the Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents with respect to the effect of such information, observations, and documents on:

a. The cost, progress, and performance of the Work;

b. The means, methods, techniques, sequences, and procedures of construction to be employed by Bidder; and

c. Bidder’s safety precautions and programs.

9. The Bidder has given the OAR written notice of all conflicts, errors, ambiguities, or discrepancies that the Bidder has discovered in the Contract Documents, and the written resolution provided by the OAR is acceptable to the Bidder.

10. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

11. Bidder’s entry into this Contract constitutes an incontrovertible representation by Bidder that without exception all prices in the Agreement are premised upon performing and furnishing the Work required by the Contract Documents.

12. Bidder will complete the Work in accordance with the Contract Documents at the prices shown in the BID FORM.

a. Extended amounts have been computed in accordance with

Paragraph 15.03 of SECTION 00 72 00 GENERAL CONDITIONS.

b. Unit Price and figures column will be used to compute the actual Bid price, plus any combination of Add or Deduct Alternates.

c. Bidder will complete the Work required to be substantially completed within the time period provided in the Construction Contract. Bidder will complete the Work required for final payment in accordance with Paragraph 17.16 of SECTION 00 72 00 GENERAL CONDITIONS within the time period provided in the Construction Contract.

Section 3 - Conditions Governing the Procurement

3.1 RFB Procedural and Content Questions

A. Any Bidder requiring further clarification of the RFB procedures should submit specific requests for clarification to the Procurement Officer as described in this RFB.

B. During a review of this RFB and preparation of the bid, certain errors, omissions or ambiguities may be discovered. If so, or if there are doubts or concerns about the meaning of any part of this RFB, questions should be submitted to the Procurement Officer as described in this RFB.

C. Addenda will be issued to address the questions and answers along with any changes to the documents as a result of these clarifications.

3.2 Basis for Bid

Only the information contained in this RFB, questions and answers, addenda hereto and information supplied by the City in writing through the Procurement Officer should be used in the preparation of the bid.

3.3 Terms and Conditions

With its bid, the Bidder is committing to the terms and conditions as outlined in the Construction Contract. Any concerns over the terms and conditions must be resolved during the procurement stage through the Request for Clarification (question and answer) process.

3.4 Signing of Bids

A. By submitting and signing a bid, the Bidder indicates its intention to adhere to the provisions described in this RFB. Bidders must include their correct legal name, state of residency, and federal tax identification number in the Bid Form. The Bidder, or the Bidder’s authorized representative, shall sign and date the Bid Form to accompany all materials included in the submitted Bid. Bids which are not signed and dated in this manner, or which do not contain the required documentation of signatory authority may be rejected as non‐responsive. The individual(s) signing the Bid must have the authority to bind the Bidder to a contract, and if required, shall attach documentation of signatory authority to the Bid Form.

B. Bidders who are individuals (“natural persons” as defined by the Texas Business Organizations Code §1.002), but who will not be signing the Bid Form personally, shall include in their bid a notarized power of attorney authorizing the individual designated as their authorized representative to submit the Bid and to sign on behalf of the Bidder.

C. Bidders that are entities who are not individuals shall identify in their Bid their charter or Certificate of Authority number issued by the Texas Secretary of State and shall submit with their Bid a copy of a resolution or other documentation approved by the Bidder’s governing body authorizing the submission of the Bid and designating the individual(s) authorized to execute documents on behalf of the Bidder. Bidders using an assumed name (an “alias”) shall submit a copy of the Certificate of Assumed Name or similar document.

D. Bidders that are not residents of the State of Texas must document their legal authority to conduct business in Texas. Nonresident Bidders that have previously registered with the Texas Secretary of State may submit a copy of their Certificate of Authority. Nonresident Bidders that have not previously registered with the Texas Secretary of State shall submit a copy of the Bidder’s enabling documents as filed with the state of residency, or as otherwise existing.

