CONTRACT DOCUMENTS

AND

CONSTRUCTION SPECIFICATIONS

FOR

CHAPMAN ROAD

PAVING, DRAINAGE, WATER, AND

SANITARY SEWER IMPROVEMENTS

FROM RUFE SNOW DRIVE

TO BROOKSHIRE TRAIL

FOR THE

CITY OF NORTH RICHLAND HILLS

September 2026

City of North Richland Hills

Public Works Department

Project RFB 26-023

TABLE OF CONTENTS

SECTION I NRH PURCHASING GUIDANCE

SECTION II BIDDING DOCUMENTS

Notice to Bidders

Special Instructions to Bidders

Financial Statement

Liabilities and Net Worth

Experience Record

Equipment Schedule

Bid Form

• Bid Schedule

• Bid Unit Prices

SECTION III CONTRACTUAL DOCUMENTS

Standard Form of Construction Agreement

(Contract)

Performance Bond

Payment Bond

Maintenance Bond

Contractor's Release to City

Contractor's Affidavit of Final Payment

SECTION IV TECHNICAL SPECIFICATIONS

SECTION V SPECIAL PROVISIONS

SECTION VI GEOTECHNICAL REPORT

SECTION I

NRH PURCHASING GUIDANCE

PURCHASING DEPARTMENT

REQUEST FOR BID

CHAPMAN ROAD PAVING,

DRAINAGE, WATER AND

SANITARY SEWER

IMPROVEMENTS

RFB # 26-023

BIDS DUE TUESDAY, OCTOBER 13, 2026

BY 2:00 P.M.

I - 2

Contents

INVITATION TO BID

GENERAL CONDITIONS

MINIMUM INSURANCE REQUIREMENTS

NON-COLLUSION AFFIDAVIT OF BIDDER

BID CERTIFICATION

COMPLIANCE WITH HOUSE BILL 1295

FOR DISADVANTAGED BUSINESS ENTERPRISES ONLY

CONFLICT OF INTEREST QUESTIONNAIRE

CONTRACT CHANGES GRID

CONFIDENTIALITY OF PROPRIETARY INFORMATION

SPECIFICATIONS

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INVITATION TO BID

The City of North Richland Hills is accepting sealed bids from all interested parties for:

➢ Bid Number: 26-023

➢ Bid Type: REQUEST FOR BID

➢ Bid Name: CHAPMAN ROAD PAVING, DRAINAGE, WATER, AND SANITARY

SEWER IMPROVEMENTS

➢ Bid Due Date: Tuesday, October 13, 2026

➢ Bid Due Time: 2:00 P.M. Central Standard Time

➢ Pre-Bid Conference: 09:00 A.M. Central Standard Time, Tuesday October 6, 2026

➢ Location: Development Services Public Conference Room, 4301 City Point Dr, North

Richland Hills, TX 76180

➢ Deadline for questions:

Date: Friday, October 09, 2026

Time: 12:00 P.M. Central Standard Time

DOCUMENTS MUST BE SUBMITTED ELECTRONICALLY VIA:

www.publicpurchase.com

No oral explanation in regards to the meaning of the specifications will be made, and no oral instructions will be given after the pre-bid meeting and before the award of the contract. Requests from interested vendors for additional information or interpretation of the information included in the specifications should be directed in writing as a question related to this bid on Public Purchase and the question will be answered on Public Purchase. All addendums will also be posted to Public

Purchase. It will be the vendor’s responsibility to check all information related to this bid on

Public Purchase before submitting a response.

All bid responses must be turned in complete from cover page to end of Section 2 – pages in order. Should any page not be filled out (in Section 2 based on Qualification of Bidders), that page is still required to be a part of the bid response; however, Contractor to write ‘to be provided with Contract Documents if awarded to the construction contract.”

The City of North Richland Hills reserves the right to reject in part or in whole all bids submitted, and to waive any technicalities for the best interest of the City of North Richland Hills.

http://www.publicpurchase.com/

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GENERAL CONDITIONS

In submitting this bid, the Bidder understands and agrees to be bound by the following terms and conditions. These terms and conditions shall become a part of the purchase order or contract and will consist of the invitation to bid, specifications, the responsive bid and the contract with attachments, together with any additional documents identified in the contract and any written change orders approved and signed by a city official with authority to do so. All shall have equal weight and be deemed a part of the entire contract. If there is a conflict between contract documents, the provision more favorable to the City shall prevail.

1. BID TIME

It shall be the responsibility of each Bidder to ensure his/her bid are submitted to the Public

Purchase website on or before 2:00 P.M. Tuesday, October 13, 2026. The official time shall be determined by the Public Purchase Website. The Public Purchase Website will NOT allow bid responses to be uploaded after the closing time.

All attached bid documents are to be returned completely filled out, totaled, and signed.

The City of North Richland Hills will not accept any bid documents other than the attached.

2. WITHDRAWING BIDS/PROPOSALS/QUOTES

Bids may be withdrawn at any time prior to the official opening; request for non-consideration of bids must be made in writing to the Purchasing Manager and received prior to the time set for opening bids. The bidder warrants and guarantees that his/her bid has been carefully reviewed and checked and that it is in all things true and accurate and free of mistakes. Bidder agrees that a bid price may not be withdrawn or canceled by the bidder for a period of ninety (90) days following the date designated for the receipt of bids.

