State of Wisconsin

Wis. Statutes s.16.75

DOA-3070 (R05/2014)

BIDS MUST BE SEALED & ADDRESSED TO:

Remove from bidder list for this commodity/service. (Return this page only.)

Wisconsin State Fair Park 7722 W. Greenfield Avenue

West Allis, WI 53214

Late bids will be rejected. Bids MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid is due. Bids dated and time stamped in another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of a bid by the purchasing office. Any bid which is inadvertently opened as a result of not being properly and clearly marked is subject to rejection. Bids must be submitted separately, i.e., not included with sample packages or other bids. Bid openings are public unless otherwise specified. Records will be available for public inspection after issuance of the notice of intent to award or the award of the contract. Bidder should contact the person named below for an appointment to view the bid record. Bids shall be firm for acceptance for sixty (60) days from date of bid opening, unless otherwise noted. The attached terms and conditions apply to any subsequent award.

REQUEST FOR BID # 18-021-O

THIS IS NOT AN ORDER

BIDDER (Name and Address)

Bids MUST be in this office no later thanfillin "Date and time"

Name (Contact for further information)fillin "Contact Person"

Marty Kowalski

fillin "Date"

[Updated 12/4/2017]

Quote Price and Delivery FOBfillin "F.O.B /Destination"

Destination, Installed

FORMCHECKBOX

Fax bids are accepted

FORMCHECKBOX

Fax bids are not accepted

Item

No.

Quantity and Unit

Per Unit Total

REQUEST FOR BID

Furnish and install hotel-style RFID activated locksets.

(Submit pricing on form enclosed. See Sections 6.8 and 8.0 for details regarding bid response format.)

We claim minority bidder preference [Wis. Stats. s. 16.75(3m)(b)(3)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53703, (608) 267-9550. Does Not Apply to Printing Bids.

We claim disabled veteran owned business bidder preference [Wis. Stats. s. 16.75(3m)(b)(3)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Disabled Veteran Owned Businesses. Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53703, (608) 267-9550. Does Not Apply to Printing Bids.

We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-5462.

Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States.

Unknown No Yes

In signing this bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.

We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our bid.

This form can be made available in alternate formats to individuals with disabilities upon request.

INSTRUCTIONS TO BIDDERS

You received this Request for Bid (RFB) because of the NIGP codes selected during your registration on the State of Wisconsin’s VendorNet system. If you received this RFB in any other way, please contact the purchasing agent identified in this RFB. You should also register to become a Bidder at: http://esupplier.wi.gov. This RFB contains all necessary statutory language required by law. It is organized to help you determine if this is a business opportunity for your company. The RFB contains information regarding what the State intends to purchase, how pricing should appear and describes a clear process you must follow in order to submit a response to the RFB.

1.

Review Section 1.0, “Introduction and Purpose” to gain a general understanding of what the State intends to purchase. Reviewing this section will help you determine your ability to meet the Procuring Agency’s needs.

2.

Review Section 2.0 “Bidder Qualifications and Requirements” section. This section will explain what a company needs in order to provide the commodity or service. This may include a specific license or certification, a history of providing this commodity or service in a similar environment to the State or for you to be in a prescribed geographical location. Reviewing this section will help you determine your ability to meet the Procuring Agency’s needs.

3.

The details of the commodity or service will be found in Section 3.0, “Mandatory Required Specifications of Bid.” Read this section carefully and determine if your product meets ALL requirements. RFB requirements are mandatory and therefore, if you can’t meet a requirement, it is likely that your Bid will be rejected unless no Bidder can meet an individual RFB requirement. Reviewing this section will help you determine your ability to meet the Procuring Agency’s needs.

4.

Review Section 5.0, “Pricing Structure and Price Sheet.” This section explains how to submit Bid pricing (which is critical because the Bid pricing will determine what Bidder(s) will be allowed to enter into a Contract with the State).

5.

