document (8).pdf

REQUEST FOR QUALIFICATIONS

For

Pre-Qualified Professional Services List

For the City of Pasadena, Texas

Request for Qualifications No. 26-023

TABLE OF CONTENTS

RFQ SUMMARY SCHEDULE …………….……………………………….3

REQUEST FOR PROPOSALS………………………………………………4

ADVERTISEMENT………………………………. ………...………………6

DESCRIPTION OF PROFESSIONAL

SERVICES………………………………………

SUBMISSION

REQUIREMENTS……………….…………………………………………...8

SELECTION

PROCESS..………………

ATTACHMENTS…………………………………………………………...13

RFQ SCHEDULE SUMMARY

August 26 , 2026 RFQ documents released August 26, 2026 September 2, 2026 Legal Advertising for RFQ

September 3, 2026 at noon Last day for inquiries and clarifications

September 14, 2026 by 4pm RFQ Due Date

September 15, 2026 at 3pm Qualifications opened at 1149 Ellsworth, 2nd Floor, Suite 236

To be Determined Notify short-listed firms

To be Determined Interviews (IF Necessary)

To be Determined City Approval of pre-qualification list

* This schedule is preliminary and may be modified at the discretion of the City.

Deadline for Submission – Proposals must be received no later than Monday, September 14, 2026 at 4:00 PM. It is the responsibility of the submitting entity to ensure that the proposal is received in a timely manner. Proposals received after the deadline will not be considered for award, regardless of whether or not the delay was outside the control of the submitting firm. Please submit a USB with an electronic copy of your proposal and 1 printed copy sealed in an envelope to the following address:

Pasadena City Hall

Office of the City Secretary 1149 Ellsworth Drive, 2nd Floor

Pasadena, Texas 77506

Any questions or requests for clarification must be submitted in writing via EMAIL to kwallace@pasadenatx.gov by Thursday, September 3, 2026 at noon. The City of Pasadena may, if appropriate, circulate the question and answer to all service providers submitted proposals.

mailto:kwallace@pasadenatx.gov

REQUEST FOR QUALIFICATIONS

BACKGROUND AND INTENT

The Request for Qualifications (RFQ) is issued by the City of Pasadena, (hereinafter referred to as the City). The City is seeking Statements of Qualifications (SOQs) from qualified firms interested in being considered for a Pre-Qualified Professional Services List which will include prequalified Architects, Engineers, Consultants and other Special Services.

In accordance with the provisions of Texas Government Code 2254 (Professional Services Procurement Act), the City is requesting SOQs to contract with Professional Engineering Consultant(s), Architectural Consultant(s) and other Professional Services (“Consultant”), which must be a sole proprietorship, partnership, corporation, or other legal entity registered to do business in the State of Texas with considerable experience in providing Professional Services for Texas Local Governments.

Objective

The City is issuing this REQUEST FOR QUALIFICATIONS (RFQ) to solicit interest from qualified entities licensed to practice in the areas of architecture, and engineering in the State of Texas, and affiliated trades, to provide professional services for various municipal projects that may arise over the next three (3) years.

The intent is to use the RFQ to allow the City to have list of pre-qualified firms that would assist the City in the design and construction of various major and minor capital improvement, operational projects, and to meet engineering, surveying, architectural and other professional services related needs that may occur from time to time. Any entity may submit a response to this RFQ provided it is qualified to perform Professional Services.

The City will select entities who demonstrate, through their response to the RFQ, an ability to provide the required professional services. City staff will review the submittals and make a recommendation to City Council for their approval of a pre-qualified list of professional service firms. As the need for professional services arises, the City will refer to its “pre-qualified list”, and reach out to one or more firms to negotiate with for specific upcoming municipal projects. However, the City reserves the right, at its discretion, to contract with a firm not included on the final “pre-qualification” list if circumstances warrant.

Be advised, the creation of a final “pre-qualification” list shall not be deemed as creating any type of contractual expectancy for the award of any contracts on the part of the City. This list is being assembled for the purpose of ensuring that the City can quickly negotiate contracts with competent and qualified entities in an efficient manner when upcoming municipal projects are deemed necessary to proceed.

During the evaluation process, the evaluation committee and the City reserve the right, where it may serve the City’s best interest, to request additional information or clarifications from submitting entities, or to allow corrections of errors or omissions in a submittal. At the City’s discretion, submitting entities may be requested to make oral presentations as part of the evaluation process.

The City is issuing this RFQ in accordance with applicable laws that allow an agreement to be negotiated with a private entity that displays demonstrated competence and qualifications to perform professional services for the City.

The City reserves the right to terminate this process and to cancel or modify this solicitation process at any time. In no event will the City or any of its respective agents, representatives, consultants, directors, officers, or employees be liable for, or otherwise be obligated to reimburse, the costs incurred in preparation of a response to this RFQ, or any other related costs. The prospective entities are fully responsible for all costs incurred in the preparation and/or presentation of the RFQ submittals. The RFQ submittals will become the property of the City.

ADVERTISEMENT

NOTICE FOR PROFESSIONAL SERVICES

RFQ NO. 26-023

The City of Pasadena, Texas invites you to submit a sealed Statement of Qualifications for:

Pre-Qualified Professional Services List For

City of Pasadena, Texas

Sealed Statement of Qualifications will be received by the City of Pasadena, Texas on or before 4:00 p.m. on Monday, September 14, 2026 in the Office of the City Secretary, 1149 Ellsworth Drive, 2nd Floor; Pasadena, Texas 77506. Statements of Qualification will be publicly opened, and the name of the firm will be read aloud on Tuesday, September 15, 2026 at 3:00 p.m. at City Hall, 1149 Ellsworth Drive, 2nd Floor, Suite 236.