3. IRREGULAR BIDS/PROPOSALS/QUOTES

Bids will be considered irregular if they show any omissions, alterations of form, additions, or conditions not called for, unauthorized alternate bids, or irregularities of any kind.

However, the City of North Richland Hills reserves the right to waive any irregularities and to make the award in the best interest of the City.

4. REJECTION/DISQUALIFICATION

Bidders will be disqualified and/or their bids rejected, among other reasons, for any of the specific reasons listed below:

a) Bid received after the time set for receiving bids as stated in the advertisement;

b) Reason for believing collusion exists among the Bidders;

c) Bid containing unbalanced value of any item; bid offering used or reconditioned equipment;

d) Where the bidder, sub-contractor or supplier is in litigation with the City of North

Richland Hills or where such litigation is contemplated or imminent;

e) Uncompleted work which in the judgment of the City will prevent or hinder the prompt completion of additional work, or having defaulted on a previous contract;

f) Lack of competency as revealed by reference checks, financial statement, experience and equipment, questionnaires, or qualification statement;

g) Bid containing special conditions, clauses, alterations, items not called for or irregularities of any kind, which in the Owner's opinion may disqualify the Bidder.

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However, the City of North Richland Hills reserves the right to waive any irregularities and to make the award in the best interest of the City of North Richland Hills.

5. BID EVALUATION

Award of bid, if it be awarded, will be made to the lowest responsible bidder or may be awarded to the bidder that offers the goods and/or services at the best value for the City

(Texas Local Government Code, 252.043). In determining the best value the City will consider the following:

a) The purchase price; terms and discounts; delivery schedule;

b) The reputation of the bidder and of the bidder’s goods or services;

c) The quality of the bidders’ goods or services;

d) The extent to which the bidder’s goods or services meet the City specifications and needs;

e) The bidder’s past relationship with the City;

f) Total long term cost to the city to acquire the bidder’s goods or services;

g) Any relevant criteria specifically listed in the specifications;

h) Compliance with all State and local laws, General Conditions and Specifications;

i) Results of testing, if required;

j) Warranty and/or guarantee, maintenance requirements and performance data of the product requested;

k) City's evaluation of the bidder’s ability to perform to specifications.

6. AWARD OF BID

The bid award will be made within sixty (60) days after the opening of bids. No award will be made until after investigations are made as to the responsibilities of the best bidder.

The City of North Richland Hills reserves the right to award bids whole or in part when deemed to be in the best interest of the City. Bidder shall state on bid form if their bid is

"all or none", otherwise it shall be considered as agreeing to this section.

Information contained in submitted bid documents shall not be available for inspection until after the award has been made by the City Council. Requests for this information must be submitted in writing.

7. ASSIGNMENT

The successful bidder may not assign his/her rights and duties under an award without the written consent of the North Richland Hills City Manager. Such consent shall not relieve the assignor of liability in the event of default by his assignee.

8. SUBSTITUTIONS/EXCEPTIONS

Exceptions/variations from the specifications may be acceptable provided such variations, in each instance, is noted and fully explained in writing and submitted with bid. NO substitutions or changes in the specifications shall be permitted after award of bid without prior written approval by the Purchasing Manager.

9. DELIVERY/ACCEPTANCE

The delivery date is an important factor of this bid and shall be considered during the evaluation process. The City considers delivery time the period elapsing from the time the order is placed until the City receives the order at the specified delivery location. All

I - 6 material shall be delivered F.O.B. City of North Richland Hills to the address specified at the time of order. Acceptance by the City of North Richland Hills of any delivery shall not relieve the Contractor of any guarantee or warranty, expressed or implied, nor shall it be considered an acceptance of material not in accordance with the specifications thereby waiving the City of North Richland Hills right to request replacement of defective material or material not meeting specifications.

10. NOTICE OF DELAYS

Whenever the contractor encounters any difficulty which is delaying or threatens to delay timely performance, written notice shall immediately be given to the Purchasing Manager, stating all relevant information. Such notice shall not in any way be construed as a waiver by the City of any rights or remedies to which it is entitled by law. Delays in performance and/or completion may result in cancellation of agreement.

11. SALES TAX

The City of North Richland Hills is exempt from Federal Excise and State sales tax;

therefore tax must not be added to bid.

12. TIE BIDS

In the event of a tie bid, State Law provides the bid or contract shall be awarded to the local bidder. In cases where a local bidder is not involved, tie bids shall be awarded by drawing lots at the City Council meeting, or as otherwise directed by the Mayor.

13. BRAND NAME OR EQUAL

If items are identified by a "brand name" description, such identification is intended to be descriptive, not restrictive, and is to indicate the quality and characteristics of products that will be satisfactory. As used in this clause, the term "brand name" includes identification of products by make and model.

Such products must be clearly identified in the bid as an equal product and published specifications of the equal products offered must be included with the bid reply.

Bids offering equal products will be considered for award if determined by the Purchasing

Manager and the user department to be equal in all material respects to the brand name products referenced. The decision of acceptable “equal" items or variations in the specifications will solely be the City of North Richland Hills. Unless the bidder clearly indicates in his/her bid that he is offering an "equal" product, his bid shall be considered as offering the brand name product referenced in the invitation for bids.

