Dane_County_Sustainability_Campus_–_Initial_Building_and_Infrastructure_Construction.pdf

DANE COUNTY

1919 ALLIANT ENERGY CENTER WAY

MADISON, WISCONSIN 53713

Department of Waste & Renewables

Request For Bids No. 326002

DANE COUNTY SUSTAINABILITY CAMPUS – INITIAL

BUILDING AND INFRASTRUCTURE CONSTRUCTION

RFB Let Date: April 9, 2026

Deadline for Questions: May 8, 2026

Bid Due Date: May 21, 2026, 2:00 pm

Bids must be submitted electronically to:

https://procurement.opengov.com/portal/countyofdane

County of Dane

REQUEST FOR BID (RFB) – OpenGov Documents

Dane County Sustainability Campus – Initial Building and Infrastructure

Construction

Sections:

I. Project Description II. Instructions for Electronic Bid Submission

III. Schedule of Bid Pricing Items IV. Bid Submission - Checklist V. Bid Submission - Pricing

Attachments:

A - RFB 326002 - Project Manual

B - RFB 326002 - Volume 1

C - RFB 326002 - Volume 2

D - RFB 326002 - Volume 3

E - RFB 326002 - Volume 4

Request for Bid (RFB): 326002 Dane County Sustainability Campus – Initial Building and Infrastructure Construction

1. Project Description

1.1. Summary

Dane County is seeking bids from qualified contractors for the Dane County Sustainability Campus –

Initial Building and Infrastructure Construction, located at 7103 Millpond Road, Madison, WI 53718. This project involves initial building and infrastructure construction at Dane County's Sustainability Campus and is being delivered under a lump sum contract. Three buildings are anticipated to be constructed; the

Education and Administration Center, Scale House, and Maintenance Shop. Work must comply with all applicable county specifications, ordinances, local permitting requirements, or prevailing wage laws.

Interested vendors should have demonstrated experience and the ability to manage projects of similar size and complexity. A pre-bid meeting is scheduled for Wednesday, April 22, 2026 at 10:00 am at 7102

Maahic Way Madison, WI 53718, starting at the Landfill Trailer adjacent to Scale House, and all questions must be submitted by Friday, May 8, 2026. Bid packages are due by Thursday, May 21, 2026 at

2:00 pm.

1.2. Background

Dane County Department of Waste and Renewables (W+R) is responsible for the management and operation of Dane County’s landfills, renewable natural gas (RNG) facilities, Clean Sweep (a household hazardous waste and electronics recycling program), a construction and demolition (C&D) recycling facility and various other recycling programs for materials like tires and shingles. W+R’s mission is to provide environmentally sound and sustainable waste management and renewable energy solutions for current Dane County residents and future generations. This includes looking at waste as a resource to create renewable fuels and the conservation of landfill air space through waste diversion, recycling, and efficient operations.

W+R has a long history of completing successful, innovative projects, such as the Renewable Natural Gas

(RNG) Plant that converts landfill gas (LFG) to compressed natural gas and RNG Offload Station, C&D

Recycling Facility, native prairie cover on the landfill, and the Trash Lab mobile education exhibit. With less than three years of landfill space remaining, W+R has an opportunity to plan for the future of waste management in Dane County. Dane County (County) purchased approximately 230 acres of land on the eastern portion of the Yahara Hills Golf Course, from the City of Madison (City) to develop a

Sustainability Campus + Future Landfill.

The initial development includes all civil infrastructure along with the construction of three buildings;

Education and Administration Center, Scale House, and Maintenance Shop. Additionally, a separate construction contract will be issued for landfill construction, to be located immediately south of this

Work, and slated to begin in late-May 2026 or early-June 2026. The new landfill is being constructed to provide long-term solid waste disposal capacity. Coordination between this Work and landfill construction will be required.