The remaining sections of the RFB describe the process you must follow and the way you must present your Bid to the State. It also describes the process the State will use to determine the winning Bidder. If you decide to bid, be sure to review the “Bid Procedure and Instructions” section and the “Bid Acceptance and Award” section.

6.

If you are still interested in competing for the State’s business, you should provide your best pricing, and complete all the required forms.

7.

Please note, your Bid response must be complete and accurate. You must follow all instructions exactly as asked. DO NOT substitute your own materials in lieu of what is being asked in the RFB. DO NOT alter any of the forms or the price sheet. If you have questions, contact the Procurement Manager identified in the RFB.

8.

Your RFB response must arrive at the proper location before the due date and time. Late Bids will be rejected.

Thank you for your interest in providing commodities and/or services to the State. We wish you success with this and future procurement opportunities.

TABLE OF CONTENTS

41.0

INTRODUCTION AND PURPOSE

1.1

DEFINITIONS

1.2

PURPOSE AND SCOPE OF THE REQUEST FOR BID

2.0

BIDDER QUALIFICATIONS & REQUIREMENTS

2.1

MINIMUM YEARS IN BUSINESS/AUTHORIZATION

3.0

MANDATORY REQUIRED SPECIFICATIONS OF BID

3.1

TECHNICAL REQUIREMENTS

3.2

DELIVERABLES

3.3

PERFORMANCE AND SUPPORT REQUIREMENTS

4.0

SPECIAL TERMS AND CONDITIONS OF BID

4.1

ORDERS

4.2

ACCEPTANCE TESTING

4.3

PAYMENT TERMS

4.4

INSURANCE

4.5

STATE OF WISCONSIN STANDARD TERMS AND CONDITIONS

5.0

PRICING STRUCTURE & PRICE SHEET INSTRUCTIONS

5.1

METHOD OF BID

5.2

FOB DESTINATION, FREIGHT PREPAID AND ALLOWED/INSTALLED

6.0

BID PROCEDURE AND INSTRUCTIONS

6.1

CALENDAR OF EVENTS

6.2

CORRESPONDENCE, CLARIFICATIONS AND QUESTIONS

6.3

REASONABLE ACCOMMODATIONS

6.4 E-Supplier REGISTRATION 6.5

PRE-BID SITE VISIT

6.6

BIDDER CONFERENCE

6.7

SUBMITTING A BID

6.8

FORMAT OF BID RESPONSE

6.9

MULTIPLE BIDS

6.10

INCURRING COSTS

7.0

BID ACCEPTANCE AND AWARD

7.1

BID OPENING

7.2

BID REVIEW

7.3

BID ACCEPTANCE

7.4

METHOD OF AWARD

7.5

BIDDER REFERENCES/CLIENT LIST

7.6

USE OF SUBCONTRACTORS

7.7

SUPPLIER DIVERSITY

7.8

DEBARMENT

7.9

AWARD NOTIFICATION

8.0

REQUIRED FORMS

Pur 1.0

INTRODUCTION AND PURPOSE

1.1

DEFINITIONS

For the purposes of this Request for Bid and resulting Contract(s), the following definitions of terms shall apply, unless otherwise indicated.

1.2

PURPOSE AND SCOPE OF THE REQUEST FOR BID

Wisconsin State Fair Park requests Bids for the purchase and installation of RFID activated locksets on 108 dorm room doors in the Tommy G. Thompson Youth Center building. The contractor awarded as a result of this solicitation shall be responsible for removal and disposal of the existing Saflok SL2500 Series locksets, and installation of the new locksets. The current locksets use an ANSI standard mortise lock case. WSFP is interested in a product compatible with the existing lock cases, to enable reuse, however, bids for full replacement will also be accepted. Photos of the existing locks are included with this bid package.

2.0

BIDDER QUALIFICATIONS & REQUIREMENTS

All Bidder qualifications in this section are mandatory. Failure to meet a qualification will disqualify your Bid. However, the Procuring Agency reserves the right to waive any qualification if no Bidder is able to satisfy that qualification.