14. REFERENCES

A minimum of three (3) references, preferably located within the Dallas/Fort Worth

Metroplex, must be submitted with each bid. Company name, contact and phone number must be included with each reference.

15. PROHIBITION AGAINST PERSONAL FINANCIAL INTEREST IN

CONTRACTS

No employee of the City of North Richland Hills shall have a direct or indirect financial interest in any proposed or existing contract, purchase, work, sale or service to or by the

City (CMA-074, Standards of Conduct, Section IV).

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16. TERMINATION/NON PERFORMANCE

Continuing non-performance of the vendor in terms of Specifications shall be a basis for the termination of the contract by the City. The City of North Richland Hills reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City in the event of breach or default of this contract. The City reserves the right to terminate the contract immediately in the event the successful bidder fails to 1.) Meet delivery schedules or, 2.) Otherwise not perform in accordance with these specifications.

Breach of contract or default authorizes the City to award to another bidder, and/or purchase elsewhere and charge the full increase in cost and handling to the defaulting successful bidder.

The contract may be terminated by either party upon written thirty (30) days’ notice prior to cancellation without cause.

17. ATTORNEYS FEES

Neither party to this contract shall be entitled to attorney fees for any matter arising under this contract, whether for additional work, breach of contract, or other claim for goods, services, or compensation. All claims for attorney’s fees are hereby WAIVED.

18. INDEMNITY

City shall not be liable or responsible for, and shall be saved and held harmless by

Contractor from and against any and all suits, actions, losses, damages, claims, or liability of any character, type, or description, including claims for copyright and patent infringement, and including all expenses of litigation, court costs, and attorney's fees for injury or death to any person, or injury to any property, received or sustained by any person or persons or property, arising out of, or occasioned by, directly or indirectly, the performance of Contractor under this agreement, including claims and damages arising in part from the negligence of City, without; however, waiving any governmental immunity available to the CITY under Texas law and without waiving any defenses of the parties under Texas law. The provisions of this indemnification are solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, to any other person or entity.

It is the expressed intent of the parties to this Agreement that the indemnity provided for in this section is an indemnity extended by Contractor to indemnify and protect

City from the consequences of City's own negligence, provided, however, that the indemnity provided for in this section shall apply only when the negligent act of City is a contributory cause of the resultant injury, death, or damage, and shall have no application when the negligent act of City is the sole cause of the resultant injury, death, or damage, unmixed with the legal fault of another person or entity. Contractor further agrees to defend, at its own expense, and on behalf of City and in the name of

City, any claim or litigation brought in connection with any such injury, death, or damage.

The Contractor will secure and maintain Contractual Liability insurance to cover this indemnification agreement that will be primary and noncontributory as to any insurance maintained by the City for its own benefit, including self-insurance.

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19. PERFORMANCE AND PAYMENT BONDS

In the event the total contract amount exceeds $100,000, the Contractor shall be required to execute a performance bond in the amount of one hundred (100) percent of the total contract price; if the total contract amount exceeds $50,000 the contractor shall be required to execute a payment bond in the amount of one hundred (100) percent of the total contact price, each in standard forms for this purpose, guaranteeing faithful performance of work and guaranteeing payment to all persons supply labor and materials or furnishing any equipment in the execution of the contract. It is agreed that this contract shall not be in effect until such performance and payment bonds are furnished and approved by the City of North Richland

Hills. No exceptions to this provision allowed.

Unless otherwise approved in writing by the City of North Richland Hills, the surety company underwriting the bonds shall be acceptable according to the latest list of companies holding certificates of authority from the Secretary of the Treasury of the United States.

Attorneys-in-fact who sign bid bonds or contract bonds must file with each bond a certified and current copy of their power of attorney.

20. INTERLOCAL AGREEMENT

Successful bidder agrees to extend prices and terms to all entities who have entered into or will enter into joint purchasing interlocal cooperation agreements with the City of North

Richland Hills.

[ ] Yes, we agree [ ] No, we do not agree

21. ELECTRONIC PROCUREMENT

The City of North Richland Hills has adopted policies and procedures complying with Local

Government Code Section 252.0415, Section 271.906 and Section 2155.062. The City of

North Richland Hills may receive submittals in electronic form in response to procurement requests. However, a bid that is submitted non-electronically by the due date and time will be accepted and then entered electronically by Purchasing after the bid opening.

22. COMPLIANCE WITH SB 89:

Vendor agrees per HB 89 of the 85th Texas Legislative Session, and in accordance with

Chapter 2270 of the Texas Government Code, vendor has not and shall not boycott Israel at any time while providing products or services to the City of North Richland Hills.

[ ] Yes, we agree [ ] No, we do not agree

23. COMPLIANCE WITH SB 252:

Vendor agrees per SB 252 of the 85th Texas Legislative Session, and in accordance with

Chapter 2252 of the Texas Government Code, vendor shall not do business with Iran, Sudan or a foreign terrorist organization while providing products or services to the City of North

Richland Hills.

[ ] Yes, we agree [ ] No, we do not agree *

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* By selecting no, vendor certifies that it is affirmatively excluded from the federal sanctions regime by the United States government and is not subject to the contract prohibition under Section

2252.154 of the Texas Government Code. Vendor shall provide sufficient documentation to the

City of such exclusion prior to award of any contract for goods or services.

