RFB 2026 _ 02 _ HMGP 4685_0027 _ City Annex G.pdf

12453 Highway 92, Woodstock, GA 30188

770-592-6000 ∙ www.woodstockga.gov

REQUEST FOR BIDS

For

HMGP – City Annex Generator Upgrade and Pump Stations (5) Fixed Generator Replacement and

Installation Project

RFB NUMBER

2026 – 01

HMGP 4685-0027

RELEASED:

September 18th, 2025

DUE:

October 21st, 2025 10:00 A.M. EST

For all questions about this RFB contact:

Martyn Detz Financial Analyst: Purchasing

770-592-6000 Ext 1205 www.bidnetdirect.com//cityofwoodstock

TABLE OF CONTENTS

1.0 PURPOSE OF SOLICITATION

1.1 PURPOSE OF BID

1.2 RFB SUBMISSION

1.3 SCHEDULE OVERVIEW

1.4 MANDATORY PRE-BID MEETING / SITE VISIT

1.5 RFB COSTS

1.6 RFB QUESTIONS/COMMUNICATIONS

1.7 RFB AMENDMENTS

1.8 NON-COLLUSION AFFIDAVIT

1.9 COMPLIANCE WITH LAWS

1.9.1 FEDERAL COMPLIANCE

1.9.2 FEDERAL FUND RECIPIENT ELIGIBILITY

1.10 BID & AWARD BASIS

1.11 REQUIRED BONDS AND INSURANCE

1.12 TIME OF COMPLETION AND LIQUIDATED DAMAGES

1.13 TAXES, FEES, CODE COMPLIANCE AND LICENSING

1.14 REFERENCES AND PROPRIETARY INFORMATION

1.15 ILLEGAL IMMIGRATION REFORM AND ENFORCEMENT ACT OF 2011

1.16 ANTI-BOYCOTT OF ISRAEL

2.0 SCOPE OF WORK

2.1 TYPE OF GOOD/SERVICE AND OBJECTIVES:

2.2 STANDARD CONDITIONS

2.3 BRAND NAME

2.4 DELIVERY TIME AND WARRANTY

2.5 AWARD AND PRICING INFORMATION

2.6 PAYMENT TO CONTRACTOR

2.7 DAVIS BACON REQUIREMENTS

3.0 BID FORMAT

4.0 OTHER ITEMS

4.1 TERMS AND CONDITIONS

4.2 REJECTION OF BIDS/CANCELLATION OF RFB

4.3 BID WITHDRAWAL

4.4 MISCELLANEOUS

EXHIBIT SUBMITTAL CHECKLIST

EXHIBIT A CONTRACTOR INFORMATION FORM

EXHIBIT B E-VERIFY AFFIDAVIT WITH INSTRUCTIONS

EXHIBIT C BID PROPOSAL FORM

EXHIBIT D UNIT PRICING SHEET

EXHIBIT E GENERATOR LOCATIONS

EXHIBIT F REQUIRED FEDERAL LANGUAGE ACKNOWLEDGEMENT & SAM.GOV

EXHIBIT G DAVIS BACON

EXHIBIT H VENDOR CONFLICT OF INTEREST

EXHIBIT I DEBARMENT AND SUSPENSION FORM

EXHIBIT J EQUAL OPPORTUNITY PROVISION CERTIFICATIONS

EXHIBIT K CERTIFICATION BY CONTRACTOR REGARDING NON-SEGREGATED FACILITIES

EXHIBIT L DRUG FREE WORKPLACE CERTIFICATION

EXHIBIT M NON-COLLUSION AFFIDAVIT OF PRIME CONTRACTOR

EXHIBIT N ANTI-LOBBYING CERTIFICATION

EXHIBIT O MINORITY AND WOMEN’S BUSINESS ENTERPRISES

EXHIBIT P LEGAL AD

EXHIBIT Q MANDATORY CONTRACT PROVISIONS

RFB Number 2026 – 02 HGMP 4685-0027 Page 4

1.0 PURPOSE OF SOLICITATION

1.1 Purpose of Bid

The City of Woodstock, Georgia, herein referred to as the City, is accepting bids from qualified contractors for the purpose of replacing and installing five (5) fixed generators at critical facilities in the community and upgrading the generator at the City Annex, hereinafter referred to as the “Project”. This includes but is not limited to upgrading the 30 kW generator at the City Annex to a 175-kW fixed to include an automatic transfer switch and concrete pad, replacing three (3) pump stations at Brookshire (50 kW, 100 kW, 45 kW), and two (2) pump stations at Bell Park (75kW). Bids shall include all labor and materials needed to remove and replace the units and perform startup that meets the requirements of the manufacturer to maintain factory warranty.

The City of Woodstock has received Hazard Mitigation Grant Program (HMGP) funds from the Georgia Emergency Management and Homeland Security Agency (GEMA/HS) for this project, award designated HMGP 4685-0027 by the Federal Emergency Management Agency (FEMA). It is imperative that respondents examine and become familiar with the Hazard Mitigation Grant Program. Respondents will comply with the Federal Regulations Contract Requirements.

1.2 RFB Submission

Interested parties must submit proposals electronically through Bid Net Direct to the City of Woodstock, Georgia by the due date for their proposals to be considered. Bid Net Direct can be found directly at www.bidnetdirect.com//cityofwoodstock or by visiting the City of Woodstock’s website.