1.3. Contact Information

Allison Rathsack

Special Projects & Materials Manager

1919 Alliant Energy Center Way

Madison, WI 53713

Email: rathsack.allison@countyofdane.com

Phone: (608) 514-2319

Department:

Waste & Renewables

1.4. Timeline

Bid Letting Date April 9, 2026

Pre-Bid Meeting (Non-Mandatory) April 22, 2026, 10:00am

7102 Maahic Way Madison, WI 53718, starting at the Landfill Trailer adjacent to Scale House

Question Submission Deadline May 8, 2026, 5:00pm

Question Response Deadline May 14, 2026, 5:00pm

Bid Due Date May 21, 2026, 2:00pm mailto:rathsack.allison@countyofdane.com tel:(608)514-2319

2. Instructions for Electronic Bid Submission

2.1. General Electronic Bid Submission Process

The Project Manual and Construction Documents for this project are available for download in the

Attachments Section.

To Submit a Bid:

All interested bidders must register for free at Dane County’s eProcurement Portal:

• Go to https://procurement.opengov.com/login

• Click “Sign Up” to create a username and password, then activate your account.

• Select relevant project categories to receive notifications (e.g., 91200 – Public Works Projects).

• Use the RFB Number, Organization Name, or Proposal Title to locate the solicitation.

• Subscribe to “New Project Updates” to stay informed.

• Note that Unacknowledged addenda will not preclude a Bidder from submitting a Bid. Please ensure that Bidder is aware of all addenda prior to the unsealing of Bids.

For help setting up or navigating your account, contact: procurementsupport@opengov.com

Questions & Inquiries:

• All inquiries related to this Request for Bids (RFB) must now be submitted electronically through

Dane County’s eProcurement Portal.

• Questions must be submitted before 5:00 pm on Friday, May 8, 2026. Bidders are responsible for raising any questions, exceptions, or suggested changes during this period.

• If a bidder identifies any ambiguity, error, conflict, omission, or inconsistency in the RFB, they must immediately notify the designated County contact to request clarification or a revision.

• Direct communication with Dane County employees is strictly prohibited, except as outlined in this

RFB. Only the designated County contacts listed in the RFB are authorized to provide information or respond to inquiries.

• Bidders are responsible to check back regularly for Addenda or Updates.

For questions about this RFB, contact:

Allison Rathsack, Special Projects & Materials Manager

Phone:(608) 514-2319

Email: rathsack.allison@countyofdane.com

Dane County is an Equal Opportunity Employer.

https://procurement.opengov.com/portal/countyofdane/projects/226528/document?section=2140938 https://procurement.opengov.com/login

2.2. Bid Submittal Requirements

Bidders submitting on this project must adhere to the following:

Best Value Contracting (BVC):

• All contractors are required to be pre-qualified as a Best Value Contractor prior to bid due date.

o Subcontractors must become pre-qualified ten (10) days prior to commencing work.

• To avoid delays, Bidders are urged to become pre-qualified as early as possible.

• Additional information can be found at https://publicworks.danecounty.gov/bvc o For a list of current contractors, visit https://publicworks.danecounty.gov/bvc/current o To submit an application for BVC certification, visit https://publicworks.danecounty.gov/bvc/application

Bid Submittal Documentation:

• Bidders shall upload ALL required documentation and answer ALL questions in the Bid

Submission - Checklist Section. Omission of any required documentation/information may result in rejection of Bid.

• Bidders shall provide their electronic bid pricing in the Bid Submission - Pricing Section.

Definition(s) of Base Bid, Alternate Bids, Allowances, Unit Pricing and another pricing items can be found in this section.

https://publicworks.danecounty.gov/bvc https://publicworks.danecounty.gov/bvc/current https://publicworks.danecounty.gov/bvc/application https://procurement.opengov.com/portal/countyofdane/projects/226528/document?section=2140939 https://procurement.opengov.com/portal/countyofdane/projects/226528/document?section=2140939 https://procurement.opengov.com/portal/countyofdane/projects/226528/document?section=2140937

