RFB 2026-2 Lab Services Bid.pdf

City of Batavia

Bureau of Water & Wastewater

One Batavia City Centre

Batavia, NY 14020

Laboratory Services for the

Analysis of Potable Water and Wastewater

RFB #2026-2

Issue Date Thursday, January 22, 2026

Due Date Thursday, February 12, 2026

Prior to 10:00 A.M. EST

Respond To Attn: Bailey Groth

City of Batavia

Bureau of Water & Wastewater

One Batavia City Centre

Batavia, NY 14020

Laboratory Services

RFB #2026-2

NOTICE TO BID

Notice is hereby given that sealed bids for Laboratory Services for the analysis of Potable

Water and Wastewater will be received by the City of Batavia, in the Public Works Suite

Conference Room, One Batavia City Centre, Batavia, New York 14020, until 10:00 a.m., Local

Time, February 12, 2026, at which time they will be publicly opened and read aloud. Bid envelopes shall be marked on the outside, “Bid for Laboratory Service for Potable Water and/or

Wastewater.”

Specifications and bid requirements for said bid may be obtained at the City of Batavia’s webpage, www.cityofbataviany.gov/bids.aspx. All bids shall be submitted on forms provided by the City. Questions should be directed to the Bureau of Water & Wastewater at (585) 345-6317.

The City reserves the right to reject any or all bids or waive any irregularities in the bidding.

SPECIFICATIONS

The City of Batavia is requesting separate quotations for laboratory analytical services for both

Wastewater, and Potable Water. Bidders may bid on only water or wastewater if desired. This quotation shall be in effect for a two-year period of April 1, 2026 through March 31, 2028.

The City of Batavia may deliver tests to laboratories within a 50 mile radius of the City approximately once per week. If the laboratory is outside of this 50 mile radius, the laboratory must provide a courier service. The courier shall provide all necessary coolers, containers, etc.

as needed. The samples shall be picked up at the Batavia Wastewater Treatment Plant, 5

Treadeasy Avenue, or at the Water Filtration Plant, 480 Lehigh Avenue between the hours of

7:30 a.m. and 2:30 p.m. Monday - Friday.

Only quotations that provide all of the analytical services requested for either Wastewater, or

Potable Water will be considered for award of this work. The City of Batavia reserves the right to cancel this quotation work upon 15 days notice. Results of testing shall be provided to the

City within 15 days of sample pick-up by the courier.

Please submit quotations, on the forms provided, no later than 10:00 a.m. on February 12, 2026, at City Hall in the office of the Superintendent of Water and Wastewater, One Batavia City

Centre, Batavia, NY 14020. They will be opened and publicly announced at that time.

The award of this work shall be based on the lowest total cost of all analytical services for either the Wastewater, or Potable Water, testing as totaled at the end of the Water Filtration Plant bid sheets, and Wastewater Treatment Facility bid sheet. Laboratory service providers can submit additional information with their quote to provide adjustments to pricing if both Wastewater and

Potable Water work is awarded to one laboratory.

The City reserves the right to reject any or all bids or waive any irregularities in the bidding.

Direct questions to the following:

General Bidding Items Wastewater Testing Potable Water Testing

Bailey Groth John Senko Nelson Weibel

(585) 345-6317 (585) 345-6400, Option 3 (585) 345-6400, Option 2

PROPOSAL – SPECIFICATION LABORATORY SERVICES

TESTS REQUIRED AT: Water Filtration Plant Potable Water

Inorganics

Metals

(31 Analytes, 1 set in summer) (200.7 and 200.8)