Fax and e-mail responses are not acceptable.

Responses to this RFB will be accepted until 10:00 a.m. (EST) on October 21st, 2025 through Bid Net Direct.

The City of Woodstock, Georgia reserves the right to reject any and all responses resulting from this RFB. Late responses will not be accepted. If company response is sent or routed to City offices, the submission requirement has not been met and any such response will not be evaluated and will be disqualified from consideration.

1.3 Schedule Overview

This Request for Bids is scheduled as follows:

September 18, 2025 September 30, 2025, 10:00 A.M.

October 9, 2025, 12:00 P.M.

October 15, 2025, 12:00 P.M.

Release of RFB Pre-bid Meeting** Question Deadline Responses Posted

RFB Number 2026 – 02 HGMP 4685-0027 Page 5

October 21, 2025, 10:00 A.M. Bids Due Date

October 21, 2025, 10:01 A.M. Public Opening October 13, 2025

RFB and Contract Award

1.4 Mandatory Pre-Bid Meeting / Site Visit

A pre-bid conference (mandatory) for all bidders will be held at the City Annex at 12453 Highway, Woodstock, GA 30188 on Tuesday, September 30 at 10 am. All proposers must be present and signed in prior to the start of the pre-bid. All generator sites will be visited as a part of this mandatory pre-bid conference. Upon arrival at each generator location, attendees will need to initial Sign-in sheets to confirm he/she has seen all five (5) sites after leaving the Annex.

The order of the site visits will go in the following order once departure from the Annex:

Bell Park Pump Stations:

1. 6970 Main Street

2. 604 Bell Park Circle

- After these two site visits, prospective bidders can park their vehicles at 210 Bell Place, Woodstock, GA 30188. There is limited parking within the Brookshire neighborhood at the next generator locations.

Brookshire Pump Stations:

3. 938 Santa Anita Drive

4. 316 Ashland Court

5. 622 Wallnut Hall Trail

If prospective bidders are not able to attend the initial meeting, the City will have an alternate meeting scheduled for Thursday, October 2nd at 2 pm at the City Annex to visit the sites of the generators. Attendance is only required at one of the respective meetings to be considered. All questions addressed during each meeting will be submitted in writing to Bid Net direct by the question deadline stated above.

1.5 RFB Costs

All costs incurred in the preparation and presentation of responses to the RFB shall be completely absorbed by the RFB respondent. All documents submitted as part of the RFB will become property of the City. Requests for specific material to be returned will be considered. Any material submitted that is confidential must be clearly marked as such.

RFB Number 2026 – 02 HGMP 4685-0027 Page 6

1.6 RFB Questions/Communications

All questions about this RFB and submission requirements must be submitted through Bid Net Direct. The City’s representative listed in this section will serve as the primary contact for this

RFB.

Martyn Detz Financial Analyst: Purchasing 12453 Highway 92 Woodstock, Georgia 30188 770-592-6000 ext. 1205 www.bidnetdirect.com//cityofwoodstock

Any unauthorized contact shall not be responded to and may result in the disqualification of the responder’s submittal. Answers to questions submitted via Bid Net Direct will be communicated to respondents via Bid Net Direct.

Communications by companies, its agents, employees, and/or representatives regarding its bids or intention to submit a bid in response to this RFB with any employee, agent, or representative of the City of Woodstock, other than the representative listed in Section 1.5, may be considered inappropriate communications.

If any such inappropriate communications are deemed to hinder, influence and/or alter the competitive bid process, the City, in an effort to ensure a fair and equitable review and selection process, reserves the right to decline consideration of the offender’s sealed bid.

1.7 RFB Amendments

It is the responsibility of respondents to check Bid Net Direct or the Georgia Procurement Registry for RFB information and addendums.

1.8 Non-Collusion Affidavit

By submitting a bid, the respondent represents and warrants that no official or employee of the City has an interest, directly or indirectly, in the bid or in the final contract award. The respondent further understands bids will be rejected if there is any evidence of collusion with another respondent.

Respondent certifies that this qualification, offer, or bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a qualification, offer, or bid for the same materials, supplies, services, or equipment and is in all respects fair and without collusion or fraud. Respondent understands collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. Respondent agrees to abide by all conditions of this qualification, offer, or bid.

RFB Number 2026 – 02 HGMP 4685-0027 Page 7

Furthermore, the respondent certifies that the firm has not divulged to, discussed or compared his bid with other respondents and has not colluded with any other respondent or parties to this bid whatsoever. Also, respondent certifies, and in the case of a joint bid each party thereto certifies as to his/her own organization, that in connection with this bid:

Any prices and/or cost data submitted have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices and or cost data, with any other respondent or with any competitor;

Any prices and/or cost data quoted for this bid have not been knowingly disclosed by the respondent and shall not knowingly be disclosed by the respondent prior to the scheduled opening directly or indirectly to any other respondent or to any competitor;

No attempt has been made or shall be made by the qualifier to induce any other person or firm to submit a bid for the purpose of restricting competition;

The only person or persons interested in this bid, principal/principals is/are named therein and that no person other than therein mentioned has any interest in his bid or in the contract to be entered into; and

No person or agency has employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or established commercial agencies maintained by the Purchaser for the purpose of doing business

1.9 Compliance with Laws

Respondents agree to be bound by applicable Federal, State and Local laws, regulations and directives.