Before the award of any Contract, the Department shall be satisfied that the Bidder has sufficient qualified resources available for performing the work described in this Bid. It is the Bidder’s responsibility to acquaint the Department with these qualifications by submitting appropriate or supporting documentation.

2.1 MINIMUM YEARS IN BUSINESS/AUTHORIZATION

Bidder must be an authorized distributor of the product line bid. Bidder or its principals must currently be in the business of providing the requested items and must have been in this line of business for the past three (3) years.

3.0

MANDATORY REQUIRED SPECIFICATIONS OF BID

All requirements in this section are mandatory. The following requirements must be met at no additional cost above the pricing provided in the Bid. All Specifications are defined as minimum mandatory requirements unless otherwise stated. Bidder must use Attachment A (Response to Bid Requirements) to respond to this section. Failure to meet any mandatory requirement will result in rejection of the Bid. However, in the event that no Bidder is able to meet an individual mandatory requirement, the State reserves the right to continue the review of Bids and to select the Bid that most closely meets the requirements specified in this RFB.

3.1

TECHNICAL REQUIREMENTS

3.1.1 Locksets shall use contactless RFID technology for operation.

3.1.2 Locksets shall be operated by use of an ADA compliant lever.

3.1.3 The interior lockset shall include a thumbturn for operation of the deadbolt.

3.1.4 Operation of the interior lever will retract both the latchbolt and deadbolt, if engaged.

3.1.5 Locksets shall incorporate an emergency override operated by a hard key from outside the room. The emergency override cylinder may be either concealed or visible. The emergency override will retract both the deadbolt and latchbolt when operated.

3.1.6 Locksets shall be furnished in satin chrome, brushed nickel, or similar finish.

3.1.7 Locksets shall operate on standard, commercially available alkaline batteries. (AA, AAA, or 9V)

3.1.8 Access for battery replacement shall be from the exterior, allowing for replacement without entry to the room. [Specification removed 12/4/2017.] 3.1.9 Locksets shall include a low battery indicator.

3.1.10 Locksets shall be compliant with Grade 1 performance tests for ‘ANSI/BHMA A156.25 Standard for Electrified Locking Devices,’ 2007 Revision or newer.

3.2

DELIVERABLES

3.2.1 Bidder shall furnish supplies and labor to replace locks on 108 106 [updated 12/4/2017] interior doors in the Tommy G. Thompson Youth Center building at Wisconsin State Fair Park. [54 right-hand, and 52 left-hand.] 3.2.2 Bidder shall familiarize themself with the mounting hole pattern of both the existing Saflok SL2500 Series locks and the proposed replacement. If the escutchion of the replacement lock will not completely cover all holes, preparations, or visible markings from the existing locksets, bidder shall supply and install dress plates in satin chrome, brushed nickel, or similar finish for both the interior and exterior of each door (216 212 plates).

3.2.3 Bidder shall provide one front desk unit compatible with the system. Factory training on the front desk unit will be included in the bid price.

3.3

PERFORMANCE AND SUPPORT REQUIREMENTS

Bidder shall honor manufacturer’s warranty on all equipment furnished.

4.0

SPECIAL TERMS AND CONDITIONS OF BID

The State reserves the right to negotiate these terms and conditions when it is in the best interest of the State to do so. The Bidder shall not submit its own contract document as a substitute for the State’s Special Terms and Conditions.

Bidders must accept all terms and conditions or submit point-by-point exceptions along with proposed alternative or additional language for each point. The State may or may not consider any of the Bidder’s suggested revisions. Any changes or amendment to any of the terms and conditions will occur only if the change is in the best interest of the State.

4.1

ORDERS

Order shall be placed by State of Wisconsin Purchase Order. Upon receipt of the purchase order, the winning bidder will coordinate project details such as building access with the WSFP Facilities Department.