RFQ documents may be obtained via the Internet at DemandStar.com or from the City of Pasadena Purchasing Department web page at www.pasadenatx.gov. If you do not have Internet access, you may obtain the documents by contacting the Public Works Department at 1149 Ellsworth Drive, 5th Floor, Pasadena, Texas, 77506, (713) 475-7835. Questions can be e-mailed to kwallace@pasadenatx.gov.

Statement of Qualifications may be either mailed or hand delivered to the City Secretary’s Office, 1149 Ellsworth Drive, 2nd Floor, Pasadena, TX 77506. Any Statement of Qualifications received after the above stated time will be returned to the proposer unopened.

The City reserves the right to reject any and all qualifications or accept any combination of statements of qualification deemed advantageous to it.

The City of Pasadena is soliciting qualifications for the services herein described for the purpose defined in this document. By responding to this request, the submitter agrees to perform in accordance with the terms and conditions set forth in this document in the event that the response is selected for contract award.

The City reserves the right to waive any informality in submittals received, deemed to be in the best interest of the City. No officer or employee of the City of Pasadena shall have a financial interest, direct or indirect, in any contract with the City of Pasadena.

Published in the Pasadena Citizen & on the City of Pasadena Website

Publish August 26, 2026 & September 2, 2026 http://demandstar.com/ http://www.pasadenatx.gov/

DESCRIPTION OF PROFESSIONAL SERVICES

The City of Pasadena intends to have pre-qualified firms available for multiple disciplines that will support various professional services that are a mix of capital and operations projects for the City.

Some possible projects may include planning, engineering, design, mobility enhancements, development services, environmental services, and project/construction management.

Firms must clearly state, in their “Submission A: Firm Introduction”, which categories they wish to be considered. Several firms, in each category, could make the pre-qualified list. Submissions have a maximum page limit of 40 pages.

Proposed Professional Services include the following categories:

• Architectural Services o Feasibility Studies o Architectural Design o Building and Property Assessment and Programming o Other qualifying services

• Engineering Services o Utility Design (water, sewer, stormwater, etc.)

o Civil Design o Public Works Design (streets, bridges, drainage systems, water treatment, wastewater treatment, wastewater systems, etc.)

o Traffic Engineering o Floodplain and Mitigation Design o Creation of engineering reports and studies o Other qualifying services

• Environmental Services o Environmental Consulting o Asbestos Consulting o Inspection Services o Other qualifying services

• Other Specialized Services o Grant Applications, Compliance and Management Assistance o Stormwater Permitting Assistance o FEMA and Hazard Mitigation Compliance Assistance o Consultant Services for Compliance and Permitting for TCEQ and EPA o Consultant Services for Harris County or TxDOT related projects o Other qualifying services

Consultant(s) may be required to perform site visits, document site observations, participate in progress meetings, send reports to City staff, verify compliance with specifications, and other services to support quality assurance efforts. City reserves the right to solicit multiple consultants within the three (3) year term. City does not guarantee a release of work to any firm selected. The total estimated professional services fee is to be determined on a project-by-project basis.

SUBMISSION REQUIREMENTS

A. The City is seeking qualified professional engineering service firms, registered in the State of Texas, experienced in services as listed. Please provide the following as it relates to your qualifications:

• A description of work performance and experience with similar scope of services including a list of at least three references from past government clients, with information describing the relevancy of the previous performance. References should include firm’s managing of schedules, budget scope changes, punchlist, close-out, & responding to client’s needs.

• A description of previous work performance and experience while under contract with the City on similar scope of service projects.

• Describe the capacity to perform the Scope of Services activities as well as resumes of all employees who may be assigned to provide services if your firm is selected, identifying current employees and proposed hires;

• Describe any history of ethics violations, board actions, or legal actions against the firm and the final judgements.

B. Firms must submit one (1) hardcopy and an electronic copy on a USB drive of their Statement of Qualifications by hand-delivering or mailing to the address listed below.

City of Pasadena Office of the City Secretary

RFQ # 26-023

1149 Ellsworth Drive, 2nd Floor

Statement of Qualifications must be sealed and must show the RFQ Number, Description and be marked “Sealed Statement of Qualifications”.

C. Questions: It is the responsibility of each Firm to examine the entire Request for

Qualifications package, seek clarification in writing, and review their Statement of Qualifications for accuracy before submitting. It is the responsibility of each Firm before submitting Qualifications, to:

• Examine the Request for Qualifications Documents thoroughly; and

• Consider federal, state, and local laws, regulations ordinances, and requirements that may affect progress, performance, furnishing of the Work, or award.

During the period between issuance of this RFQ and the Statement of Qualifications due date, no oral interpretation of the RFQ’s requirements will be provided to any prospective Firm. Requests for interpretation (and other questions) must be made in writing by the questions deadline via email to kwallace@pasadenatx.gov. The deadline for submission of questions relating to this RFQ is Thursday, September 3, 2026, no later than noon CST.