1.9.1 Federal Compliance

This proposal is being solicited in accordance with Code of Federal Regulations (CFR) Title 2 → SubƟtle A → Chapter II → Part 200 → Subpart D → §200.317 through §200.326 and Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts Under Federal Awards and are hereby incorporated by reference.

Please refer to the Electronic Code of Federal Regulations via the included link below for detailed information and guidance. Link: https://www.ecfr.gov/cgi-bin/retrieveECFR?gp=&SID=85b4399f5d58372ad0f6697bdcd5c10b&mc=true&n=pt2.1.200&r=P ART&ty=HTML

1.9.2 Federal Fund Recipient Eligibility

Contractors and all subcontractors must be eligible to receive federal funds and must have an active registration with System for Award Management (SAM.gov) (i.e., CAGE Number) at the time of bid closing.

RFB Number 2026 – 02 HGMP 4685-0027 Page 8

All contractors whose SAM.gov registration is not active or that are debarred, suspended or otherwise excluded from or ineligible for participation on federal assistance programs may not undertake any activity in part or in full under this project.

A Contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

It shall be the responsibility of the Contractor to verify its subcontractors are not on the debar list through the Federal System for Award Management (SAM.gov). Contractors as well as recipients of federal financial assistance must be registered at Sam.gov and have an active DUNS number.

1.10 Bid & Award Basis

All submissions for City of Woodstock’s Fixed Generator Replacement Project must comply with all general and special instructions and Hazard Mitigation Grant Program (HMGP) requirements.

The City reserves the right to accept or reject any and all bids or any or parts of a bid wherein its judgment, it will be in the best interest of the City; waive any technicalities/informalities in the RFB document and bid process; and to qualify and award any or all of this contract in any manner in which the City, acting in the sole and exclusive exercise of its discretion, deems to be in the City’s best interest. If no acceptable bid is received, the City also reserves the right to re-solicit bids, at its sole discretion.

1.11 Required Bonds and Insurance

No bid may be withdrawn for a period of sixty (60) days after time has been called on the date of opening.

All bids must be accompanied by a certified check or bid bond of a reputable bonding company authorized to do business in the State of Georgia, in an amount equal to at least five percent (5%) of the total amount of the bid.

Upon the award of this RFB, the contractor shall provide the City with:

A 100% project value performance bond and a 100% payment bond pursuant to O.C.G.A. § 36-91-70 and 90 of the contract amount.

RFB Number 2026 – 02 HGMP 4685-0027 Page 9

Worker’s Compensation and Employers Liability – Statutory (for the State of Georgia and the State of domicile of the Contractor) coverage at a minimum of $100,000 per accident.

Manufacturers’ and Contractor’s Liability, covering operations performed by or for the Contractor, with limits of not less than Bodily Injury – $500,000/$1,000,000. Property Damage - $500,000.

Contractor Liability, covering liability of others assumed by the Contractor elsewhere in the contract under “Hold Harmless” Agreements or similar assumptions of liability.

General Liability - $1,000,000/ $2,000,000 aggregate, naming the City as an additional insured during the duration of the contract.

Evidence of required bonds and insurance shall be presented prior to the execution of the Contract. The Bonding Company must be licensed to do business in the State of Georgia, licensed to do business by the Georgia Secretary of State, authorized to do business in Georgia by the Georgia Insurance Department, listed in the Department of the Treasury’s Publication of Companies Holding Certificates of Authority as Acceptable Surety of Federal Bonds and as Acceptable Reinsuring Companies and have an A.M. Best rating of A-, Class VI or Higher.

Insurance policies to be carried under the agreement shall not be changed or canceled without prior written notification to the City of Woodstock, Georgia.

1.12 Time of Completion and Liquidated Damages

Bidder hereby agrees to commence work under this contract on or before a date to be specified in a written "Notice to Proceed" of the City and to fully complete the project within one-hundred fifty (150) consecutive calendar days; bidder further agrees to pay as liquidated damages the sum of $250 per each consecutive calendar day that the Contractor shall be in default after the date stipulated in the Contract for completing work.

1.13 Taxes, Fees, Code Compliance and Licensing

The firm shall be responsible for the payment of any required taxes or fees associated with the execution of this contract. The firm shall also be responsible for compliance with all applicable codes and statutes.

1.14 References and Proprietary Information

Submission of a bid authorizes the City to make inquiries concerning the respondent and its officers to any persons or firms deemed appropriate by the City. Any proprietary information that the respondent does not want disclosed to the public shall be so identified on each page in which it is found. Data or information so identified will be used by the City solely for the purpose of evaluation and contract negotiations only.

RFB Number 2026 – 02 HGMP 4685-0027 Page 10

1.15 Illegal Immigration Reform and Enforcement Act of 2011

By providing a qualification or bid, qualifier/bidder certifies that he/she is in compliance with O.C.G.A. § 13-10-90 and 91, et seq. No qualification or bid will be considered by the City unless it is accompanied with a signed, notarized affidavit (EXHIBIT B) from the qualifier/bidder attesting to the following:

a) The affiant has registered with and is authorized to use and uses the federal work authorization program

b) The user identification number and date of authorization for the affiant; and

c) The affiant will continue to use the federal work authorization program throughout the contract period; and

The affiant will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the same information required in subparagraphs (a), (b) and (c) of this paragraph.

