RFB 06540 John Deere OEM Parts and Service.pdf

Rev. January 2026

Request for Bid (RFB) for John Deere OEM Parts and Service

Solicitation Number: 06540-NTT-00-GS-MA

Date Issued Date Revised

July 17, 2026

Pre-Bid Conference

None.

Bid Question Deadline Submit Questions via www.nttamarketplace.org

August 05, 2026, at 05:00 p.m. CT

Bid Due Date Submit Bids via www.nttamarketplace.org

August 17, 2026, at 10:00 a.m. CT

Bid Opening Date Microsoft Teams Virtual Meeting Details:

Meeting ID: 239 706 649 600 074 Passcode: zP3jq3yP

August 17, 2026, at 02:00 p.m. CT Virtual Bid Opening Join Microsoft Teams Meeting https://teams.microsoft.com/meet/239706649600 074?p=CIIatjmoqS6R1Yiy7e Phone# +1 469-214-9499 Conf.ID: 819 837 40#

Solicitation Contact Person Terry Braziel tbraziel@ntta.org

Contract Term Three (3) years / Zero (0) months

Project Description:

NOTE:

To be considered for this procurement, each Bidder MUST include with their Bid Sheet, all REQUIRED documents. Bidders are encouraged to upload their bids to NTTA’s Marketplace (https://www.nttamarketplace.org), no later than the date and time identified above as the “Bid Due Date”. When responding, be certain to check the CONFIDENTIAL check box for each uploaded document. You must do so for each document that you would like to designate as confidential. If you fail to check this box, such document(s) will be viewable by the general public.

Small Business Goal: GFE NIGP Code(s) :

022-49 022-80 515-45 515-56 929-00 929-41 929-48 929-95

The North Texas Tollway Authority is seeking to purchase John Deere original equipment manufacturer (OEM) parts and services, on an as-needed basis, for the Z994R-Z turn mowers and 1026R tractor model series.

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TABLE OF CONTENTS

INTRODUCTION

Background NTTA Mission Statement and Values

GENERAL INFORMATION

Contract Term Property of North Texas Tollway Authority Award Limitations Language, Words Used Interchangeably

INSTRUCTIONS TO BIDDERS

Confidentiality and Non-Disclosure Statement Pre-Bid Conference Registration, Acknowledgment, and Addendums Inquiries

SUBMITTAL OF BIDS

Lowest Responsible Bidder Determination of Non-Responsible Bidder Determination of Non-Responsive Bidder Rejection of Bids Withdrawing a Bid

BID AWARD

TERMS AND CONDITIONS

Acceptance of Evaluation and Selection Procedures Procurement Policy, RFB, and Applicable Law Confidential Information and Texas Public Information Act Award Non-Exclusive Third-Party “Remit To” Tax Exempt Authority Incurring Costs Disclosure of Interested Parties

Hold Harmless Agreement Equal Opportunity Disclaimer of Liability Licenses/Certificates Notice of Impropriety Force Majeure

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Procurement Protests

APPENDICIES

Scope of Work Bid Sheet Required Forms Business Information Form Insurance Requirements BDOD Forms – Small Business Program Form of Contract

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INTRODUCTION

The North Texas Tollway Authority (NTTA) invites experienced and qualified companies to submit bids (each, a “Bid”) to provide the John Deere OEM Parts and Service (the “Project”) to NTTA in accordance with the terms of this RFB. A company that seeks to be awarded the contract (“Contract”) for the Project under this RFB will be referred to as a Bidder.

This RFB includes the Scope of Work and other requirements for the Project that NTTA has determined are pertinent to the preparation of a Bid. Regardless of whether deliverables under this procurement comprise goods, services, or both, all deliverables to be provided under the Contract will be referred to in this RFB as “goods and services.”

NTTA intends to award a Contract to the lowest responsible Bidder. The form of the Contract NTTA intends to utilize for this procurement is included with this RFB. However, NTTA reserves the right to modify the attached form of the Contract as NTTA deems necessary or advisable for particular requirements of the Project.