All questions submitted in writing prior to the deadline will be compiled and answered in writing via an Addendum. A copy of all questions and answers via Addendum will be uploaded to DemandStar.com, City of Pasadena Purchasing Department web page at www.pasadenatx.gov, and will be e-mailed to all firms. The City will not be bound by any information conveyed verbally.

The submission of a Statement of Qualifications shall constitute an incontrovertible representation by Firm that Firm has complied with the RFQ requirements and that without exception, the Statement of Qualifications is premised upon Firm’s ability to meet the mandatory requirements detailed in the Request for Qualifications Documents and that provided documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the Services.

Addenda. Prior to the submission deadline, City of Pasadena may wish to amend, add to, or delete from the contents of this Request for Qualifications. The City may also issue clarifications resulting from questions submitted. In such situations, the City shall issue an Addendum to the RFQ setting forth the nature of the modification. Once an Addendum is issued, it will be uploaded to DemandStar.com, City of Pasadena Purchasing Department web page at www.pasadenatx.gov, and will be e-mailed to all firms.

Extensions. The City reserves the right to extend the Statement of Qualifications due date and time prescribed herein. However, unless the City issues a written Addendum to this RFQ that extends the Qualifications due date and time for all Service Providers, the Qualification due date and time prescribed herein shall remain in effect.

Acknowledgements. By submitting a Statement of Qualifications in response to this RFQ, Service Provider accepts the solicitation process as it has been outlined in this RFQ.

The City will not be liable and shall not compensate any Firm for any costs incurred by Firm in preparing a response to this Request for Qualifications (RFQ), Firms submit Qualifications at their own risk and expense. The City makes no guarantee that any products or services will be purchased as a result of this RFQ and reserves the right to reject any and all Qualifications. All Qualifications and accompanying documentation will become the property of the City. By submitting a statement of Qualifications, Firm acknowledges and accepts that reference checks and/or background investigation may be conducted as a part of the due diligence process. Firm also understands that if awarded a project with the City for a scope of service funded through grant or federal funds, any subs must also meet the same qualifications as the firm.

Firms must sign Attachment C – RFQ & Addenda Acknowledgement and include with their Statement of Qualifications submission. Firms are responsible for consulting the requirements and standards referenced in this RFQ. Failure of Firm to examine and inform itself shall be at its sole risk, and no relief for error or omission will be given except as required under State Law.

In cases where Addenda are issued under this solicitation, Firms must ensure all Addenda are reflected within Attachment C - RFQ & Addenda Acknowledgement document, and Firm must sign and submit the actual Addenda documents with their proposal. All Addenda shall become a part of the requirements for this RFQ. In signing and submitting Attachment C - RFQ & Addenda Acknowledgement with its Statement of Qualifications, Service Provider http://demandstar.com/ http://www.pasadenatx.gov/ http://demandstar.com/ http://www.pasadenatx.gov/ acknowledges that it has examined all documents, attachments, forms, standards, addenda, and all instructions. The City may deem a Statement of Qualifications non-responsive for failure of Firm to acknowledge any and all Addenda.

Award will be made to the most qualified Firm, subject to negotiation of fair and reasonable pricing, who submits a response to this RFQ.

By submitting a Statement of Qualifications, Firm accepts and acknowledges that determination of the most qualified firm may require subjective judgements by the City.

READ THIS ENTIRE DOCUMENT CAREFULLY AND FOLLOW ALL

INSTRUCTIONS. FIRM IS RESPONSIBLE FOR FULFILLING ALL REQUIREMENTS.

Any submission not prepared and received in accordance with provisions stated herein, will be considered an informal submission and any or all of the submissions may be rejected.

D. Qualifications packages must include:

o One (1) original hard copy Statement of Qualifications package that clearly states:

Identification of Firm The job or solicitation number as located on the RFQ cover sheet; and The RFQ title.

o One (1) USB drive with electronic Proposal package, clearly marked “RFQ # 26-

023” o All documents must be labeled with Firm’s name and the RFQ number. Any response received by the Office of the City Secretary that is not identified on the outside with the RFQ number will be at risk for rejection.

o Proposals must indicate for which contract opportunities service provider is submitting.

o All proposals must be typed, single spaced, and formatted to print on 8 ½” by 11” paper.

o Each section of Firm’s response should start on a new page. A tabbed divider page marked with the section number should separate each section.

o Submissions have a maximum page limit of 40 pages.

X 1. Cover Letter – Firms shall include a one-page introductory cover letter indicating interest in projects.

X 2.

Submittal Cover/Signature Sheet - The Submittal Cover/Signature Sheet must be signed by a person, or persons, authorized to bind the entity, or entities submitting the response.

Attachment A

X 3. Submittal Checklist (Table of Contents) - Respondent shall complete this form which is to be used as the Table of Contents for its submittal. Attachment B

X 4. RFQ & Addenda Acknowledgement–Firm must sign and submit the RFQ & Addenda Acknowledgement form. Attachment C

X 5. Experience & Qualifications – Firm must provide their qualifications and experience as requested by the RFQ.

X 6. Work Performance – Firm must provide their work performance as requested by the RFQ.

X 7. Capacity to Perform– Firm must demonstrate sufficient capacity to perform as requested by the RFQ.

X 8. Statement of Offeror Qualifications – Firm must complete and submit the Statement of Offeror Qualifications form. Attachment F

X 9. References – Firm must complete and submit the References form. Attachment G

X 10.

