RFB 2027 _ 03 _ Rope Mill Road Trail Connecti.pdf

12453 Highway 92, Woodstock, GA 30188

770-592-6000 ∙ www.woodstockga.gov

REQUEST FOR BIDS

For

Rope Mill Road Trail Connection

RFB NUMBER

2027 – 03

RELEASED:

August 20th, 2026

DUE:

September 22nd, 2026 10:00 A.M. EST

For all questions about this RFB contact:

Martyn Detz Financial Analyst: Purchasing

770-592-6000 Ext 1205 www.bidnetdirect.com//cityofwoodstock

TABLE OF CONTENTS

1.0 PURPOSE OF SOLICITATION

1.1 PURPOSE OF BID

1.2 RFB SUBMISSION

1.3 SCHEDULE OVERVIEW

1.4 PRE-BID MEETING

1.5 RFB COSTS

1.6 RFB QUESTIONS/COMMUNICATIONS

1.7 RFB AMENDMENTS

1.8 NON-COLLUSION AFFIDAVIT

1.9 CONTRACTOR COMPLIANCE CERTIFICATIONS

1.10 BID & AWARD BASIS

1.11 REQUIRED BONDS AND INSURANCE

1.12 TIME OF COMPLETION AND LIQUIDATED DAMAGES

1.13 TAXES, FEES, CODE COMPLIANCE AND REQUIRED LICENSING

1.13.1 GDOT PREQUALIFICATION

1.14 REFERENCES AND PROPRIETARY INFORMATION

1.15 ILLEGAL IMMIGRATION REFORM AND ENFORCEMENT ACT OF 2011

1.16 ANTI-BOYCOTT OF ISRAEL

2.0 SCOPE OF WORK

2.1 TYPE OF GOOD/SERVICE AND OBJECTIVES:

2.1.1 SITE PREPARATION, GRADING & EARTHWORK

2.1.2 ROADWAY, TRAIL & DRIVEWAY CONSTRUCTION

2.1.3 STORMWATER DRAINAGE INFRASTRUCTURE

2.1.4 TRAFFIC CONTROL & MAINTENANCE OF TRAFFIC

2.1.5 SIGNAGE & THERMOPLASTIC PAVEMENT MARKINGS

2.1.6 EROSION & SEDIMENTATION CONTROL (ESPCP) AS LANDSCAPING

2.1.7 UTILITY COORDINATION & SPECIAL REQUIREMENTS

2.2 PROJECT GENERAL NOTES

2.3 MAINTENANCE OF TRAFFIC

2.4 GOVERNING STANDARDS & DETAILS REFERENCE

2.5 BRAND NAME

2.6 DELIVERY TIME AND WARRANTY

2.7 AWARD AND PRICING INFORMATION

2.8 PAYMENT TO CONTRACTOR AND RETAINAGE

3.0 BID FORMAT

3.1 BID OPENING

3.1.1 BID OPENING LINK

4.0 OTHER ITEMS

4.1 TERMS AND CONDITIONS

4.2 REJECTION OF BIDS/CANCELLATION OF RFB

4.3 BID WITHDRAWAL

4.4 MISCELLANEOUS

EXHIBITS

EXHIBIT A CONTRACTOR INFORMATION FORM

EXHIBIT B E-VERIFY AFFIDAVIT WITH INSTRUCTIONS

EXHIBIT C BID PROPOSAL FORM

EXHIBIT D ITEMIZED PRICING SHEET

EXHIBIT E SITE PLANS

EXHIBIT F VENDOR CONFLICT OF INTEREST

EXHIBIT G CONTRACTOR COMPLIANCE CERTIFICATIONS

EXHIBIT H LEGAL AD

EXHIBIT I NOTICE TO PROCEED

RFB Number 2027 – 03 Page 4

1.0 PURPOSE OF SOLICITATION

1.1 Purpose of Bid

The City of Woodstock, Georgia, herein referred to as the City, is accepting bids from qualified contractors for the purpose of constructing an 8-foot multi-use trail & stormwater drainage improvements along Rope Mill Road from Inwood Walk North to across from Camelia Place, as well as a traffic calming island, hereinafter referred to as the “Project”. This includes but is not limited to concrete sidewalk installation, road widening, curb & gutter, storm drainpipe, catch basins, driveway reconstruction and thermoplastic striping.

All work shall conform to Georgia Department of Transportation (GDOT) and City of Woodstock standards. The project is expected to be completed within 90 days of issuance of Notice to Proceed (NTP).

1.2 RFB Submission

Interested parties must submit proposals electronically through Bid Net Direct to the City of Woodstock, Georgia by the due date for their proposals to be considered. Bid Net Direct can be found directly at www.bidnetdirect.com//cityofwoodstock or by visiting the City of Woodstock’s website.

Fax and e-mail responses are not acceptable.

Responses to this RFB will be accepted until 10:00 a.m. (EST) on September 22, 2026 through Bid Net Direct.

The City of Woodstock, Georgia reserves the right to reject any and all responses resulting from this RFB. Late responses will not be accepted. If company response is sent or routed to City offices, the submission requirement has not been met and any such response will not be evaluated and will be disqualified from consideration.

1.3 Schedule Overview

This Request for Bids is scheduled as follows:

August 20, 2026 August 27, 2026, 3:00 P.M.

September 3, 2026, 5:00 P.M.

September 10, 2026, 12:00 P.M.

Release of RFB Pre-bid Meeting Question Deadline Responses Posted

September 22, 2026, 10:00 A.M. Bids Due Date

September 22, 2026, 10:01 A.M. Public Opening October 12, 2026 RFB and Contract Award

RFB Number 2027 – 03 Page 5

1.4 Pre-Bid Meeting

A pre-bid conference (non-mandatory) for all bidders will be held virtually through Go To Meetings on Thursday, August 27, 2026, at 3 pm. See below for pre-bid link.