Background

NTTA is a regional tollway authority governed by Chapter 366 of the Texas Transportation Code authorized to acquire, construct, maintain, repair, and operate turnpike projects in the North Texas region. NTTA serves its member counties of Collin, Dallas, Denton, and Tarrant and is responsible for the NTTA System of toll roads in the region, including Dallas North Tollway, President George Bush Turnpike, Sam Rayburn Tollway, SH 360, Addison Airport Toll Tunnel, Lewisville Lake Toll Bridge, Chisholm Trail Parkway, and Mountain Creek Lake Bridge. NTTA is governed by a nine-member board of directors (Board) with two members appointed by each of the four NTTA member counties. A ninth member is appointed by the Governor of Texas. For more information, a list of the individuals that currently serve on the NTTA Board of Directors is provided on NTTA’s website at www.ntta.org.

NTTA Mission Statement and Values

To provide a safe and reliable toll road system, increase value and mobility options for our customers, operate the Authority in a businesslike manner, protect our bondholders, and partner to meet our region's growing need for transportation infrastructure.

GENERAL INFORMATION

Contract Term

The Contract will become effective upon its final execution by both parties and satisfaction of the requirements of Section 2252.908 of the Texas Government Code and all other applicable legal requirements. The Term of the Contract is three (3) years / zero (0) months.

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Property of North Texas Tollway Authority

Subject to the provisions of this RFB concerning Confidential Information, all written and electronic correspondence, appendices, photographs, reports, printed material, tapes, disks, designs, and other graphic and visual aids submitted to NTTA during this procurement will become the property of NTTA upon delivery to NTTA and will not be returned to the submitting parties.

Award Limitations

None.

Language, Words Used Interchangeably

The words “shall,” “must,” and “will” are equivalent in this RFB and indicate a mandatory requirement or condition, the material deviation from which will not be waived by NTTA. A deviation is material if, at the sole discretion of NTTA, the deficient response is not in substantial accord with this RFB’s mandatory condition requirements. The words “should” and “may” are equivalent in the RFB and indicate very desirable conditions or requirements but are permissive in nature. Deviation from, or omission of, such a desirable condition or requirement will not in and of itself cause automatic rejection of a Bid but may result in the Bid being considered as not in the best interest of NTTA.

INSTRUCTIONS TO BIDDERS

Confidentiality and Non-Disclosure Statement

Each Bidder agrees that any information accessed or gained by it in the course of the procurement under this RFB or, if applicable, in performance of duties under the Contract will be maintained in confidence and will not be released, discussed, or made known to any party or parties for any reason whatsoever, except as required to perform the duties required or where disclosure is required by law or mandated by a court of law.

Each Bidder must execute a “Confidentiality and Non-Disclosure Statement” and return it to NTTA. The Confidentiality and Non-Disclosure Statement is located under the REQUIRED FORMS section of this RFB (Appendix C).

Pre-Bid Conference

None.

Registration, Acknowledgment, and Addendums

A Bidder must complete vendor registration and acknowledge this RFB through NTTA Marketplace (www.nttamarketplace.org) in order to participate in this solicitation. Acknowledgement ensures that the Bidder receives notifications regarding the solicitation. This includes, but is not limited to, notifications advising Bidder of addendums, amendments, and clarifications to this RFB (each, an “Addendum”). Bidders should acknowledge each Addendum, if any, to this RFB.

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If NTTA issues an Addendum to this RFB (whether a change to the solicitation specifications or any other modification) after a Bid has already been submitted, the Bidder, at its option, may access, modify, and resubmit its Bid to take such Addendum into account. Any submitted sealed Bid may be updated prior to the closing date/time for submission of Bids as set out in this RFB. A Bidder’s failure to update and resubmit a Bid following the issuance of an Addendum will signify the Bidder’s election to leave its Bid unmodified.

Inquiries

It is the Bidder’s responsibility to obtain clarification of any information contained herein. Questions regarding any aspect of this procurement are to be submitted via the solicitation’s Q&A section on NTTA Marketplace no later than the Bid Question Deadline shown on the cover page of this RFB. All clarifications and answers to questions will be addressed in writing and posted online as an addendum to this RFB.