1.16 Anti-Boycott of Israel

By signing and submitting this bid and pursuant to O.C.G.A. § 50-5-85, respondent/bidder certifies that it is not currently engaged in, and agrees that for the duration of this agreement, it will not engage in a boycott of Israel.

2.0 SCOPE OF WORK

2.1 Type of Good/Service and Objectives:

The City of Woodstock, Georgia, herein referred to as the City, is accepting bids from qualified contractors for the purpose of replacing and installing five (5) fixed generators at critical facilities in the community and upgrading the generator at the City Annex, hereinafter referred to as the “Project”. This includes but is not limited to upgrading the 30 kW generator at the City Annex to a 175-kW fixed to include an automatic transfer switch and concrete pad, replacing three (3) pump stations at Brookshire (50 kW, 100 kW, 45 kW), and two (2) pump stations at Bell Park (75kW). Bids shall include all labor and materials needed to remove and replace the units and perform startup that meets the requirements of the manufacturer to maintain factory warranty.

The City of Woodstock has received Hazard Mitigation Grant Program (HMGP) funds from the Georgia Emergency Management and Homeland Security Agency (GEMA/HS) for this project, award designated HMGP 4685-0027 by the Federal Emergency Management Agency (FEMA). It is imperative that respondents examine and become familiar with the Hazard Mitigation Grant Program. Respondents will comply with the Federal Regulations Contract Requirements.

The contractor shall be responsible for furnishing all labor, tools materials, supervision, and equipment necessary to complete the following work:

RFB Number 2026 – 02 HGMP 4685-0027 Page 11

Site Locations in Priority Order. For exact site locations details, see Exhibit E

A. Brookshire Pump Station #2 – 50 kW, 316 Ashland Court (34.1385, -84.5349)

a. Diesel - 240/120 3 phase

B. Brookshire Pump Station #3 – 100 kW, 938 Santa Anita Drive (.4.1329, -84.5338)

a. Natural Gas – 208/120 3 phase

C. Brookshire Pump Station #4 – 45 kW, 622 Wallnut Hall Trail (34.1397, -84.5411)

a. Natural gas 240/120 3 phase – 60 hertz

D. Bell Park Pump Station #1 – 75 kW, 604 Bell Park Circle (34.1249, -84.5125)

a. Diesel – 60 Hz

E. Bell Park Pump Station #2 – 75 kW, 6970 Main Street (34.1215, -84.5061)

a. Diesel – 60 Hz

F. City Annex/Police Headquarters – 175kW fixed (34.1312, -48.5319)

- Contractor will remove the existing 30 kW Generator that runs the partial building and install a 175 kW generator that runs the whole building installed on preset coordinates.

See Exhibit E. The generator is large enough to handle load of building based on load and running calculation for 12453 Hwy 92 service by Cobb EMC

- 1200 Amps

- Install transfer switch to main distribution panel, wiring generator to transfer switch

- Conduit and wire between transfer switch and generator as well as transfer switch to building electrical system (Must put Conduit in Ground)

- Freight, delivery and placement

- Gas connections to the Unit – gas line for underground Gas service at 12453 Hwy 92

- Must install in ground and connect gas line to meter and to generator.

- Supply concrete and framing material (pouring of concrete pad for new Generator at location specified) to include bolts for securing generator to the pad.

- System Start up Service o EPA Certified o Emergency-standby rated o Standard weather protective enclosure

- All materials must be delivered by vendor. Must install generator to fully functioning status. Must complete factory start up. Must complete startup and testing of power production and proper operation of generator.

o This is to be a turnkey job. City expects to be briefed on startup and manual operation if necessary.

**Priority Order for deductive alternatives. There is limited grant funding for the replacement and installation of these generators. It is not guaranteed that all locations will be awarded.

RFB Number 2026 – 02 HGMP 4685-0027 Page 12

2.2 Standard Conditions

Any change to the approved scope of work will require re-evaluation for compliance with NEPA and other Laws and Executive Orders.

This review does not address all federal, state and local requirements. Acceptance of federal funding requires recipients to comply with all federal, state, and local laws. Failure to obtain all appropriate federal, state, and local environmental permits and clearances may jeopardize federal funding. The split for this project is 75% federal, 25% local funding.

If ground disturbing activities occur during construction, applicants will monitor ground disturbance and if any potential archeological resources are discovered, will immediately cease construction in that area and notify the State and FEMA.

2.3 Brand Name

Unless otherwise specified, the items in this bid have been identified, described, and referenced by a brand name or trade name/mark that is intended to be descriptive, but not restrictive, and is used to indicate the quality and characteristics of products that may be offered.

Other products may be considered for award if such products are clearly identified in the bid and are determined by the City to meet its needs in all respects. It shall be the responsibility of the bidder(s), including the bidder whose product is referenced, to indicate the brand name and model or series number of the product offered and to furnish with their bid such specifications, catalog pages, brochures, or other data that will provide an adequate basis for determining the quality and functional capabilities of the product offered.

However, the City may elect to purchase brand name products or services when the goods comprise a major brand system, program, or service previously selected by the City and due to operation effectiveness, future enhancements or additions, or maintenance and storage of spare parts preclude the mixing of brands, manufactures, etc.

Any information provided should be properly labeled. The City reserves the right to request product demonstrations and/or samples from any bidders prior to bid award. Failure to provide the requested data or product demonstrations and/or samples may be considered valid justification for rejection of bid.