Conflict of Interest Questionnaire – Firms who enter or seek to enter into a contract with the City of Pasadena must disclose Firm’s or its employees’ affiliation, business relationship, employment, family relationship, or provision of gifts that might cause a conflict of interest with the City of Pasadena. By law, the Conflict of Interest Questionnaire (provided by the Texas Ethics Commission at https://www.ethics.state.tx.us/forms/conflict/) must be filed with the Engineering Department not later than the 7th business day after the date Firm becomes aware of facts that require the statement be filed.

X 11. Statement of Conflicts – A statement of conflicts (if any) the Firm or key employees may have regarding these services.

X 12.

Insurance Certificate – Firm must provide an Insurance Certificate which adheres to the Minimum Insurance Requirements shown under Attachment D (does not supersede the “Hold Harmless” provision).

13.

Certificate of Interested Parties (Form 1295)– Pursuant to the requirements of House Bill 1295, 85th Legislative Session, contract with successful respondent is contingent upon the business entity's completion of the required Form 1295, Certificate of Interested Parties, as applicable.

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm.

Successful Firm must file Form 1295 electronically with the Texas Ethics Commission using the online filing application and then print a copy of the form filed with the Commission and submit the signed copy prior to a contract being awarded.

https://www.ethics.state.tx.us/forms/conflict/ https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

SELECTION PROCESS

A. The selection process will follow the stipulations as applicable in Chapter 2254 Local Government Code. Any federal funding provided will need to abide by 2 CFR 200.318 and

2 CFR 200.320.

B. The City will conduct a comprehensive, fair and impartial evaluation of all submittals received in response to this RFQ according to the criteria set forth in Section 4-H. The City will appoint a selection committee to perform the evaluation. Each submittal will be analyzed to determine overall responsiveness and qualifications under the RFQ. The selection committee may select all, some or none of the Respondents for interviews. If the City elects to conduct interviews, Respondents will be interviewed and scored. If interviews are to be held, an interview invitation letter will provide any request for clarifications. The City may also request additional information from Respondents at any time prior to final approval of a selected Respondent.

C. Within 30 days after the date of opening the Request for Qualifications, the City will evaluate and score each submission in relation to the criteria set forth in the Request for Engineering Services Qualifications.

D. At the conclusion of the selection process, each of the rated elements for each firm will be evaluated to determine qualified consultants for the scope of services.

E. Final approval of selected Respondent(s) is subject to the action of the City of Pasadena City

Council.

F. Proposals will be evaluated and scored by the selection committee. The scoring is based upon the following criteria and weights:

• 30% Engineer or Architect experience on similar scope of service projects.

• 30% Overall reputation for managing schedule, budget, scope changes, punch list, close-out, & responding to client needs

• 25% Previous performance on contracted projects with the City performing similar scopes of service

• 10% Firm’s understanding of the RFQ and completeness and thoroughness of response

• 5% History of ethics violations, board actions, or legal actions against the firm.

Required: Proof of Professional Liability Insurance

G. The City reserves the right to waive any informality and to reject or accept any or all

Proposals.

Firms accumulating more than 75 points will be considered.

ATTACHMENTS

• Attachment A – Submittal Cover/Signature Sheet

• Attachment B – Submittal Checklist (Table of Contents)

• Attachment C – RFQ & Addenda Acknowledgement

• Attachment D – Minimum Insurance Requirements

• Attachment E – Sample Agreement for Professional Services

• Attachment F – Statement of Offeror Qualifications

• Attachment G – References

ATTACHMENT A

CITY OF PASADENA

1149 Ellsworth, 2nd Floor, Pasadena, Texas 77506

SUBMITTAL COVER / SIGNATURE SHEET

ISSUE DATE:

Request For Proposal Title:

Pre-qualified firms available for multiple disciplines that will support various professional services that are a mix of capital and operations projects for the City.

DATE OF CLOSING: September 14, 2026

ID# RFQ NO. 26-023

TIME OF CLOSING: (No later than)

4:00 P.M. CDT

DEPARTMENT / DIVISION:

Pasadena Public Works/Engineering Department

SUBMIT TO:

City of Pasadena Office of the City Secretary 1149 Ellsworth, 2nd Floor, Pasadena, Texas 77506

READ AND SIGN BELOW. UNSIGNED COVER SHEETS WILL NOT BE ACCEPTED.

Legal Name of Firm:

Address:

City:

State: Zip Code:

Contact Person:

Office Phone Number: Alternate Phone Number:

E-Mail Address: Fax Number:

I CERTIFY THAT TO THE BEST OF MY KNOWLEDGE, information contained in this submittal reflects accurately data regarding my organization/firm, work to be performed, and estimates of planned/delivered services. By signing this cover sheet, the undersigned agrees that, if awarded a contract in response to this RFQ, Offeror will be able and willing to comply with all representations made by Offeror in Offeror’s Submittal and during the Solicitation process.

The undersigned certifies that he/she is authorized to bind the organization. All provisions in Offeror’s submittal, shall remain valid for 120 days following the deadline date for submissions or, if Offeror is awarded a contract, throughout the entire term of the contract.

Signature of Authorized Individual Typed Name of Authorized Individual

Date Typed Title of Authorized Individual

ATTACHMENT B

SUBMITTAL CHECKLIST AND TABLE OF CONTENTS

The materials and information listed on this checklist shall be submitted as part of the submittal. Failure to submit any of the requested materials or provide adequate explanation may eliminate the submittal from consideration.

