RFB-27-143 Specifications.pdf

Procurement Division

Request For Bid (RFB)

Project: Glass Repair, Replacement, Tinting and Maintenance Services Ref #: RFB-27-143

August 2023

SPECIFICATIONS

It is the City of Yuma’s intent of these specifications to set the minimum standards to be used for the bidding of the products/services. Any references to Make, Model and Manufacturer are only to indicate minimum specifications for quality and performance. They are not intended to be restrictive in nature or to eliminate use of any manufacture’s products.

1. SCOPE OF WORK

The Contractor shall provide on-call glass repair, replacement, tinting and maintenance services, on an as-needed basis, at City of Yuma buildings and structures. The City has over forty (40) locations where services may be requested.

1.1. Services Included: Services include, but are not limited to, the following:

1.1.1. Replacement of broken or damaged glass, including single-pane glass, dual-pane insulated glass units, and tempered, laminated and wired glass, in windows, storefronts, doors, sidelights and passageways.

1.1.2. Emergency make-safe of broken glass, including removal of broken glass, installation of temporary glass or a plywood board-up, and cleanup of the area.

1.1.3. Supply and installation of window film, including solar/reflective film and privacy film, and removal of existing film.

1.1.4. Table-top glass, mirrors, display-case glass, glass shelving, and acrylic or polycarbonate sheet, cut to size, edged or seamed, delivered and installed.

1.1.5. Maintenance of glazed openings, including window and sliding-door rollers and tracks, glazing gaskets, setting blocks, glass stops, and resealing of glazed openings.

1.2. Exclusion: Automotive and vehicle glass products and services are excluded from this contract.

1.3. Safety Glazing: Glass installed in doors, sidelights, and other locations where the adopted building code requires safety glazing shall be tempered or laminated safety glass. Unless the City directs otherwise, replacement glass shall match the existing glass in type, thickness, color and tint.

1.4. Response Times: The Contractor shall be available to the City 24 hours a day, 365 days a year, and shall call back within thirty (30) minutes of receiving a request. The Contractor shall be on site:

1.4.1. Within twenty-four (24) hours for regular service requests.

1.4.2. Within two (2) hours for emergency requests made during Regular Hours.

1.4.3. Within two (2) hours for emergency requests made After Hours, on weekends, or on

City holidays.

1.5. Hours of Service:

1.5.1. Regular Hours: 7:00 a.m. to 6:00 p.m., Monday through Friday, excluding City holidays.

1.5.2. After Hours: 6:01 p.m. to 6:59 a.m., Monday through Friday, excluding City holidays.

1.5.3. Weekend and Holiday: Any time on Saturday, Sunday, or a City holiday.

1.6. Authorization: The Contractor shall not begin non-emergency work until directed by the Facilities Management Supervisor or designee. Emergency make-safe work may begin when the City requests it.

1.7. Workmanship and Cleanup: All work shall follow the manufacturer's installation instructions and accepted glazing industry practice. The Contractor shall protect surrounding finishes, remove all broken glass, debris and removed materials from the site, and leave the work area clean.

2. LABOR RATES

Provide hourly rates on the "Rate BidTable." Rates are per hour, per person, and shall include all tools, ladders, small equipment, transportation, travel and mileage. The quantities on the Rate BidTable are the total hours from the four Project Scenarios, and the rates entered must match the rates used on the Project Scenario BidTable.

2.1. Regular Rate: Work performed during Regular Hours.

2.2. After Hours Rate: Work performed After Hours.

2.3. Weekend and Holiday Rate: Work performed on a Saturday, Sunday, or City holiday.

2.4. Helper Rate: When a job requires more than one person, the first person is billed at the rate for the time the work is performed and each additional person is billed at the Helper Rate, at any time of day, on any day. Helpers shall be billed only at the Helper Rate. The Contractor must obtain approval from the Facilities Management Supervisor or designee before billing for a helper.

3. LIFT EQUIPMENT

Provide a Half-Day rate and a Daily rate on the "Rate BidTable" for a scissor lift or boom lift with a working height of approximately thirty (30) feet, able to reach a second-story window.

3.1. Half-Day Rate: Lift use of up to four (4) hours.

3.2. Daily Rate: Lift use of more than four (4) hours, up to one (1) day. The Daily Rate shall not exceed two (2) times the Half-Day Rate.

3.3. Included in the Lift Rates: Delivery, pickup and fuel are included in the lift rates. No separate delivery, pickup, fuel or equipment charges will be paid. Time spent operating the lift is billed at the labor rates.

3.4. Approval: A lift may be used only with prior approval from the Facilities Management Supervisor or designee. If a job requires a larger lift, the Contractor shall provide a separate quote for approval before the lift is ordered.

4. WINDOW FILM

Provide an installed price per square foot on the "Rate BidTable" for each film type below. The installed price includes the film, labor, cleaning and preparation of the glass, and cleanup. No separate labor or materials will be paid for film installation.

4.1. Solar/Reflective Film: Silver reflective solar control film with visible light transmission of approximately fifteen percent (15%).

4.2. Privacy Film: White frosted (opaque) privacy film.

4.3. Measurement: Film is measured by the visible glass area of each window, rounded up to the next whole square foot.

4.4. Removal of Existing Film: Provide a price per square foot on the "Rate BidTable" for removal of existing film, including adhesive removal and cleaning of the glass.

