RFB 2026122 Request for Bids for Parks and golf course Maintenance Chemicals for Fiscal Year 2026202.pdf

RFB FOR THE PURCHASE OF PARKS

AND GOLF COURSE MAINTENANCE

CHEMICALS FOR FISCAL YEAR 26-27 PAGE 1

REQUEST FOR BIDS R:2026-122

FOR PARKS AND GOLF COURSE MAINTENANCE CHEMICALS FOR

FISCAL YEAR 2026-2027

DUE OCTOBER 22ND, 2026

BY 2:00 PM

Sealed bids will be accepted by mail or hand delivery no later than

2:00 PM, OCTOBER 22ND, 2026 at the following physical or mailing address:

Mailing / Physical address:

City of Del Rio Attention: Maria C. Acosta, City Secretary 109 W. Broadway St.

Del Rio, TX 78840

CHEMICALS FOR FISCAL YEAR 26-27 PAGE 2

I. REQUEST FOR BIDS

The City of Del Rio is seeking to obtain sealed bids for the purchase for Parks and Golf Course Maintenance Chemicals for fiscal year 2026-2027. The City will be accepting sealed bids up until 2:00 PM on October 22nd, 2026. Bids can be mailed, or hand delivered. All bids received after this time will not be accepted and will be returned unopened.

This solicitation does not commit the City of Del Rio to award a contract, to pay any costs associated with the submission or preparation of any bid submitted, or the procurement of the items or services listed. The City of Del Rio reserves the right to consider any other factors that it deems to be relevant to its needs. The City reserves the right to request additional information from an individual or to request all submitters to submit supplemental materials in fulfillment of the content requirements of this request for bids (RFB) or to meet additional information needs of the City. The City also reserves the unilateral right to waive any technical or format requirements contained in the RFB.

II. PROJECT

The City of Del Rio is seeking bids for maintenance chemicals for the City's Parks and the SanFelipe Springs Golf Course. The selected vendor(s) would supply herbicides, pesticides, fertilizers, and other related turf and ground maintenance chemicals necessary for the upkeep of City parks, athletic fields, and golf course grounds. The intent of the request for bids is to establish pricing for the chemical products regularly used by the Parks Department and San Felipe Springs Golf Course throughout the year to maintain healthy turf, control weeds and pests, and support overall ground maintenance operations.

The City's Parks Department and San Felipe Springs Golf Course depend on these products to keep public green spaces safe, attractive, and playable for residents and visitors. Applying the appropriate chemicals at the right times is essential to maintaining healthy turf and controlling weeds and pests. Failure to maintain these areas can lead to damaged turf, unsafe or unusable athletic fields, costly repairs and replanting, and a decline in the quality of the City's recreational facilities.

The City's Parks Department uses herbicides, pesticides, and fertilizers to maintain parks, athletic fields, and other public grounds. These products help control weeds and pests and keep turf healthy for community use throughout the year. The San Felipe Springs Golf Course uses turf and ground maintenance chemicals to maintain its greens, fairways, and surrounding grounds. These products are essential to keeping the course in playing condition and protecting the City's investment in the facility.

III. TAX EXEMPT PURCHASE

As a local government, the City of Del Rio’s departments and divisions and other political subdivisions are Sales Tax and Federal Excise Tax exempt by law and are not required to apply for exemption. The contracted services for the City of Del Rio will be tax exempt.

IV. DISCLOSURE OF INTERESTED PARTIES

Effective January 1, 2016 the Texas Legislature adopted House Bill 1295, which added section

2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties (Form 1295) to the governmental entity or state agency at the time

CHEMICALS FOR FISCAL YEAR 26-27 PAGE 3

the business entity submits the signed contract to the governmental entity or state agency. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. The online filing application is available on the Texas Ethics Commission (TEC)’s website. A copy of the completed form which will include a certification of filing that with a unique certification number, will be required with the signed contract. For additional information, Bidders may go to the Texas Ethics commission website at the following link: https:// ethics.state.tx.us/whatsnew/elf_info_form1295.htm

V. INSURANCE REQUIREMENTS

Contractors providing goods, materials and services for the City of Del Rio shall, during the term of the contract with the City of Del Rio or any renewal or extension thereof, provide and maintain the types and amounts of insurance set forth herein. All insurance and certificate(s) of insurance shall contain the following provisions:

1. Name the City of Del Rio as additional insured as to all applicable coverage with the exception of workers compensation insurance.