Materials shall be included in the submittal in the order identified on the checklist.

Section No. Attachment

Attachment Title

1. No Form Cover Letter

A Submittal Cover/Signature Sheet

B Submittal Checklist (Table of Contents)

C RFQ & Addenda Acknowledgement

2. No Form Experience & Qualifications

No Form Work Performance

No Form Capacity to Perform

F Statement of Offeror Qualifications

3. G References

5. Online Form Conflict of Interest Questionnaire https://www.ethics.state.tx.us/forms/conflict/

6. No Form Insurance Certificate

7. No Form Additional Information (Optional) https://www.ethics.state.tx.us/forms/conflict/

Attachment A

RFQ & ADDENDA ACKNOWLEDGEMENT

As required by this solicitation, the undersigned Offeror hereby acknowledges receipt of all Addenda through and including:

Addendum Number Dated Signature

No addenda were received

This acknowledgment shall be signed, in ink, by a corporate officer, partner, or proprietor:

I certify that this Statement of Qualifications is submitted without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Statement of Qualifications for the same contract opportunity and is in all respects fair and without collusion or fraud. I am authorized to sign this Acknowledgement for the Offeror and agreed to abide by all conditions of this Request for Qualifications and certify that I have read and understand the

RFQ documents in their entirety. In signing this Acknowledgement, I attest that under this contract opportunity I shall provide the services identified in this Request for Qualifications according to the published provisions of this

RFQ. I certify that all statements made are true, complete and correct.

Authorized Signature Date

Authorized Representative Name (First & Last):

Company Name:

Company Address:

Offeror DUNS Number:

Telephone:________________________ Fax:____________________e-mail:_____________________________ anespinoza Text Box anespinoza

ATTACHMENT C

ATTACHMENT F

MINIMUM INSURANCE REQUIREMENTS

During the term of the Contract, the Contractor at its sole expense shall provide primary commercial insurance of such type and with such terms and limits as may be reasonably associated with the Contract. As a minimum, the Contractor shall provide and maintain the following coverage and limits:

A. Workers Compensation, as required by the laws of Texas, and Employers’ Liability, as well as All States, USL&H and other endorsements if applicable to the project, and in accordance with state law.

Employers’ Liability

Each Accident: $1,000,000

Disease–Each Employee: $1,000,000

Policy Limit: $1,000,000

B. Commercial General Liability, including but not limited to the coverage indicated below. Coverage shall not contain any restrictive endorsements nor exclude or limit Products/Completed Operations, Contractual Liability, or Cross Liability. Where exposure exists, the County may require coverage for watercraft, blasting, collapse, explosions, blowout, cratering, underground damage, pollution, or other coverage.

Harris County shall be named Additional Insured on primary/non-contributory basis.

Each Occurrence: $1,000,000

Personal and Advertising Injury: $1,000,000

Products/Completed Operations: $1,000,000

General Aggregate (per project): $2,000,000

C. Automobile Liability, including coverage for all owned, hired, and non-owned vehicles used in connection with the Contract. Harris County shall be named Additional Insured on primary/non-contributory basis.

Combined Single Limit-Each Accident: $1,000,000

D. Umbrella/Excess Liability (Harris County shall be named Additional Insured on primary/non-contributory basis)

Each Occurrence/Aggregate: $1,000,000

E. Professional/Errors & Omissions Liability (if applicable)

Each Occurrence/Aggregate: $1,000,000

The County reserves the right to require additional insurance if necessary. Coverage shall be issued by companies licensed (by TDI) to do business in Texas, unless said coverage is not available or economically feasible except through an excess or surplus lines company, in which case the company should be registered to do business in Texas. Companies shall have an A.M. Best rating of at least A-VII. Contractor shall furnish evidence of such insurance to the County in the form of unaltered insurance certificates. If any part of the contract is sublet, insurance shall be provided by or on behalf of any subcontractor, and shall be sufficient to cover their portion of the contract.

Contractor shall furnish evidence of such insurance to the County as well.

Policies of insurance required by the contract shall waive all rights of subrogation against the County, its officers, employees and agents. If any applicable insurance policies are cancelled, materially changed, or non-renewed, contractor shall give written notice to the County at least 30 days prior to such effective date and within 30 days thereafter, shall provide evidence of suitable replacement policies. Failure to keep in force the required insurance coverage may result in termination of the contract. Upon request, certified copies of original insurance policies shall be furnished to the County. The requirements stipulated in this attachment do not establish limits of contractor liability.

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ATTACHMENT D

ATTACHMENT E

AGREEMENT FOR PROFESSIONAL SERVICES

THE STATE OF TEXAS

COUNTY OF HARRIS

THIS AGREEMENT made, entered into and executed by and between the City of Pasadena, Texas, a Home Rule Municipal Corporation situated in Harris County, Texas and under the laws of the State of Texas, hereinafter called “OWNER” and _________________, hereinafter called “CONSULTANT”.

WITNESSETH, that OWNER intends to plan, develop and make certain improvements generally described as:

CIP No. ______

In the City of Pasadena, Texas

WITNESSETH, that this Agreement deals with providing professional services related to assisting the OWNER in providing design services for the ______________________________________.

