RFB 27-008 Annual Contract for Demolition of Structures.pdf

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PURCHASING DEPARTMENT

City of Bryan

2611 N Earl Rudder Fwy Bryan, TX 77803

Phone: (979) 209-5500 ● Fax: (800) 296-4077

REQUEST FOR BID

No. 27-008

Annual Contract for Demolition of Structures

Date Issued: October 16, 2026

SEALED Bids Due: November 4, 2026

Bid Opening via Zoom:

Link: https://us02web.zoom.us/j/83076434477?pwd=EDBlspHFAIHWpZ4PpsveA3o89HFxuc.1

Meeting ID: 830 7643 4477 Passcode: 087091

Dial In: 1-346-248-7799 (US)

Contractor: _________________________________ https://us02web.zoom.us/j/83076434477?pwd=EDBlspHFAIHWpZ4PpsveA3o89HFxuc.1

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Disclosure Requirements

Chapter 176 of the Texas Local Government Code mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Bryan, including affiliations and business and financial relationships such persons may have with City of Bryan officers. An explanation of the requirements of Chapter 176, applicable forms and a complete text of the new law are available at:

http://www.bryantx.gov/purchasing-services/#vendorethics

If you are unable to obtain such information online, please contact the City of Bryan Purchasing Department, 2611 N Earl Rudder Fwy, Bryan, Texas 77803 or call (979)209- 5500.

BY DOING BUSINESS OR SEEKING TO DO BUSINESS WITH THE CITY OF BRYAN,

YOU ACKNOWLEDGE THAT YOU HAVE BEEN NOTIFIED OF THE REQUIREMENTS OF

CHAPTER 176 OF THE TEXAS LOCAL GOVERNMENT CODE AND THAT YOU ARE

SOLELY RESPONSIBLE FOR COMPLYING WITH THEM.

Disclosure of Interested Parties:

Section 2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016. The process as implemented by the Texas Ethics Commission is as follows:

1. A business entity must use the application to enter the required information on Form 1295 and print a copy of the form and a separate certification of filing that will contain a unique certification number.

2. An authorized agent of the business entity must sign the printed copy of the form and have the form notarized. The completed Form 1295 and certification of filing must be filed with the city “at the time the business entity submits the signed contract” to the city.

3. The city must notify the Commission, using the Commission’s filing application, of the receipt of the filed Form 1295 and certification of filing not later than the 30th day after the date the contract binds all parties to the contract.

For more information regarding how to file Form 1295, please click on the following link:

https://www.ethics.state.tx.us/filinginfo/1295/.

http://www.bryantx.gov/purchasing-services/#vendorethics https://www.ethics.state.tx.us/filinginfo/1295/

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TABLE OF CONTENTS

INTRODUCTION ……………………………………………………………………………………...4

SCHEDULE OF EVENTS

TERMS AND CONDITIONS

SCOPE OF WORK

SPECIFICATIONS

BID SHEET

PAYMENT TERMS…………………………………………………………………………………..23

FELONY CONVICTION NOTIFICATION………………………………………………………….24

REFERENCES……………………………………………………………………………………….25

CERTIFICATION AND AUTHORIZATION OF BID………………………………………………26

NOTICE OF NON-PARTICIPATION……………………………………………………………….27

SAMPLE CONTRACT…………………………………………………………………………

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INTRODUCTION

The City of Bryan is soliciting bids for an Annual Contract for Demolition of Structures in Bryan, Texas.

In order to ensure a fair and objective RFB process and evaluation, all questions and inquiries related to this Request for Bid shall be addressed in writing via the Brazos Valley e- Marketplace Online Bidding System (https://brazosbid.ionwave.net) . The deadline for written questions and inquiries is October 27, 2026 @ 10:00 AM CST. Contact with any City of Bryan employee or official is prohibited without prior written consent from the Purchasing Department or designee. Offerors contacting any other employee(s) or official(s) without prior written consent risk elimination of their Bid from further consideration.

Sealed bids will be accepted until 2:00 PM CST, November 4, 2026 and publicly opened and read aloud via Zoom.

You may upload one (1) electronic bid response to the City’s procurement website at https://brazosbid.ionwave.net/. The electronic submission must include all required elements of the bid, such as pricing, required forms, and supporting documentation.

Please note: The City of Bryan is not responsible for high internet traffic or technical issues at or near the submission deadline. Bidders who submit during peak traffic times assume the risk that their response may not be received by the due date and/or time.

Alternatively, if you choose to submit a hard copy, one (1) original bid response must be returned in a sealed envelope clearly bearing the name and address of the respondent.

Sealed bid responses will be accepted until 2:00 p.m. CST on November 4, 2026, and shall be delivered to the location noted below:

RFB 27-008

Vicki Harris, Buyer City of Bryan – Purchasing Department

2611 N Earl Rudder Fwy Bryan TX 77803

Bidders are required to submit one (1) original bid, sealed. Bids must be completed and submitted on the forms found within the Specifications. Incomplete bid forms will invalidate the bid and the bid will be rejected and returned to the bidder. The right to accept any bid, or to reject any or all bids and to waive all formalities is hereby reserved by the City of Bryan, Texas.