Statement(s) regarding the meaning or intent of the contents of this RFB by any person other than the Solicitation Contact Person listed on the cover page of this RFB are unauthorized, invalid, and cannot be relied upon.

The Solicitation Number must be referenced in all correspondence pertaining to this solicitation.

Except for any meeting(s) specifically authorized by the Solicitation Contact Person (or designee) as part of the Bid evaluation during the solicitation process, there must be no contact regarding this RFB between a Bidder’s owners, officers, directors, employees, agents, contractors, subcontractors, or other parties acting on a Bidder’s behalf and any NTTA Board member, employee, agent, or consultant, other than the Solicitation Contact Person.

Notwithstanding this prohibition on contact, Bidder may reach out to NTTA’s Director of Procurement Services regarding a solicitation or any questions and/or clarifications about Business Development and Opportunities Department (BDOD) Small Business Program requirements for a solicitation. A Bidder’s failure to comply with this provision will be grounds for NTTA’s disqualification of a Bidder and rejection of its Bid.

SUBMITTAL OF BIDS

To be considered for this procurement, each Bidder must include with their Bid Sheet all required documents and UPLOAD them on NTTA Marketplace (www.nttamarketplace.org), no later than the date and time identified on the cover page as the “Bid Due Date”.

A. Important Submittal Requirements

NTTA is not responsible for Bids received but not clearly marked. It will be the responsibility of each Bidder to upload its Bid Sheet to NTTA at the above listed website before or by Bid Due Date. Late Bids will not be accepted.

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NTTA is not responsible for delays caused by any other means of delivery employed by the Bidder. Similarly, NTTA is not responsible for, and will not open, any Bids received later than the date and time indicated above.

NTTA reserves the right, in its sole discretion, to waive any technicality in a response to this RFB, provided such action is in the best interests of NTTA.

Where NTTA waives minor technicalities in a Bid, such waiver does not modify the RFB requirements or excuse the Bidders from full compliance with the RFB. Notwithstanding the waiver of any minor technicalities, NTTA holds all Bidders to strict compliance with the RFB.

NTTA reserves the right, in its sole discretion, to interrupt, postpone, delay, or cancel this solicitation at any time.

B. Important Electronic Marketplace Vendor Response Guide

To be considered a responsive and responsible Bidder, it is important to read and follow instructions listed in the electronic “Marketplace Vendor Response Guide” located on NTTA Marketplace (www.nttamarketplace.org). The following is an important task to remember:

NOTE:

When responding, be certain to check the Confidential check box for each uploaded document. You must do so for each document that you would like to designate as confidential. If you fail to check this box, such document(s) will be viewable by the general public.

Lowest Responsible Bidder

Under NTTA’s Procurement Policy and this RFB, the “lowest responsible Bidder” is the Bidder who submits a Bid to provide the requested goods and services at a cost that is lower than all other Bids from responsible Bidders and which meets other requirements of the NTTA.

In determining the lowest responsible bidder, NTTA may consider: (a) the purchase price; (b) the reputation of the Bidder and of the Bidder’s goods or services; (c) the quality of the Bidder’s goods or services; (d) the extent to which the goods or services meet NTTA’s needs; (e) the Bidder’s past relationship with NTTA; (f) the total long-term cost to NTTA to acquire the Bidder’s goods or services; and (g) any relevant criteria specifically listed in this RFB. Without limiting the foregoing, any Bidder that NTTA determines is non-responsible or non-responsive will not be deemed the lowest responsible Bidder.

Determination of Non-Responsible Bidder

NTTA will not consider the Bid of a Bidder NTTA determines to be non-responsible.