2.4 Delivery Time and Warranty

This is a time sensitive project. The initial period of performance of the grant expires April 16, 2026. All work must be completed within 150 days after a notice to proceed has been issued, pending any unnatural weather occurrence.

The contractor shall coordinate construction dates and times with the City of Woodstock, Georgia Public Works Director. Contractor shall coordinate any and all shut downs at the lift station when disconnecting, reconnecting or connecting power to and from building.

RFB Number 2026 – 02 HGMP 4685-0027 Page 13

Available work hours shall be in accordance with City ordinance; Shall conform to federal, state and local requirements and regulations.

A three-year warranty will be included as part of the contractor’s work. The warranty will begin upon satisfactory completion of the project.

2.5 Award and Pricing Information

The City intends to award to a single Contractor. The City may award the entire project or portions of the project to a single Contractor.

Pricing should be firm-fixed-price (unit price) for the project. The Bid Proposal Form and Unit Pricing Sheet in Exhibit D must be completed and returned with bid submittal.

Pricing shall be valid for a period of 60 days after submission date.

The Contract will be awarded to the lowest, responsive, responsible Bidder as determined by the review committee and as approved by City Council.

2.6 Payment to Contractor

All work must be approved prior to the release of payment.

The Contractor shall submit a progress payment request after thirty (30) days for the completed work. The City shall make a progress payment to the Contractor on the basis of a duly certified and approved progress payment for the work performed during the thirty (30) days under this contract if such work is satisfactory and completed on schedule as determined with the City.

2.7 Davis Bacon Requirements

The Contractor agrees that in carrying out its services, it will comply with all applicable provisions of Hazard Mitigation Grant Program (HMGP), including but not limited to the Federal Wage Rates applicable to the PROJECT. Said provisions are included as Attachments to this document in Exhibit G and are hereto made a part of this Bid. The Contractor shall complete and execute all applicable forms, certificates and plans, and file said documents in Exhibit G at the time of execution of an Agreement and the subsequent submission of all required copies to the City of Woodstock for its execution.

3.0 BID FORMAT

1. Exhibit A: Contractor Information Sheet - If the firm has branch offices, state the office that will have management responsibility for the work to be carried out.

2. System for Award Management (SAM) number and CAGE number shall be listed and easily identified within proposal – Federal Language Acknowledgement form – Exhibit F

3. Completed Exhibit B: E-Verify Affidavit with Instructions for Contractors and Subcontractors.

RFB Number 2026 – 02 HGMP 4685-0027 Page 14

4. Pricing should be firm-fixed-price (unit price) for the contract as specified on the pricing sheet for the City in Exhibit D. The Bid Proposal Form and Pricing Sheet must be completed and returned with bid submittal.

5. A copy of the firm’s Public Liability Insurance, Workers’ Compensation and Commercial General Liability Insurance.

6. Annotated list of references (with addresses and telephone numbers).

7. Copy of Georgia Business License

8. All Signed Certification Documents – See Exhibit Submittal Checklist – Page 16

9. Bid bonds (5% of total bid amount)

a. 100% project value performance and 100% payment bond (pending contract award)

A clear, concise bid in the specified bid format is requested with all the necessary information included. Responses to this RFB will be accepted until 10:00 a.m. (EST) on October 21, 2025 through Bid Net Direct. Bids will be publicly opened and read aloud virtually via GoTo Meetings on October 21, 2025, 10:01 A.M.

4.0 OTHER ITEMS

4.1 Terms and Conditions

1. The City of Woodstock, Georgia hereby requests bids for the goods and services inclusive of the services requested in the RFB.

2. City of Woodstock, Georgia reserves the right to evaluate the firm’s bids. Only those firms who, in the opinion of the City, meet the minimum necessary bids will have their price and contract/agreement evaluated.

3. All bids, fee schedules and other documents furnished to the City of Woodstock, Georgia are subject to the Georgia Open Records Act.

4. Termination: The contract will be subject to the terms and conditions included in the Service Agreement. The City of Woodstock, Georgia reserves the right to cancel the agreement with cause, due to nonperformance and/or violation of contract terms.

5. The City shall be notified of business name change(s) in writing within thirty (30) days of changes.

6. The City shall be notified and approve of key personnel change(s) in writing prior to any changes.

RFB Number 2026 – 02 HGMP 4685-0027 Page 15

4.2 Rejection of Bids/Cancellation of RFB

The City of Woodstock, Georgia reserves the right to reject any or all bids, to waive any irregularity or informality in a bid, and to accept or reject any item or combination of items, when to do so would be to the advantage of the City.

It is also within the right of the City to reject bids that do not contain all elements and information requested in this document. The City reserves the right to cancel this RFB at any time. The City will not be liable for any cost/losses incurred by the Offerors throughout this process.

4.3 Bid Withdrawal

A submitted bid may be withdrawn prior to the due date by a written request to the City representative listed in Section 1.5. A request to withdraw a bid must be signed by an authorized individual of the submitting company.

4.4 Miscellaneous

This RFB and any agreements related thereto must comply, inter alia, with all City laws and charters and are subject to all requisite City approvals including, but not limited to, City Management and City Council.

The City reserves the right to release modifications to this RFB or supplements to it from time to time. Firms are responsible for periodically checking Bid Net Direct or the Georgia Procurement Registry for such modifications or supplements.