3.5 Cost of Bids

This RFB does not commit the City to pay any costs incurred by a Bidder for preparation and submission of a bid or for procuring or contracting for the items to be furnished under this RFB. All costs directly or indirectly related to preparing and responding to this RFB, including all costs incurred for supplementary documentation, shall be borne solely by the Bidder.

3.6 Ownership of Bids

All documents submitted in response to this RFB shall become the property of the City.

3.7 Disqualification or Rejection of Bids

Bidders may be disqualified and or have their bid rejected for any of the following reasons:

1. There is reason to believe that collusion exists among the Bidders;

2. The Bidder is involved in any litigation against the City;

3. The Bidder is in arrears on an existing contract or has defaulted on previous contracts with the City;

4. The Bidder lacks financial stability;

5. The Bidder has failed to perform under previous or existing contracts with the City;

6. The Bidder has failed to use the City’s approved forms;

7. The Bidder has failed to adhere to one or more of the provisions established in this RFB;

8. The Bidder has failed to submit its bid in the format specified herein;

9. The Bidder has failed to submit its bid before the deadline established herein;

10. The Bidder has failed to adhere to generally accepted ethical and professional principles during the bid process;

11. The Bidder has failed to provide a detailed cost summary in the bid if required;

12. The Bid Form is not included or not signed by an individual empowered to bind the Bidder;

13. Failure to provide adequate Bid Security;

14. More than one Bid for the same Work form an individual, firm, partnership or corporation;

15. Failure to have an authorized agent of the Bidder attend the mandatory

Pre-Bid Conference, if applicable;

16. Bids received from a Bidder who has been debarred or suspended by the City;

17. Bids received from a Bidder when Bidder or principals are currently debarred or suspended by Federal, State or City governmental agencies;

18. Bids received from a Bidder identified on a list prepared and maintained by the Texas Comptroller under Chapter 2252 of the Texas Government Code;

19. Failure to submit the Statement of Experience;

20. Failure to acknowledge receipt of Addenda;

21. Bidder’s Safety Experience; or

22. Evidence of Bidder’s lack of capacity to perform the Work.

3.8 Right to Waive Irregularities

Bids shall be considered “irregular” if they show any omissions, alterations of form, additions or conditions not called for, unauthorized alternate bids or irregularities of any kind. The Procurement Officer reserves the right to waive minor irregularities and mandatory requirements. This right may be exercised at the sole discretion of the Procurement Officer.

3.9 Withdrawal of Bids

Bids may be withdrawn by the Bidder prior to the exact hour and DUE DATE FOR

BIDS.

3.10 Amending of Bids

A Bidder may amend a bid prior to the exact hour and DUE DATE FOR BIDS.

3.11 Bid Offer Firm

By submission of its bid, the Bidder affirms that its bid is firm for 90 days after the

DUE DATE FOR BIDS and if awarded a contract the bid then remains firm for the duration of the contract.

3.12 Bidder’s Qualifications

The City may make such investigations as necessary to determine the ability of the Bidder to adhere to the requirements specified herein. The Procurement Officer may reject the bid of any Bidder who is not considered to be a responsible Bidder.

3.13 Exceptions to RFB Specifications

Although the specifications in the following sections represent the City’s anticipated needs, there may be instances in which it is in the City’s best interest to permit exceptions to specifications and evaluate alternatives. If the RFB specifically allows exceptions or alternates, it is vital that the Bidder make very clear where exceptions are taken to the specifications and how the Bidder will provide alternatives. Therefore, when allowed, exceptions, conditions or qualifications to the provisions of the City’s specifications must be clearly identified as such, together with reasons for taking exception and submitted as a request for clarification during the bid process. If the Bidder does not make clear that an exception is being taken, the City will assume the Bidder is, in its bid, responding to and will meet the specifications and requirements of this RFB.