Plans, Specifications and Information for Bidders are online at https://brazosbid.ionwave.net or may be examined at the Purchasing Department Office at 2611 N Earl Rudder Fwy, Bryan, Texas, (979) 209-5505.

The City believes that the data contained in these specifications is sufficient for the preparation of bids. Requests for additional information will be considered depending on the https://brazosbid.ionwave.net/ https://brazosbid.ionwave.net/?utm_source=chatgpt.com https://brazosbid.ionwave.net/

5 | P a g e bid time frame and the availability of the requested information. Such information will be submitted to all known bidders simultaneously on the website mentioned above.

The City of Bryan reserves the right to accept or reject any or all bids, to waive any informalities and technicalities, to accept the offer considered most advantageous and to award the bid to the vendor offering the best value to the City of Bryan. Additionally, all bidders are hereby notified that the City of Bryan shall consider all factors it believes to be relevant in the determination of the best value including, but not limited to, the proximity of the bidder as it relates to their ability to perform the contract for the City of Bryan.

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SCHEDULE OF EVENTS

• October 16, 2026 - Release bid request to vendors.

• October 27, 2026 @ 10:00 a.m. CST - Deadline for written requests for clarifications to the RFB.

• November 4, 2026 @ 2:00 p.m. CST – Public bid opening. Any bid received on or after 2:00 PM CST will be considered late and returned unopened.

• December 8, 2026 @ 5:30p.m. CST - Anticipated date of City Council award.

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TERMS AND CONDITIONS

Definitions In order to simplify the language throughout this request for Bids, the following definitions shall apply:

CITY - Same as City of Bryan.

CITY COUNCIL - The elected officials of the Cities of Bryan, Texas who have been given the authority to exercise such powers and jurisdiction of all City business as conferred by the State Constitution and laws.

CONTRACT - An agreement between the City and a Contractor to furnish products over a designated period of time during which repeated purchases are made of the commodities specified.

CONTRACTOR - The successful Bidder(s) of this Bid request.

RFB - Request for Bids.

Instructions The following instructions apply to all Bids and become a part of terms and conditions of any Bid submitted to the City of Bryan Purchasing Department, unless otherwise specified elsewhere in this Bid request.

Notification The City of Bryan uses multiple channels for the notification and dissemination of all invitations to Bid. Approved methods of dissemination include: City of Bryan website or the City of Bryan Purchasing office. The receipt of solicitations through any other means may result in the receipt of incomplete specifications or addenda which could ultimately render your Bid non-compliant. The City of Bryan accepts no responsibility for the receipt or notifications of solicitations through any other source.

Form SEALED Bids must be submitted on this form only. Bidders are required to submit one (1) original Bid. All Bids submitted must be itemized with prices extended when practical. ONLY SEALED

BIDS ARE ACCEPTABLE.

Felony Conviction Notification All Bidders must submit with their Bid the Felony Conviction Notification form if contained within this Bid package. Failure to acknowledge and submit the completed Felony Conviction Notification form is sufficient cause for the Bid to be rejected.

Bid Return Bid must be sealed, and to ensure proper recognition upon its arrival, list your Company Name, Bid Name on the outside of your envelope. Bids must be completed and submitted on the forms found within the Specifications.

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Late Bids Bids must be received by the Purchasing Department prior to 2:00 PM CST on the date indicated on this form. Late Bids will not be opened and will be returned to the bidder unopened.

Acceptance The City of Bryan reserves the right to accept or reject any or all Bids, to waive any informalities and technicalities, to accept the offer considered most advantageous in order to obtain the best value for the City. Causes for rejection of a Bid may include, but shall not be limited to, the bidder’s current violation of any City ordinance, the bidder’s current inability to satisfactorily perform the work or service, or the bidder’s previous failure to properly and timely perform its obligations under a contract with the City. Bidders may be disqualified and rejection of Bids may be recommended for any (but not limited to) of the following causes: 1) Failure to use the Bid form furnished by the City;

2) Lack of signature by an authorized representative on the Bid form; 3) Failure to properly complete the Bid; 4) Evidence of collusion among bidders; 5) Omission of uncertified personal or company check as a Bid guarantee (if Bid Bond required); or 6) Unauthorized alteration of Bid form. City reserves the right to waive any minor informality or irregularity.

All Bidders are hereby notified that the City of Bryan shall consider all factors it believes to be relevant in selecting the offer that provides the best value for the City including, but not limited to the purchase price, the proximity of the bidder as it relates to his ability to perform the contract for the City of Bryan, the delivery date, the reputation of the bidder and the bidder’s goods or services, the quality of the bidder’s goods or services, the bidder’s past performance under contracts with the City of Bryan and the bidder’s compliance with City ordinances.