This Section Intentionally Left Blank

RFB Number 2026 – 02 HGMP 4685-0027 Page 16

EXHIBIT SUBMITTAL CHECKLIST

The below items have been included in the submittal

____ CONTRACTOR INFORMATION

____ FEDERAL LANGUAGE ACKNOWLEDGEMENT & SYSTEM OF AWARDS MANAGEMENT NUMBER

____ E VERIFY AFFIDAVIT

____ CONFLICT OF INTEREST DISCLOSURE FORM – CITY OF WOODSTOCK

____ DEBARMENT AND SUSPENSION FORM

____ EQUAL OPPORTUNITY PROVISION CERTIFICATIONS

____ CERTIFICATION BY CONTRACTOR REGARDING NON-SEGREGATED FACILITIES

____ DRUG FREE WORKPLACE CERTIFICATION

____ NON-COLLUSION AFFIDAVIT OF PRIME CONTRACTOR

____ ANTI-LOBBYING CERTIFICATION

____ MINORITY AND WOMEN’S BUSINESS ENTERPRISE

The____ day of_______________ , 20____ .

Signature:

Printed:

Title:

RFB Number 2026 – 02 HGMP 4685-0027 Page 17

EXHIBIT A CONTRACTOR INFORMATION FORM

See following page.

City of Woodstock

12453 Hwy 92 • Woodstock, GA • 30188 • 770-592-6000 • www.woodstockga.gov

CONTRACTOR INFORMATION

Firm Name:

Contact Person:

Firm Address:

Phone:

Fax:

Email:

With this packet, please also provide a W-9 and Certificate of Insurance for the company/firm.

Signature – Authorized Officer or Agent Date http://www.woodstockga.gov/

RFB Number 2026 – 02 HGMP 4685-0027 Page 18

EXHIBIT B E-VERIFY AFFIDAVIT WITH INSTRUCTIONS

STATE OF GEORGIA

CITY OF WOODSTOCK, GEORGIA

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT

1. Compliance with the requirements of O.C.G.A. § 13-10-91 and Rule 300-10-1-.02 of the Georgia Department of Labor (said Rules being hereinafter referred to as "Rule 300-10-1-.02") are conditions of this contract.

2. In the event Contractor employs or contracts with any subcontractor in connection with this contract, Contractor will secure from the subcontractor such subcontractor's indication of the employee-number category (as set forth above) applicable to the subcontractor; and

3. Contractor's compliance with the requirements of O.C.G.A. § 13-10-91 and Rule 300-10-1-.02 shall be attested by the execution of the contractor affidavit as shown in Rule 300-10-1-.07, or a substantially similar contractor affidavit, which document is attached hereto and shall be a part of this Contract.

4. In the event Contractor employs or contracts with any subcontractor in connection with this contract, Contractor will secure from such subcontractor attestation of the subcontractor's compliance with O.C.G.A. § 13-10-91 and Rule 300-10-1-.08 or a substantially similar subcontractor affidavit, and maintain records of such attestation for inspection by the City at any time. Such subcontractor affidavit shall become a part of the agreement between Contractor and the subcontractor.

Acceptance

By signing you agree to the terms and conditions as presented for the locations listed above.

Signature of Authorized Officer or Agent Date

Printed Name and Title of Authorized Officer or Agent.

See following page(s).

INSTRUCTIONS

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Woodstock, Georgia (the “City”) has registered with and is participating in a federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontract who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on __________________, 201____ in ________________ (city), ______ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

Subscribed and Sworn before me this the________ day of _______________, 201____, Notary Public My Commission Expires INSTRUCTIONS ONLY - C

OM

PLE

TE

FOLLOWING PAGE

E-Verify/Company ID Issued by the E-Verify Program

Date E-Verify/Company ID was issued by E-Verify

Contractor's Company/Firm Name

Name of project or type of service provided

City of Woodstock, Georgia http://www.woodstockga.gov/ welchcl Highlight welchcl Highlight

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Woodstock, Georgia (the “City”) has registered with and is participating in a federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontract who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _______________, 202____ in ________________ (city), _________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

Subscribed and Sworn before me this the________ day of _______________, 202____, Notary Public My Commission Expires

RFB Number 2026 – 02 HGMP 4685-0027 Page 19

EXHIBIT C BID PROPOSAL FORM

Proposal of_________________________ (hereinafter called "Bidder") a contractor organized and existing under the laws of the State of ______________ , * an individual, a corporation, or a partnership doing business as __________________________.

TO: City of Woodstock, Georgia (Hereinafter referred to as "City")

The Bidder, in compliance with your invitation for bids for the work as described in Section 2.0 of

RFB 2026 – 02

HMGP – Fixed Generator Replacement having examined the scope of work with related documents and the site of the proposed work, and being familiar with all of the conditions surrounding the scope of work of the proposed Project, including the availability of materials and labor, hereby proposes to furnish all labor, materials, and supplies, and to construct the Project in accordance with the Contract Documents, within the time set forth herein, and at the prices stated in the bid submission. These prices are to cover all expenses incurred in performing the work required under this Contract, of which this bid is a part.

Amount shall be shown in figures. The prices in the bid submittal shall include all labor, materials, removal, overhead, profit, insurance, etc., to cover the finished work of the project as stated in the contract.