3. Schedule of Bid Pricing Items

3.1. Schedule of Base Bids

The Bidder, having examined the site where the Work is to be executed and having become familiar with local conditions affecting the cost of the Work and having carefully examined the Drawings and

Specifications, all other Construction Documents and Addenda hereby agrees to provide all labor, materials, equipment and services necessary for the complete and satisfactory execution of the entire

Work, as specified in the Construction Documents, for the Base Bid stipulated sum as follows:

Base Bid 01 - Perform all work detailed in the Construction Documents for Volume 1

Base Bid 02 - Perform all work detailed in the Construction Documents for Volume 2

Base Bid 03 - Perform all work detailed in the Construction Documents for Volume 3

Base Bid 04 - Perform all work detailed in the Construction Documents for Volume 4

3.2. Schedule of Alternate Bids

The Bidder agrees to add the alternate(s) portion of the Work as described, for the following addition(s) to or subtraction(s) from the Base Bid, as stipulated in the "Pricing" table.

Alternate Bid 01 - Addition of 3-sided Structure

Alternate Bid 02 - Solar PV Array at Maintenance Shop

Alternate Bid 03 - Addition of Sound Masking System

3.3. Schedule of Unit Pricing

The Bidder, having examined the site where the Work is to be executed and having become familiar with local conditions affecting the cost of the Work and having carefully examined the Drawings and

Specifications, all other Construction Documents and Addenda hereby agrees to provide all labor, materials, equipment and services necessary for the complete and satisfactory execution of the entire

Work, as specified in the Construction Documents, for unit pricing as follows:

Unit Pricing No. 01 - Unsuitable Rock Removal

Unit Pricing No. 02 - Unsuitable Soils - Trenches

Unit Pricing No. 03 - Unsuitable Soils - Structural Fill

Unit Pricing No. 04 - Unsuitable Soils - General Fill

3.4. Schedule of Allowances

Provide a lump sum allowance of one-hundred thousand dollars ($100,000.00). This allowance will be used for unforeseen field conditions in coordination with the County & the Architect /

Engineer. Specification Section 01 21 00 titled “Allowances” details additional requirements.

Allowance No. 01 - Lump sum of $100,000 for unforeseen field conditions in coordination with the

County & the Architect / Engineer.

4. Bid Submission - Checklist

4.1. CONTACT INFORMATION

4.1.1. Contact Name*

*Response required

4.1.2. Title or Position*

*Response required

4.1.3. Telephone No.*

*Response required

4.1.4. Email Address*

*Response required

4.2. BID SUBMISSION

Upload the following required documents.

4.2.1. Bid Guarantee*

Each bid shall be accompanied by a bank certified check, cashier’s check, or bid bond in the amount of

5% of the total bid price, made payable to Dane County.

Please scan and upload a copy of your bid bond/cashier's check. DO NOT UPLOAD ANY FILES OTHER

THAN BID BOND.

*Response required

4.2.2. Proposed Subcontractor List *

Please download the below documents, complete, and upload.

• 00_43_36-Proposed_Subcontra...

*Response required

4.3. BIDDER'S AFFIDAVITS

4.3.1. Acknowledgment of Start & Completion Dates*

Assuming a start date of July 6, 2026, Dane County Public Works requires this project to be substantially completed by September 30, 2027. Are you able to complete this project within this timeframe?

☐ Yes

☐ No

*Response required

When equals "No"

