RFB 25-008 Audio Equipment for PACE Center Theater Monitor System-6.04.2025.pdf

Request for Bid - RFB 25-008 Page 1 of 7

Date

June 4, 2025

Solicitation Number

RFB 25-008

Solicitation Title

Services to be Performed for

AUDIO EQUIPMENT FOR PACE CENTER THEATER

MONITOR SYSTEM

Town of Parker – Cultural - Parker Arts

Proposals will be received until 2:00 P.M., MST, Wednesday, June 18, 2025 Electronically through Town of Parker (bonfirehub.com)

For additional information please contact Sammie Martinez, Procurement Specialist Email: smartinez@parkerco.gov

Documents included in this package • Request for Bid Cover Sheet

• Bid Instructions

• Specifications

• Pricing Form – Bid Table

• Town of Parker Purchase Order Terms & Conditions

The undersigned hereby affirms that (1) he/she is a duly authorized agent of the Vendor, (2) he/she has read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them unless specific variations have been expressly listed in his/her offer, (3) that the offer is being submitted on behalf of the Vendor in accordance with any terms and conditions set forth in this document, and (4) that the Vendor will accept any awards made to it as a result of the offer submitted herein for a minimum of sixty calendar days following the date of submission.

PRINT OR TYPE YOUR INFORMATION

Company Name: _______________________________________ Fax: __________________________________________________

Address: ______________________________________________ City/State/Zip: __________________________________________

Contact Person: ________________________________________ Title: __________________________________________________

Email: ________________________________________________ Phone: ________________________________________________

Authorized Representative’s Signature: __________________________________________________ Date: _____________________

Printed Name: _________________________________________ Title: _________________________________________________

Email: ________________________________________________ Phone: ________________________________________________

Town of Parker Finance Department

20120 East Mainstreet Parker, Colorado 80138-7334

REQUEST FOR PROPOSAL #RFB 25-008

COVER SHEET

https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities mailto:smartinez@parkerco.gov

Request for Bid - RFB 25-008 Page 2 of 7

SUBMISSION OF OFFERS: The Town of Parker will accept electronic bid proposals submitted through Town of Parker (bonfirehub.com). A Submittal Log will be posted after the opening of responses and after the Town has had an opportunity to review and verify the submittals.

The original Offer must be received before the due date and time through an electronic package transmitted to Town of Parker (bonfirehub.com). The Consultant is responsible for ensuring its proposal is posted by the due date and time outlined in the solicitation document.

Late submittals will not be accepted.

SCHEDULE OF ACTIVITIES: The following activities and dates tentatively outline the process to be used to solicit Vendor responses and to evaluate proposals.

Distribute Request for Proposal Wednesday, June 4, 2025 Deadline for Submitting Questions Monday, June 16, 2025 @ 10:00am Bid Submission Deadline Wednesday, June 18, 2025 @ 2:00pm Intent to Award June 2025

PURPOSE OF SOLICITATION: The Town of Parker is issuing this Solicitation for the purpose of purchasing audio equipment for the PACE Center Theater Monitor System.

METHOD OF AWARD - ITEM BY ITEM: It is the intent of the Town to award this Solicitation using Best-Value Criteria, including but not limited to cost and the delivery schedule. A single vendor or multiple vendors may be awarded based on how Best-Value Criteria is met item by item. The Town reserves the right to alter this method of award if such alteration results in cost savings to the Town.

RESPONSE TO QUESTIONS: QUESTIONS REGARDING THIS SOLICITATION MUST BE SUMBITTED

ELECTRONICALLY VIA Town of Parker (bonfirehub.com).

The Vendor submitting the question(s) shall be responsible for ensuring that the question(s) is received by the date and time listed above in the schedule of activities for submitting the question(s). Questions are to be submitted one question per question field in the Bonfire platform.

Any official interpretation of this Solicitation must be made by an agent of the Town’s Procurement Division who is authorized to act on behalf of the Town. The Town shall not be responsible for interpretations offered by employees of the Town who are not agents of the Town’s Procurement Division.

SOLICITATION DOCUMENTS: The Town of Parker officially distributes solicitation documents through Town of Parker (bonfirehub.com). Copies of solicitations obtained from any other source are not considered official copies. Only those Vendors who obtain solicitation documents from the Bonfire platform will be in receipt of officially posted and relevant information regarding solicitations issued by the Town of Parker. The Town cannot be held responsible for incorrect information, nor can it attest to the accuracy of information found on websites other than the Bonfire platform.

PURCHASE ORDER(S) TO BE PLACED WITH VENDOR: All orders placed with the Vendor as awarded by this solicitation shall be issued by the Town's Procurement Division through a Purchase Order bearing a unique Purchase Order number.

The Vendor shall not fill any requests for materials or supplies until a Purchase Order has been received from the Town.

20120 East Mainstreet Parker, Colorado 80138-7334

REQUEST FOR PROPOSAL #RFB 25-008

Bid Instructions https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities

Request for Bid - RFB 25-008 Page 3 of 7

NO PRICE ESCALATION GUARANTEE: The vendor shall guarantee firm, fixed pricing for no less than 60 days from the date of submittal. The imposition of tariffs, if any, by the United States, will not result in any changes to such pricing.