24. ETHICS AND COMPLIANCE POLICY

The City’s Ethics and Compliance Policy can be found at The City of North Richland Hills

Purchasing Division webpage - Or you may request a copy from the Purchasing Division.

Acknowledgment - The City of North Richland Hills’ Internal Ethics and Compliance Policy has been made available to me. I understand the expectations of ethical behavior and compliance with the law, and agree to adhere to the City’s ethics policies.

https://www.nrhtx.com/DocumentCenter/View/389/Code-of-Ethics---PDF?bidId

[ ] I agree

[ ] I do not agree

25. COMPLIANCE WITH CHAPTER 2274

Pursuant to Chapter 2274, Texas Government Code, Prohibition on Contracts with

Companies Boycotting Certain Energy Companies, as enacted by S.B. 13, 87th Legislature, the City of North Richland Hills is prohibited from using public funds to contract with a for-profit Company as defined by Government Code 809.01 who boycotts energy companies. If

Seller has more than 10 employees and this Contract has a value of $100,000 or more, by signing this agreement/contract, the Seller verifies that it does not discriminate against energy companies and will not discriminate during the term of the Contract. By submitting a bid response, Seller certifies compliance with these requirements.

26. COMPLIANCE WITH CHAPTER 2274

Pursuant to Chapter 2274, Texas Government Code, Prohibition on Contracts with

Companies that Discriminate Against Firearm and Ammunition Industries, as enacted by

S.B. 19, 87th Legislature, the City of North Richland Hills is prohibited from using public funds to contract with a for-profit Company as defined by Chapter 2274.001, who discriminates against firearm and ammunition industries. If Seller has at least 10 full-time employees and this Contract has a value of $100,000 or more, by signing this agreement/contract, the Seller agrees that it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate during the term of the Agreement. By submitting a bid response, Seller certifies compliance with these requirements. This section does not apply if Seller is a sole-source provider.

27. DEPARTMENT OF TRANSPORTATION (TXDOT) RELATED BIDS

“The City of North Richland Hills, in accordance with the provisions of Title VI of the Civil

Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated https://www.nrhtx.com/DocumentCenter/View/389/Code-of-Ethics---PDF?bidId

I - 10 against on the grounds of race, color, or national origin in consideration for an award.” Due care and diligence has been used in preparation of this information, and it is believed to be substantially correct. However, the responsibility for determining the full extent of the exposure and the verification of all information presented herein shall rest solely with the bidder. The City of North Richland Hills and its representatives will not be responsible for any errors or omissions in these specifications, nor for the failure on the part of the proposer to determine the full extent of the exposures.

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MINIMUM INSURANCE REQUIREMENTS

Contractors performing work on City property or public right-of-way for the City of North

Richland Hills shall provide the City a certificate of insurance evidencing the coverages and coverage provisions identified herein. Contractors shall provide the City evidence that all subcontractors performing work on the project have the same types and amounts of coverages as required herein or that the subcontractors are included under the contractor’s policy. The City, at its own discretion, may require a certified copy of the policy.

All insurance companies and coverages must be authorized by the Texas Department of

Insurance to transact business in the State of Texas and must be acceptable to the City of

North Richland Hills.

The following guidelines are designed to show the most common minimum insurance requirements for standard contracts and agreements with the City. Non-standard agreements may require additional coverage and/or higher limits. Coverage Amounts required for non-standard agreements to be determined by the department and the City Manager.

General Contracts for Services:

Service work, and general maintenance agreements, etc.

Commercial General Liability

Automobile Liability

Workers’ Compensation & Employer’s Liability

Payment and Maintenance Bond (if applicable)

*See Exhibit A for insurance language to include in general contracts for services*

Professional Services:

Consultants or other professionals including: accountants, attorneys, architects, engineers, medical professionals, medical services, etc.

Workers’ Compensation & Employer’s Liability

Professional Liability or equivalent Errors & Omissions (appropriate to Contractor’s profession)

*See Exhibit B for insurance language to include in professional services contracts*

Construction:

Building contractors for construction projects.

Workers’ Compensation & Employer’s Liability

Professional Liability (if applicable for design function)

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Builder’s Risk (required for new or existing property under construction)

Payment and Maintenance Bond (if applicable)

*See Exhibit C for insurance language to include in construction contracts*

Information Technology/Network Access Services:

For the purchasing and installation of technology-related software and equipment or contracting services that support, maintain or interact with the CITY’S technology systems.

Workers’ Compensation & Employer’s Liability

Professional Liability (if applicable)

Cyber Liability

*See Exhibit D for insurance language to include in IT/network access services agreements*

Standard Minimum Required Insurance Coverage

Insurance Type Limit Provision

Commercial General

Liability

$1,000,000 Each Occurrence

$2,000,000 Aggregate

City to be listed as additional insured and provided 30-day notice of cancellation or material change in coverage

For Construction Projects:

$2,000,000 Each Occurrence

$4,000,000 Aggregate

Automobile Liability $1,000,000 Combined Single Limit

Workers’ Compensation Texas Statutory Requirements

Waiver of subrogation in favor of City

Employer’s Liability

$500,000 injury - each accident

$500,000 disease - each employee

$500,000 disease - policy limit

Professional Liability (or equivalent Errors &

Omissions coverage appropriate to the

Contractor’s profession)

$1,000,000 Each Occurrence

Builder’s Risk (required for new or existing property under construction)

100% Value

Cyber Liability $1,000,000 Each Occurrence

Payment/Maintenance Bonds In accordance with Chapter 2253 of the Texas

Government Code

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EXHIBIT A

GENERAL CONTRACTS FOR SERVICES

For the duration of this Agreement, CONTRACTOR shall maintain the following minimum insurance which shall protect CONTRACTOR, its subcontractors, its sub-consultants and CITY from claims for injuries, including accidental death, as well as from claims for property damage which may arise from the performance of work under this Agreement.