NTTA may deem a Bidder non-responsible if:

1. NTTA has reason to believe collusion exists among the Bidder and other Bidders.

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2. The Bidder, any subcontractor, supplier, or the surety on any bond given, or to be given by the Bidder, is in litigation with NTTA or with Collin, Dallas, Denton, Tarrant, Ellis, or Johnson counties or any cities in those counties (collectively, “Service-Area Entities”), or such litigation is contemplated or imminent, in the sole opinion of NTTA.

3. The Bidder is in default on any existing contract with a Service-Area Entity or defaulted on a previous contract with a Service-Area Entity.

4. The Bidder or a proposed subcontractor thereof has failed to disclose a potential conflict of interest or is discovered to have a conflict of interest, by law or policy, as determined by NTTA.

5. The Bidder, a proposed subcontractor thereof, or an individual officer or owner of the Bidders or company comprising a partner, member, or affiliate of the Bidder or any proposed subcontractor of a Bidder is under criminal indictment or been convicted of a criminal offense.

6. The Bidder or any firm comprising a partner, member, or affiliate of the Bidder or any proposed subcontractor of a Bidder (collectively, with Bidder, the Bidder Team) has received compensation from NTTA to participate in the preparation of this RFB, including, but not limited to, any component of the Scope of Work.

7. Any employee, consultant, or agent of any member of the Bidder’s Team participated in the preparation of this RFB, including, but not limited to, any component of the Scope of Work (any such person being referred to as a Screened Person).

a. However, if (i) no member of the Bidder’s Team received compensation from NTTA to participate in the preparation of this RFB (refer to item 6 above), and (ii) NTTA is promptly informed of a Screened Person’s employment with a member of a Bidder’s Team, a Bidder will not be deemed non-responsible if the Bidder demonstrates to NTTA’s satisfaction that a screening procedure exists to ensure that at all times before NTTA’s execution of the Contract (a) the Screened Person has not participated in the preparation of the Bid and (b) no person participating in the preparation of the Bid has discussed with or received from the Screened Person information about this RFB, including, but not limited to, any component of the Scope of Work.

b. Bidder must inform NTTA in writing promptly after it receives this RFB, of any Screened Person’s employment with a member of the Bidder’s Team. If at a later date a Screened Person is employed by a member of the Bidder’s Team, written notice of such employment must be given to NTTA promptly upon the Screened Person’s employment. Failure to provide such written notice may result in Bidder being deemed Non-Responsible.

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8. The Bidder is not eligible to be awarded the Contract under applicable law or NTTA’s Procurement Policy, which may be found online at NTTA’s website, ntta.org (currently under “Policies” in the “Who We Are” section).

Determination of Non-Responsive Bidder

NTTA may disqualify a Bid as non-responsive and it shall not be considered for reasons including but not limited to the following:

1. All elements of the Bid required under this RFB are not included or all requirements for submission described under “Submission of Bids” are not strictly followed.

2. The Bid was received after the time limit for receiving Bids.

3. The Bid is not signed.

4. Bidder does not register with NTTA Marketplace or fails to acknowledge this solicitation or any Addendums.

Rejection of Bids

Procurement Services will automatically reject any Bid that is submitted after the Bid Due Date listed on the cover page of this RFB, and return it unopened. Until a Contract is executed, NTTA reserves the right to reject any or all Bids, to waive technicalities, to re-advertise, to decline to proceed or to otherwise proceed with this procurement by other method(s) allowed by law and in the best interest of NTTA.

Withdrawing a Bid

Bidder, by submitting a Bid, warrants and guarantees that the Bid has been carefully reviewed and checked and that it is in all respects true, accurate, and free of mistakes.

However, a Bidder has a right to withdraw a Bid prior to the Bid Due Date.

To withdraw its Bid, Bidder must submit a request to withdraw its Bid in writing via email to the Director of Procurement Services, Danielle Thompson, at dthompson@ntta.org. The written request to withdraw a Bid must state the reason for the withdrawal request. A Bid for which withdrawal is properly requested prior to Bid Due Date will be returned to the Bidder unopened.