WARRANTY SHALL BE SUPPLIED IN WRITTEN FORM: The Vendor shall supply a copy of its written warranty certificates with its Response. If this written warranty is not provided in the Response, the Vendor may be given the opportunity to submit these certificates to the Town during the Response evaluation period in its best interest. The warranty supplied by the Vendor shall remain in force for the full period identified by the Vendor, regardless of whether the Vendor is under contract with the Town at the time of defect. Any payment by the Town on behalf of goods and services received from the Vendor does not constitute waiver of these warranty provisions.

SHIPPING TERMS – F.O.B DESTINATION: All Vendors shall quote prices based on F.O.B. Destination and shall hold title to the goods until such time as they are delivered to, and accepted by, an authorized Town representative.

METHOD OF PAYMENT - PERIODIC INVOICES FROM COMPLETED DELIVERIES: The successful Vendor shall submit an invoice to the Town's Finance Department at ap@parkerco.gov . The invoice shall reference the appropriate Purchase Order number. The periodic invoices shall not exceed thirty calendar days from the delivery of the items. Under no circumstances shall the invoices be submitted to the Town in advance of the delivery and acceptance of the items.

METHOD OF PAYMENT - PROCUREMENT CARDS: PAYMENT CONDITIONS: Awarded Vendors are asked to have the capability of accepting the Town’s authorized Procurement Card as a method of payment. No price changes or additional fee(s) may be assessed when accepting the Procurement Card as a form of payment. Vendors unable to comply with this requirement are asked to indicate such exception on vendor letterhead. This exception will be taken into consideration during the evaluation of the submittals.

LOCAL, STATE AND FEDERAL COMPLIANCE REQUIREMENTS: Successful Vendors shall be familiar and comply with all local, state, and federal directives, ordinances, rules, orders, and laws applicable to, and affected by this contract including, but not limited to, Equal Employment Opportunity (EEO) regulations, Occupational Safety and Health Act (OSHA), and Title II of the Americans with Disabilities Act (ADA).

FEDERAL STANDARDS COMPLIANCE: All goods and services to be purchased in conjunction with this Solicitation shall be in accordance with all governmental standards to include, but not be limited to, those issued by the Office of Safety and Health Administration (OSHA), the National Institute of Occupational Safety Hazards (NIOSH), and the National Fire Protection Association (NFPA).

SALES TAX: The Town is exempt from paying State or Local Sales Taxes. Vendors should be aware of CONTRACTOR APPLICATION FOR EXEMPTION CERTIFICATE Pursuant to Statute Section 39-26.708(1)(a)(XIX) sales tax exemption for construction and building materials. State tax I.D. # 98-04380-0000, Federal tax I.D. # 74-2212090.

EQUAL OPPORTUNITY: The Town of Parker intends and expects that the contracting processes of the Town and its Vendors provide equal opportunity without regard to gender, race, creed, ethnicity, religion, age, sex, national origin, or disability and that its Vendors make available equal opportunities to the extent third parties are engaged to provide goods and services to the Town as subcontractors, Vendors, or otherwise. Accordingly, the Vendor shall not discriminate on any of the foregoing grounds in the performance of the contract, and shall make available equal opportunities to the extent third parties are engaged to provide goods and services in connection with performance of the contract (joint ventures are encouraged). The Vendor shall disseminate information regarding all subcontracting opportunities under this contract in a manner reasonably calculated to reach all qualified potential subcontractors who may be interested. The Vendor shall maintain records demonstrating its compliance with this article and shall make such records available to the Town upon the Town’s request.

CONFIDENTIALITY: Responses to this Solicitation are considered to be working documents while they are under consideration and, as such, are not subject to official bid openings. The only information released at the public opening of Responses to this Solicitation will be the names of the respondents. Only after staff makes an official recommendation of award and a contract is fully executed will Responses to this Solicitation be available as public record.

Proposals submitted to the Town for consideration shall be subject to the Colorado Open Records Law, Section 24-72-201, et seq., C.R.S., after award is made. Any confidential information in the Vendor’s proposal shall be identified as such.

Should the Town receive a request for the release of any information in the Vendor’s proposal identified as confidential in accordance with the open records law, the Town will notify the Vendor of the request and will exercise best efforts in assisting the Vendor in taking all legally available steps to resist or narrow such request. If, in the opinion of Town’s legal counsel, the Town is nonetheless compelled to disclose any portion of such information to anyone or else stand liable for contempt or suffer censure or penalty, the Town may disclose such information without liability.

mailto:ap@parkerco.gov

Request for Bid - RFB 25-008 Page 4 of 7

Purpose

The Town is soliciting to purchase audio equipment.

Scope of Work

Vendor will be responsible for supplying and delivering, FOB Destination, equipment as specified.

Delivery location: Parker Arts Culture and Events Center PACE Center 20000 East Pikes Peak Avenue Parker, CO 80138

Specifications

See Bid Table included in Bonfire solicitation.

REMAINDER OF PAGE LEFT INTENTIONALLY BLANK

20120 East Mainstreet Parker, Colorado 80138-7334

REQUEST FOR PROPOSAL #RFB 25-008

SCOPE OF WORK AND SPECIFICATIONS

Request for Bid - RFB 25-008 Page 5 of 7

Town of Parker – Purchase Order

Request for Bid - RFB 25-008 Page 6 of 7

Request for Bid - RFB 25-008 Page 7 of 7