A. Workers’ Compensation and Employer’s Liability Insurance:

Workers’ Compensation Texas Statutory

Employer’s Liability $500,000 injury - each accident

B. Commercial General Liability:

On an “occurrence” basis, including, property damage, bodily injury, products and completed operations and personal & advertising injury with limits no less than

$1,000,000 per occurrence and $2,000,000 aggregate.

C. Automobile Liability:

Covering any auto, or if CONTRACTOR has no owned autos, covering hired and non-owned autos with a Combined Single Limit no less than $1,000,000 per accident for bodily injury and property damage.

Insurance limits can be met with a combination of primary and excess/umbrella coverage.

The CITY, its officers, officials and employees are to be covered as “Additional Insured” on the commercial general liability and automobile liability policies as respects liability arising out of activities performed by or on behalf of the CONTRACTOR.

A waiver of subrogation in favor of the CITY, its officers, officials and employees shall be contained in the Workers’ Compensation insurance policy.

Policies of insurance shall not be cancelled non-renewed, terminated, or materially changed unless and until thirty (30) days’ notice has been given to CITY.

All insurance shall be issued by responsible insurance companies eligible to do business in the

State of Texas and having an A.M. Best Financial rating of A- VI or better.

CONTRACTOR shall furnish the CITY certificates of insurance affecting coverage required. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. Certificates of Insurance must be submitted on a form approved by the

Texas Department of Insurance.

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Payment and Maintenance Bonds (if applicable): CONTRACTOR shall procure Payment and

Maintenance Bonds as applicable and in accordance with Chapter 2253 of the Texas Government

Code.

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EXHIBIT B

PROFESSIONAL SERVICES

injuries, including accidental death, as well as from claims for property damage which may arise from

Employer’s Liability $500,000 injury - each accident

Covering any auto, or if CONTRACTOR has no owned autos, covering hired and non-owned autos with a Combined Single Limit no less than $1,000,000 per accident for bodily injury and property damage.

D. Professional Liability (Errors and Omissions)

CONTRACTOR shall maintain Professional Liability (or equivalent) errors and omissions insurance appropriate to the CONTRACTOR’S profession, describe type of services, with a limit no less than $1,000,000 per occurrence or claim.

I - 16 certificates for each insurance policy are to be signed by a person authorized by that insurer to bind

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EXHIBIT C

CONSTRUCTION

injuries, including accidental death, as well as from claims for property damage which may arise from

Employer’s Liability $500,000 injury - each accident

$2,000,000 per occurrence and $4,000,000 aggregate.

D. Professional Liability (if contract involves design work)

CONTRACTOR shall maintain Professional Liability (or equivalent) errors and omissions insurance appropriate to the CONTRACTOR’S profession, with a limit no less than $1,000,000 per occurrence or claim

E. Builder’s Risk

CONTRACTOR shall maintain Builder’s Risk Insurance providing All-Risk (Special

Perils) coverage in an amount equal to one hundred percent (100%) of the completed value of the project in question and no coinsurance penalty provisions. The policy shall list the CITY as loss payee as their interests may appear.

I - 18 certificates for each insurance policy are to be signed by a person authorized by that insurer to bind

Payment and Maintenance Bonds (if applicable): CONTRACTOR shall procure Payment and

Maintenance Bonds as applicable and in accordance with Chapter 2253 of the Texas Government

Code.

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EXHIBIT D

INFORMATION TECHNOLOGY/NETWORK ACCESS SERVICES

injuries, including accidental death, as well as from claims for property damage which may arise from

Employer’s Liability $500,000 injury - each accident

D. Professional Liability (Errors and Omissions)

If appropriate for CONTRACTOR’S work, CONTRACTOR shall maintain

Professional Liability (or equivalent) errors and omissions insurance appropriate to the

CONTRACTOR’S profession, with a limit no less than $1,000,000 per occurrence or claim.

E. Cyber Liability

CONTRACTOR shall maintain cyber liability (or equivalent) insurance. Such insurance shall provide limits of no less than $1,000,000 per occurrence. Coverage shall be sufficiently broad to respond to the duties and obligations as undertaken by the

CONTRACTOR.

I - 20 certificates for each insurance policy are to be signed by a person authorized by that insurer to bind

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Other Insurance Requirements - To Be Included As Applicable

CONTRACTORs who serve or distribute liquor:

Liquor Legal Liability - CONTRACTOR shall maintain Liquor Legal Liability coverage covering the selling, serving, or furnishing of any alcoholic beverage performed by CONTRACTOR, or on its behalf.

Such insurance shall provide limits of no less than $1,000,000.00 per occurrence.

CONTRACTORs who hold long-term leases:

Property Insurance – LESSEE shall maintain Property Insurance against all risks of loss to any improvements or betterments, at full replacement cost with no coinsurance penalty provision. The

CITY shall be added as a Loss Payee to the policy as interests may appear.