3.14 Consideration of Bids

Discussions may be conducted with responsible Bidders qualified to be selected for award for the purpose of clarification to assure full understanding of and responsiveness to the solicitation requirements. Until award of the Contract is made by the City, the City reserves the right to reject any or all bids, to waive technicalities, to re-advertise for new bids or to proceed with the work in any manner as may be considered in the best interest of the City. Should the City require clarification from the bidder, the City shall contact the individual named as the organization’s contact person in Bid Form. The City may elect to conduct post-submission reference checks.

3.15 City’s Reservation of Rights

The City reserves the right to:

1. cancel this RFB at any time;

2. reject any or all bids submitted in response to this RFB;

3. waive any material defect, irregularity or informality in any bid or bidding procedure;

4. reissue the RFB;

5. extend the bid opening time and date or any other timelines outlined by the RFB; and procure any item by other means.

3.16 No Obligation

In no manner does this RFB obligate the City or any of its agencies to the eventual services offered until confirmed by an executed written Contract.

3.17 Sufficient Appropriation

Any Contract awarded as a result of this RFB process may be terminated if sufficient appropriations or authorizations do not exist. The City’s decision as to whether sufficient appropriations and authorizations are available shall be accepted by the Bidder as final.

3.18 Recommendation for Award

City staff will recommend to the City Manager that award be made to the

Bidder(s) whose bid is determined by the City to be the lowest, responsive, responsible bid for the City. To determine responsibility, the City may consider items such as:

1. ability, capacity, experience, efficiency and integrity of the Bidder;

2. Bidder’s financial responsibility;

3. Bidder’s past performance or relationship with the City or with other entities;

4. Bidder’s safety record; or

5. whether a Bidder is in pending litigation or is involved in a lawsuit or claim against the City

3.19 Construction Contract

A copy of the Construction Contract form is attached hereto. The successful

Bidder will be required to sign such Construction Contract if selected for award.

The City will conform the Contract to changes made during the solicitation process prior to final execution of the Contract.

3.20 Execution of Contract

The City Manager shall award or make recommendation of award to City

Council of the Contract to the successful Bidder(s) and will designate the successful Bidder(s) (“Contractor”) as the City’s Provider(s). The City will require the Contractor(s) to sign the documents necessary to enter into the required Contract with the City and to provide the required bonds and the necessary evidence of insurance as required in the Contract documents. No Contract for this project may be signed by the City without the authorization of the City Manager and/or City Council, and no Contract shall be binding on the City unless and until it has been approved as to form by the City Attorney’s Office and executed by the City Manager or designee.

3.21 Disputes

In the case of any doubt or difference of opinion with regard to the items to be furnished by a Bidder or the interpretation of the provisions of this RFB, the decisions of the City shall be final and binding upon all parties.

3.22 Contract Term

The contract will commence on execution of the Contract by the City and the issuance of a notice to proceed.

3.23 Contractor’s Ethical Behavior

By submission of its bid, the Bidder promises that Bidder’s officers, employees, and agents will not attempt to lobby or influence a vote or recommendation related to the Bidder’s bid submitted in response to this RFB, directly or indirectly, through any contact with City Council members or other City officials between the date this RFB is released to the public and the date a Contract is executed by the City Manager or designee, except that the Bidder may speak at public comment in open session of a City Council meeting. Such behavior will be cause for rejection of the Bidder’s bid at the discretion of the City Manager or designee.

3.24 Use of Subcontractors

The Bidder may use subcontractors in connection with the work performed if awarded a Contract. When using subcontractors, however, the Bidder must comply with the terms of the Construction Contract. . In using subcontractors, the Bidder is responsible for all their acts and omissions to the same extent as if the subcontractor and its employees were employees of the Bidder. All requirements set forth as part of the Contract are applicable to all subcontractors and their employees to the same extent as if the Bidder and its employees had performed the services.