A Bidder may not withdraw its Bid after the Bid Due Date without NTTA’s express written consent. Bidders acknowledge that for a Bid withdrawn after the Bid Due Date,

(1) NTTA may pursue any security, such as a bid bond, given by the Bidder for such withdrawn Bid and (2) the withdrawn Bid will not be eligible to be reinstated for this

RFB.

BID AWARD

The Bidder that NTTA Procurement Services identifies as the lowest responsible Bidder will be the “apparent low bidder,” and NTTA will submit the Contract to the apparent low bidder.

When the apparent low bidder unconditionally agrees to execute, deliver, and perform the

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Contract and submits or has unconditionally agreed to submit (a) all required bonds, insurance, and other items required under this RFB and (b) the Contract, the Contract will then be approved and signed by appropriate parties.

The successful Bidder will assume total responsibility for all obligations under the Contract.

Further, NTTA will consider the successful Bidder to be the sole point of contact with regard to contractual matters, including payment of all charges resulting from the Contract. No subcontractor will be paid directly by NTTA. The Bidder will be solely responsible for the success of any portion of and the entire Project under this RFB.

Unless expressly stated otherwise, all Bids shall be considered valid and in effect until the Bid evaluation, award, and Contract execution process is completed (estimated 60 – 180 days).

TERMS AND CONDITIONS

Acceptance of Evaluation and Selection Procedures

Each Bidder represents that it (1) has carefully examined this RFB, including all attachments hereto, and (2) does not object to the procedures and processes as described in this RFB, for evaluating and selecting the lowest responsible Bidder for this Procurement or for the award and execution of the Contract. No exceptions to the terms and conditions of the Contract will be accepted by NTTA. Any exceptions submitted by Bidder with its Bid will be disregarded, and NTTA will consider Bidder’s Bid as submitted for use with the form Contract attached hereto without any changes.

Procurement Policy, RFB, and Applicable Law

This RFB and the procurement requirements and procedures described in this RFB are subject to applicable law and NTTA’s Policy Regarding the Procurement of Goods and Services and Disposition of Personal Property (Procurement Policy), which NTTA adopted under Section 366.033(j) of the Texas Transportation Code. A copy of the Procurement Policy is available on NTTA’s website, ntta.org (currently under “Policies” in the “Who We Are” section).

Each Bidder agrees to be bound by the terms, conditions, agreements, and requirements of applicable law, the Procurement Policy and this RFB, including, but not limited to, NTTA’s procurement protest procedures. A Bidder’s submission of a Bid under this RFB will further signify such agreement.

Confidential Information and Texas Public Information Act

Information included in a Bid is subject to the Texas Public Information Act, Chapter 552 of the Texas Government Code (TPIA). Information is not exempt as confidential under TPIA simply because the party submitting the information anticipates or requests that it be kept confidential. Accordingly, a Bidder whose Bid includes information that the Bidder believes in good faith to be confidential or proprietary information or to contain trade secrets of Bidder (Confidential Information) must mark such information accordingly. This marking must be explicit

11 Rev. January 2026 as to the designated information. The Bidder will hold NTTA harmless from any claims arising from the release of Confidential Information not clearly designated as such by the Respondent. Designation does not guarantee the non-release of Confidential Information under the TPIA or as otherwise required by law, but does provide NTTA with a means to review the issues thoroughly and, if justified, request an opinion by the Attorney General’s office before releasing Confidential Information requested under the TPIA. If NTTA receives a request for Confidential Information, NTTA shall notify Bidder in writing in accordance with the requirements of the TPIA and will, if reasonably and timely requested by Bidder, ask for a decision from the Open Records Division of the Office of the Attorney General of the State of Texas regarding whether the information may be excepted from disclosure under the TPIA.

In such event, Bidder authorizes NTTA to submit any information contained in the Bid, including information the Bidder has labeled as being Confidential Information, to the Office of the Attorney General. Bidder bears the burden of making the appropriate showing(s) to the satisfaction of the Attorney General’s Office.

NTTA, its directors, officers, employees, agents, and attorneys are not liable for any disclosure of any information submitted in a response to this RFB. By submitting a Bid, the Bidder waives any claim against, and releases from liability, NTTA, its directors, officers, employees, agents, and attorneys with respect to disclosure of any information included in the Bid, including information labeled as Confidential Information.

