RFB-24-21 Cleaning Products _ Janitorial Supplies Bid Pacakge.pdf

This is a Request for Bid (RFB) document from the Rensselaer County Bureau of Central Services for cleaning products, chemicals, solutions, and janitorial supplies. The bid solicitation is for a six-month contract period from July 1, 2024, through December 31, 2024, with bids to be received until 11:30 a.m. on Thursday, April 4, 2024. The county requires bidders to submit pricing for all items listed on the Official Bid Form, with no partial bids accepted. Vendors must have an office location within a 50-mile radius of the Rensselaer County Office Building in East Greenbush, New York, and must provide detailed product information, including manufacturer names and product codes.

The bid includes specific requirements for pricing, product availability, and vendor qualifications. Pricing must remain firm for the entire six-month award period, with no price changes allowed. The county reserves the right to purchase products from New York State Contracts, other county contracts, or government purchasing cooperatives if pricing is lower. Vendors must be prepared to provide samples within seven calendar days of notification and comply with detailed insurance requirements, including commercial general liability, automobile liability, and workers' compensation coverage. The bid emphasizes the importance of accurate product information, packaging details, and the ability to provide equivalent or better quality substitutions if original products become unavailable.