RFB-25-28-VEHICLE-PARTS-and-RELATED-SUPPLIES-BID-PACKAGE-PDF.pdf

This document is a Request for Bid (RFB) from Rensselaer County, New York for Vehicle Parts and Related Supplies. The bid solicitation seeks vendors to provide a comprehensive range of automotive and vehicle maintenance products, including engine oils, motor oils, transmission fluids, brake fluids, coolants, lubricants, electrical parts, filters, hoses, belts, and various automotive chemicals and supplies. The bid is scheduled for submission on Tuesday, October 28, 2025, at 10:00 a.m., with an award period of one year and the potential for a 12-month renewal. Partial bids are acceptable, and the quantities listed are estimated based on current product usage by the Auto Maintenance, Sewer District, and Highway Departments.

The pricing structure is based on a percentage discount from the list price for each item, with bidders required to provide a fixed discount percentage that will remain constant throughout the contract period. Delivery requirements include 24-hour turnaround for operational vehicle parts and two business days for routine stock items. Delivery locations include multiple county departments in Troy, New York. The bid emphasizes that political subdivisions in New York State are eligible to participate under the same pricing terms, and vendors must comply with local law requirements, including non-collusive bidding certifications and potential extensions of pricing. No bid surety is required, and the county reserves the right to reject any bid or purchase from alternative sources if pricing is more favorable.