Total Price: $ _____________________________

Bidder hereby agrees to commence work under this Contract on or before a date to be specified in a written "Notice to Proceed" of the City and to fully complete the Project within ONE HUNDRED- FIFTY (150) consecutive calendar days; bidder further agrees to pay as liquidated damages the sum of $250 per each consecutive calendar day that the Contractor shall be in default after the date stipulated in the contract for completing the work.

Bidder understands that the City reserves the right to reject any or all bids and to waive any informalities in the bidding.

The Bidder agrees that this bid shall be good and may not be withdrawn for a period of 60 calendar days after the scheduled closing time for receiving bids.

RFB Number 2026 – 02 HGMP 4685-0027 Page 20

The Bidder declares that he understands that the quantities shown on the bid are subject to adjustment by either increase or decrease, and that should the quantities of any of the items of work be increased, the undersigned proposes to do the additional work at the unit prices stated herein; and should the quantities be decreased, he also understands that payment will be made on actual quantities at the unit price bid and will make no claim for anticipated profits for any decrease in the quantities and that actual quantities will be determined upon completion of work, at which time adjustment will be made to the Contract amount by direct increase or decrease.

The Bidder agrees to provide a three-year warranty all on all goods and services provided within this scope upon satisfactory completion of the project.

The Bidder acknowledges that they have read and signed the Contractor and Subcontractor Affidavits and Federal Certifications for HMGP projects.

The full name and residence of persons or parties interested in the foregoing bids, as principals, are named as follows:

The____ day of_______________ , 20____ .

Signature:

Printed:

Title:

RFB Number 2026 – 02 HGMP 4685-0027 Page 21

EXHIBIT D UNIT PRICING SHEET

Please use ‘Exhibit D’ as provided in a separate document file.

Site Location Shipping and Installation Generator Fuel Tank Concrete Pad Fuel Tank Elevation

Facility Transfer Switch

Fuel for Initial Testing

Total Generator Cost

Brookshire Pump Station #2, 50 kW, 316 Ashland Court

Brookshire Pump Station #3, 100kW, 938 Santa Anita Drive

Brookshire Pump Station #4, 45 kW, 622 Wallnut Hall Trail

Bell Park Pump Station #1, 75 kW, 604 Bell Park Circle

Bell Park Pump Station #2, 75 kW, 6970 Main Street

City Annex/Police Headquarters, 175 kW fixed 12453 Highway 92

Total $ -

TOTAL $ -

Signature:

Vendor:

RFB 2026 - 02 - HMGP - Fixed Generator Replacement

RFB Number 2026 – 02 HGMP 4685-0027 Page 22

EXHIBIT E GENERATOR LOCATIONS

Lat: 34.138537 Long: -84.534922

316 Ashland Court, Woodstock, GA 30189

This map was compiled from various sources. The City of Woodstock assumes no responsibility to errors or omissions contained within this map. No warranties or representations are expressed or implied in fact or in law. Produced by the City of Woodstock GIS Department 5/23/2023

Brookshire #2 Pump Station Generator

ÜÜ 0 60 120

Feet

This map was compiled from various sources. The City of Woodstock assumes no responsibility to errors or omissions contained within this map. No warranties or representations are expressed or implied in fact or in law. Produced by the City of Woodstock GIS Department 5/23/2023

Brookshire #3 Pump Station Generator

Ü

938 Santa Anita Drive, Woodstock, GA 30189

Lat: 34.132865 Long: -84.538812

0 50 100 FeetÜ implied in fact or in law. Produced by the City of Woodstock GIS Department 5/23/2023

Brookshire #4 Pump Station Generator

Ü

622 Wallnut Hall Trail, Woodstock, GA 30189

Lat: 34.139743 Long: -84.541087

0 60 120 implied in fact or in law. Produced by the City of Woodstock GIS Department 5/23/2023

Bell Park #1 Pump Station Generator

Ü

604 Bell Park Circle, Woodstock, GA 30188

Lat: 34.124991 Long: -84.512455

0 60 120 implied in fact or in law. Produced by the City of Woodstock GIS Department 5/23/2023

Bell Park #2 Pump Station Generator

6970 Main Street, Woodstock, GA 30188

Lat: 34.121538 Long: -84.506148

0 75 150

Lat: 34.131203 Long: -84.531889

City Annex: Police

12453 Hwy 92, Woodstock, GA 30188

This map was compiled from various sources. The City of Woodstock assumes no responsibility to errors or omissions contained within this map. No warranties or representations are expressed or implied in fact or in law. Produced by the City of Woodstock GIS Department 5/23/2023

Ü 0 75 150 Feet

Headquarters Generator

Ü errors or omissions contained within this map. No warranties or representations are expressed or implied in fact or in law. Produced by the City of Woodstock GIS Department 5/31/2023

City Annex New Generator

Lat: 34.088211 Long: -84.480087

0 40 80 FeetÜ

12453 Hwy 92, Woodstock, GA 30188

RFB Number 2026 – 02 HGMP 4685-0027 Page 23

EXHIBIT F REQUIRED FEDERAL LANGUAGE ACKNOWLEDGEMENT & SAM.GOV

RFB Number 2026 – 01

REQUIRED FEDERAL LANGUAGE ACKNOWLEDGEMENT

This bid is being solicited in accordance with Code of Federal Regulations (CFR) Title 2 → SubƟtle A →

Chapter II → Part 200 and Appendix II to Part 200 — Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards and are hereby incorporated by reference.