2. Provide for at least thirty (30) days prior written notice to the City of Del Rio for cancellation, non-renewal, or material change of the insurance.

3. Provide for a waiver of subrogation against the City of Del Rio for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance.

INSURANCE COMPANY REQUIREMENTS

Insurance Company Qualifications; All insurance companies providing the required insurance shall be authorized to transact business in Texas and rated at least “A” by AM Best or other equivalent rating service.

CERTIFICATE OF INSURANCE

Certificate of Insurance: A certificate of insurance evidencing the required insurance shall be submitted upon request within 10 business days after request has been received.

INSURANCE REQUIREMENTS

Statutory Workers compensation insurance as required by state law.

i) Workers compensation. Workers Compensation covering all employees per the state statutory requirement is required on all contracts.

ii) Liability insurance. The following insurance is required on all contracts over $15,000.00:

(1) Employer’s Liability of $100,000;

(2) Comprehensive General Liability and Bodily Injury & Property Damage $1,000,000 (per occurrence and aggregate); and

(3) Business Automobile Liability covering owned vehicles, rented and non-owned vehicles, and employee non-ownership Bodily Injury Property Damage $1,000,000 (per occurrence and aggregate).

VI. SUBMITTAL INSTRUCTIONS

Bidders should submit a physical copy of their sealed bid, addressed as follows:

City of Del Rio RFB R:2026-122 Request for Bids for the

Purchase of Parks and Golf Course Maintenance Chemicals for Fiscal Year 2026-2027 Attention: Maria C. Acosta, City Secretary

109 West Broadway Del Rio, TX 78840

CHEMICALS FOR FISCAL YEAR 26-27 PAGE 4

It is the responsibility of the offeror to ensure their sealed bid is received by the City of Del Rio City Secretary’s Office by the due date and time. Bids received after the deadline shall be considered void and unacceptable. The City of Del Rio reserves the right to reject any and all sealed bids, to waive any informalities or irregularities, as it shall deem to be in the best interest of the City.

The offeror shall sign and date the Bid Affidavit (Attachment 1). The person signing the bid must have the authority to bind the firm in a contract. Bids which are not signed and dated in this manner will be rejected.

Any questions concerning bid specifics should be addressed to Luis Menchaca, Purchasing Agent via e-mail at Purchasing@cityofdelrio.com prior to October 7th, 2026, at the end of the business day. Bids cannot be altered or amended after submission deadline. Any interlineation, alteration, or erasure made before opening by the City must be initialed by the signer of the bid, guaranteeing authenticity.

A submittal may not be withdrawn or canceled by the offeror without the permission of the City for a period of ninety (90) days following the date designated for the receipt of sealed bids, and offeror so agrees upon submittal of their statement of qualifications.

All sealed bids submitted meeting the intent of this request will be considered for award. Offerors taking exception to the specifications, or offering substitutions, shall state these exceptions by attachment as part of the submittal. The absence of such a list shall indicate that the offeror has not taken exception and shall hold the offeror responsible to perform in strict accordance with the specifications in this document.

Any interpretations, corrections or changes to this Request for bids will be made by addenda. Sole issuing authority of addenda shall be vested in the City of Del Rio Purchasing Agent. Addenda will be added as an attachment to the original posting. Offerors shall acknowledge receipt of all addenda by including a signed copy of each addendum submitted as part of their submittal.

Bids must comply with all applicable federal, state, county, and local laws concerning these types of service.