Pre Bid Meeting - RFB 2027 - 03 - Rope Mill Road Trail Connection Aug 27, 2026, 3:00 – 3:30 PM (America/New_York)

Please join my meeting from your computer, tablet or smartphone.

https://meet.goto.com/217825773

You can also dial in using your phone.

Access Code: 217-825-773 United States: +1 (224) 501-3412

Join from a video-conferencing room or system.

Meeting ID: 217-825-773 Dial in or type: 67.217.95.2 or inroomlink.goto.com Or dial directly: 217825773@67.217.95.2 or 67.217.95.2##217825773

Get the app now and be ready when your first meeting starts:

https://meet.goto.com/install

1.5 RFB Costs

All costs incurred in the preparation and presentation of responses to the RFB shall be completely absorbed by the RFB respondent. All documents submitted as part of the RFB will become property of the City. Requests for specific material to be returned will be considered. Any material submitted that is confidential must be clearly marked as such.

1.6 RFB Questions/Communications

All questions about this RFB and submission requirements must be submitted in writing through Bid Net Direct. The City’s representative listed in this section will serve as the primary contact for this RFB.

Martyn Detz Financial Analyst: Purchasing 12453 Highway 92 Woodstock, Georgia 30188 770-592-6000 ext. 1205 www.bidnetdirect.com//cityofwoodstock

Any unauthorized contact shall not be responded to and may result in the disqualification of the responder’s submittal. Answers to questions submitted via Bid Net Direct will be communicated to respondents via Bid Net Direct.

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Communications by companies, its agents, employees, and/or representatives regarding its bids or intention to submit a bid in response to this RFB with any employee, agent, or representative of the City of Woodstock, other than the representative listed in Section 1.5, may be considered inappropriate communications.

If any such inappropriate communications are deemed to hinder, influence and/or alter the competitive bid process, the City, in an effort to ensure a fair and equitable review and selection process, reserves the right to decline consideration of the offender’s sealed bid.

1.7 RFB Amendments

It is the responsibility of respondents to check Bid Net Direct or the Georgia Procurement Registry for RFB information and addendums.

1.8 Non-Collusion Affidavit

By submitting a bid, the respondent represents and warrants that no official or employee of the City has an interest, directly or indirectly, in the bid or in the final contract award. The respondent further understands bids will be rejected if there is any evidence of collusion with another respondent.

Respondent agrees that it shall not engage in any activity or conduct that would result in a violation of the City of Woodstock, Georgia Code of Ethics. See contractor compliance forms in Exhibit G1 – Certification of Non-Collusion.

Respondent certifies that this qualification, offer, or bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a qualification, offer, or bid for the same materials, supplies, services, or equipment and is in all respects fair and without collusion or fraud. Respondents understand collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. Respondent agrees to abide by all conditions of this qualification, offer, or bid.

Furthermore, the respondent certifies that the firm has not divulged to, discussed or compared his bid with other respondents and has not colluded with any other respondent or parties to this bid whatsoever. Also, respondent certifies, and in the case of a joint bid each party thereto certifies as to his/her own organization, that in connection with this bid:

Any prices and/or cost data submitted have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices and or cost data, with any other respondent or with any competitor;

Any prices and/or cost data quoted for this bid have not been knowingly disclosed by the respondent and shall not knowingly be disclosed by the respondent prior to the scheduled opening directly or indirectly to any other respondent or to any competitor;

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No attempt has been made or shall be made by the qualifier to induce any other person or firm to submit a bid for the purpose of restricting competition;

The only person or persons interested in this bid, principal/principals is/are named therein and that no person other than therein mentioned has any interest in his bid or in the contract to be entered into; and

No person or agency has employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or established commercial agencies maintained by the Purchaser for the purpose of doing business

1.9 Contractor Compliance Certifications

Respondents agree to be bound by applicable Federal, State and Local laws, regulations and directives. See Exhibit G for all Contractor Compliance Certification forms.

Respondents must comply with Title VI of the Civil Rights Act of 1964, the Anti-Kickback Act, the Contract Work Hour Standard Act, and the National Occupational Safety and Health Act of 1970.

Respondents must certify that they do not and will not maintain or provide for their employees any facilities which are segregated on a basis of race, color, creed, or national origin. See contractor compliance forms in Exhibit G2 – Certification of Non-Segregated Facilities.

Respondents must certify that they have a drug-free workplace, if applicable. See contractor compliance forms in Exhibit G3 – Certification of Drug-Free Workplace.

Respondent certifies on behalf of itself, and all Participating Members, Major Non-Participating Members and Contractors identified by such Proposer as of the date hereof, as follows, are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any local, state or federal department or agency. See contractor compliance forms in Exhibit G4 – Debarment and Suspension.

1.10 Bid & Award Basis

The City reserves the right to accept or reject any and all bids or any or parts of a bid wherein its judgment, it will be in the best interest of the City; waive any technicalities/informalities in the RFB document and bid process; and to qualify and award any or all of this contract in any manner in which the City, acting in the sole and exclusive exercise of its discretion, deems to be in the City’s best interest. If no acceptable bid is received, the City also reserves the right to re-solicit bids, at its sole discretion.

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1.11 Required Bonds and Insurance

No bid may be withdrawn for a period of sixty (60) days after time has been called on the date of opening.

All bids must be accompanied by a certified check or bid bond of a reputable bonding company authorized to do business in the State of Georgia, in an amount equal to at least five percent (5%) of the total amount of the bid.

Upon the award of this RFB, the contractor shall provide the City with:

A 100% project value performance and payment bonds pursuant to O.C.G.A. § 36-91-70 and 90.

General Liability - $1,000,000/ $2,000,000 aggregate, naming the City as an additional insured during the duration of the contract

Worker’s Compensation – Statutory (for the State of Georgia and the State of domicile of the Contractor).

Manufacturers’ and Contractor’s Liability, covering operations performed by or for the Contractor, with limits of not less than Bodily Injury – $500,000/$1,000,000. Property Damage - $500,000.

Contractor Liability, covering liability of others assumed by the Contractor elsewhere in the contract under “Hold Harmless” Agreements or similar assumptions of liability.

