Request for Bid (RFB) for Dane County Sustainability Campus – Initial Building and Infrastructure Construction

This Request for Bid document is issued by Dane County, Wisconsin for the Dane County Sustainability Campus - Initial Building and Infrastructure Construction project located at 7103 Millpond Road, Madison, Wisconsin. The project encompasses design and construction of three primary buildings: an Education and Administration Center (approximately 23,806 gross square feet), a Scale House (814 gross square feet), and a Maintenance Shop (approximately 10,601 gross square feet), along with associated site infrastructure, utilities, and security systems. The scope includes structural steel framing, concrete foundations and flatwork, mechanical and HVAC systems, electrical service with emergency backup power, plumbing systems with specialized vehicle maintenance features, fire protection systems, access control and video surveillance infrastructure, site grading and excavation, stormwater management including pond construction, utility infrastructure development, paved surfaces, landscaping, and soil stabilization. A mandatory pre-bid meeting is scheduled for Wednesday, April 22, 2026 at 10:00 am at 7102 Maahic Way, Madison, Wisconsin, with all bidder questions due by Friday, May 8, 2026 at 5:00 pm and responses provided by May 14, 2026. Sealed bid packages must be submitted electronically through Dane County's eProcurement Portal by Thursday, May 21, 2026 at 2:00 pm. The project requires substantial completion by September 30, 2027, assuming a July 6, 2026 start date.

All bids must be accompanied by a bid guarantee of no less than five percent of the total bid price in the form of a bid bond, cashier's check, or bank certified check made payable to Dane County, with performance and payment bonds required from a surety company licensed to do business in Wisconsin. The contract includes an Emerging Small Business (ESB) set-aside goal requiring minimum ten percent participation, and all bidders must submit confirmation of an Emerging Small Business Report submission to the Office of Equity and Inclusion within ten business days of the bid due date. The bid pricing structure includes four base bids, three alternate bids, unit pricing for unsuitable soil and rock removal, and a $100,000 lump sum allowance for unforeseen field conditions. Qualified contractors must demonstrate minimum experience with at least one completed project of 50 percent or greater size or value in similar work types, and bidders must be pre-qualified as Best Value Contractors prior to the bid due date with subcontractors required to become pre-qualified ten days before commencing work. All work must comply with applicable Dane County specifications, ordinances, local permitting requirements, prevailing wage laws, the 2021 International Building Code, Wisconsin Commercial Building Code, and the 2017 National Electrical Code. The contract will be awarded to the lowest qualified responsible bidder, subject to Owner approval of the bidder's qualifications and experience with projects of similar size and scope.