The City of Bryan, Texas is committed to obtaining its goods, products and services at the lowest price possible which benefits all the citizens of Bryan. Therefore, in order to accomplish this objective/goal, it is not the intention of the City neither to exclude particular Contractors or manufacturers. Names, trade names, brand names, catalog numbers, technical data, etc. used in the specifications are there for the sole purpose of establishing and describing general performance, quality levels, type and dimensions and such references are not intended to be restrictive. Alternate Bids on similar or comparable products and services of any manufacturer or Contractor equal to the products and services described in the specifications are invited and will be given careful consideration provided the alternate will accomplish the same task. The City of Bryan shall be the sole judge on whether the alternate product and service is similar to, equal to and in compliance with that specified. The decision of the City shall be final.

"In literal compliance" in reference to standards and specifications, shall mean the meeting or exceedance of all, or nearly all, of the said standards and specifications. If the City determines that standards and specifications are in literal compliance where not all standards and specifications have been met or exceeded, the City must base such a determination on its finding that any standards and specifications which have not been met or exceeded do not render the bidder’s product any less usable for the purpose for which it is intended.

Collusion Advanced disclosures of any information to any particular bidder which gives that particular bidder any advantage over any other interested bidder in advance of the opening of Bids, whether in response to advertising or an informal request for Bids, made or permitted by a member of the

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Irregular Bid Submittals Bids will be considered irregular and may be rejected by the City of Bryan if they show any omissions, alterations of form, additions, or conditions not called for, unauthorized alternate Bids, or irregularities of any kind. However, the City reserves the right to waive any irregularities and to make the award providing the best value to the City.

Award of Contract The Bid award may be based on, but not necessarily limited to, the following factors:

a. Conformity to specifications:

b. the rate for services, including payment discount terms;

c. the reputation of the bidder and of the bidder’s goods or services;

d. the quality of the bidder’s goods or services;

e. the extent to which the goods or services meet the City’s needs;

f. the bidder’s past relationship with the City;

g. delivery terms;

h. payment terms;

i. availability of repair and maintenance parts;

j. financial condition;

k. the total long-term cost to the City to acquire the bidder’s goods or services; and

l. any relevant criteria specifically listed in this request for Bid.

The City prefers to award the entire contract to a single Contractor; although, the City reserves the right to award a primary contract and a secondary contract in an effort to secure a back-up Contractor to be used in emergency situations in the event the primary Contractor is unable to respond as needed.

Term of Contract This contract shall become effective from date of acceptance and approval by the City of Bryan and shall remain in effect through September 30, 2027. The City shall have the option to renew the Contract for up to four (4) additional twelve (12) month periods. Any renewal shall be subject to the availability of funding and approval by the City. Bid prices shall remain fixed during each contract term.

Assignment of Contract This contract cannot be transferred or assigned to another party without the written consent of the City's Purchasing Agent and may be subject to cancellation if such consent is requested.

Contract Termination The City may terminate this Contract at any time upon thirty (30)-calendar days written notice.

Upon the Contractor’s receipt of such notice, the Contractor shall cease work immediately. The

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Contractor shall be compensated for the services satisfactorily performed prior to the termination date.

If, through any cause, the Contractor fails to fulfill its obligations under this Contract, or if the Contractor violates any of the agreements of this Contract, the City has the right to terminate this Contract by giving the Contractor five (5) calendar days written notice. The Contractor will be compensated for the services satisfactorily performed before the termination date. Termination of the contract for cause shall be deemed as sufficient evidence and cause to remove the Contractor’s name from the bidder’s list for receiving future Bids.

Reimbursements There is no expressed or implied obligation for The City of Bryan to reimburse responding Contractors for any expenses incurred in preparing Bids in response to this Request for Bids and City of Bryan will not reimburse responding Contractors for these expenses, nor will the City of Bryan pay any subsequent costs associated with the provision of any additional information or presentation, or to procure a contract for these services.

Certification RFBs must be completed and submitted as required in this document. Certification form must be fully completed. Failure to submit the certification form within the sealed RFB will result in the RFB being rejected as non-responsive.

Minority Owned Businesses Minority business enterprises will be afforded full opportunity to submit Bids in response to this invitation and will not be discriminated against on the grounds of race color, creed, sex, or national origin in consideration for an award.

City Ordinances The City of Bryan also reserves the right to reject the Bid of any bidder who is currently in violation of any City ordinance. The City may, at its option, choose to negotiate a settlement of the ordinance violation as a condition of the Bid award.

Error-Quantity Bids must be submitted on units of quantity specified. In the event of errors in extended prices, the unit price shall govern. Any suggested quantity to secure better prices is welcomed. When discrepancies occur between words and figures, the words shall govern.

Quantities Quantities indicated in the Bid are estimated based upon the best available information. The City reserves the right to increase or decrease the quantities by any amount deemed necessary to meet its needs without any adjustments in the unit Bid prices.

Variations Any variation from these specifications must be indicated on the Bid sheet(s).