Evidence of required bonds and insurance shall be presented prior to the execution of the Contract. The Bonding Company must be licensed to do business in the State of Georgia, licensed to do business by the Georgia Secretary of State, authorized to do business in Georgia by the Georgia Insurance Department, listed in the Department of the Treasury’s Publication of Companies Holding Certificates of Authority as Acceptable Surety of Federal Bonds and as Acceptable Reinsuring Companies and have an A.M. Best rating of A-, Class VI or Higher.

Insurance policies to be carried under the agreement shall not be changed or canceled without prior written notification to the City of Woodstock, Georgia.

1.12 Time of Completion and Liquidated Damages

Bidder hereby agrees to commence work under this contract on or before a date to be specified in a written "Notice to Proceed" of the City and to fully complete the project within ninety (90) consecutive calendar days; bidder further agrees to pay as liquidated damages the sum of $250 per each consecutive calendar day that the Contractor shall be in default after the date stipulated in the Contract for completing work.

RFB Number 2027 – 03 Page 9

1.13 Taxes, Fees, Code Compliance and Required Licensing

The firm shall be responsible for the payment of any required taxes or fees associated with the execution of this contract. The firm shall also be responsible for compliance with all applicable codes and statutes.

1.13.1 GDOT Prequalification

All bidders must hold an active prequalification status with the Georgia Department of Transportation (GDOT) prior to submission of the bid. Subcontractors shall be prequalified or registered with GDOT.

1.14 References and Proprietary Information

Submission of a bid authorizes the City to make inquiries concerning the respondent and its officers to any persons or firms deemed appropriate by the City. Any proprietary information that the respondent does not want disclosed to the public shall be so identified on each page in which it is found. Data or information so identified will be used by the City solely for the purpose of evaluation and contract negotiations only.

1.15 Illegal Immigration Reform and Enforcement Act of 2011

By providing a qualification or bid, qualifier/bidder certifies that he/she is in compliance with O.C.G.A. § 13-10-90 and 91, et seq. No qualification or bid will be considered by the City unless it is accompanied with a signed, notarized affidavit (EXHIBIT B) from the qualifier/bidder attesting to the following:

a) The affiant has registered with and is authorized to use and uses the federal work authorization program

b) The user identification number and date of authorization for the affiant; and

c) The affiant will continue to use the federal work authorization program throughout the contract period; and

The affiant will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the same information required in subparagraphs (a), (b) and (c) of this paragraph.

1.16 Anti-Boycott of Israel

By signing and submitting this bid and pursuant to O.C.G.A. § 50-5-85, respondent/bidder certifies that it is not currently engaged in, and agrees that for the duration of this agreement, it will not engage in a boycott of Israel.

RFB Number 2027 – 03 Page 10

2.0 SCOPE OF WORK

2.1 Type of Good/Service and Objectives:

The City of Woodstock, Georgia, herein referred to as the City, is accepting bids from qualified contractors for the purpose of construction an 8-foot multi-use trail & the stormwater drainage improvements along Rope Mill Road from Inwood Walk North to across from Camelia Place, as well as a traffic calming island, hereinafter referred to as the “Project”. This includes but is not limited to concrete sidewalk installation, road widening, curb & gutter, storm drainpipe, catch basins, driveway reconstruction and thermoplastic striping.

Goods and services shall meet or exceed the following guidelines:

2.1.1 Site Preparation, Grading & Earthwork

Grading complete: complete all required clearing, grubbing, excavation, embankment, grading, subgrade preparation, saw cutting of existing asphalt pavement, and disposal or surplus/unsuitable materials

Borrow & Compaction: furnish suitable borrow materials as necessary.

All fill areas must be compacted to a minimum of 95% Standard Proctor density. Concrete and asphalt removed from the site shall not be used as fill within easement or right-of-way limits

Pavement Base Widening: Install 27 CY of Class B Concrete Base or Pavement Widening along widening sections as detailed in Typical Section layouts.

Subgrade Subsurface Drainage: install perforated underdrain pipe in subgrade locations where wet subsurface conditions are encountered, as directed by the Engineer

2.1.2 Roadway, Trail & Driveway Construction

Graded Aggregate Base: Place and compact 392 Tons of 6-inch Graded Aggregate Base Course (GABC) for trail, sidewalk, and roadway pavement bases.

Asphalt Paving: Place 22 Tons of Recycled Asphalt Concrete 12.5 mm Superpave (GP 2 only, including bituminous material and hydrated lime) at 165 lb/sy for trail surface/driveway paving.

Concrete Sidewalk & Trail: Construct 532 SY of 4-inch Concrete Sidewalk/Multi-Use Trail along designated alignments. All pedestrian facilities must strictly comply with ADA standards and truncated dome detectable warning specs (Detail A-4).

Curb & Gutter: Install 1,720 LF of 8" x 24" Concrete Curb & Gutter (Type

2) and 120 LF of 6-inch Concrete Header Curb (Type 7).

Driveway Adjustments: Reconstruct residential and commercial driveways in-kind (107 SY of 6-inch Concrete Driveway, 236 SY of 6-inch Concrete Valley Gutter). Existing asphalt driveways shall receive 1.5" Superpave over 6" GABC (residential) or 1.5" 12.5mm over 2" 19mm

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Superpave over 8" GABC (commercial). Specialty pavers will be replaced with standard concrete or asphalt as detailed.

2.1.3 Stormwater Drainage Infrastructure

Storm Sewer Installation: Install 437 LF of 18-inch Storm Drainpipe (H 1-

10) and 195 LF of 24-inch Storm Drainpipe (H 1-10) at designated stations (A1 through A8).

Structures: Construct 7 Catch Basins (Group 1, GDOT Standard 1033D/1034D) and 1 Flared End Section (24-inch).

Outlet Protection & Trenching: Place 15 SY of Type 3 Dumped Riprap (18-inch depth) over 15 SY of Plastic Filter Fabric at pipe outlets. Utilize 8 CY of Flowable Fill for pipe backfill where required.