Award Non-Exclusive

NTTA reserves the right to award a contract to more than one Bidder based on NTTA’s consideration of its operational needs. There will be no minimum amount of services awarded any successful Bidder under this RFB. A successful Bidder will assume total responsibility for all deliverables awarded to it whether a subcontractor or other third party produces them in whole or in part. NTTA considers a successful Bidder to be the sole point of contact with regard to contractual matters including payment of all charges resulting from the Contract. A successful Bidder will be fully responsible for any default by a subcontract just as if the successful Bidder itself had defaulted. No subcontractor will be paid directly by NTTA. A successful Bidder will be solely responsible for the performance of the portion of the entire Project awarded to it under this RFB.

Third-Party “Remit To”

If a Bidder has a third-party “remit-to” company for payment that information must appear on the Bidder’s Bid to this RFB. NTTA will not be liable for payments to Bidder sent to the third party designated on the Bidder’s Bid.

Tax Exempt Authority

NTTA is a tax-exempt entity under Sections 151.309, et seq., of the Texas Tax Code.

Incurring Costs

All costs incurred by a Bidder in preparing the Bid or otherwise in responding to this RFB will be wholly the responsibility of the Bidder. NTTA will not reimburse any

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Bidders for costs incurred as it relates to participating in the procurement process for this solicitation.

Disclosure of Interested Parties

Section 2252.908 of the Texas Government Code states that state agencies and other governmental entities, such as NTTA, may not enter into certain contracts with a business entity (defined as a “Contractor” in that section) unless the Contractor submits a “disclosure of interested parties” (Form 1295) to NTTA at the time the Contractor submits the signed contract to NTTA for execution by NTTA.

If the Contract under this procurement is of a type that requires the Contractor to submit Form 1295, it will be the Contractor’s responsibility to submit the form as required by law. The Contractor may obtain information about the Contract from the Solicitation Contact Person identified on the cover page of this RFB. The Contractor must use the online application at the Texas Ethics Commission website to enter the required information on Form 1295 and print a copy of the completed form, which will include a certification of filing that will contain a unique certification number.

An authorized agent of the Contractor must sign the printed copy of the form and have the form notarized. The completed Form 1295 with the certification of filing must be delivered to NTTA’s Procurement Department, when the contract signed by the Contractor is delivered to NTTA for execution. NTTA will not execute the contract, and no contract will be formed if NTTA has not received the completed Form 1295 with the certification of filing.

NTTA must notify the Texas Ethics Commission of the receipt of the filed Form 1295 with the certification of filing not later than the 30th day after the date the contract binds all parties to the contract. The commission will post the completed Form 1295 to its website within seven business days after receiving notice from NTTA.

Please refer to the information at the Texas Ethics Commission’s website for instructions on registering and completing Form 1295.

Hold Harmless Agreement

Each Bidder agrees to protect, defend, indemnify, and hold harmless NTTA and its directors, officers, agents, and employees from any and all costs, claims, and damages of every kind and nature (including attorneys’ fees) made, rendered, or incurred by or on behalf of every person or corporation whatsoever, including the parties hereto and their employees that may arise, occur, or grow out of any acts, actions, work, or other activity done by the Bidder, its employees, subcontractors, or any independent contractor working under the direction of either the Bidder or subcontractor in connection with the preparation and submission of a Bid.

Equal Opportunity

NTTA is an equal-opportunity employer. Each Bidder submitting a Bid agrees not to refuse to hire, discharge, promote, demote, or otherwise discriminate in matters of compensation against any person otherwise qualified solely because of race, creed, sex, sexual orientation, gender identity, veteran status, national origin, ancestry, or physical handicap.

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Disclaimer of Liability

NTTA will NOT hold harmless or indemnify any Bidder for any liability whatsoever.

Licenses/Certificates

NTTA reserves the right to require documentation that each Bidder is an established business and is abiding by all laws applicable to the Bidder and of the State of Texas.