4.2

ACCEPTANCE TESTING

Work completed under this contract will be reviewed by a member of WSFP’s Facility Service Department to ensure quality and adherence to the bid specifications. Final payment will not be authorized until all work is satisfactorily completed.

If deficiencies are discovered during acceptance testing, WSFP will promptly notify the vendor. The vendor shall return to correct any deficiencies within 30 calendar days of notification.

4.3

PAYMENT TERMS

Payments made by the State of Wisconsin are subject to the Wisconsin Prompt Payment Law, ss. 16.528 and 16.53(2)(11), Wis. Stats. Properly submitted invoices will be paid within 30 days of receipt, unless a notice of good faith dispute is submitted to the vendor. In the event of late payment, interest may accrue at the rate of 1% per month.

4.4 INSURANCE

The following minimum insurance coverage and limits will be required in the Contract resulting from the Bid award:

Workers Compensation (WC):

Statutory Limits

Employers Liability Each Accident

$ 100,000

Employers Liability Disease—Policy Limit $ 500,000

Employers Liability Disease—Each Employee $ 100,000

Commercial General Liability (CGL):

General Aggregate including

Products and Completed Operations

$ 1,000,000

Each Occurrence

Automobile Liability:

Combined Single Limit

All policies must be issued with a 30 day cancellation notice, by an insurance company licensed to do business in the State of Wisconsin, with a minimum AM Best rating of A-, and signed by an authorized agent.

Upon request, the Bidder shall provide copies of insurance policies and/or insurance certificates in effect during this Contract. The insurance policies must be issued by an insurance company licensed to do business in the State of Wisconsin, with a minimum AM Best rating of A- unless otherwise approved in writing by the State’s Contract Administrator and the signature of an authorized agent.

The policies and/or certificates shall be submitted to the State upon request, for annual review and/or when insurance coverage(s) or providers are changed. In the event the Contractor’s required insurance policies in effect during this Contract are modified or cancelled, Contractor shall immediately provide notice to the State of Wisconsin.

The Certificates of Insurance must be provided as stated herein to:

4.5 STATE OF WISCONSIN STANDARD TERMS AND CONDITIONS

The State of Wisconsin Standard Terms and Conditions (DOA-3054) and State of Wisconsin Supplemental Standard Terms and Conditions for Procurements for Services (DOA-3681) (herein after Terms and Conditions) are incorporated into this RFB document by reference. These Terms and Conditions shall govern this Bid and subsequent award. Vendors must accept these Standard and Supplemental Terms and Conditions or submit point-by-point exceptions along with proposed alternate or additional language for each point. Submission of any standard vendor Contracts as a substitute for language in the Terms and Conditions is not a sufficient response to this requirement and may result in rejection of the vendor's proposal. The State reserves the right to negotiate contractual Terms and Conditions other than those in the State of Wisconsin Contract when it is in the best interest of the State to do so.

5.0

PRICING STRUCTURE & PRICE SHEET INSTRUCTIONS

Bidders shall use the attached Attachment A, Response to Bid Requirements to submit their bid pricing.

5.1

METHOD OF BID

The Bidder must submit a total bid price for completion of the project as specified. Prices must be in U.S. dollars unless otherwise indicated.

5.2

FOB DESTINATION, FREIGHT PREPAID AND ALLOWED/INSTALLED

Items are to be installed at 640 S. 84th Street, West Allis, WI 53214. Bid prices must include all packing, freight, insurance, set-up, operation manuals and instructional charges. Items must be in place in as designated by the Procuring Agency, demonstrated to be in operating condition, and approved by the Procuring Agency. All debris must be removed from the premises and properly disposed of by the Bidder. Bidder must restore all installation sites to their original condition to the satisfaction of the Agency. Upon installation all operating instructions, operating and maintenance manuals must be furnished to the Procuring Agency contact person identified on the purchase order.

Failure to bid FOB Destination Freight Prepaid Included and Installed in the Bid price will disqualify the Bid.