CHEMICALS FOR FISCAL YEAR 26-27 PAGE 5

Attachment 1 – SUBMITTAL AFFIDAVIT Instructions: All pages in offeror's submittal containing statements, letters, etc., shall be signed by the offeror or a duly authorized agent of the offeror, whose signature is binding on the submittal. The period of acceptance of this submittal will be calendar days from the date of the submittal opening. (Period of acceptance will be ninety (90) calendar days unless otherwise indicated by offeror.)

STATE OF

COUNTY OF

BEFORE ME, a Notary Public in and for the State of , on this day, the undersigned authority personally appeared, who after being by me duly sworn, did depose and say:

"I, , am:

a duly authorized officer of/agent for the offeror named below and have been duly authorized to execute the foregoing submittal on behalf of the said offeror.”

the only owner of the sole proprietorship named as the offeror below.”

“The offeror offers and agrees to furnish all of the services upon which information is submitted in the accompanying submittal.

“The offeror has carefully read and understands all documents relating to the work for which the statement of qualifications is submitted. Offeror is not relying on any verbal interpretations or changes to the packet. The offeror has personally made a thorough investigation accepts full responsibility for any pre-existing conditions that would affect the statement of qualifications that were obvious and could have been ascertained by direct observation.

“I hereby certify that the foregoing submittal has not been prepared in collusion with any other offeror or other persons engaged in the same line of business prior to the official receipt of this submittal.

Further, I certify that the offeror is not now, nor has been in the past six (6) months, directly or indirectly concerned in any pool or agreement or combination, to control the price of services offered, or to influence any person or persons to offer or not to offer thereon.

“On behalf of the offeror I waive all claims against the City of Del Rio, its officers, agents, employers and contractors to the extent such claims arise out of or in connection with the administration, evaluation, or recommendation of any bids; waiver of any requirements in connection therewith;

acceptance or rejection of any bids; and the award of the contract.”

Offeror Name:

Offeror Address:

Phone Number:

Authorized Signature:

SUBSCRIBED AND SWORN to before me by the above named on this day of , 2026.

Notary signature:

City of Del Rio Central Purchasing

BID FORM

R:2026-122 Bid for Parks and Golf Course Maintenance Chemicals

This form must be completed and returned as part of your bid.

Do not include Federal Tax or State Sales Tax. The necessary exemption certificates will be issued upon request.

BY SUBMITTING THIS BID, THE BIDDER CONFIRMS THAT HE/SHE HAS READ THE ENTIRE BID PACKAGE AND ACCEPTS ALL

TERMS AND CONDITIONS OF THE BID PACKAGE.

CHARGES NOT CLEARLY STATED WILL NOT BE HONORED AFTER BID IS AWARDED!

In accordance with the terms of your Invitation to Bid, your conditions, and with full knowledge of the terms of your contract, we agree to furnish to the City of Del Rio the bid upon items/supplies as follows:

Parks Chemicals Description

Cost Per Gallon San Felipe Spring Golf Course Chemicals

Cost Per Gallon

Green Keeper 20-0-10 Granular Prodiamine (Crabgrass Preemergent)

Turf Booseter 15-2-10 Wetting Agent, Soil Amendment

19-0-W/Dimension Liquid Fertilizer, Turf Fungicide

Bifenthrin 7.9 (Talak) Stress Tolerance, Micronutrient

Resgenix Soil Conditioner, Granular Fertilizer

Ranger Pro Herbicide Post Herbicide, Insecticide

Remedy Herbicide Non-Ionic Surfactant

Quali-Pro Prodiamine (Pre-Emergent)

Broadleaf Weed Control

Dismiss NXT Herbicide

I certify that I understand the specifications, have read the document in its entirety and that the bid prices contained in this bid have been carefully reviewed and are submitted as correct and final. I further certify and agree to furnish any or all products/services at the price offered, and upon conditions contained in the specifications of the Invitation to Bid.

Bidding Firm

Signature

Print Name