If Bidder is required by any regulatory agency to maintain professional license or certification to provide any product and/or service solicited under this RFB, NTTA reserves the right to require Bidder to provide documentation of its current license and/or certification before considering its Bid and/or before awarding a Contract.

Notice of Impropriety

If a Bidder has knowledge of conduct by an NTTA employee in connection with this procurement that the Bidder reasonably believes may be unethical or a violation of law or may create an appearance of impropriety by such person in his or her capacity as an NTTA employee, the Bidder agrees promptly to report such conduct to NTTA’s General Counsel, who is NTTA’s official Ethics Officer.

Force Majeure

NTTA will not be liable for defaults or delays due to acts of God or the public enemy, acts or demands of any governmental agency, strikes, fires, floods, accidents, or other unforeseeable causes beyond its control and not due to its fault or negligence.

Procurement Protests

NTTA encourages Bidders promptly to bring questions and concerns relating to this RFB to NTTA’s attention pursuant to the process set forth in the “Instructions to Bidders”. Any formal protest relating to this RFB or the Contract award hereunder must be made in writing and submitted to the Director of Procurement Services no later than five (5) business days after the earlier of the (i) date the protestor was or reasonably should have been aware of the matter giving rise to the protest or (ii) the date the Contract award was made by the NTTA Board of Directors. A “business day” under this RFB is any day NTTA’s administrative offices (as distinguished from its Customer Service Center) are open for the regular conduct of NTTA business.

Each protest must comply and will be treated in accordance with NTTA’s Procurement Policy, which may be found on NTTA’s website, ntta.org (currently under “Policies” in the “Who We Are” section) and is incorporated into this RFB by reference.

Bidders understand and agree that in light of NTTA’s operational needs and customer service obligations, the filing of a protest or any legal action challenging any aspect of this RFB or the Contract award thereunder will not prevent NTTA from proceeding with the RFB process, a Contract award thereunder, or utilization of the services requested through this RFB. To the fullest extent allowed by law, Bidders waive any claim for injunctive relief pertaining to this RFB, the contract award, or the commencement of services hereunder. By submitting a response to this RFB, Bidders unconditionally and irrevocably acknowledge that adequate remedies exist at law, 14 Rev. January 2026 without resort to injunctive or other equitable relief, to fully redress any potential claim arising in connection with this RFB.

APPENDICIES

Scope of Work

Bid Sheet

Required Forms

Business Information Form

Insurance Requirements

BDOD Forms – Small Business Program

Form of Contract o Goods and Services Agreement

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APPENDIX A

SCOPE OF WORK

[Follows this cover page.]

NTT-00-GS-MA

Formal Specification

EXHIBIT A

SCOPE OF WORK

1. INTRODUCTION

The NTTA is soliciting sealed bids to award a contract for annual purchases, on an as-needed basis, for John Deere mower OEM parts and services.

NTTA has 16 Z994R-Z Turn John Deere Mowers.

2. TERM OF CONTRACT

The term of this contract will be 3 years or 36 months.

3. BID SHEET

The attached bid sheet includes a market basket of the most common mower parts used by NTTA.

This list is not inclusive of all items ever purchased but is a sample representative of the current needs of the Authority.

4. QUANTITIES

Quantities needed during the term of the agreement are unknown. Unit of measure of “each” is provided for bid evaluation purposes only. There is no minimum order quantity and NTTA reserves the right to order parts on an as needed basis to meet operational requirements without any adjustments to the discount offered.

5. QUALIFICATION OF SUPPLIER

The vendor must be an authorized dealer and distributor of John Deere mower OEM parts and repair services.

All diagnostic, maintenance, and repair work must be performed exclusively by technicians who have successfully completed factory training programs and hold current, active certifications relevant to the specific mower models or tractor models being serviced under this contract.

The vendor shall also have an authorized John Deere service center to repair NTTA equipment.

Vendor must have stock and service facilities located within the DFW metroplex.