Maintenance of Existing Storm System: Clean all existing storm drainpipes and box culverts within the construction limits prior to final acceptance (cost included in Grading Complete). Remove abandoned pipes as noted.

2.1.4 Traffic Control & Maintenance of Traffic

Lump Sum Traffic Control: Provide all staged construction, traffic maintenance, temporary signage, channelization drums, and temporary pavement markings in strict compliance with MUTCD (latest edition) and GDOT Section 150.

Safety & Access: always maintain uninterrupted ingress and egress for all adjacent property owners (GDOT Subsection 107.07). Maintain traffic drums at spacing equal to posted speed limit or closer. Temporary crashworthy barriers must maintain a minimum 2-foot offset from travel lanes.

Sign Preservation: Maintain, clean, and reset existing traffic signs.

Obsoleted or conflicting pavement markings shall be fully obliterated (blackout paint strictly prohibited).

2.1.5 Signage & Thermoplastic Pavement Markings

Signage: Install 10 SF of Type 1 Highway Signs (Type IX Reflective Sheeting), 17 SF of Type 1 Highway Signs (Type XI Reflective Sheeting), and 47 LF of decorative signposts. Re-erect or reset existing roadside signs as directed.

- Decorative signposts spec: PRODUCT ID: 0P0R3AS(XX)125BK(XX)

- Post Length: 10 ft (120”) / 12 ft (144”) / 14 ft (168”)

- Material: Smooth Aluminum

- Color/Finish: Black Semi-Gloss Powder Paint

- Outside Diameter (OD): 3”

- Post Wall Thickness: 125”

Thermoplastic Striping: Apply 1,710 LF of 5-inch Solid White Thermoplastic Stripe, 560 LF of 5-inch Solid Yellow Thermoplastic Stripe, 48 LF of 24-inch Solid White Stop Bars/Crosswalk Lines, and 56 SY of Yellow Thermoplastic Hatching.

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Raised Markers: Install 20 Type 1 Raised Pavement Markers along mainline centerline/transitions per GDOT T-15a/T-15c details.

2.1.6 Erosion & Sedimentation Control (ESPCP) as Landscaping

Pre-Disturbance Best Management Practices (BMPs): Install all initial erosion control BMPs prior to or concurrent with land-disturbing activities. Construct 9 Inlet Sediment Traps and maintain 30 LF of Stone Check Dams (including relocation of 3 stone check dams).

Site Stabilization: Stabilize cut/fill slopes continuously. Apply 10 Tons of Temporary Straw Mulch, 1 Acre of Permanent Grassing, and 550 SY of Sod for immediate slope stabilization and right-of-way restoration.

2.1.7 Utility Coordination & Special Requirements

Georgia 811 Call: Contractor shall call 811 / GA 811 prior to excavation and coordinate with utility owners (Atlanta Gas Light, AT&T, Charter, Comcast, Cherokee County Water & Sewer, City of Woodstock W&S, Georgia Power, Zayo/Crown Castle).

Irrigation Systems: Private irrigation/sprinkler systems within construction limits shall be cut and capped at the back of construction limits. Systems designated on plans for relocation shall be moved behind the sidewalk (cost included in Grading Complete).

The contractor shall be responsible for furnishing all materials, labor, and equipment. See the itemized pricing sheet in Exhibit D for full list of quantities and Exhibit E for detailed site plans.

2.2 Project General Notes

a. All work shall be done in accordance with City of Woodstock and Georgia

Department of Transportation standard and supplemental specifications, current edition. All necessary licenses and permits shall be obtained by the contractor at his/her own expense unless previously obtained by the City.

b. All known facilities are shown schematically on plans and are not necessarily accurate in location as to plan or elevation. Utility facilities such as service lines or unknown facilities not shown on plans will not relieve the contractor of their responsibility under this requirement. ‘Existing utility facilities’ means any utility that exists on the project in its original, relocated or newly installed position.

c. Utility work coordination will be required as a part of this contract. The contractor shall be required to use the one-call center telephone number. 811 or 1-800-282- 7411. For the purpose of coordinating the marking of underground utilities. The contractor’s attention is called to sub-section 105.06 of the GDOT standard specifications – cooperation with utilities.

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Utility Contact Information:

Atlanta Gas Light Company – Gas

AT&T – telephone

Charter – Fiber

Comcast – Fiber

Cherokee County Water & Sewer Authority – Water & Sewer

City of Woodstock - Water & Sewer

Georgia Power – Power

Zayo and/or Crown Castle – Fiber

d. Ingress and egress shall be maintained at all times to adjacent properties. Refer to sub-section 107.07 of the Georgia standard specifications.

e. It shall be the contractors responsibility to furnish suitable borrow material for the project and to dispose of any unsuitable or waste material in compliance with all local, state and federal regulations. Concrete and asphalt materials removed from the project site may not be placed in fill locations that fall within easement areas. All fill areas must be compacted to minimum 95% standard proctor.

f. Perforated underdrain shall be placed in areas where wet conditions exist in the subgrade as directed by engineer.

g. Structures, trees, shrubs and other plant material that fall within the right of way and easement limits, but outside the limits of construction, shall not be disturbed unless directed by the engineer.

h. In area where new pavement or payment widening is required, saw cut of existing pavement will be required in accordance with section 411 of the Georgia standard specifications and will be included in price bid for ‘Grading Complete’

i. All road signs shall be reset if required and payment shall be included in ‘Traffic Control’

j. All cut and fill slopes shall be stabilized to comply with section 161.3.05.B of the specifications in order to reduce the potential for erosion. If the season does not permit permanent grassing, temporary straw mulch and/or temporary vegetation shall be used as per the erosion and sedimentation pollution control plan (ESPCP) or as directed by the engineer

k. All driveways shall be maintained during construction. All driveways to be constructed shall be replaced in kind I.E. asphalt for asphalt, concrete for concrete etc. Any other driveway material or specialized driveway will not be replaced in kind (i.e. pavers) and will be replaced with asphalt or concrete. Driveways shall be paved as follows:

Asphaltic Drives - residential – 1-1/2” Asph. Conc. 12.5 MM superpave, 165 lb/sy

- 6” graded aggregate base Commercial - 1 – ½” Asph Conc. 12.5 mm superpave, 165 lb/sy

- 2” asph conc. 19 mm superpave, 220 lb/sy

- 8” graded aggregate base

l. Erosion control measures shall be installed to be in compliance with the approved erosion and sedimentation pollution control (ESPCP). Erosion control measures shall be installed prior to any land disturbing activities that involve environmental

RFB Number 2027 – 03 Page 14 sensitive areas (ESA’s) as defined under section 107.23 F of the specifications and the ESPCP. In general, erosion control items should be installed prior to the start of any land disturbing activities. The installation of the erosion control items may be installed concurrent with the start of the land disturbing activities. If allowed by the

ESPCP.

m. Sprinkler systems to be handled as follows:

Case 1 – systems within the construction limits owned by individuals or private companies are to be removed to the back of the construction limits and plugged

Case 2 – systems shown by the plans to be removed and relocated shall be relocated to the back of the sidewalk. Cost shall be included in price bid for ‘Grading Complete’

n. An N.O.I (notice of intent) is not required for this project

o. All existing storm drain pipes including box culverts within the construction limits shall be cleaned prior to completion of project. Cost to be included in ‘Grading Complete’

p. All existing pipe no longer in use shall be removed unless otherwise noted on plans or as directed by the engineer. Removal of pipe shall be included in price bid for ‘Grading Complete’

q. All pedestrian facilities shall be installed in compliance with the American Disabilities Act

Contractor shall obtain necessary permits and licenses, provide all labor, materials, and equipment, maintain property access, protect vegetation and structures, properly dispose of waste materials, restore disturbed areas, coordinate with utilities, maintain ADA compliance, and submit as-builts and test reports.

2.3 Maintenance of Traffic

a. All items necessary for compliance with these requirements shall be included in the price bid for ‘Traffic Control’

b. All signs and pavement markings shall conform to the manual on uniform traffic control devices, latest edition.

c. Existing traffic signs shall be maintained by the contractor throughout construction.

Maintenance includes replacing damaged and stolen signs, and periodic cleaning of existing signs and construction related traffic control devices.

d. Existing pavement markings that conflict as determined by the engineer shall be obliterated by the contractor (black out paint prohibited)

e. Temporary traffic barriers shall have two (2’) feet minimum offset from the edge of any travel lane. Only traffic drums, meeting the minimum requirements of the MUTCD and section 150, and temporary barriers that are crashworthy shall be used adjacent to travel lanes, unless prior approval is granted by City of Woodstock. The

RFB Number 2027 – 03 Page 15 temporary barriers cannot be placed less than two (2’) feet from the edge of the travel lanes. The use of type I and type II barricades and traffic cones is prohibited.

f. Traffic drums meeting the minimum requirements of the MUTCD and section 150 shall be used for channelization of traffic in all traffic shifts. For any work zone, the maximum drum spacing, in feet, shall be the design or posted speed limit, whichever is less. Based on field conditions, the maximum spacing of the traffic drums may need to be further reduced.

g. All traffic control devices shall be maintained by the contractor so as not to interfere with sight distances along any adjacent side road or driveway.

h. City of Woodstock reserves the right to modify the maintenance of traffic plan as field conditions warrant. If additional traffic control devices are required, these shall be provided by the contractor at no additional expense to the City.

i. Lump-sum traffic control: the price bid for lump-sum traffic control include the cost of staged construction, maintenance of traffic (including aggregate surface course), installation and removal of all temporary signage, interim pavement markings, barricades, and other interim traffic control devices necessary for the construction and maintenance of the project. Devices utilized on the project shall be in compliance with the manual on uniform traffic control devices (MUTCD), current edition and section 150. All devices, signs, posts, barricades, etc shall be from the GDOT qualified products list (QPL). All devices shall be crashworthy under AASHTO and NCHRP 350 requirements. The engineer may direct that additional devices and markings be added to the traffic control plan. The cost of nominal items added by the engineer shall be included in the lump-sum traffic control except for the addition of a changeable message sign(s) or a unit price will be determined when a changeable message sign(s) is not included in the contract.

2.4 Governing Standards & Details Reference

Applicable GDOT Standard Drawings Applicable GDOT Details

1030d1 - d3: Concrete and Metal Pipe Culverts 1033d / 1033dp: Standard & Precast Catch Basins (6"/8" Curb) 1034d / 1034dp: Standard & Precast Catch Basins in Sags 1120: Flared End Sections for Pipes 1401: Pavement Patching Details (Open Cut Across Pavement) 9003: Federal Aid / State / ROW Markers 9032b: Concrete Curb & Gutter, Curbs, Medians 9102: Traffic Control Detail for Two-Lane Closure

Detail A-3 / A-4: Wheelchair Curb Cut Ramps & Truncated Dome Detectable Warnings Detail D-24C: Temporary Silt Fence J-Hooks & Inlet Traps Detail D-54: Sod Installation Requirements Detail D-56: Stone Riprap & Sand Bag Check Dams Detail T-01 / T-02 / T-03a: Sign Plates, Framing & Tube Posts Detail T-11a / T-14: Pavement Marking Placement & Hatching Detail T-15a / T-15c: Raised Pavement Marker Locations & Details

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2.5 Brand Name

Unless otherwise specified, the items in this bid have been identified, described, and referenced by a brand name or trade name/mark that is intended to be descriptive, but not restrictive, and is used to indicate the quality and characteristics of products that may be offered.

Other products may be considered for award if such products are clearly identified in the bid and are determined by the City to meet its needs in all respects. It shall be the responsibility of the bidder(s), including the bidder whose product is referenced, to indicate the brand name and model or series number of the product offered and to furnish with their bid such specifications, catalog pages, brochures, or other data that will provide an adequate basis for determining the quality and functional capabilities of the product offered.