ESTIMATED

TESTS PER YEAR

CHEMICAL

MINIMUM DETECTION

LIMIT MG/L

UNIT COST

PER TEST

Antimony 0.0003

Arsenic 0.025

Barium 0.002

Berillium 0.0002

Cadmium 0.001

Chloride 0.2

Chromium 0.001

Copper 0.0005

Cyanide 0.02

Fluoride 0.2

Iron 0.04

Lead 0.001

Magnesium 0.6

Manganese 0.01

Mercury 0.0002

Nickel 0.001

Nitrate 0.01

Selenium 0.002

Silica 0.03

Silver 0.01

Sodium 0.2

Sulfate 20

Thallium 0.001

Zinc 0.05

Alkalinity 1mg/l

Hardness 1mg/l

Total Dissolved Solids (TDS) 1mg/l

Turbidity 0.001 NTU

Color units

Langilier Index units

Nitrite 0.01 mg/l

TOTAL COST PER YEAR $

TOCs

ESTIMATED

TESTS PER YEAR

24 TOCs

12 Flouride

UNIT COST

PER TEST

TOCs 1 raw, 1 tap, 2 samples/month

Flouride 1 sample/month

Lead & Copper 2 sets in January & July

(60 Lead, 60 Copper)

ESTIMATED

TESTS PER YEAR

120 Lead

120 Copper

LIMIT MG/L

UNIT COST

PER TEST

Lead 0.000001 mg/l

Copper 0.0005 mg/l

DOH Requirements

PER TEST

1.4 Dioxane 1 sample

DOH Requirements

PER TEST

PFAS Panel 1 sample

Organics (97 Analytes, 1 set in summer)