5. MATERIALS AND SUPPLIES

Provide the requested information on the "Materials BidTable." Its quantities are the materials from the Project Scenarios. The markup submitted on the Materials BidTable shall apply to all glass, glazing materials and supplies purchased under this contract. Window film and lift equipment are not materials; they are priced on the Rate BidTable.

5.1. Cost Plus Percentage: Provide the percentage markup above the Contractor's actual cost. The markup must be entered as a decimal (for example, 20% is entered as .20) in the "Upcharge" column, and must be the same markup used on the Project Scenario BidTable.

6. PROJECT SCENARIOS

To compare pricing, the City is asking for four (4) scenarios on the "Project Scenario BidTable." Price each scenario as if you were being asked to perform the actual work. The labor rates, lift rate, film prices, material costs and markup used in the scenarios must match those entered on the Rate BidTable and the Materials BidTable. Project scenario pricing is part of the award criteria.

6.1. Scenario A: Second-Floor Window Replacement with Solar Film – City Office Building: A dual-pane window on the second floor of a City office building has failed and must be replaced. The new unit will receive solar/reflective film.

For pricing purposes, assume the following site conditions:

6.1.1. The building is two stories. The window can only be reached from the outside, by lift, from a level paved parking lot.

6.1.2. The existing aluminum frame is in good condition and will be reused.

6.1.3. The glass size is 84 inches by 84 inches (7 feet by 7 feet). The replacement is a 1-inch insulated glass unit: ¼-inch clear tempered glass, ½-inch air space, ¼-inch clear tempered glass.

The Contractor is responsible for the following:

6.1.4. Measure the opening and order the insulated glass unit.

6.1.5. Set up the lift and barricade the work area.

6.1.6. Remove the failed unit and dispose of it.

6.1.7. Clean the frame; install new setting blocks and glazing tape; set the new unit; and seal the perimeter with silicone sealant.

6.1.8. Apply solar/reflective film to the interior face of the new unit (49 square feet).

6.1.9. Clean the glass and the work area.

The price submitted for Scenario A shall include all materials listed on the Project Scenario BidTable at the Bidder's actual cost plus the Bidder's markup; four (4) hours at the Regular Rate; four (4) hours at the Helper Rate; one (1) Half-Day lift rental; and forty-nine (49) square feet of Solar/Reflective Film at the Bidder's installed price per square foot. No separate trip, delivery or equipment charges.

6.2. Scenario B: Window Film – City Building: Supply and install window film on ground-floor windows of a City building.

For pricing purposes, assume the following site conditions:

6.2.1. All windows are single-pane, reachable from inside the building from the floor or a ladder, and have no existing film.

6.2.2. Eight (8) windows, each 4 feet by 6 feet of visible glass (24 square feet each, 192 square feet total), receive Solar/Reflective Film.

6.2.3. Two (2) windows, each 3 feet by 5 feet of visible glass (15 square feet each, 30 square feet total), receive Privacy Film.

The price submitted for Scenario B shall be one hundred ninety-two (192) square feet of Solar/Reflective Film and thirty (30) square feet of Privacy Film at the Bidder's installed prices per square foot. No labor hours, materials or other charges are added.

6.3. Scenario C: After-Hours Broken Window Make-Safe – City Building: At 9:00 p.m. on a Tuesday, City staff report that a ground-floor window has been broken at a City building. The Contractor responds within the after-hours response time and makes the opening safe and secure.

For pricing purposes, assume the following site conditions:

6.3.1. The window is 48 inches by 36 inches in an existing aluminum frame that is not damaged.

6.3.2. The window is reachable from the ground. No lift is required.

The Contractor is responsible for the following:

6.3.3. Remove the broken glass from the frame and the surrounding area.

6.3.4. Install temporary ¼-inch clear glass, 48 inches by 36 inches, in the existing frame.

6.3.5. Clean up and dispose of all broken glass.

The price submitted for Scenario C shall include all materials listed on the Project Scenario BidTable at the Bidder's actual cost plus the Bidder's markup; two (2) hours for one (1) person at the After Hours Rate; and all tools and equipment. No separate trip, emergency call-out or equipment charges.

6.4. Scenario D: Weekend Door Glass Board-Up – City Building: At 2:00 p.m. on a Saturday, City staff report that the glass panel in an exterior door has been shattered at a City building. The Contractor responds within the weekend response time and boards up the opening.

For pricing purposes, assume the following site conditions:

6.4.1. The door glass opening is 36 inches by 60 inches. The door and frame are not damaged.

6.4.2. Permanent replacement of the door glass is not part of this scenario.

The Contractor is responsible for the following:

6.4.3. Remove the broken glass from the door and the surrounding area.

6.4.4. Board up the opening with ½-inch exterior-grade plywood cut to fit and securely fastened.

6.4.5. Clean up and dispose of all broken glass.

The price submitted for Scenario D shall include all materials listed on the Project Scenario BidTable at the Bidder's actual cost plus the Bidder's markup; two (2) hours for one (1) person at the Weekend and Holiday Rate; and all tools and equipment. No separate trip, emergency call-out or equipment charges.

END OF SPECIFICATIONS