6.0

BID PROCEDURE AND INSTRUCTIONS

6.1

CALENDAR OF EVENTS

Listed below are important dates and times by which actions related to this Request for Bid must be completed. In the event that the Procuring Agency finds it necessary to change any of these dates and times (except estimated dates and times), it will do so by posting an amendment to this RFB on VendorNet.

6.2

CORRESPONDENCE, CLARIFICATIONS AND QUESTIONS

Bidders are expected to raise any questions, exceptions, or additions they have concerning the RFB document by December 4, 2017 at 2:00 PM CST. If at any time prior to the bid due date, a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB, the Bidder must immediately notify the Procuring Agency representative named below of the issue in writing and request modification or clarification of the RFB document.

Email is the preferred method of written contact: Please email to: martin.kowalski@wistatefair.com --or —

FAX: Please Fax to: (414) 266-7008.

USPS/COMMON CARRIER ADDRESS

Wisconsin State Fair Park

Purchasing Office

7722 W. Greenfield Avenue

West Allis, WI 53214

All communication and/or questions on all matters regarding this Bid must be made in writing and refer to Request for Bid # 18-021-O and be directed to Martin Kowalski.

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, supplements or revisions will be posted on VendorNet (http://vendornet.state.wi.us).

All contact or communication with any employee or officer of the State of Wisconsin concerning this RFB, except the RFB Manager is strictly prohibited during the period from the date this RFB is released until the date the notice of intent to award is issued. The RFB Manager may authorize in writing contact or communication with another state employee or officer as circumstances may dictate. Prospective Bidders who hold a current Contract with the Procuring Agency may continue to communicate with the Procuring Agency Contract Administrator regarding the performance of that current Contract only.

6.3

REASONABLE ACCOMMODATIONS

Upon request, Wisconsin State Fair Park must provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with a disability. If accommodations are needed, please contact the RFB Manager.

6.4 E-Supplier REGISTRATION

Registration on the State of Wisconsin’s E-Supplier System (http://esupplier.wi.gov/) is available free of charge to all businesses and organizations that wish to sell commodities and services to the State. By registering, a Bidder may register for a bidders list for any commodity or service the Bidder is interested in providing to the State. E-Supplier also provides automatic email notification each time a Procuring State Agency, including University of Wisconsin System campuses, posts a Request for Bid with an estimated value over $50,000 in their designated commodity and or service area(s). Only registered Bidders with a valid email address at the time an RFB is posted will receive email notifications of amendments. Bidders who obtain the RFB from a third party, through the State of Wisconsin Public Notices website or by any other means assume responsibility for checking for updates to the RFB.

6.5

PRE-BID SITE VISIT

Bidders may visit the job site prior to submitting a Bid to assure themselves and the Procuring Agency that they understand the requirements of the project. Bidder is not required to attend a Site Visit in order for their Bid to be considered for an award. Site Visits will be held by appointment. Please contact Marty Kowalski at (414) 266-7012 to arrange a visit to the job site.

6.6

BIDDER CONFERENCE

A Bidder Conference will not be held.

6.7

SUBMITTING A BID

Bids may be submitted in hard copy to the WSFP Business Office, by Fax, or by Email.

Hard Copy

Bidders must submit an original signed Bid, marked as stated below, and copies of all materials required for acceptance of their Bid by the deadline shown on the Request for Bid (DOA-3070) form to:

USPS/COMMON CARRIER ADDRESS

Wisconsin State Fair Park

Purchasing Office

7722 W. Greenfield Avenue

West Allis, WI 53214

All Bids must be received and time-stamped at the above location no later than December 18, 2017 at 2:00 PM CST. Bids not time-stamped will be considered late and rejected. Receipt of a Bid by the State mail system does not constitute receipt of a Bid by the WSFP Purchasing Office.