LIMIT MG/L

UNIT COST

PER TEST

AcrylamidA55:A86 NA

Alachlor 0.0002

Aldicarb 0.0005

Aldicarb Sulfone 0.0008

Aldicarb Sulfoxide 0.0005

Aldrin 0.002

Atrazine 0.0001

Benzene 0.0005

Benzo(a)pyrene 0.00002

Bromobenzene 0.0005

Bromochloromethane 0.0005

Bromomethane 0.0005

N - Butylbenzene 0.0005

Sec - Butylbenzene 0.0005

Tert - Butylbenzene 0.0005

Butachlor 0.02

Carbaryl 0.02

Carbofuran 0.0009

Carbon Tetrachloride 0.0005

Chlordane Total 0.0002

Chlorobenzene 0.0005

Chloroethane 0.0005

Chloromethane 0.0005

2 - Chlorotoluene 0.0005

4 - Chlorotoluene 0.0005

Dalapon 0.001

Di(2-ethylhexyl)phthalate 0.0006

Dibromochloropropane(DBCP) 0.00002

2, 4 - D 0.00010

Dibromomethane 0.0005

Dicamba 0.02000

1, 2 - Dichlorobenzene 0.0005

1, 3 - Dichlorobenzene 0.0005

1, 4 - Dichlorobenzene 0.0005

1, 1 - Dichloroethane 0.0005

1, 2 - Dichloroethane 0.0005

1, 1 - Dichloroethene 0.0005

Cis - 1, 2 - Dichloroethene 0.0005

LIMIT MG/L

UNIT COST

PER TEST

Trans - 1, 2 - Dichloroethene 0.0005

Dichlorodifluoromethane 0.0005

1, 2 - Dichloropropane 0.0005

1, 3 - Dichloropropane 0.0005

2, 2 - Dichloropropane 0.0005

1, 1 - Dichloropropene 0.0005

Cis - 1, 3 - Dichloropropene 0.0005

Trans - 1, 3 - Dichloropropene 0.0005

Dieldrin 0.002

Di (2 - ethylexyl) Adipate 0.0006

Dinoseb 0.0002

Endrin 0.00001

Epichlorohydrin 0.005

Ethylbenzene 0.0005

Ethylene Dibromide (EDB) 0.00001

Heptachlor 0.00004

Heptachlor Epoxide 0.00002

Hexachlorobenzene 0.0001

Hexachlorobutadiene 0.0005

Hexachlorocyclopentadiene 0.0001

3 - Hydroxycarbufuran 0.02

Isopropylbenzene 0.0005 p - Isopropyltoluene 0.0005

Lindane 0.00002

Methoxychlor 0.0001

Methyl-tertiary-butyl-ether(MTBE) 0.005

Methylene chloride 0.0005

Metolachlor 0.02

Methomyl 0.02

Metribuzin 0.02

Oxamyl Vydate 0.002

Pentachlorophenol 0.00004

PCB, total (as decachlororobiphyl) 0.0001

Picloram 0.0001

Propachlor 0.02 n - Propylbenzene 0.0005

Propylene Glycol 0.0100

Simazine 0.0007

Styrene 0.0005

1, 1, 2, 2 - Tetrachloroethane 0.0005

Tetrachloroethene 0.0005

LIMIT MG/L

UNIT COST

PER TEST

Toluene 0.0005

Toxaphene 0.001

2, 4, 5 - TP (Silvex) 0.0002

1, 2, 3 - Trichlorobenzene 0.0005

1, 2, 4 - Trichlorobenzene 0.0005

1, 1, 1 - Trichloroethane 0.0005

1, 1, 2 - Trichloroethane 0.0005

1, 1, 1, 2 - Tetrachloroethane 0.0005

Trichloroethene 0.0005

Trichlorofluoromethane 0.0005

1, 2, 3 - Trichloropropane 0.0005

1, 2, 4 - Trimethylbenzene 0.0005

1, 3, 5 - Trimethylbenzene 0.0005

Vinyl Chloride 0.0005

Xylenes (total) m - xylene 0.0005 o - xylene 0.0005 p - xylene 0.0005

Trihalomethanes Quarterly (4 sets of 4)

LIMIT MG/L

UNIT COST

PER TEST

Bromoform 0.0005

Chloroform 0.0005

Bromodichloromethane 0.0005

Dibromochloromethane 0.0005

Haloacetic Acids Quarterly (4 sets of 4)

LIMIT MG/L

UNIT COST

PER TEST

Monochloroacetic Acid 0.0001

Dichloroacetic Acid 0.0001

Trichloroacetic Acid 0.0001

Monobromoacetic Acid 0.0001

Bromochloroacetic Acid 0.0001

Lagoon Water Testing (Spring & Fall)

LIMIT MG/L

UNIT COST

PER TEST

Fluoride 0.1

Suspended Solids 0.5

CBOD 1.0

Total Phosphorus 0.01

Lagoon Water Testing 2 (Spring) Per EPA 624 Priority

Pollutant Scan Plus Xylenes

ESTIMATED

TOTAL COST

PER YEAR

Test includes: Arsenic, Cadmium, CBOD, Chromium, Copper, Cyanide, Cyanide (cl2 amenable), Fluoride, Mercury, Nickel, Selenium, Silver, Suspended Solids, Zinc, and total Toxic Organics

Sample Pick-up by Courier (if applicable)

ESTIMATED

TESTS PER YEAR

UNIT COST

PER TEST

TOTAL COST

PER YEAR

GRAND TOTAL COST/YEAR WATER FILTRATION PLANT $

TEST REQUIRED AT: Wastewater Treatment Facility

Nutrients

MINIMUM

DETECTION

LIMIT MG/L

ESTIMATED

TESTS PER YEAR

UNIT COST

PER TEST

Phosphorus (T) 1.000 80

TKN NA 80

Ammonia (as N) 2.20 80

Surcharge Testing

MIN. DETECTION

LIMIT MG/L

ESTIMATED

TESTS PER YEAR

UNIT COST

PER TEST

Phosphorus (T) 5.0 40

TKN 25.0 40

Ammonia (as N) 25.0 40

Monthly Metals and Toxics

LIMIT MG/L

ESTIMATED

TESTS PER YEAR

UNIT COST

PER TEST

Copper (T) 0.025 12

Chromium (T) 0.45 12

Chromium (HEX) 0.020 12

Lead (T) 0.008 12

Nickel (T) 0.100 12

Zinc (T) 0.100 12

Cyanide (T) 0.007 12

Phenols (T) (4AAP) 0.008 12

Annual Industrial Testing

LIMIT MG/L

ESTIMATED

TESTS PER YEAR

UNIT COST

PER TEST

Chromium (Hex) NA 4

Closed Cup Flashpoint NA 15

Oil & Grease NA 5

CN, Phenols NA 4

Fluoride NA 2

Metals (Cd, Cr, Cu, Pb, Ni, Ag, Zn) NA 5

Metals 2 (Cr, Cu, Zn) NA 2

Total Petroleum Hydrocarbons

(SM 5520-F)