F.O.B.-Damage Bids will not be considered unless Bid F.O.B. delivered Bryan, Texas. If shipping costs are not included in the unit Bid price, bidder must give exact delivery cost, which is to be prepaid or added

11 | P a g e to the invoice. The City of Bryan assumes no liability of goods delivered in a damaged or unacceptable condition.

Firm Prices Bidders must hold Bid prices for 90 days after the Bid opening date to allow the City sufficient time to award a contract. Once a Contract is awarded, the successful bidder must hold Bid prices for the duration of the Contract.

Cooperative Agreements Successful bidder agrees to extend prices and terms to all governmental entities that has entered into, or will enter into, joint purchasing inter-local cooperation agreements with the City of Bryan.

Authorized Signature Bids must show Contractor’s full name and mailing address of bidder and be manually signed by an authorized sales or quotation representative of the bidder. Contractor name and authorized signature should appear on each page of Bid where spaces are provided. Submission of a signed bid will be interpreted to mean that bidder has hereby agreed to all terms and conditions set forth in all of the sheets which make up this invitation.

Withdrawal-Alteration of Bids Bids cannot be altered after receiving time or opening time. No Bid may be withdrawn after opening time without acceptable reason in writing and with the approval of the purchasing agent.

Lump Sum Bids Lump sum Bids will be considered only if unit prices are quoted also. However, the totals of such quoted unit prices and the lump sum Bids will not be considered if the price quoted also involves prices of commodities requested on an entirely separate Bid request.

All-or-None Bids All-or-none Bids will be considered only if bidder quoted prices on all items requested. If a bidder desires the City to consider an all-or-none Bid, it must be stated on the Bid sheet(s). All-or-none Bids will not be considered if prices quoted involved prices of items and services requested on an entirely separate Bid request.

Payment of Invoices Invoices must be submitted by the successful bidder in duplicate to the City of Bryan, Finance Department, P.O. Box 1000, Bryan, Texas 77805, (979) 209-5080. All invoices to be paid in full within thirty (30) days after satisfactory delivery and billing, whichever is the later. All invoices shall be submitted in accordance with the Bid unit prices. Invoices shall not contain work that was not satisfactorily completed. Repeated failure on the part of the Contractor to submit accurate invoices shall be sufficient cause to cancel the contract. The City will not be liable for payment of invoices received more than sixty (60) days after delivery of order, or completion of services.

Cash Discounts Bidders may quote additional cash discount terms in the Cash Discount Column. If no discount is shown, prices are to be assumed net. Discount period to be started from the date of completion of entire order or date of receipt of invoice, whichever occurs last regardless of date of invoice.

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Bidders offering discounts for prompt payment if invoice is paid within ten (10) days are encouraged.

Taxes The City of Bryan is exempt from Federal Excise, State Sales and Transportation Taxes. TAX MUST NOT BE INCLUDED IN BID. The City upon request will execute Tax Exemption Certificates.

The City of Bryan is statutorily exempt from State and Local Sales tax and a permit number is not required.

Delivery Bids must show the number of consecutive calendar days required to deliver the materials, services or equipment under normal conditions. Failure to specify delivery time will be considered reason enough to cause the Bid to be disregarded. Delivery time quoted will be given consideration in awarding orders. If delivery is not made within ten (10) days after number of days specified on Bid, entire order may be canceled and bidder's name removed from mailing list.

Liability The successful bidder shall be liable for all damages incurred while in the performance of services pursuant to this request.

Safety Data Sheets SDS's must be provided prior to or with receipt of order, and when revised. Containers must be properly labeled and identified in accordance with the OSHA Hazard Communication Standard.

Improperly labeled containers will result in refusal of the shipment and possible change in Contractors.

Patents, Franchises, etc.

The successful bidder agrees to protect the City from any claim involving patent right infringements, copyrights or sales franchises.

No Bids If bidder is unable to quote, the Bid form should be returned to the purchasing agent before opening time, and reason given for not proposing if bidder desires to propose on future purchases.

Addenda In the event of a needed change in the published Bid documents, it is understood that all the foregoing terms and conditions and all performance requirements will apply to any published addendum.

All published addenda shall be signed and included with your response package as acknowledgement of the addendum. Bidders are responsible for obtaining all published addenda from the City of Bryan Purchasing office or by downloading these documents from the City of Bryan website. The City assumes no responsibility for the Bidders failure to obtain or properly submit any addendum. Failure to acknowledge and submit any addendum may be cause for the Bid to be rejected. The City’s decision to accept or reject any particular Bid due to a failure to acknowledge and submit addenda shall be final.

Fiscal Funding

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All deliveries are to be made to the Purchasing Department located at 2611 N Earl Rudder Fwy, Bryan, Texas, unless otherwise specified in the Bid Request or Purchase Order. Deliveries will be accepted only during normal working hours on normal working days. Unless otherwise indicated, items received must be new and in first-class condition. Types of materials normally packaged for protection and convenience in storage shall be in the proper containers.