3.25 Protest Procedure

A. These procurement protest procedures are applicable to procurement of goods or services by the City of Corpus Christi including where federal funds are used in whole or in part. These protest procedures are also made applicable to recipients awarded a grant of federal funds through the city of Corpus Christi who intend to provide such funds to sub recipients pursuant to an approved plan, project or activity. This protest process does not create any due process rights, but is intended to allow bidders/proposers to raise concerns regarding actions taken pertaining to a bid or other form of competitive solicitation.

B. The City’s Contracts and Procurement Department has the authority to settle or resolve any claim of an alleged deficiency or protest. The procedures for notifying the City of Corpus Christi of an alleged deficiency or filing a protest are listed below. If you fail to comply with any of these requirements, the Procurement Officer may dismiss your complaint or protest.

C. GROUNDS FOR PROTEST

Only protests alleging an issue concerning the following subjects will be considered:

1. Violation of local, state or federal regulation.

2. Issues with the solicitation document that creates an unfair advantage or unleveled playing field.

3. Errors in computing the tabulation or evaluation of a bid or proposal.

4. Discrepancies with material differences or quality of items or services

D. PROTEST PROCESS

1. Prior to Bid/Proposal Due Date: If you are a prospective Bidder/Proposer and you become aware of the facts regarding what you believe is a deficiency in the solicitation or solicitation process before the Due Date for receipt of bids/proposals, you must notify the City in writing of the alleged deficiency no later than five days before the Due Date for bids/proposals, giving the City an opportunity to resolve the situation prior to the bid/proposal Due Date.

2. After Bid/Proposal Due Date: If you submit a bid/proposal to the City and you believe that there has been a deficiency in the solicitation process or the award, you have the opportunity to protest the solicitation process or the recommended award as follows:

a. You must file written notice of your intent to protest within five calendar days of the date that you know or should have known of the facts relating to the protest. If you do not file a written notice of intent within this time, you have waived all rights to protest the solicitation process or the award.

b. You must file your written protest within seven calendar days of the date that you notified the City of your intent to protest.

c. You must submit your protest in writing and must include the following information:

i. your name, address, telephone, and fax number; and

ii. the solicitation number; and

iii. a detailed statement of the factual grounds for the protest, including copies of any relevant documents; and

iv. signature of the protestor and its representative and evidence of authority to sign; and

v. the form of relief requested.

d. Your protest must be concise and presented logically and factually to help with the City’s review.

e. When the City receives a timely written protest, the Procurement

Officer will determine whether the grounds for your protest are sufficient. If the Procurement Officer decides that the grounds are sufficient, the Contracts and Procurement Office will schedule a protest hearing, usually within five (5) working days. If the Procurement Officer determines that your grounds are insufficient, the City will notify you of that decision in writing.

3. Informal Protest Hearing - The protest hearing is informal and is not subject to the Open Meetings Act. The purpose of the hearing is to give you a chance to present your case, it is not an adversarial proceeding.

Those who may attend from the City are: representatives from the department that requested the purchase, the Legal Department, the Contracts and Procurement Department, and other appropriate City staff. You may bring a representative or anyone else that will present information to support the factual grounds for your protest with you to the hearing.

4. Protest Decision – A written decision will usually be made within 15 calendar days after the hearing. The City will send you a copy of the hearing decision after the appropriate City staff has reviewed the decision. City staff will inform the Bidder of the date on which the Construction Contract is set to go to City Council for award.

5. Exceptions; Restrictions – When a protest is filed, the City usually will not make an award until a decision on the protest is made. However, the City will not delay an award if the City Manager or the Procurement Officer determines that:

a. the City urgently requires the supplies or services to be purchased, or

b. failure to make an award promptly will unduly delay delivery or performance.

In those instances, the City will notify you and make every effort to resolve your protest before the award.