However, the City may elect to purchase brand name products or services when the goods comprise a major brand system, program, or service previously selected by the City and due to operation effectiveness, future enhancements or additions, or maintenance and storage of spare parts preclude the mixing of brands, manufactures, etc.

Any information provided should be properly labeled. The City reserves the right to request product demonstrations and/or samples from any bidders prior to bid award. Failure to provide the requested data or product demonstrations and/or samples may be considered valid justification for rejection of bid.

2.6 Delivery Time and Warranty

This is a time sensitive project. All work must be completed within 90 days after a notice to proceed has been issued, pending any unnatural weather occurrence.

The contractor shall coordinate construction dates and times with the City of Woodstock, Georgia Public Works Director. Contractor’s work hours are limited to 8:00 AM to 5:00 PM, Monday through Friday. Weekend work requires approval from the Public Works Director.

Lane closures are permitted only during pre-approved hours, provided that one lane always remains open. Specific lane closure times and equipment staging areas will be determined at the pre-construction meeting.

A one-year warranty will be included as part of the contractor’s work. The warranty will begin upon satisfactory completion of the project.

2.7 Award and Pricing Information

The City intends to award to a single Contractor. The City may award the entire project or portions of the project to a single Contractor.

Pricing should be itemized for the project. The Bid Proposal Form and Itemized Pricing Sheet in Exhibit D must be completed and returned with bid submittal.

Pricing shall be valid for a period of 60 days after submission date.

RFB Number 2027 – 03 Page 17

The Contract will be awarded to the lowest, responsive, responsible Bidder as determined by the review committee and as approved by City Council.

2.8 Payment to Contractor and Retainage

All work must be approved prior to the release of payment.

The Contractor shall submit a progress payment request after thirty (30) days for the completed work. The City shall make a progress payment to the Contractor on the basis of a duly certified and approved progress payment for the work performed during the thirty (30) days under this contract, but to insure the proper performance of this Contract, the City shall retain five percent (5%) of the amount of each pay app as retainage if such work is satisfactory and completed on schedule as determined with the City.

3.0 BID FORMAT

1. Exhibit A: Contractor Information Sheet - If the firm has branch offices, state the office that will have management responsibility for the work to be carried out.

2. A copy of the firm’s W9

3. A copy of the firm’s Public Liability Insurance, Workers’ Compensation and Commercial General Liability Insurance.

4. Completed Exhibit B: E-Verify Affidavit with Instructions.

5. GDOT Prequalification

6. Completed Exhibit D Pricing Sheet. The Bid Proposal Form and Itemized Pricing Sheet must be completed and returned with bid submittal.

7. Vendor Conflict of Interest Form Exhibit F

8. Contractor Compliance Certifications Exbibit G: Certification of Non-Collusion (G1).

Certification of Non-Segregated Facilities (G2). Certification of Drug-Free Workplace (G3). Debarment and Suspension Form (G4).

9. Annotated list of references (with addresses and telephone numbers).

10. Copy of Georgia Business License

11. Bid bonds (5% of total bid amount)

a. 100% project value performance and payment bond (pending contract award)

3.1 Bid Opening

A clear, concise bid in the specified bid format is requested with all the necessary information included. Responses to this RFB will be accepted until 10:00 a.m. (EST) on September 22, 2026, through Bid Net Direct. Bids will be publicly opened and read aloud virtually via GoTo Meetings on September 22nd, 2026, 10:01 A.M.

RFB Number 2027 – 03 Page 18

3.1.1 Bid Opening Link

Bid Opening - RFB 2027 - 03 - Rope Mill Road Trail Connection Sep 22, 2026, 10:00 – 10:15 AM (America/New_York)

Please join my meeting from your computer, tablet or smartphone.

https://meet.goto.com/842672277

You can also dial in using your phone.

Access Code: 842-672-277 United States: +1 (872) 240-3212

Join from a video-conferencing room or system.

Meeting ID: 842-672-277 Dial in or type: 67.217.95.2 or inroomlink.goto.com Or dial directly: 842672277@67.217.95.2 or 67.217.95.2##842672277

Get the app now and be ready when your first meeting starts:

https://meet.goto.com/install

4.0 OTHER ITEMS

4.1 Terms and Conditions

1. The City of Woodstock, Georgia hereby requests bids for the goods and services inclusive of the services requested in the RFB.

2. City of Woodstock, Georgia reserves the right to evaluate the firm’s bids. Only those firms who, in the opinion of the City, meet the minimum necessary bids will have their price and contract/agreement evaluated.

3. All bids, fee schedules and other documents furnished to the City of Woodstock, Georgia are subject to the Georgia Open Records Act.

4. Termination: The contract will be subject to the terms and conditions included in the Service Agreement. The City of Woodstock, Georgia reserves the right to cancel the agreement with cause, due to nonperformance and/or violation of contract terms.

5. The City shall be notified of business name change(s) in writing within thirty (30) days of changes.

6. The City shall be notified and approve of key personnel change(s) in writing prior to any changes.

RFB Number 2027 – 03 Page 19

4.2 Rejection of Bids/Cancellation of RFB

The City of Woodstock, Georgia reserves the right to reject any or all bids, to waive any irregularity or informality in a bid, and to accept or reject any item or combination of items, when to do so would be to the advantage of the City.

It is also within the right of the City to reject bids that do not contain all elements and information requested in this document. The City reserves the right to cancel this RFB at any time. The City will not be liable for any cost/losses incurred by the Offerors throughout this process.

4.3 Bid Withdrawal

A submitted bid may be withdrawn prior to the due date by a written request to the City representative listed in Section 1.5. A request to withdraw a bid must be signed by an authorized individual of the submitting company.

4.4 Miscellaneous

This RFB and any agreements related thereto must comply, inter alia, with all City laws and charters and are subject to all requisite City approvals including, but not limited to, City Management and City Council.

The City reserves the right to release modifications to this RFB or supplements to it from time to time. Firms are responsible for periodically checking Bid Net Direct or the Georgia Procurement Registry for such modifications or supplements.