CONTRACTOR’s whose work involves chemicals or otherwise has a pollution exposure:

Contractors’ Pollution Liability (or equivalent) – CONTRACTOR shall maintain Contractors’ Pollution

Liability with limits no less than $1,000,000.00 per occurrence or claim and $2,000,000 policy aggregate.

CONTRACTORs who take possession of City or public vehicles (e.g., parking lots operators, auto repair shops):

Garage Keepers Liability (or equivalent) – CONTRACTOR shall maintain Garage Keepers Liability or equivalent coverage for applicable property while in the CONTRACTOR’S care, custody or control.

Coverage must include Comprehensive and Collision coverage. Such insurance shall provide limits equal to no less than the total value of CITY or public property in the CONTRACTOR’S care, custody and control at any one time.

CONTRACTORs who own and operate unmanned aircraft (drones):

UAS Liability (or equivalent) - CONTRACTOR shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damage to property which may arise from or in connection with the ownership, maintenance or use of Unmanned Aerial Systems (Drones).

Coverage must include limits no less than $1,000,000 per occurrence and $2,000,000 aggregate.

A PURCHASE ORDER WILL NOT BE ISSUED WITHOUT EVIDENCE OF INSURANCE.

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NON-COLLUSION AFFIDAVIT OF BIDDER

State of _________________________ County of ________________________

___________________________________ verifies that:

(Name)

(1) He/She is owner, partner, officer, representative, or agent of

__________________________________, has submitted the attached bid: (Company Name)

(2) He/She is fully informed in respect to the preparation, contents and circumstances in regard to attached bid;

(3) Neither said bidder nor any of its officers, partners, agents or employees has in any way colluded, conspired or agreed, directly or indirectly with any other bidder, firm or person to submit a collusive or sham bid in connection with attached bid and the price or prices quoted herein are fair and proper.

SIGNATURE

PRINTED NAME

Subscribed and sworn to before me this

______ Day of _______________ 20__.

NOTARY PUBLIC in and for

___________________ County, Texas.

My commission expires: ___________

THIS FORM MUST BE COMPLETED, NOTARIZED AND SUBMITTED WITH BID

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BID CERTIFICATION

The Undersigned, in submitting this bid, represents and certifies:

a. He/she is fully informed regarding the preparation, contents and circumstances of the attached bid;

b. He/she proposes to furnish all equipment/service at the prices quoted herein and bid is in strict accordance with the conditions and specifications stated herein;

c. There will be at no time a misunderstanding as to the intent of the specifications or conditions to be overcome or pleaded after the bids are opened;

d. He/she is an equal opportunity employer, and will not discriminate with regard to race, color, national origin, age or sex in the performance of this contract.

e. The undersigned hereby certifies that he/she has read, understands and agrees that acceptance by the City of North Richland Hills of the bidder's offer by issuance of a purchase order will create a binding contract. Further, he/she agrees to fully comply with documentary forms herewith made a part of this specific procurement.

COMPANY: _______________________________________________

ADDRESS: _______________________________________________

CITY, STATE & ZIP: _______________________________________________

TELEPHONE: _______________________________________________

FAX _______________________________________________

EMAIL: _______________________________________________

SIGNATURE: _______________________________________________

PRINTED NAME: _______________________________________________

DATE: _______________________________________________

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COMPLIANCE WITH HOUSE BILL 1295

In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the

Government Code. The law states that a governmental entity may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity at the time the business entity submits the signed contract to the governmental entity.

The law applies only to a contract of a governmental entity that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016.

The Texas Ethics Commission has adopted rules necessary to implement the law, prescribed the disclosure of interested parties form, and posted a copy of the form on the commission’s website.

Filing Process:

The commission has made available on its website a new filing application that must be used to file

Form 1295. A business entity must:

1) Use the application to enter the required information on Form 1295,

2) Print a copy of the completed form, which will include a certification of filing that will contain a unique certification number.

3) Contract Number should be the Bid/RFP Number and Bid Title.

4) Sign the printed copy of the form (an authorized agent of the business entity must sign),

5) Either include your personal information or have the form notarized,

6) File the completed Form 1295 with the certification of filing with the governmental body with which the business entity is entering into the contract.

The governmental entity must notify the commission, using the commission’s filing application, of the receipt of the filed Form 1295 with the certification of filing not later than the 30th day after the date the contract binds all parties to the contract. The commission will post the completed Form 1295 to its website within seven business days after receiving notice from the governmental entity.

Information regarding how to use the filing application may be found at https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm.

http://www.legis.state.tx.us/tlodocs/84R/billtext/html/HB01295F.htm https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

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FOR DISADVANTAGED BUSINESS ENTERPRISES ONLY

Disadvantaged Business Enterprises (DBE) are encouraged to participate in the City of North

Richland Hills bid process. Representatives from DBE Companies should identify themselves as such and submit a copy of their Certification.