The City of Bryan, Texas operates and is funded on a fiscal year basis; accordingly, the City reserves the right to terminate, without liability, any contract for which funding is not available.

Renewal of contract will be in accordance with Local Government Code 271.903 concerning non-appropriation of funds for multi-year contracts. The City reserves the right to rescind the contract at the end of each fiscal year if is determined that there are insufficient funds to extend the contract.

Court Jurisdiction The City of Bryan and the successful Contractor will agree that the contract awarded from this Request for Bid shall be governed by the laws of the State of Texas. The parties agree that performance and all matters related thereto shall be in a state court of competent jurisdiction in Brazos County, Texas and further that neither party will seek to remove such litigation to the federal court system by application of conflict of laws or any other removal process to any Federal Court or court not in Texas.

Legislative Acts Pursuant to Texas Government Code 2252.152, contracts with companies engaged in business with Iran, Sudan, or foreign terrorist organizations are prohibited; a governmental entity may not enter into a governmental contract with a company that is identified on a list prepared and maintained under Government Code Sections 806.051, 807.051, or 2252.153.

Pursuant to Government Code 2270.002, a governmental entity may not enter into a contract with a company for goods or services unless the contract contains written verification the company that it:

(1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract.

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Basic Safeguarding of Contractor Information Systems A. The Contractor shall apply basic safeguarding requirements and procedures to protect the

Contractor’s information systems whenever the information systems store, process or transmit any information, not intended for public release, which is provided by or generated for the City. This requirement does not include information provided by the City to the public or simple transactional information, such as that necessary to process payments. These requirements and procedures shall include, at a minimum, the security control requirements “reflective of actions a prudent business person would employ” which are outlined in the Federal Acquisition Regulations FAR 52.204-21(b) and codified in the Code of Federal Regulations at 48 C.F.R. § 52.204-21(b) (2016).

B. Contractor shall include the substance of this clause in subcontracts under this contract (including subcontracts for the acquisition of commercial items other than commercially available off-the-shelf items) in which the sub-provider may have City contract information residing in or transiting through its information system.

In the event a new contract cannot be executed at the anniversary date of the original term or any renewal term, the contract may be renewed month-to-month until a new contract is executed.

Bond Requirements When the contract amount is $50,000 or more, a payment bond in an amount of not less than one hundred percent (100%) of the contract price, conditioned upon payment to all persons supplying labor and materials, shall be executed by the successful Bidder and shall accompany the signed contract.

When the contract amount is $100,000 or more, a performance and a payment bond in an amount of not less than one hundred percent (100%) of the contract price, conditioned upon faithful performance of the contract in accordance with the plans, specifications and contract documents and payment to all persons supplying labor and materials, shall be executed by the successful Bidder and shall accompany the signed contract.

Insurance Requirements Contractor agrees to have and maintain the policies set forth in Exhibit C, Insurance Requirements, which is attached hereto and incorporated herein. All policies, endorsements, certificates, and/or binders shall be subject to approval by the City as to form and content. These requirements are subject to amendment or waiver only if so approved in writing by the City. A lapse in any required coverage shall be a breach of this Contract.

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SCOPE OF WORK

Scope of Bid: The City of Bryan (“City”) requires substandard structures that pose a risk to the public health and safety to be restored to good condition or to be removed. Occasionally, the City finds it necessary to employ the services of an outside contractor to demolish structures and remove the debris in accordance with Chapter 14 of the City of Bryan’s Code of Ordinances. The City is soliciting bids from qualified vendors to establish an annual contract (“Contract”) for the demolition of structures and related services. It is City’s intent to award a Contract to a vendor who is qualified to provide demolition, disposal and other related services for the demolition of designated sites.

Quantities and/or estimates included in this bid are for informational purposes only and are in no way a commitment by the City to order any given quantities or dollar amount during the term of the agreement or any extensions thereafter. While the City is seeking to engage a principal vendor for the majority of the demolitions, this is not an exclusive Contract. The City may separately bid certain demolitions, as deemed necessary.

Description of Work: The major portion of the work is the demolition and disposal of the dangerous and dilapidated structures, removal of: footings, slabs, asphalt/concrete pavement parking areas/driveways, fences, debris, accessory structures, accessory equipment, signs, light poles, underground fuel storage tanks, and other undesirable objects. Service will also include proper abatement and disposal of asbestos containing materials, if any, from properties. Services provided are also to include disconnecting and capping sanitary sewer service lines per City requirements, removal and disposal of all excess material, debris and trash, as well as providing fill dirt material and grading all demolition areas to a smooth, well drained, and mowable condition. The City may also issue work orders for properties where demolition has been initiated by a property owner or the owner's contractor but has not been completed within the required timeframe or has otherwise been abandoned. Such work may include removal and disposal of remaining demolition debris, removal of small accessory structures, foundations, slabs, miscellaneous site improvements, and other work necessary to complete the demolition and restore the property in accordance with City requirements.