WHEREAS, the OWNER desires that the CONSULTANT perform certain professional services in connection with the Project(s); and

WHEREAS, the CONSULTANT represents that it is qualified and desires to perform such services in compliance with RFQ #26-023;

NOW, THEREFORE, the OWNER and the CONSULTANT, in consideration of the mutual covenants and agreements herein contained, do mutually agree as follows:

SECTION I

SCOPE OF AGREEMENT

The CONSULTANT agrees to perform professional services in connection with the Project(s) as stated in the sections to follow, and for having rendered such services, the OWNER agrees to pay to the CONSULTANT compensation as stated in the sections to follow.

SECTION II

CHARACTER AND EXTENT OF SERVICES

The CONSULTANT shall render the following professional services in connection with the Project(s):

A. DESIGN & PERMITTING PHASE

Upon this Agreement becoming effective and upon written authorization from OWNER, CONSULTANT shall proceed with the development of the Design & Permitting Phase wherein the CONSULTANT shall:

a) Attend project coordination meetings with the OWNER

b) Field investigations

c) Utility investigation and coordination

d) Final design of the following elements:

• Complete Details Package

(1) General Construction Notes

(2) Pavement Details

(3) Storm Sewer Details

(4) Sanitary Sewer Details

(5) Water Details

(6) Traffic Control Details

(7) SWPPP Details

(8) Pavement Marking Details

• Provide QA/QC over design

e) Quantity take off and Engineer’s Opinion of Probable Cost for each construction package

B. BIDDING or NEGOTIATING PHASE

After acceptance by OWNER of the Design & Permitting Phase documents and upon written authorization from OWNER, CONSULTANT shall:

a) Assist the OWNER in the Bid Advertisement for the Project and produce bid package documents, as requested.

b) Conduct a Pre-bid Conference and issue addenda to Bid Documents if necessary. Assist the

OWNER in the opening of the bids and provide a Bid Tabulation for the City’s review.

c) Assist in the tabulation and analysis of bids and furnish recommendations on the award of the construction contract.

C. CONSTRUCTION PHASE

After award by OWNER of the construction contract and upon written authorization from OWNER, CONSULTANT shall:

a) Attend and assist the OWNER in pre-construction conferences. Attend bi-weekly and other project meetings as requested by the OWNER.

b) Make periodic visits, as distinguished from the continuous services of a Resident Project

Representative, in order to become familiar generally with the progress and quality of work, and to determine if the work is proceeding in accordance with the contract documents.

After each visit of project meeting, the CONSULTANT shall prepare and distribute minutes and a written report of his observations of the progress and quality of work performed pursuant to the contract documents.

c) Consult with and advise the OWNER during construction. Within three (3) working days of the request, the CONSULTANT will issue all instructions, requests for information, submittals and non-conformance reports as requested by the OWNER.

d) Review and submit comments on all project schedules and other submittals by the Contractor.

e) Participate with the OWNER’s representatives in a substantial completion and/or final inspection of the Project. The CONSULTANT must conduct inspections to determine the dates of substantial and final completion.

f) Correct errors and omissions in the drawings and specifications as requested by the OWNER, at no additional charge.

g) Prepare as-built drawings, and any other required close-out documentation requested by the owner.

SECTION III

TIME FOR PERFORMANCE

The CONSULTANT shall complete the services called for in Section II of this Agreement in accordance with the following:

Phase “A” – Design & Permitting Phase ____calendar days following Notice to

Proceed from Owner.

____calendar days following submittal to Permitting Approval entities

Phase “B” – Bidding and Negotiating Phase Complete within ___ calendar days following OWNERs instructions to proceed with Bidding Phase.

Phase “C” – Construction Phase For a period of construction time stated in the Construction Documents.

SECTION IV

THE CONSULTANT’S COMPENSATION

For and in consideration of the services rendered by the CONSULTANT, the OWNER shall pay to the CONSULTANT an amount equal to the CONSULTANT’S services performed directly on the Project.

For and in consideration of the services rendered by the CONSULTANT for services identified in Phase “A” - Design & Permitting Phase, Phase “B” - Bidding or Negotiating Phase, Phase “C” - Construction Phase and Additional Services, OWNER shall pay the CONSULTANT a total reimbursable contract amount not to exceed of $______________. Payment shall be based on the

CONSULTANT’s estimate of the proportion of the total service actually completed at the time of billing. Breakdown of services given below:

PHASE AMOUNT

A. Design Development $ B. Design & Permitting Phase $ C. Bid Phase $ D. Construction Phase $

TOTAL $

SECTION V

TIME OF PAYMENT

On or about the last day of each calendar month during the performance of the services to be provided under this Agreement, the CONSULTANT, shall submit to the Director of Public Works a statement sworn to by the CONSULTANT, in a form acceptable to the Director of Public Works, setting forth the services provided for by this Agreement which were completed during such calendar month and the compensation which is due for the same which have not been previously billed or paid. The CONSULTANT shall retain its records available for inspection during regular business hours by officials of the OWNER. The Director of Public Works may review the said statements, and approve them with such modifications as may be deemed appropriate, within 30 days of receipt. The OWNER shall pay each such statement as approved by the Director of Public Works within 30 days after the Director of Public Works approval of the same.

SECTION VI

TERMINATION

The OWNER may terminate this Agreement at any time by notice in writing to the CONSULTANT.