The City of North Richland Hills recognizes the certifications of both the State of Texas

Building and Procurement Commission HUB Program and the North Central Texas Regional

Certification Agency. All companies seeking information concerning DBE certification are urged to contact:

Texas Building and Procurement Commission

Statewide HUB Program

1711 San Jacinto Blvd., Austin TX 78701-1416

P O Box 13186, Austin, TX 78711-3186

(512) 463-5872 http://www.window.state.tx.us/procurement/prog/hub/hub-certification/

North Central Texas

Regional Certification Agency

624 Six Flags Drive, Suite 216

Arlington, Texas 76011

(817) 640-0606 http://www.nctrca.org/certification.html

If your company is already certified, attach a copy of your certification to this form and return as part of your packet.

Company Names: _______________________________________________________

Representative: _________________________________________________________

Address: _______________________________________________________________

City, State, Zip: _________________________________________________________

Telephone No. ______________________ Fax No. ______________________

Email address: __________________________________________________________

INDICATE ALL THAT APPLY:

_____Minority-Owned Business Enterprise

_____Women-Owned Business Enterprise

_____Disadvantaged Business Enterprise http://www.window.state.tx.us/procurement/prog/hub/hub-certification/ http://www.nctrca.org/certification.html

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CONFLICT OF INTEREST QUESTIONNAIRE

Pursuant to Chapter 176 of the Texas Local Government Code, a person, or agent of a person, who contracts or seeks to contract for the sale or purchase of property, goods, or services with the City of

North Richland Hills must file a completed conflict of interest questionnaire. The conflict of interest questionnaire must be filed with the City Secretary of the City of North Richland Hills no later than the seventh business day after the person or agent begins contract discussions or negotiations with the City of North Richland Hills or submits to the City of North Richland Hills an application, response to a request for proposal or bid, correspondence, or another writing related to a potential agreement with the

City of North Richland Hills. An updated conflict of interest questionnaire must be filed in accordance with Chapter 176 of the Local Government Code. An offense under Chapter 176 is a Class C misdemeanor.

The Conflict of Interest Questionnaire is included as part of this document and can be found at:

https://www.ethics.state.tx.us/data/forms/conflict/CIQ.pdf https://www.ethics.state.tx.us/data/forms/conflict/CIQ.pdf

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CONTRACT CHANGES GRID

The Contractor has the obligation to review all documents that make up the contract documents in their entirety and include any objections or requests for modifications to the Terms and Conditions, or any of the Contract Documents, in the Contract Changes Grid included with the Notice to Bidders. No changes or modifications will be made to the contract documents unless such changes are set forth in the Contract Changes Grid, submitted to the City along with the Contractor’s proposal, and agreed to by the City.

CONTRACT CHANGES GRID

Proposed Contractor/Bidder ______________________ (“Contractor” or “Bidder”), submits the following modifications to the City’s Standard _________________________ (“Agreement”) requesting changes to such provisions be accepted by the City and incorporated into the Agreement.

Contractor understands and acknowledges that the City is under no obligation to accept the modification(s) proposed by Contractor; however, the City agrees to negotiate in good faith in consideration of Contractor’s request, subject to legal requirements, City policies and advice of the City

Attorney.

Section / Page Term, Condition or

Specification

Exception/Proposed

Modification

Disposition (For

City of NRH Use

Only)

City Response:

____ Accepted

____ Not Accepted

____ Modified

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CONFIDENTIALITY OF PROPRIETARY INFORMATION

During the evaluation process of this RFB, to the extent permitted by law, the City of North Richland

Hills will maintain all contents of the Proposers’ responses and discussions related to the Proposers’ proposals as confidential. The City will treat all proposals as confidential until negotiations are completed, the successful Proposer has been selected, and a contract has been awarded. During the evaluation process, the City intends to disseminate information submitted by all Proposers to selected staff, any consultants employed by the City, and the evaluation committee, as the City deems appropriate in its sole discretion. Such staff, consultants, and committee members shall maintain the

Proposers’ information as confidential to the extent permitted by law. All materials submitted in response to this RFP shall become the property of the City of North Richland Hills and will not be returned. After a Proposer is selected and the contract is awarded, all submissions shall be subject to release in accordance with Texas Government Code Chapter 552, the Texas Public Information Act

(the “Act”).

If a Proposer does not desire proprietary information in the proposal to be disclosed, it is required to identify all proprietary information in the proposal prior to submission of the proposal to the City. The identification shall be done by individually marking each page with the words “Proprietary

Information” on which such proprietary information is found. If the Proposer fails to identify such information as proprietary, the Proposer agrees by submission of its proposal that those sections shall be deemed non-proprietary and made available to the public upon request as authorized by law upon completion of the RFP process and award of contract.

Proposers are advised that the City, to the extent permitted by law, will protect the confidentiality of their proposals. Proposers shall consider the implications of the Act, particularly after the RPF process has ceased and a contract has been awarded. If a public information request is made for a Proposer’s response following award of a contract, proprietary information submitted in an RFP process may only be withheld from public disclosure pursuant to Section 552.1101 of the Act. A determination as to whether Section 552.1101 applies will not be decided by the City of North Richland Hills, but by the

Office of the Attorney General of the State of Texas. In the event a request for public information is made, the City will notify the Proposer, and the Proposer is required to request an opinion as to the confidentiality and proprietary nature of the information from the Attorney General pursuant to Section

552.305 of the Act. The City is not authorized to make the request on the Proposer’s behalf.