4.3.2. Enter the date your firm can substantially complete this project:* *Response required https://government-project.s3.us-west-2.amazonaws.com/43477/b2435a03-5e90-4774-bd48-68ca17c2b8d8_00_43_36-Proposed_Subcontractor_Form_2025-04-04.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BF42AOXO%2F20260409%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260409T194704Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEFIaCXVzLXdlc3QtMiJIMEYCIQCljwbE4VrU8MtivXnFOpxmSs8taP0pSpn240VGRlhCcQIhAOggmVtxg6j7N0pc%2B5%2Bow6oFIftJ%2FlqBqmx5Nl0UUxqmKowFCBsQAhoMODkyMzY0Njg3NjcyIgxKUZRlW%2Fq34FdS2Wgq6QSm5RE4KWMCuAPI3o9HAVtpfiGXynq7fSNdHO7eHQsK1vaozIKSOz4Q6cSkjO656HP8NS2fGOq1fGoVqt8KnJgkog42pUuY5DAvAiSsT9o3nhJDB%2BguKwmyFOD%2BUg1WIq0FJa0pLM5L7%2B3NrhAVPTlvC9gBeYB1bw%2FYjNQPHNL3wdcT2ryc4WZ6oabxJlGgExxgpUrrwqjqmlDgtMdttzVk5lnq3BaVInsSMafid0ERkSp29kJ5DGoF%2BYX0kJwx6n%2FqtMReRJm7%2FiU4trU%2BQDdThmltfBu7MXaP5yGbsClbWLj3mD8WbLrPEsutAvH5s83Hy1uFXjuTCMAB%2Bp4OAb03cfDoLTqFzYo4vA4oYRbqKbx4QrCzfJ7rjB25PDup%2Fsig6bgqV5V%2BwsesaX6YL59ZYPom2WF7osGpZCsE7pdHT%2Fzpft8luUj1inpa9AkAXrzzs8TTIwhBeac2%2FCjF%2FxpQ0A0O21NQPCuMK0JZP9GnZduzLGa6WaI%2BPcXYYgRM7oR0HkgPCwV9f%2B4Zr86P5womq7WYItfG4Bk5tO0ynFjItriw3VZId48wn00Jru0bxzope2X6BhdCumW7diOAcIbkg%2FfrhNuQgMCqsRteX5auHJciUDyLKvdrcaOS6ixHRwWCNkNNCrsTkw5SNQxSXROQAT7d7tjMbwqE2Nx5M1R4h0chffwTl4z8aID8rfX6SG%2FY%2BcUWKPAou1iImPxlasUcSpt%2FhADa5%2FSPo%2BCcjbTREMXnKjrpDbbCZI1dFTEF4Jn5fqhJFg6Jk3xtmoiddRufVOSffvFkr8C%2BS9PKIU%2B%2F2muSBsIl25hgwzCN0N%2FOBjqYAXyZVoQhyWkDtyLnBOR%2BgP6PM3aGPsTCG569ykV1mXzPCbrNf15LQX0sZkUbcup6HoqzaQm921RtMWP%2BXsToRYpgD6PcW4pb%2Fz6IhmDv8uteSfNF%2FCG%2BV7K63Pa0PLykhnHrfX4XRGmKViK8s78UN4bDVSfpCYZ1%2BlIOb6ULZXxduLDJY4vfJfRHnpPquOKfk1grdPbIWNKz&X-Amz-Signature=4941fe41a39d13a3123c0e8d2c7a4612d70460e2637bf04c3967d7818191b58d&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%2200_43_36-Proposed_Subcontractor_Form_2025-04-04.pdf%22&x-id=GetObject

4.3.3. BVC-Does your company meet Dane County's Best Value Contracting requirements for this project?*

General Contractors and subcontractors shall meet all applicable Best Value Contractor requirements.

BVC applies to contracts over $50,000 single trade and $100,000 multiple trade. For additional information: https://publicworks.danecounty.gov/bvc

Failure to be properly and accurately certified as a Dane County Best Value Contractor will result in an automatic rejection of a bid submission.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.4. Enter the date (MM-DD-YY) in which your company was approved as a Dane County Best Value Contractor.* Your status can be viewed/confirmed at:

https://publicworks.danecounty.gov/bvc/current

Maximum response length: 10 characters

*Response required

4.3.5. Fair Labor Practice Certification*

Has your company been found by the National Labor Relations Board ("NLRB") or the Wisconsin

Employment Relations Commission ("WERC") to have violated any statute or regulation regarding labor standards or relations in the seven years prior to the date this bid submission is signed?