Scope of Work: The properties to be serviced under this contract will be located in the City of Bryan’s corporate limits and will be identified by the City’s Chief Building Official. The City anticipates annual expenditures of not more than $200,000 for demolitions. The $200,000 budget for demolitions also covers items such as title searches, asbestos surveys, and filing fees unrelated to this Contract.

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SPECIFICATIONS

Intent of Specifications: Under this Contract, the Contractor will provide all services necessary to demolish structures and remove the debris in accordance with City ordinance requirements and direction from the Chief Building Official.

1. Functional and Performance Requirements:

1.1 Communication. Contractor must provide an answering service, pager or telephone answering machine and an emergency phone number which is answered 24 hours a day/7 days a week for the duration of this project. Contractor must have access to email to receive and confirm receipt of work orders and to enable prompt communications with City staff.

1.2 Work Orders. All work assigned by the City shall be initiated through the use of a written work order issued by the Chief Building Official or designee. Any one work order may be for one or more structures, and at the same location or different addresses. The work order will be given to the Contractor detailing the date, time, address, and legal description of the property or properties at which the structures are to be demolished. The City will transmit work orders electronically to the Contractor at the email address(es) provided by the Contractor. The Contractor shall confirm receipt of each work order by email within one (1) business day. The Contractor shall provide the Chief Building Official or designee with current contact information and valid email addresses for all representatives authorized to receive work orders.

1.3 Work Schedule.

1.3.1 General. Business days are Monday through Friday excluding City holidays. Work is to be performed on business days during the hours of 8a.m – 5p.m. The Contractor shall commence demolition work within ten (10) business days of receipt of the work order.

Time exceptions will be granted for weather or other delays not under the control of the Contractor but must be submitted for approval in writing to the Chief Building Official or his/her designee at least three (3) business days before the work order due date. No demolition work shall begin until City staff has obtained a seizure warrant for the designated project site. On the first scheduled day of work, the seizure warrant may not be ready until 9am. Unless otherwise authorized in writing by the Chief Building Official or designee, work assigned under a work order shall be completed within three (3) business days after commencement. Contractor must communicate any anticipated delays in completing the project to City staff immediately.

1.3.2 Emergency Situation. In cases where the condition of a building constitutes an imminent danger to the health, life or safety of any person, as determined by the City in accordance with City Ordinance requirements, the Contractor shall commence demolition work within twenty-four (24) hours of receipt of a work order by the Chief Building Official or designee. In lieu of a written work order, a work order in an emergency situation may be issued by phone or in person.

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1.4 Hazardous Conditions. The Contractor will notify the Chief Building Official or his/her designee immediately if unsafe and/or hazardous conditions exist; i.e. wells, uncovered septic systems, bees, etc. are present.

1.5 Permits and Licenses. Contractor shall be required to obtain any and all permits and licenses that are lawfully required to perform work as detailed herein. The City will waive fees for demolition permits.

1.6 Subcontracting. Contractor is expected to perform most major contracted work as specified herein without the use of subcontracting outside labor. Subcontracting may be considered with the pre-approval and written authorization from the City’s Chief Building Official or designee. The foregoing does not apply to asbestos air monitoring, which must be performed by a third party.

1.7 Ownership of Salvageable Materials. All salvageable materials/items shall become the property of the Contractor. This shall include the value of all scrap materials developed during the demolition process and any such materials found on the property. Items of personal property having title of ownership, such as automobiles, or items having significant exchange value, such as precious gems, currency, etc., as determined by the Chief Building Official or his/her designee, are not considered as salvageable. Such items shall be protected from damage or loss when and if encountered during the progress of work and shall be turned over immediately to the City.

1.8 Contractors’ Responsibility.

1.8.1 The Contractor shall provide a qualified foreman present on the site at all times, and as a fully authorized agent of the Contractor, the foreman must be capable of making on-site decisions. The foreman shall be well versed in the requirements of this Contract and the technical aspects of the project. All equipment shall comply with and be used in accordance with all pertinent safety regulations including ladders, hoists, planks, and similar items.

1.8.2 The Contractor shall at all times take all reasonable precautions for the safety of employees on the work site and of the public, and shall comply with all applicable provisions of Federal, State and Municipal safety laws, including those described in Section 4 below.

1.8.3 It shall be the responsibility of the Contractor to remove from the job site and properly dispose of all residues at the end of each and every workday. Materials and equipment left on site overnight shall be well marked and identified as to ensure public safety. No materials or equipment are to be left on site over a weekend, unless arrangements have been made with and prior approval obtained from the Chief Building Official or his/her designee. Security for any materials and/or equipment left on site shall be the sole responsibility of the Contractor. Any loss of materials or equipment due to theft, vandalism, etc., shall be the sole responsibility of the Contractor. Such losses shall be replaced or repaired by the Contractor with no additional charges to the City.