6. Federal Agency Review – If applicable, every protestor must exhaust all administrative remedies with the City of Corpus Christi as are provided in this Protest Procedure before pursuing a protest to the appropriate federal agency. Reviews of protests by the federal agency are limited to:

a. violations of federal law or regulations and the standards set out in the relevant regulations (44 CFR § 13.36.10, 24 CFR § 85.36(b)(12), 24 CFR § 84.41 or as otherwise may be applicable); and

b. violations of the City’s Protest Procedures for failure to review a complaint or protest.

Any protests received by the federal agency other than those specified above will be referred to the City for handling and resolution.

3.26 Insurance Requirements

Insurance requirements will be as outlined in the Construction Contract.

Section 4 - Scope of Work

4.1 General Requirements/Background Information

The Contractor shall provide all construction activities associated with CCIA Terminal Building Rehabilitation (Phase 2) project.

4.2 Scope of Work

The project scope of work includes:

1. Improvements to Room 1034 at Corpus Christi International Airport.

a. Improvements include, but are not limited to, relocation or disposal of existing equipment and finishes; coordination with City Procured Contractor tasked with CT- 80 machine and appurtenances relocation to renovated Room 1034; Contractor to furnish and maintain appropriate and adequate dust control around scanning equipment during construction activities; floor repair where the existing TSA screening equipment is removed from ticketing lobby area; removal and storage or disposal of lights / diffusers as required for new fixtures; modifications to walls to accommodate for oversized baggage and TSA work space;Construction of one (1) opening in the exterior masonry wall of the terminal building for a 6-ft roll up door; Installation of appropriate doors and / or draft curtains for baggage handling equipment;

Installation of baggage conveyor equipment from interior ticketing area to exterior of the terminal building for baggage and installation of appropriate doors and / or draft curtain, doors and draft curtain to be Windstorm Compliant; removal, salvage, and storage of existing rollup door on the exterior and fill in door space with masonry that matches existing exterior masonry wall; Installation of new electrical circuits for baggage equipment, to drop down from ceiling OR sawcut and extend service from existing check-in counter to new baggage equipment location; Furnish and install appropriate LED lighting and switches; Furnish and install security improvements, including but not limited to, access control card readers, cameras, panic bar hardware on doors as noted; Furnish and install exterior wall insulation and finish gypsum board, including tape/float/texture/paint; Furnish and install acoustic dropdown ceiling; Cleaning of existing floor and installation of new flooring.

2. Exterior Overhead Canopies for Rooms 1034 and 1044:

a. Construct overheard canopies on the airside exterior of the Terminal Building. New canopies to include gutter system and lighting. Installation of oscillating fans under existing canopy structures. The Work includes Contractor providing a structure that is Windstorm Certification compliant as follows:

1) WINDSTORM CERTIFICATION: Project is in a designated catastrophe area and must obtain appropriate windstorm certification for Exterior Overhead Canopies and any other component that requires windstorm certification.

a) Windstorm Information and Requirements

(1) 150 mph 3 second gusts, must uphold to new windstorm Code.

(2) Contractor to submit Texas Department of Insurance (TDI) Application for Certificate of Compliance.

(3) WPI-1; For New Construction or substantial alterations or additions to existing structures.

(4) WPI-2; For alternations to existing building.

(5) Email address: winstorm@tdi.texas.gov

(6) Website: https://www.tdi.texas.gov/wind/adopted-codes.html

(7) Risk Category I

(8) Minimum ultimate wind speed: 137 mph

(9) Exposure Category D

3. Inbound Ticket Counter Conveyor (Room 1044 West Side)

a. Construct inbound Ticket Counter Conveyor equipment on the West Side SA CT- 80 Scanner (Room 1044). Connection to existing conveyor system and other improvements as noted in the associated drawings.

4. This project is primarily funded by the Federal Aviation Administration (FAA) and FAA requirements apply.

Refer to contract documents, plans and specifications for additional information.

4.3 Work Site and Conditions

The work shall be performed at Corpus Christi International Airport (CCIA) in Nueces County, Texas as described in the attached…