rfb-2025-13fm.pdf
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- Attached to
- Natural Gas Supply
- Solicitation number
- RFB 2025-13FM
- Issued by
- Belknap County, New Hampshire
About this file
This is a Request for Bid (RFB No. 2025-13FM) issued by Belknap County, New Hampshire, through its Commissioners' Office, seeking qualified vendors to provide natural gas supply services. The County is requesting proposals for natural gas supply to serve three primary facilities: Belknap County Jail, Belknap County Nursing Home, Belknap County Courthouse, and potentially additional county properties as needed. Bidders must submit separate pricing proposals for both three-year and five-year contract terms, with service commencing January 1, 2026. The bid submission deadline is 12:00 pm on Friday, August 29, 2025, with proposals to be submitted in hard copy or electronic PDF format to Jon T. Bossey, Facilities Director, at the Belknap County Commissioners' Office, 34 County Drive, Laconia, New Hampshire 03246, or via email to jbossey@belknapcounty.gov. No bidders' conference or site visit requirements are specified in the documentation.
Suppliers must provide fixed-rate pricing per therm or MMBtu for the entire contract duration, with all fees, taxes, and surcharges clearly itemized. Historical consumption data indicates the County used approximately 13,331 dekatherms in 2023 and 13,316 dekatherms in 2024, providing baseline volume estimates for bidding purposes. Current natural gas services are provided by Liberty Utilities for distribution and Sprague Energy for supply. The procurement does not indicate explicit set-aside designations or budget limitations. Qualified bidders must demonstrate licensure to operate in New Hampshire, provide at least three references from similar municipal or institutional clients, and submit a comprehensive account management plan. The County reserves the right to terminate the agreement with thirty days' written notice for cause or convenience, providing contractual flexibility in service management.
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Text version
Request for Bid
RFB # 2025-13FM
Belknap County Natural Gas Supply
Belknap County Commissioners’ Office Jon T. Bossey, Facilities Director
34 County Drive, Laconia, NH 03246
(603) 737-2391
BELKNAP COUNTY
REQUEST FOR BID
RFB No. 2025-13FM
Introduction Belknap County seeks bids from qualified vendors capable of providing Natural Gas Supply. Proposals shall be submitted to the Board of Commissioners, 34 County Drive, Laconia, New Hampshire 03246 by 12:00pm, Friday, August 29, 2025.
Outside envelopes must be labeled “Natural Gas Supply”.
Bids can be emailed to: Jon Bossey at jbossey@belknapcounty.gov
The County reserves the right to accept or reject any and/or all proposals. The County reserves the right to cancel this request at any time for any reason.
General Specifications:
Belknap County, New Hampshire Request for Proposals (RFP) Natural Gas Supply Services Issue Date: July 14, 2025 RFP Number: RFB 2025-13FM
1. Overview
Belknap County (the “County”) is seeking sealed proposals from qualified energy suppliers to provide natural gas supply services for various County-owned facilities currently served by Liberty Utilities (distribution) & Sprague Energy (supply).
The County is seeking proposals for both three-year and five-year contract terms. Suppliers shall submit pricing for both terms. The contract commencement date is January 1, 2026.
In 2023 the county used 13,331 Dth and in 2024 the county used 13,316 Dth.
2. General Instructions
Deadline for Submission: August 29, 2025 Submission Address:
Belknap County Commissioners Office Attn: Jon T. Bossey, Facilities Director 34 County Drive Laconia, NH 03246
Submission Format: Proposals may be submitted in hard copy or electronically (PDF format) to:
jbossey@belknapcounty.gov
3. Scope of Services
The selected supplier will provide third-party natural gas supply to the County facilities listed below:
Facilities Included:
Belknap County Jail – 76 County Drive, Laconia, NH Belknap County Nursing Home – 30 County Drive, Laconia, NH Belknap County Courthouse – 64 Court Street, Laconia, NH Other properties as added or removed during the contract term
Supplier Responsibilities:
Provide natural gas supply with uninterrupted service in coordination with the current utility.
Offer fixed pricing for the duration of the selected term (3 or 5 years).
Monitor market conditions and advise the County on opportunities to optimize energy costs.
Provide monthly usage and billing reports as requested.
Ensure compliance with all local, state, and federal regulations.
4. Proposal Requirements
All proposals must include the following:
1. Cover Letter Summary of interest, contact information, and a statement of the term(s) being proposed (3-year, 5-year, or both).
2. Company Profile o Legal name and address o Years in business o Licensure to operate in New Hampshire
3. Pricing Proposal o Fixed rate per therm or MMBtu o Separate pricing for 3-year and 5-year terms o Any fees, taxes, or surcharges clearly listed
4. Past Experience and References o At least three (3) references from similar municipal or institutional clients o Description of services provided and contract term
5. Customer Support and Account Management Plan o Assigned account manager o Support services provided o Reporting and invoice structure
5. Contract Term and Conditions
The County will enter into a contract for either a three (3) or five (5) year term, commencing on January 1, 2026.
The County reserves the right to terminate the agreement early for cause or for convenience with thirty (30) days’ written notice.
The selected supplier will be required to enter into a formal agreement with the County.
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