All Bids must be packaged, sealed in a box or envelope and clearly marked with the following information on the outside of the package:

[BIDDER NAME AND ADDRESS]

Dorm Room Locks

RFB 18-021-O

Due: December 18, 2017 2:00 PM Hand Delivered Bids Bids may be hand delivered to the WSFP Business Office at the address listed above. Bidder shall allow ample time to deliver bid and get the required time stamp. Bids delivered to any other location on the fair grounds shall be rejected.

Faxed Bids A faxed Bid must be received in the Procuring Agency Purchasing Office prior to the Bid opening due date and time, at the fax number shown on the Request for Bid.

The time of receipt of a fax transmission is calculated from the time fax transmission ends. The entire transmission must be completed prior to the Bid opening due date and time. It is the Bidder’s responsibility to verify that the faxed Bid has been timely received and delivered to the Procuring Agency by the Bid opening date and time. The Procuring Agency is not responsible for late receipt of a Bid, regardless of the reason for the delay. Proof of transmission doesn’t constitute proof of receipt.

Faxed Bids that do not meet this requirement will be rejected.

All faxed Requests for Bid shall have a facsimile transmission cover letter. This letter shall include the following:

Date

WSFP Business Office Fax: (414) 266-7008

Attn: Marty Kowalski

Re: RFB 18-021-O Bidder’s fax number

Bidder’s name

Bidder’s contact person and telephone number

Number of pages (including cover) being transmitted

Faxed Bid responses must be signed, and each page must be initialed and numbered “page 1 of 5, page 2 of 5,” etc.

Emailed Bids An emailed Bid MUST be received by the WSFP Purchasing Office prior to the Bid opening due date and time, at the place shown on the Request for Bid. The subject line shall include: ‘Bid Response, 18-021-O, [Bidder Name]’.

Bid responses must be emailed to martin.kowalski@wistatefair.com. Submitting a Bid to any other email address does not constitute receipt of a Bid.

It is the Bidder’s responsibility to verify that the emailed Bid has been timely received and delivered to the Procuring Agency by the Bid opening date and time. The Procuring Agency is not responsible for late receipt of a Bid, regardless of the reason for the delay. Proof of transmission does not constitute proof of receipt.

6.8

FORMAT OF BID RESPONSE

A complete bid submission will consist of the following forms: (Additional forms and supporting documentation may be included at the option of the bidder.)

· Signed Request for Bid Cover Sheet (DOA-3070): Include the signed Request for Bid sheet (DOA-3070, front page of this document) with the bid and those certifications required for submittal of a bid. Bids submitted in response to this RFB shall be signed by the person in the vendor's organization who is responsible for the decision as to the prices being offered in the bid or by a person who has been authorized in writing to act as agent for the person responsible for the decision on prices. DO NOT COPY AND RETURN THE ENTIRE BID DOCUMENT.

By submitting a signed bid, the vendor's signatories certify that in connection with this procurement: (a) the vendor's organization or an agent of the vendor's organization has arrived at the prices in its bid without consultation, communication or agreement with any other respondent or with any competitor for the purpose of restricting competition, (b) the prices quoted in the bid have not been knowingly disclosed by the vendor's organization or by any agent of the vendor's organization and shall not be knowingly disclosed by same, directly or indirectly, to any other respondent or to any competitor, and (c) no attempt has been made or shall be made by the vendor's organization or by any agent of the vendor's organization to induce any other person or firm to submit or not to submit a bid for the purpose of restricting competition.

· Bid Response Sheet (Attachment A): Complete and return the Bid Response Sheet included with this document as Attachment A. All prices for furnishing the product(s) and/or service(s) included in the bid in accordance with the terms and conditions in this RFB shall be included. No alternate price formats will be accepted. Alternate price formats may eliminate consideration for this bid.

· Vendor Information Sheet (DOA-3477) and Reference Sheet (DOA-3478): Include the completed Vendor Information sheet (DOA-3477) and Vendor Reference sheet (DOA-3478).