This project is funded by the Hazard Mitigation Grant Program (HMGP) from the Georgia Emergency Management and Homeland Security Agency (GEMA/HS), award designated HMGP 4685-0027 by the Federal Emergency Management Agency (FEMA) and is subject to the provisions thereof. Contractors and subcontractors should be familiar with the requirements regarding conditions of employment, correct job classifications and minimum wage rates for all workers on the project. Contractors and subcontractors must comply with all Federal, State and local requirements. Minority and women's business enterprises are encouraged to participate in this Federal funded project. Procurement shall be in compliance with the Common Rule, 24 CFR 84.40-48. Potential contractors and subcontractors should be familiar with the requirements of Title VI of the Civil Rights Act of 1964 and 24 CFR 570.602 and Executive Order 11246 – Equal Employment Opportunity and Affirmative Action.

Please refer to the Electronic Code of Federal Regulations via the included link below for detailed information and guidance. https://www.ecfr.gov/current/title‐2/subtitle‐A/chapter‐II/part‐200

All contractors whose System for Award Management (SAM.gov) registration is not active at the time of the bid closing or that are debarred, suspended or otherwise excluded from or ineligible for participation on federal assistance programs may not undertake any activity in part or in full under this project.

It will be the responsibility of the Contractor to check the Cod of Federal Regulations (CFR) website for information and addendum.

Acknowledgment

By signing below, Respondent acknowledges that he/she has read and understands the above requirements.

Name of Contractor:____________________________________________________________________

SAM.GOV #:________________________ CAGE #________________

Date: ___________________________

Signature of Authorized Representative: ___________________________________________________

RFB Number 2026 – 02 HGMP 4685-0027 Page 24

EXHIBIT G DAVIS BACON

RFB Number 2026 – 02 HGMP 4685-0027 Page 25

EXHIBIT H VENDOR CONFLICT OF INTEREST

City of Woodstock, Georgia

PROCUREMENT USE ONLY

___ Yes, named employee was involved in Bid/ Proposal process.

___ No, named employee was involved in procurement process or decision.

VENDOR CONFLICT OF INTEREST DISCLOSURE FORM

All vendors interested in conducting business with the City of Woodstock, Georgia must complete and return the Vendor Conflict of Interest Disclosure Form in order to be eligible to be awarded a contract. Please note that all vendors are subject to comply with the City’s conflict interest policies as stated within the certification section below. If a vendor has a relationship with a City official or employee, an immediate family member of a City official or employee, the vendor shall disclose the information required below.

Certification: I hereby certify that to my knowledge, there is no conflict of interest involving the vendor named below:

1. No City official or employee or City employee’s immediate family member has an ownership interest in vendor’s company or is deriving personal financial gain from this contract.

2. No retired or separated City official or employee who has been retired or separated from the City for less than one (1) year has an ownership interest in vendor’s Company.

3. No City employee is contemporaneously employed or prospectively to be employed with the vendor.

4. Vendor hereby declares it has not and will not provide gifts or hospitality of any dollar value or any other gratuities to any City employee or elected official to obtain or maintain a contract.

5. Please note any exceptions below:

Vendor Name Vendor Phone Number

Conflict of Interest Disclosure*

Name of City of Woodstock, Georgia employees, elected officials, or immediate family members with whom there may be a potential conflict of interest.

( ) Relationship to employee __________________________ ( ) Interest in vendor’s company _______________________ ( ) Other __________________________________________

*Disclosing a potential conflict of interest does not disqualify vendors. In the event vendors do not disclose potential conflicts of interest and they are detected by the City; vendor will be exempt from doing business with the City.

I certify that the information provided is true and correct by my signature below.

Signature of Authorized Representative Date Printed Name and Title of Authorized Representative

RFB Number 2026 – 02 HGMP 4685-0027 Page 26

EXHIBIT I DEBARMENT AND SUSPENSION FORM

The undersigned Proposer certifies on behalf of itself, and all Participating Members, Major Non- Participating Members and Contractors identified by such Proposer as of the date hereof, as follows:

The undersigned certifies to the best of its knowledge and belief, that it and its principals:

a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any local, state or federal department or agency.

b. Have not within a 3-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, State or local) transaction or contract under a public transaction; violation of federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, State or local) with commission of any of the offenses enumerated in paragraph 1b of this certification; and

d. Have not within a three (3) year period preceding this application/proposal had one or more public transactions (federal, State or local) terminated for cause or default.

Where the Proposer is unable to certify to any of the statements in this certification, it shall attach a certification to its proposal or bid stating that it is unable to provide the certification and explaining the reasons for such inability.

Signature of Contractor’s Authorized Official

Name and Title of Contractor’s Authorized Official

Date

RFB Number 2026 – 02 HGMP 4685-0027 Page 27

EXHIBIT J EQUAL OPPORTUNITY PROVISION CERTIFICATIONS

EQUAL OPPORTUNITY PROVISION CERTIFICATIONS

[EXECUTIVE ORDER 11246]

A. Executive Order 11246 (Contracts/Subcontracts above $10,000)

1. Section 202 Equal Opportunity Clause:

During the performance of this contract, the contractor agrees as follows:

(1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment, or recruitment advertising; layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to provided setting forth the provisions of this nondiscrimination clause.

(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration without regard to race, color, religion, sex, or national origin.