NA 15

TTO 624 Priority Pollutants w / Xylenes

NA 5

Sample Pick-up by Courier (if applicable)

ESTIMATED

TESTS PER YEAR

UNIT COST PER

TEST

TOTAL COST

PER YEAR

GRAND TOTAL COST/YEAR WASTEWATER TREATMENT FACILITY $

We, the undersigned, agree to furnish the City of Batavia, N.Y., requirements for laboratory services for the twenty-four (24) month period April 1, 2026 through March 31, 2028, in accordance with the Notice to Bidders and Specifications, as followed in this bid proposal:

Authorized Signature

Printed Name Title

Company

Address City/State/Zip

Phone Number Email Address

NON-COLLUSIVE BIDDING CERTIFICATION

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty or perjury, that to the best of knowledge and belief:

1. The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

2. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor;

and

3. No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit, a bid for the purpose of restricting competition.

The herein certification is made pursuant to General Municipal Law, Section 103-d (Ch.

675, Laws of 1966).

(For Use by Individuals and Partnerships)

The undersigned, , being the individual or partner submitting a bid herein to the City of Batavia, affirms that the foregoing certification is true, under penalty of perjury.

Date: Name:

(For Use by Corporations)

Any bid herein made to the City of Batavia, N.Y. by a corporate bidder for work or services performed or to be performed, or goods sold or to be sold, where competitive bidding is required and where such bid contains the certification referred to hereinabove, shall be deemed to have been authorized by the Board of Directors of the herein corporate bidder, and such authorization shall be deemed to include the signing and submission of the bid and the inclusion therein of the certificate as to non-collusion as the act and deed of the corporation.

The herein certificate is made pursuant to General Municipal Law, Section 103-d

(Ch.675, Laws of 1966).

The undersigned, , being an officer of the corporate bidder herein, namely, its , affirms that the foregoing statement and certification is true, under penalty of perjury.

(SEAL OF THE CORPORATION) Corporate Bidder

By: ________________________________

Officer

Date:

IRAN DIVESTMENT ACT

By submitting a bid in response to this solicitation or by assuming the responsibility of a

Contract awarded hereunder, Bidder/Contractor (or any assignee) certifies that it is not on the

"Entities Determined To Be Non-Responsive Bidders/Offerers Pursuant to The New York State

Iran Divestment Act of 2013" list ("Prohibited Entities List") posted on the OGS website at:

http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf and further certifies that it will not utilize on such Contract any subcontractor that is identified on the Prohibited Entities List.

Additionally, Bidder/Contractor is advised that should it seek to renew or extend a Contract awarded in response to the solicitation, it must provide the same certification at the time the

Contract is renewed or extended.

During the term of the Contract, should the City of Batavia receive information that a person (as defined in State Finance Law § 165-a) is in violation of the above-referenced certifications, the

City of Batavia will review such information and offer the person an opportunity to respond. If the person fails to demonstrate that it has ceased its engagement in the investment activity which is in violation of the Act within 90 days after the determination of such violation, then the City of

Batavia shall take such action as may be appropriate and provided for by law, vile, or contract, including, but not limited to, seeking compliance, recovering damages, or declaring the

Contractor in default.

The City of Batavia reserves the right to reject any bid, request for assignment, renewal or extension for an entity that appears on the Prohibited Entities List prior to the award, assignment, renewal or extension of a contract, and to pursue a responsibility review with respect to any entity that is awarded a contract and appears on the Prohibited Entities list after contract award.