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1.8.4 Upon completion of the project, the Contractor shall be responsible for leaving the job site free of all construction debris and in an orderly state. Contractor shall clean all walks, paving, and site features of dirt and other debris, its cost being included in the bid, before acceptance and final payment will be made. The Contractor shall act as independent Contractor and shall in no sense act as agent or servant of the City.

1.8.5 The Contractor shall not park or mobilize equipment on adjacent properties or in public street rights-of-way. If Contractor finds it necessary to close part of a public street, Contractor shall apply for City right-of-way permit approval at least seven (7) days prior to commencing demolition work. Contractor shall be courteous and respectful of all adjoining properties.

1.8.6 As applicable, the Contractor must follow and abide by all state and federal laws regarding asbestos abatement and underground fuel storage tank removal, including, but not limited to filing all required notices to governing authorities and agencies.

1.8.7 As applicable, the Contractor shall apply for City fuel tank removal permit from the

Bryan Fire Department at least seven (7) days prior to commencing demolition work.

The City will waive the permit fee for this permit. To obtain the permit, Contractor must call the Fire Department at 979-209-5960 (press “1”). Fire Department offices are located at 414 Lawrence Street, Bryan TX 77801.

1.8.8 The Contractor must provide water and power needed for abatement and demolition.

Water is available for Contractor’s water tank via vouchers purchased from City of Bryan Finance Department at 300 S. Texas Avenue, Bryan TX 77805 (phone: 979- 209-5080). Alternatively, the City of Bryan can install a temporary water meter for Contractor to use for demolition on the adjacent fire hydrant at front south corner of property and reimburse the City’s Development Services Department for any water used during the demolition. Contractor will be responsible for any damages to water meter and/or fire hydrant. Temporary water meter installation must be coordinated with the City’s Chief Building Official at least seven (7) days prior to commencing demolition work.

1.9 Demolition Work Specifications. The following is a list of general specifications that, when incorporated with other conditions specified herein, comprise the full requirements and specifications of this service contract. The Contractor shall be responsible to perform the following services and shall bear all cost and fees:

1.9.1 Provide all materials, permits, equipment and labor as required for the demolition of all identified structures, appurtenances and debris at the designated project site.

1.9.2 Prior to demolition of any structure, including accessory structures, Contractor must verify that the structure is vacant, i.e. clear of people and/or animals. In the event that the structure is not vacant, contact the Chief Building Official who will coordinate with emergency services.

1.9.3 Coordinate work with other contractors or City departments performing work at the project site or adjacent areas.

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1.9.4 Actual demolition work shall incorporate the demolition and disposal of the main structure and outbuildings (accessory structures), removal of concrete footings, concrete slabs, pads, blocks, asphalt/concrete pavement driveways and walkways, fences, debris, light poles, underground fuel storage tanks and other undesirable objects as directed by the City’s Chief Building Official or his designee.

1.9.5 Contact all required utility companies to disconnect their facilities and/or services from the structures to be demolished to include electric, gas, cable, telephone, water and other facilities encountered. City staff will assist with this task.

1.9.6 Pump out fuel storage tanks, septic tanks and/or grease traps until empty, remove and dispose of tanks/trap and fill in void with clean fill. Voids shall be tamped with a mechanical tamper in 8” lifts for compaction of all voids deeper than 4 feet. Those voids less than 4 feet deep shall be filled by bucket machinery and rolled to a stable soil compaction. Any voids that occur during the twelve months following demolition activities shall be filled and compacted by the Contractor at their own expense. Waste transporter must be registered with the Texas Commission on Environmental Quality (TCEQ). Contractor shall submit completed waste transporter’s TCEQ-compliant waste manifest to the City within three (3) days of waste disposal.

1.9.7 Disconnect and cap all sanitary sewer service lines connected to municipal sewer lines in accordance with City policy. The Contractor shall terminate and plug the private sewer service within one foot of the property line prior to the demolition of the structure by first obtaining a plumbing demolition permit. The City will waive permit fees for such a permit. The marking and identification of the private sewer service shall be per demolition permit comments. A designated City representative shall inspect the plugged line and marking prior to the Contractor backfilling an excavated private sewer service to verify that (1) plugging is impermeable to storm water or infiltration and inflow, and that (2) plugging will prevent sewage discharge into the surrounding environment.

1.9.8 Protect and preserve all trees on the property. When removal is necessary, the contractor shall remove the root ball, and fill in the excavated area with clean fill dirt, roll compacting the fill materials to a grade that is level with the surrounding grade elevation.

1.9.9 Remove and dispose of all excess material, debris and trash developed during the course of providing the contracted services. No material may be burned or buried on site. All inorganic and organic debris at the demolition location site, including, but not limited to, automobile tires, shall be removed and hauled away from project site. With the exception of salvaged material and personal property to be conveyed to the City, all debris must be disposed of at the Twin Oaks Landfill, 2690 State Highway 30, Anderson, Texas 77830. Cost of dumping is to be included in Contractor’s bid.

Contractor must provide copies of all tip charge receipts to evidence proper disposal of demolition materials. Tipping receipts must be submitted with invoice before payment will be remitted to the Contractor.