6.9

MULTIPLE BIDS

Multiple Bids are permitted. However, each separate Bid must conform fully to the requirements for a Bid submission. Each Bid must be submitted separately and labeled as Bid #1, Bid #2, etc.; on each page included of the Bid response.

6.10 INCURRING COSTS

Neither the State of Wisconsin nor the Procuring Agency is liable for any costs incurred by the Bidder in responding to this RFB.

7.0

BID ACCEPTANCE AND AWARD

7.1

BID OPENING

A public Bid opening will be held on December 18, 2017 at 2:00 PM at the Wisconsin State Fair Park Business Office. The names of all Bidders may be read aloud at that time.

7.2

BID REVIEW

All Bids will be reviewed by the Procurement Manager to ensure compliance with submittal requirements. WSFP shall be the sole judge as to Bidders’ compliance with the Bid instructions.

7.3

BID ACCEPTANCE

Bids that do not comply with Mandatory Requirements or Mandatory Specifications will be rejected. Bids that do not comply with Special Terms and Conditions of Bid may be rejected. Wisconsin State Fair Park in its sole discretion retains the right to accept or reject any or all Bids, or accept or reject any part of a Bid, if deemed to be in the best interest of the State.

7.4

METHOD OF AWARD

The Bid Award will be made on the basis of the lowest responsive, responsible Bidder. Prices Bid must be in US dollars unless otherwise indicated. Bids that require a specific quantity or dollar amount will be disqualified. In the event of Bidder error in calculation, unit price shall prevail in award.

Wisconsin State Fair Park intends to award to one Bidder, judged to be in the best interest of the State. The State is the sole determinant of its best interests.

7.5

BIDDER REFERENCES/CLIENT LIST

The Bid response must include a completed Bidder Reference Form (DOA-3478) listing at least 3 names or companies with whom the Bidder has done business similar in size and scope as required by this RFB within the last 5 years. For each organization listed, the Bidder must include the company name, address, contact person, email address and telephone number along with a brief description of the product or service that formed the basis of the business relationship. The Procuring Agency will determine which references to contact in order to assess the quality of the product or service.

7.6

USE OF SUBCONTRACTORS

The Contractor will be responsible for the contract performance of its subcontractors. The Contract will be between Wisconsin State Fair Park and the awardee. The Contractor will be responsible for its subcontractors’ performance of the pertinent contract obligations including related Specifications, insurance requirements and applicable regulations. The Bidder must identify any potential subcontractor it intends to use to provide the product or service it will provide if awarded the Contract. All subcontractors must be approved in writing by the Procuring Agency. Any proposed substitution of an approved subcontractor must be submitted in writing 30 days prior to implementation of the substitution, and include the substitute’s qualifications, the reason for the change, and the intended effective date of the substitution. Failure to notify the Department may result in cancellation of the Contract without notice and without penalty to the State.

7.7

SUPPLIER DIVERSITY

7.7.1

MINORITY-OWNED BUSINESS ENTERPRISE

Minority-owned business enterprises (MBEs) are certified by the Wisconsin Department of Administration. This program can be found at: http://www.doa.wi.gov/Divisions/Enterprise-Operations/Supplier-Diversity-Program. The State of Wisconsin is committed to the promotion of MBEs in the State's purchasing program. Wisconsin statutes provide for a permissive 5% price preference for certified MBEs that compete for State Contracts. This means that State agencies may make an award to the MBE submitting the lowest qualified bid when that qualified Bid is not more than 5% higher than the apparent low Bid. (A MBE Bidder preference will not be considered on a printing or stationery procurement.) Policy provides that MBEs should have the maximum opportunity to participate in the performance of its Contracts. The Contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to MBEs or by using such enterprises to provide commodities and services incidental to this agreement.

A listing of certified MBEs, as well as the services and commodities they provide, is available at: https://wisdp.wi.gov/search.aspx.