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SPECIFICATIONS

The Contractor shall refer to the following for additional project specifications and relevant details:

1. CHAPMAN ROAD CONTRACT

2. CHAPMAN ROAD SIGNED/SEALED PLANS

SECTION II

BIDDING DOCUMENTS

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NOTICE TO BIDDERS

UPLOADED BIDS on forms prepared by the Engineer will be received by the office of the Purchasing Manager of the City of North Richland Hills until 2:00 p.m. on Tuesday, October 13, 2026 for furnishing all labor, material, equipment and the performance of all work required for:

PAVING, DRAINAGE, WATER, AND SANITARY SEWER IMPROVEMENTS

COMPLETED BID FORMS DOCUMENTS MUST BE SUBMITTED

ELECTRONICALLY VIA: www.publicpurchase.com at which time and place the bids will be publicly opened, read aloud and retained by the Public Works

Department for tabulation, checking and evaluation. The “as read” bid results will be posted on www.publicpurchase.com

COMPLETED BID FORMS shall be accompanied by a Bid Guaranty consisting of either a cashier’s check or a Bid Bond on the form included or similar form of

Surety Company (FACISIMILES WILL NOT BE CONSIDERED RESPONSIVE) made payable to The City of North Richland Hills, and in the amount of five percent (5%) of the total amount of the largest amount bid as a guarantee that if the bid is accepted, the bidder will execute the Contract and furnish the required

Bonds, within the time-frame indicated in the Bid Form, to the City of North

Richland Hills.

BIDDERS should carefully examine the plans, specifications and other documents; visit the site of the work; fully inform themselves as to all conditions and matters that can in any way affect the work or the costs thereof. Should a bidder find discrepancies or omissions from the plans, specifications or any other documents or should he/she be in doubt as to the meaning, he/she should at once notify the Purchasing Manager and obtain clarification prior to submitting any bid.

PLANS AND SPECIFICATIONS can be downloaded from Public Purchase

(see below).

A NON-MANDATORY PRE-BID CONFERENCE will be held at 9:00 a.m. on

Tuesday, October 06, 2026, at Development Services Public Conference

Room, 4301 City Point Dr, North Richland Hills, TX 76180.

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PUBLIC PURCHASE: Bidders are encouraged to register with the City of North

Richland Hills Purchasing Manager, Camille Alford, via email at purchasing@nrhtx.com. All Bidders who have registered with Public Purchase

(http://www.publicpurchase.com) will receive automatic email notifications pertaining to this Bid, such as addendums and other related information released subsequent to the initial release of plans, specifications, bid forms, and contract documents. It is the sole responsibility of the Bidder to register as a planholder with the City of North Richland Hills. Questions pertaining to this project should be submitted via Public Purchase where the bid is advertised.

Minimum wage rates to all laborers and mechanics on the project must not be less than as provided in the Contract Documents and Wage Provisions must particularly comply with all other applicable wage laws of the State of Texas.

The right is reserved, as the interest of the City of North Richland Hills may require, to reject any and all bids, to waive any informality in the bids received, and to select a bid best suited to the City of North Richland Hills’ best interest.

In case of ambiguity or lack of clearness in stating bid prices, the City of North

Richland Hills reserves the right to adopt the most advantageous construction thereof, or to reject any or all bids. No bid may be withdrawn within sixty (60) days after the date on which bids are opened.

SUMMARY OF WORK: Chapman Road will be reconstructed from Rufe Snow

Drive to approximately fifty (50) feet east of Brookshire Trail, including concrete roadway pavement, concrete sidewalk, approximately two thousand (2,000) ft of large box culvert, roadway drainage, water, and sanitary sewer improvements.

CITY OF NORTH RICHLAND HILLS

Camille Alford

Purchasing Manager

ADVERTISEMENT DATES:

• September 25, 2026

• October 2, 2026

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SPECIAL INSTRUCTIONS TO BIDDERS

1. BID SECURITY:

A certified check or cashier's check or acceptable bidder's bond made payable to the City of North Richland Hills, Texas, in an amount of five percent (5%) of the bid submitted must accompany each bid as a guarantee that if awarded the contract, the bidder will promptly enter into a contract and execute such bonds as are required.

2. QUALIFICATION OF BIDDERS:

No pre-qualification of bidders is required. However, in consideration of the bids, the City of North Richland Hills may require bidders to furnish a written experience record and a financial statement or the most recent audited financial statement of the firm. The City of North Richland Hills reserves the right to use these items of data to influence a decision as to the award of the contract.

Bidders need not submit a statement of financial condition unless requested to do so by the City of North Richland Hills. Contractors are required to submit the

Experience and Current Workload page shown on page II-9, showing that the following items will be met:

• At a minimum, the general contractor shall show minimum 3 projects in similar size and scope completed within the last 10 years and provide reference contact information.

3. CONFLICT OF INTEREST QUESTIONNAIRE:

Bidders are required to complete the Conflict of Interest Questionnaire and to submit this completed form along with their bid form documents.

4. WAGE RATES:

Attention is called to the fact that not less than the prevailing wage rates as hereinafter set forth in the Special Provisions of these Contract Documents, which are made a part hereof, must be paid on this project.

5. PRE-BID CONFERENCE:

A non-mandatory pre-bid conference will be held at 09:00 A.M. Central Standard Time Tuesday, October 06, 2026, at Development Services Public Conference Room, 4301 City Point Dr, North Richland Hills, TX 76180.

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6. BONDS:

A performance bond and a payment bond, each in the amount…