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1.9.10 Extreme care shall be taken to safeguard all adjoining properties, public right-of-way improvements, facilities, site amenities, irrigation systems, windows, and vehicles on or around the job site. Damage to public and/or private property shall be the responsibility of the Contractor and shall be repaired and/or replaced at no additional cost to the City.

1.9.11 Provide all clean fill dirt material required to grade demolition areas to a smooth neat appearance, and leave site in a clean condition. Fill dirt shall be defined as clean sand, river sand or sandy loam materials. No hard clay clods or rocks will be allowed in fill materials. Contractor shall not receive final compensation until final grading has been accomplished, and the Chief Building Official or his/her designee approves the finished site work.

1.9.12 Equipment left on site shall be plainly marked with the company name and any additional information as required by city codes and applicable State laws. All equipment shall be removed from project site immediately after the completion of the work.

1.9.13 Follow all state and federal laws with regards to obtaining asbestos surveys, asbestos abatement, air monitoring requirements, underground fuel storage tank removal, etc.

This includes filing all proper notices before demolition activities per state and federal laws.

1.9.14 Provide erosion protection/control measures to prevent offsite erosion or run off per local and state laws.

1.9.15 Provide water and power necessary to site for water and power for demolition activities. See “Contractor Responsibilities” section above.

1.9.16 Submit before and after photos of the site along with the original invoice to the City of Bryan – Development Services Department within three (3) business days of completion of the work to receive payment. The invoice must include where and when demolition services were accomplished and the contracted charge assessed. Tipping receipts and waste transporter’s manifest (when applicable) must be submitted with invoice before payment will be remitted to the Contractor. Invoices must be timely submitted in order to be valid. Failure to submit the invoice within three (3) business days as required above may result in delayed payment, non-payment of that invoice, and/or termination of the agreement. The City will exercise discretion when determining the severity of a particular breach, and the City shall consider extenuating circumstances outside Contractor’s control.

1.9.17 To account for mobilization costs associated with smaller demolition projects, the

Contractor may establish a minimum charge per work order that still requires the use of heavy equipment. The amount charged shall be greater than the minimum charge specified in the Contractor’s bid or the actual weight of demolition debris multiplied by the contracted per-ton rate.

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1.10 Asbestos Abatement

1.10.1 For any demolition where asbestos abatement is necessary, the cost of asbestos abatement will be billed at a separate rate. The rate is compensation for all costs related to abatement, including removal, disposal, and air monitoring.

1.10.2 Asbestos abatement services will only be provided if an asbestos survey determines there is a material amount of asbestos that must be removed. The City’s Chief Building Official will decide if an asbestos survey is necessary.

1.10.3 Contractor will comply with all state and federal laws related to asbestos abatement and disposal as set forth by the U.S. Environmental Protection Agency and the Texas Commission on Environmental Quality.

2. Damages. The Contractor shall be responsible for any damage to, or occurring on, other property (excluding the property being demolished). This applies to public and private property and/or utilities. Any damage occurring to such properties shall be immediately repaired at the expense of the Contractor. Contractor’s failure to make repairs shall be cause for delay of payment and/or cause for termination of the agreement.

3. Bidder’s Qualifications. Bidders shall have a minimum of two (2) years consecutive professional experience in a comparable scope of work including the demolition of structures.

4. Safety.

4.1 The Contractor shall furnish, erect, and maintain barricades, steady-burn light, flashing warning lights, and warning “KEEP OUT” signs at places and locations where the placing of such protective devices are warranted, or as directed by the City.

4.2 Suitable and acceptable barriers shall be erected and maintained by the Contractor around all operations and all openings in the ground, so long as such operations and openings constitute a hazard or dangerous condition, or as directed by the City.

4.3 The Contractor shall adhere to the Texas Department of Transportation’s Uniform Manual on Traffic Control for Construction and Maintenance Work Zones. It will be the sole responsibility of the Contractor to make himself and his employees fully aware of these provisions, especially those applicable to the use of barricades, cones, signage, etc., to provide a safe working environment.

4.4 Explosives shall not be used in the work.

4.5 Do not proceed with demolition work when prevailing weather forecasts indicate, or weather conditions constitute a hazard to the workers and site.

4.6 Temporarily suspended work that is without continuous supervision shall be closed to prevent entrance of unauthorized persons.

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BID SHEET

RFB 27-008 Annual Contract for Demolition of Structures

All bids must be in strict accordance with all terms, conditions and specifications within this Bid Request 27-008. To be accepted, bidders must thoroughly complete all blanks in this section.

(Please type or write legibly in ink.) The decision to award the contract will be based on the City’s evaluation of the bids in order to determine the best value for the City. The decision of the City will be final.

A. Demolition Bid Demolition of any/all structures, including removal and disposal as required by the specifications:

$__________ per ton of demolition debris.

Asbestos abatement services, including removal of asbestos containing materials and proper disposal of same: $___________ per square foot.

The…