7.7.2

VETERAN-OWNED BUSINESS

The State Bureau of Procurement encourages the participation of veteran-owned businesses (VBs) in the statewide purchasing program by inviting VBs to actively solicit public purchasing business and by reducing undue impediments to such participation. VBs are certified by the Department of Veterans Affairs (DVA). Applicants must complete a Veteran-owned Business Request for Certification form (WDVA 1037). Contact the DVA at: http://dva.state.wi.us. There is no price preference for certified VBs that compete for State Contracts.

7.7.3

DISABLED VETERAN-OWNED BUSINESS

Disabled veteran-owned businesses (DVBs) are certified by the Wisconsin Department of Administration. This program can be found at: http://www.doa.wi.gov/Divisions/Enterprise-Operations/Supplier-Diversity-Program. The State of Wisconsin is committed to the promotion of DVBs in the State's purchasing program. Wisconsin statutes provide for a permissive 5% price preference for certified DVBs that compete for State Contracts. This means that State agencies may make an award to the DVB submitting the lowest qualified Bid when that qualified Bid is not more than 5% higher than the apparent low Bid. (A Bidder preference will not be considered on a printing or stationery procurement.) Policy provides that DVBs should have the maximum opportunity to participate in the performance of its Contracts. The Supplier/Contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to DVBs or by using such enterprises to provide commodities and services incidental to this agreement.

A listing of certified DVBs, as well as the services and commodities they provide, is available at: https://wisdp.wi.gov/search.aspx.

7.7.4

WOMAN-OWNED BUSINESS ENTERPRISE

Woman-owned business enterprises (WBEs) are certified by the Wisconsin Department of Administration. This program can be found at: http://www.doa.wi.gov/Divisions/Enterprise-Operations/Supplier-Diversity-Program.

State certified WBEs are able to provide both governmental entities and private companies with a credible recognition of the business’ ownership. The WBE certification may serve as an additional marketing tool when seeking contract opportunities with entities that place a value on having a diverse supplier base. There is no price preference for certified WBEs that compete for State Contracts.

A listing of certified WBEs, as well as the services and commodities they provide, is available at: https://wisdp.wi.gov/search.aspx.

7.8

DEBARMENT

Federal Executive Order (E.O.) 12549 “Debarment” requires that all contractors receiving individual awards, using federal funds, and all sub recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or Agency from doing business with the Federal Government. Information on debarment is available at the following websites: https://www.sam.gov/portal/SAM/ See Section 15.0 of the Standard Terms and Conditions (DOA-3054).

7.9 AWARD NOTIFICATION

All Bidders who respond to this RFB with a Bid shall be notified in writing of the Agency’s intent to contract.

8.0

REQUIRED FORMS

The following is a list of forms pertaining to this RFB. Each form shall be completed and included with the bidder’s response. Forms listed as OPTIONAL are not required, but may be submitted as required at the option of the bidder.

RFB 18-021-O, Dorm Room Locks, Due December 18, 2017 2:00 PM Attachment A Bid Response Sheet Please complete the following form and include with your bid submission. All prices for furnishing the product(s) and/or service(s) included in the bid in accordance with the terms and conditions in this RFB shall be included.

Indicate Bidder Name:

Indicate Manufacturer and Model proposed:

Section 1: Compliance with Bid Specifications

Please check Yes or No for each of the following:

Yes FORMCHECKBOX No

Yes FORMCHECKBOX No

Yes FORMCHECKBOX No

Yes FORMCHECKBOX No

Yes FORMCHECKBOX No

Yes FORMCHECKBOX No

Yes FORMCHECKBOX No

Yes FORMCHECKBOX No

Yes FORMCHECKBOX No

Yes FORMCHECKBOX No

Yes FORMCHECKBOX No

Yes FORMCHECKBOX No

Yes FORMCHECKBOX No

Yes FORMCHECKBOX No

Yes FORMCHECKBOX No

For any ‘No’ responses above, please explain:

Section 2: Bid Pricing Please provide a total bid to furnish and install locksets as specified:

PAGE