Upon receipt of such notice, the CONSULTANT shall discontinue all services in connection with the performance of this Agreement and shall proceed to promptly cancel all existing orders and contracts insofar as such orders or contracts are chargeable to this Agreement. As soon as practicable after receipt of notice of termination, CONSULTANT shall submit a statement, showing in detail the services performed under this Agreement to the date of termination. Upon agreement by the OWNER and CONSULTANT of the detailed statement of services performed under this Agreement to date of termination, the OWNER will then pay the CONSULTANT that proportion of the prescribed charges which the services actually performed under this Agreement bear to the total services called for under this Agreement, less such payments on account or the charges as have been previously made. Copies of all completed or partially completed designs, drawings and specifications prepared under this Agreement shall be delivered to the OWNER when and if this Agreement is terminated.

SECTION VII

ADDRESS OF NOTICE AND COMMUNICATION

All notices and communications under this Agreement shall be mailed by certified mail, return receipt requested, or delivered to CONSULTANT at the following address:

All notices and communications under this Agreement shall be mailed by certified mail, return receipt requested, or delivered to the OWNER at the following address:

City of Pasadena 1149 Ellsworth Drive

Attention: Director of Public Works

SECTION VIII

SUCCESSORS AND ASSIGNS

The OWNER and the CONSULTANT bind themselves and their successors, executors, administrators, and assigns to the other party of this Agreement and to the successors, executors, administrators, and assigns of such other party, in respect to all covenants of this Agreement. Neither the OWNER nor the CONSULTANT shall assign, sublet or transfer its or his interest in this Agreement without the prior written consent of the other. Nothing herein shall be construed, as creating any personal liability on the part of any officer or agent of any public body that may be a party hereto.

SECTION IX

COMPLIANCE AND STANDARDS

The CONSULTANT agrees to perform the work hereunder in accordance with generally accepted standards applicable thereto, and shall use that degree of care and skill commensurate with the consulting profession to comply with all applicable state, federal and local laws, ordinances, rules and regulations relating to the work to be performed hereunder and CONSULTANT’s performance.

SECTION X

OWNERSHIP OF DOCUMENTS, COPYRIGHT

The OWNER shall be the absolute and unqualified OWNER of all drawings, preliminary layouts, record drawings, sketches and other documents prepared pursuant to this Agreement by the CONSULTANT with the same force and effect as if the OWNER prepared the same. Copies of all complete or partially completed plans, preliminary layouts, record drawings, sketches and other documents prepared pursuant to this Agreement shall be delivered to OWNER when and if this Agreement is terminated or upon completion of this Agreement, whichever occurs first. Plans shall be AutoCAD compatible and all other documents shall be Microsoft Office compatible. The CONSULTANT may retain one (1) set of reproducible copies and the same data in electronic file and format and such copies shall be for the CONSULTANT’s sole use in preparation of studies or reports for OWNER only. The CONSULTANT is expressly prohibited from selling, licensing or otherwise marketing or donating such documents, or using such documents in the preparation of other work for any other client, without the prior express written permission of the OWNER. Reuse by the OWNER without specific written adaptation by CONSULTANT shall be without liability to the

CONSULTANT.

SECTION XI

INDEMNIFICATION

THE CONSULTANT SHALL SAVE AND HOLD HARMLESS THE OWNER FROM AND

AGAINST ALL CLAIMS AND LIABILITY DUE TO ACTIVITIES OF THE CONSULTANT,

ITS AGENTS OR EMPLOYEES, PERFORMED UNDER THIS CONTRACT AND WHICH

RESULT FROM ANY NEGLIGENT ACT, ERROR, OR OMISSION OF THE CONSULTANT

OR OF ANY PERSON EMPLOYED BY THE CONSULTANT. THE CONSULTANT SHALL

ALSO SAVE HARMLESS THE OWNER FROM AND AGAINST ANY AND ALL EXPENSES,

INCLUDING ATTORNEY’S FEES WHICH MIGHT BE INCURRED BY THE OWNER, IN

LITIGATION OR OTHERWISE RESISTING SAID CLAIMS OR LIABILITIES WHICH

MIGHT BE IMPOSED ON THE OWNER AS THE RESULT OF SUCH ACTIVITIES BY THE

CONSULTANT, ITS AGENTS OR EMPLOYEES.

SECTION XII

MODIFICATIONS

This instrument contains the entire Agreement between the parties related to the rights herein granted and obligations herein assumed. Any oral or written representations or modifications concerning this instrument shall be of no force and effect excepting a subsequent modification in writing signed by both parties.

SECTION XIII

FORCE MAJEURE

In the event either party is rendered unable, wholly or in part, by force majeure, to carry out any of its obligations under this Agreement, it is agreed that on such party’s giving notice and full particulars of such force majeure in writing to the other party as soon as possible after the occurrence of the cause relied upon, then the obligations of the party giving such notice, to the extent that due diligence is being used to resume performance at the earliest practicable time, shall be suspended during the continuance of any inability so caused as to the extent provided, but for no longer period. Such cause shall as far as possible be remedied with all reasonable dispatch.

The term “force majeure”, as used herein, shall include, but not be limited to acts of God, acts of public enemy, war, blockades, insurrections, riots, epidemics, landslides, lightning, earthquakes, fires, storms, floods, washouts, tornadoes, hurricanes, arrests and restraints of government and people, explosions, breakage or damage to machinery or equipment, and any other inabilities of either party, whether similar to those enumerated or otherwise, and not within the control of the party claiming such inability, which by the exercise of due diligence and care such party could not have avoided.