This Section Intentionally Left Blank

RFB Number 2027 – 03 Page 20

EXHIBIT A CONTRACTOR INFORMATION FORM

See following page.

City of Woodstock

12453 Hwy 92 • Woodstock, GA • 30188 • 770-592-6000 • www.woodstockga.gov

CONTRACTOR INFORMATION

Firm Name:

Contact Person:

Firm Address:

Phone:

Fax:

Email:

With this packet, please also provide a W-9 and Certificate of Insurance for the company/firm.

Signature – Authorized Officer or Agent Date http://www.woodstockga.gov/

RFB Number 2027 – 03 Page 21

EXHIBIT B E-VERIFY AFFIDAVIT WITH INSTRUCTIONS

See following page(s).

INSTRUCTIONS

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Woodstock, Georgia (the “City”) has registered with and is participating in a federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontract who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on __________________, 201____ in ________________ (city), ______ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

Subscribed and Sworn before me this the________ day of _______________, 201____, Notary Public My Commission Expires INSTRUCTIONS ONLY - C

OM

PLE

TE

FOLLOWING PAGE

E-Verify/Company ID Issued by the E-Verify Program

Date E-Verify/Company ID was issued by E-Verify

Contractor's Company/Firm Name

Name of project or type of service provided

City of Woodstock, Georgia http://www.woodstockga.gov/ welchcl Highlight welchcl Highlight

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Woodstock, Georgia (the “City”) has registered with and is participating in a federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontract who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _______________, 202____ in ________________ (city), _________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

Subscribed and Sworn before me this the________ day of _______________, 202____, Notary Public My Commission Expires http://www.woodstockga.gov/

RFB Number 2027 – 03 Page 22

EXHIBIT C BID PROPOSAL FORM

Proposal of_________________________ (hereinafter called "Bidder") a contractor organized and existing under the laws of the State of ______________ , * an individual, a corporation, or a partnership doing business as __________________________.

TO: City of Woodstock, Georgia (Hereinafter referred to as "City")

The Bidder, in compliance with your invitation for bids for the work as described in Section 2.0 of

RFB 2027 – 03

Rope Mill Road Trail Connection having examined the scope of work with related documents and the site of the proposed work, and being familiar with all of the conditions surrounding the scope of work of the proposed Project, including the availability of materials and labor, hereby proposes to furnish all labor, materials, and supplies, and to construct the Project in accordance with the Contract Documents, within the time set forth herein, and at the prices stated in the bid submission. These prices are to cover all expenses incurred in performing the work required under this Contract, of which this bid is a part.

Amount shall be shown in figures. The prices in the bid submittal shall include all labor, materials, removal, overhead, profit, insurance, etc., to cover the finished work of the project as stated in the contract.

Total Price: $ _____________________________

Bidder hereby agrees to commence work under this Contract on or before a date to be specified in a written "Notice to Proceed" of the City and to fully complete the Project within NINETY (90) consecutive calendar days; bidder further agrees to pay as liquidated damages the sum of $250 per each consecutive calendar day that the Contractor shall be in default after the date stipulated in the contract for completing the work.

Bidder understands that the City reserves the right to reject any or all bids and to waive any informalities in the bidding.

The Bidder agrees that this bid shall be good and may not be withdrawn for a period of 60 calendar days after the scheduled closing time for receiving bids.

RFB Number 2027 – 03 Page 23

The Bidder declares that he understands that the quantities shown on the bid are subject to adjustment by either increase or decrease, and that should the quantities of any of the items of work be increased, the undersigned proposes to do the additional work at the unit prices stated herein; and should the quantities be decreased, he also understands that payment will be made on actual quantities at the unit price bid and will make no claim for anticipated profits for any decrease in the quantities and that actual quantities will be determined upon completion of work, at which time adjustment will be made to the Contract amount by direct increase or decrease.

The Bidder agrees to provide a one-year warranty all on all goods and services provided within this scope upon satisfactory completion of the project.

The full name and residence of persons or parties interested in the foregoing bids, as principals, are named as follows:

The____ day of_______________ , 20____ .

Signature:

Printed:

Title:

RFB Number 2027 – 03 Page 24

EXHIBIT D ITEMIZED PRICING SHEET

Please use ‘Exhibit D’ as provided in a separate document file.

Item Description Unit Qty. Unit Price Amount

150-1000 TRAFFIC CONTROL LS 1 $ -

210-0100 GRADING COMPLETE LS 1 $ -

310-1101 GR AGGR BASE CRS, INCL MATL TN 392 $ -

402-3130

RECYCLED ASPH CONC 12.5 MM SUPERPAVE, GP 2 ONLY, INCL

BITUM MATL & H LIME

TN 22 $ -

441-0016 DRIVEWAY CONCRETE, 6 IN TK SY 107 $ -

441-0104 CONC SIDEWALK, 4 IN SY 532 $ -

441-4020 CONC VALLEY GUTTER, 6 IN SY 236 $ -

441-5008 CONCRETE HEADER CURB, 6 IN, TP 7 LF 120 $ -

441-6216 CONC CURB & GUTTER, 8 IN X 24 IN, TP 2 LF 1720 $ -

500-9999 CLASS B CONC, BASE OR PVMT WIDENING CY 27 $ -

550-1180 STORM DRAIN PIPE, 18 IN, H 1-10 LF 437 $ -

550-1240 STORM DRAIN PIPE, 24 IN, H 1-10 LF 195 $ -

550-4224 FLARED END SECTION 24 IN, STORM DRAIN EA 1 $ -

600-0001 FLOWABLE FILL CY 8 $ -

603-2181 STN DUMPED RIP RAP, TP 3, 18 IN SY 15 $ -

603-7000 PLASTIC FILTER FABRIC SY 15 $ -

634-1200 RIGHT OF WAY MARKERS EA 10 $ -

668-1100 CATCH BASIN, GP 1 EA 7 $ -

Roadway Items

TOTAL $ -

Signature:

Vendor:

RFB 2027 - 03 - Rope Mill Road Trail Connection

636-1033 HIGHWAY SIGNS, TP 1 MATL, REFL SHEETING, TP 9 SF 10 $ -

636-1036 HIGHWAY SIGNS, TP 1 MATL, REFL SHEETING, TP 11 SF 17 $ -

636-2000 DECORATIVE SIGN POST LF 47 $ -

653-1501 THERMOPLASTIC SOLID TRAF STRIPE, 5 IN, WHITE LF 1710 $ -

653-1502 THERMOPLASTIC SOLID TRAF STRIPE, 5 IN, YELLOW LF 560 $ -

653-1704 THERMOPLASTIC SOLID TRAF STRIPE, 24 IN, WHITE LF 48 $ -

653-6006 THERMOPLASTIC TRAF STRIPING, YELLOW SY 56 $ -

654-1001 RAISED PVMT MARKERS TP 1 EA 20 $ -

163-0240 MULCH TN 10 $ -

163-0527 RELOCATE STONE CHECK DAMS EA 3 $ -

163-0550 CONSTRUCT AND REMOVE INLET SEDIMENT TRAP EA 9 $ -

165-0041 MAINTENANCE OF CHECK DAMS - ALL TYPES LF 30 $ -

165-0105 MAINTENANCE OF INLET SEDIMENT TRAP EA 9 $ -

700-6910 PERMANENT GRASSING AC 1 $ -

700-9300 SOD SY 550 $ -

Total $ -

Signing and Signing & Marking Items

Erosion Control Items

RFB Number 2027 – 03 Page 25

EXHIBIT E SITE PLANS

See following page(s).

LOCATION SKETCH

0.000

0.000

LENGTH OF PROJECT

PLAN AND PROFILE OF PROPOSED

NET LENGTH OF ROADWAY

NET LENGTH OF BRIDGES

NET LENGTH OF PROJECT

NET LENGTH OF EXCEPTIONS

GROSS LENGTH OF PROJECT

PROJECT DESIGNATION: EXEMPT

AMERICAN VERTICAL DATUM (NAVD)OF 1988.

COORDINATE SYSTEM OF 1984 (NAD 1983)/94 WEST ZONE, AND THE NORTH

THIS PROJECT HAS BEEN PREPARED USING THE HORIZONTAL GEORGIA

MILES

DESIGN DATA

PREPARED BY:

REVISIONS

PLANS PREPARED BY:

01-0001

CHARLIE A. LANZ, PE

CITY OF WOODSTOCK

DEPARTMENT OF PARKS AND RECREATION

102.04, 102.05, AND 104.03 OF THE SPECIFICATIONS.

IN ANY WAY. THE ATTENTION OF BIDDER IS SPECIFICALLY DIRECTED TO SUBSECTIONS

SAME ARE SHOWN AS INFORMATION ONLY, ARE NOT GUARANTEED, AND DO NOT BIND CITY OF WOODSTOCK

FIELD INVESTIGATIONS AND ARE BELIEVED TO BE INDICATIVE OF ACTUAL CONDITIONS. HOWEVER, THE

INDICATED THEREBY, WHETHER BY DRAWINGS OR NOTES, OR IN ANY OTHER MANNER, ARE BASED UPON

THE DATA, TOGETHER WITH ALL OTHER INFORMATION SHOWN ON THESE PLANS OR IN ANYWAY

G

E

ORG

IA

R

EG

ISTERED

E

NGINEER

PROFESSIONAL

No. 034645

Z N

AL

.A EI

L R

A H

C

LOCATION

PROJECT

100% IN CONG. DIST. NO. 11.

CHEROKEE COUNTY AND IS

THIS PROJECT IS 100% IN

TRAIL CONNECTION PROJECT

ROPE MILL ROAD

PLANS COMPLETED 07-29-2022

0.191

ROPE MILL RD

25 MPHSPEED DESIGN:

N/A% TRUCKS:

50%DIRECTIONAL DIST:

2,260TRAFFIC A.D.T. (2020):

ROPE MILL RD-LOCAL URBAN

FUNCTIONAL CLASS:

0.191

0.191

P.I. No.

DRAWING No.

N/A

4/13/2026 calco

GPLOT-V8

gplotborder-V8i-PO.tbl

Rope Mill_01-0001.dgn

GRWCOV CITY OF WOODSTOCK,GA

80 320

SCALE IN FEET

0 160

L .L .L

A P

P R

O X

L.L.L.

APPROX.

PL

PL

PL

PL

PL

PL

PL

PL

PL

PL

PL

PL

PL

PL

PL

PL

PL

PL

E 2187206.4791

N 1496547.9974

STA. 10+90.00

ROPE MILL ROAD

BEGIN PROJECT

Rope M ill Ro ad

3 4 6

REQD R/W

REQD R/W

EXIST

R/W

EXIST R/

W

I n w o o d

W a l k

E X I S T

R

W

E X I S T

R

W

EXIST R/W

EXIST R/W

E 2186938.7437

N 1497498.2327

STA. 20+90.00

ROPE MILL ROAD

END PROJECT

calco Image

DESCRIPTION

INDEX

02-0001

DRAWING NO.

TRAIL CONNECTION PROJECT

ROPE MILL ROAD

REVISION DATES

4/13/2026 calco

GPLOT-V8

gplotborder-V8i-PO.tbl

Rope Mill_02-0001.dgn

9:49:07 AM

GPLN10/23/2015

DRAWING No.CHECKED:

BACKCHECKED:

CORRECTED:

VERIFIED:

DATE:

DATE:

DATE:

DATE:

13-0001 to 13-0002 Mainline Plan

23-0001 to 23-0005 Cross Sections

24-0000 to 24-0002 Utility Plans

60-0001 to 60-0005 Right of Way Plans

9-0001 Detailed Estimate

INDEX

1-0001 Cover

2-0001 Index

52-0001 to 52-0007 Erosion Control Legend and…