If yes is answered, a copy of any relevant information regarding such violation is required to be uploaded with your bid submission.

Additional information about the NLRB and WERC can be found using the following links:

www.nlrb.gov and http://werc.wi.gov.

• No, our company has NOT been found by the NLRB or the WERC to have violated any statute or regulation regarding labor standards or relations in the seven years prior to the date this bid submission is signed.

• Yes, our company HAS been found by the NLRB or the WERC to have violated any statute or regulation regarding labor standards or relations in the seven years prior to the date this bid submission is signed.

☐ Yes

☐ No

*Response required https://publicworks.danecounty.gov/bvc https://publicworks.danecounty.gov/bvc/current http://www.nlrb.gov/ http://werc.wi.gov/

When equals "Yes"

4.3.6. Please supply your supplemental documents in the file upload.

4.3.7. Emerging Small Business Report*

For projects over $100,000, Bidder has already or will submit Emerging Small Business Report to the Office of Equity and

Inclusion within 10 business days of Bid Due Date. For more information refer to 00 21 13 - Instruction to Bidders or contact:

Dane County Contract Compliance Specialist

City-County Building, Room 356

210 Martin Luther King, Jr. Blvd.

Madison, WI 53703

OEI@danecounty.gov

608/266-4192

☐ Please confirm

*Response required

4.3.8. Bidder has reviewed and acknowledges all Q&A.*

☐ Yes

☐ No

*Response required

4.3.9. I understand that if any addendum is issued, I will have to acknowledge the posted addendum.*

☐ Please confirm

*Response required

4.3.10. W9 Upload*

Please upload your company's most recent W9 form signed within the past 12 months.

*Response required

4.4. SIGNATURE DECLARATION

4.4.1. RFB Solicitation Response Declaration *

In submitting and confirming this solicitation response, we certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a solicitation response; that this solicitation response has been independently arrived at without collusion with any other vendor competitor or potential competitor; that this solicitation response has not been knowingly disclosed prior to the opening of bids to any other vendor or competitor; that the above statement is accurate under penalty of perjury.

Further, by submitting this solicitation response, firm agrees with all the terms, conditions, and specifications required by the County in this solicitation and declares that the corresponding solicitation response and pricing are in conformity therewith.

mailto:OEI@danecounty.gov

I have read and understood the entire document.

I declare under penalty of false swearing under the law of Wisconsin that the foregoing is true and correct.

☐ Please confirm

*Response required

4.4.2. Electronically signed by:*

Provide First Name, Last Name and Title

*Response required

4.4.3. Signed on: *

Write in month, day, year and city/state in which the submission occurred.Example: June 27, 2025 in Madison, WI

*Response required

5. Bid Submission - Pricing

BASE BIDS

Line Item Description Unit of Measure Cost

1 Perform all work detailed in the Construction

Documents for Volume 1

LUMP SUM

2 Perform all work detailed in the Construction

Documents for Volume 2

LUMP SUM

3 Perform all work detailed in the Construction

Documents for Volume 3

LUMP SUM

4 Perform all work detailed in the Construction

Documents for Volume 4

LUMP SUM

ALTERNATE BIDS

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Addition of 3-sided Structure 1 LUMP SUM

2 Solar PV Array at Maintenance Shop 1 LUMP SUM

3 Addition of Sound Masking System 1 LUMP SUM

TOTAL

UNIT PRICING

Measure Unit Cost Total

1 Unsuitable Rock Removal 1 CY (In-Place)

2 Unsuitable Soils - Trenches 1 CY (In-Place)

3 Unsuitable Soils - Structural Fill 1 CY (In-Place)

4 Unsuitable Soils - General Fill 1 CY (In-Place)

Measure Unit Cost Total

TOTAL

ALLOWANCES

Line Item Description Unit of Measure Unit Cost

1 Lump sum of $100,000 for unforeseen field conditions in coordination with the County & the Architect / Engineer

LUMP SUM $100,000.00