SECTION XIV

ADDITIONAL AUTHORIZED SERVICES

The CONSULTANT, upon prior written authorization from the OWNER, shall furnish additional services, and the OWNER shall compensate the CONSULTANT for the services rendered.

It is expressly understood and agreed that CONSULTANT shall not furnish any additional services without the prior written authorization of the OWNER. The OWNER shall have no obligation to pay for such additional services that have been performed without prior written authorization of the OWNER as hereinabove provided.

The Director of Public Works may authorize the transfer of funds between basic services and additional services, and/or the transfer of funds between the categories of additional services when necessary to continue service, provided the total funds authorized do not exceed the total amount appropriated by City Council.

The OWNER will outline the scope of additional services requested. The CONSULTANT will review the outline and prepare an estimate of costs and work products to be delivered in response to the request.

The OWNER will appropriate funds and issue a work authorization at which time the CONSULTANT may proceed.

SECTION XV

ENTIRE AGREEMENT

Pursuant to the requirements of House Bill 1295, 84th Legislative Session, this contract is contingent upon the business entity's completion of the required Form 1295, Certificate of Interested Parties, if applicable.

This instrument consists of pages 1 to 8 inclusive and constitutes the entire Agreement between the OWNER and CONSULTANT and supersedes all prior written or oral understandings.

IN TESTIMONY OF WHICH, this instrument has been executed by the CONSULTANT on this the ____day of __________, 2026, and has been executed on behalf of the OWNER by its Mayor and attested by its City Secretary under its City seal, this _______day of ______________, 2026, and countersigned by the City Controller, in two (2) copies, each of which shall be an original, all of equal force and effect.

CONSULTANT

Attest/Seal

By: By: , Secretary

OWNER

CITY OF PASADENA, TEXAS

Amanda Mueller, City Secretary Thomas Schoenbein, Mayor

Approved as to form

Cari Brownlee, City Attorney

Attachment C

STATEMENT OF OFFEROR QUALIFICATIONS

This Statement of Offeror Qualifications requests information about Offeror that will be used in the evaluation of Offeror responsibility. All Offerors must complete this form in its entirety and submit with the submission of Qualifications. Answers should be as thorough and definitive as possible and include all pertinent data. Failure to fully and truthfully disclose the information required may result in the disqualification of your Qualifications from consideration or termination of the contract, once awarded. Supplemental materials, additional pages, or requested lists providing additional information may be attached to further clarify answers.

General Information

1. Name of company/organization: _______________________________________________

2. Address of company/organization:

3. Home office address (if other than above):

4. Telephone No: Fax No.:

5. Type of business entity (corporation, partnership, sole proprietorship, etc.):

A. If your organization is a corporation, please provide on a separate sheet(s), detailing the following: Date of incorporation, State of incorporation, Names of President, Vice-president, Secretary, and Treasurer.

B. If your organization is a partnership or individually owned, please attach a list detailing the following: Date of organization, Name of owner(s) or partners.

6. Place of incorporation (if applicable):

7. Type of work performed by your company:

8. Year founded/established:

9. Has your organization been in business under its present name for at least five (5) years? ☐ YES ☐ NO

A. If not, please explain why.

10. Primary individual to contact:

Litigation Record

Have you or any member of your organization or team brought any claim, litigation, or arbitration against Harris County or any other

Federal, State or Local Government during the last five (5) years?

☐ YES ☐ NO

If yes, attach a list of any claims, lawsuits, or requested arbitrations and their final outcome.

Has Harris County or any other Federal, State or Local brought any claim or litigation against you or any member of your organization or team during the last five (5) years?

☐ YES ☐ NO

If yes, attach a list of any claims, lawsuits, or requested arbitrations and their final outcome.

Has you or any member of your organization or team filed any lawsuits or requested arbitration with regards to any contracts within the last five (5) years?

☐ YES ☐ NO

If yes, attach a list of any lawsuits or requested arbitrations and their final outcome.

ATTACHMENT J

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Are there any administrative proceedings, claims, lawsuits, or other exposures pending against you or any member of your organization or team?

☐ YES ☐ NO

If yes, explain:

Have any subcontractors, in which your organization has some ownership, filed any lawsuits or requested arbitration with regards to any contracts within the last five (5) years?

☐ YES ☐ NO

If yes, explain:

Have you or any member of your organization or team to be assigned to this engagement been terminated (for cause or otherwise) from any work being performed for Harris County or any other Federal, State or Local Government, or Private Entity?

☐ YES ☐ NO

If yes, explain:

Have you ever failed to complete any work awarded to you? ☐ YES ☐ NO

If yes, explain, indicating what was not completed and the reasoning:

Have you ever defaulted on a contract? ☐ YES ☐ NO

If yes, explain:

Experience Record

How many years has your organization been providing the services identified in this RFQ to the following types of entities?

Government (Public) Entities: ____________

Private (Commercial) Entities: ____________

List three to five (3-5) similar projects as the one specified in this solicitation that your organization has completed over the last five (5) years. Attach additional pages as necessary:

1. _____________________________________________________________________________________________________________

2. _____________________________________________________________________________________________________________

3. _____________________________________________________________________________________________________________

4. _____________________________________________________________________________________________________________

5.…