6. OEM PARTS AND REPAIR SERVICE

1. Parts

• Supplier must be able to deliver in stock items ordered within 48 hours [2 days] of the order being placed. Orders placed before noon on Friday are expected to be delivered by 2 p.m.

on the following Monday unless it is an NTTA observed holiday.

• As long as the equipment is covered under any active John Deere factory, extended, or powertrain warranty, the vendor is strictly required to provide OEM parts as well as to utilize 100% genuine John Deere Original Equipment Manufacturer (OEM) parts for all repairs and servicing. The use of aftermarket components during the warranty period is prohibited unless a NTTA prior approval has been provided.

• If any ordered parts are out of stock, the vendor must notify the NTTA personnel immediately at the time of order placement and provide an estimated delivery date.

• Pricing includes delivery to the following NTTA locations from 8:00 AM to 2:30 PM CST from Monday-Friday with the exception of a holiday:

• Location 1: Frisco Warehouse – 11110 Research Rd., Frisco, TX 75033

• Location 2: Plano Warehouse – 1080 Ohio Dr., Plano, TX 75093

• Special handling charges will be considered only with prior approval of the Fleet

Supervisor, Support Manager or authorized representative.

• All John Deere OEM parts quoted must be new unless otherwise specified.

2. Service

• NTTA shall drop off equipment based on prior communication between vendor and NTTA at designated vendor property address and pick it up between Monday-Friday at regular business hours from 8:00 AM to 2:30 PM CST if it is not under warranty.

• If it is under warranty, then NTTA shall expect the vendor to pickup the equipment from any of the 2 locations: Location 1: Frisco Warehouse – 11110 Research Rd., Frisco, TX 75033 OR Location 2: Plano Warehouse – 1080 Ohio Dr., Plano, TX 75093 based on prior communication.

• Repair work shall be consistent with John Deere approved methods and utilize OEM parts for any item under warranty.

• All repair work will require a diagnostic estimate to be approved by an NTTA Fleet Supervisor prior to work being performed. Repair estimates shall include a timeframe in which the work will be completed. Vendor will be held to the expectation that work will be completed and delivered based on time given on estimate.

• After authorization has been given to proceed, any additional work will require a revised estimate from the vendor. Any work performed outside of the scope of what is authorized shall not be billed to the NTTA and may not be reimbursed.

7. PRICING

• The bid pricing shall establish a single discount percentage off the current MSRP/John

Deere commercial list price for all items offered in the bid sheet.

• As an example, a vendor might bid one overall discount of 10% for all products. The single discount will be applied to the current catalog/list price to determine the final bid price.

• Any special pricing offered for government entities including NTTA must be reflected in the discount off of the published price list provided.

• The single discount percentage established in this bid remains fixed and guaranteed for the full contract term and shall apply to the most current, officially published list price at the time of order placement.

• The bid sheet's stated discount shall extend to all parts on the underlying John Deere parts price list from which the discount is taken, even if those parts were not included in the original bid sheet through the term of the contract.

• Bids containing multiple or item-specific discounts will be considered non-responsive.

• The NTTA is exempt from Federal Excise and State Sales Tax; therefore, tax must not be included in this bid.

8. ORDERING SYSTEM

Bidders shall have the capability to provide an online ordering system that includes the ability to place orders, view pricing provided to NTTA and inventory status.

9. PACKING LIST

A packing list shall accompany each shipment and shall show:

1. Purchase order number

2. Name and address of vendor

3. Name of the NTTA personnel who placed the order

4. Address where order will be delivered

5. Price, item descriptions, item/manufacturer numbers, quantity

10. AWARD

The award will be to the lowest responsive and responsible bidder. Responses to the capability questionnaire completed by the Vendor shall be used to determine whether the vendor is a responsible bidder for the purposes of this contract.

11. INVOICES

a. All invoices submitted by the Vendor shall be complete, accurate, and consistent with the terms and conditions of this Agreement, that include agreed-upon pricing, quantities, units of measure, applicable discount, and shipping charges.

b. An invoice error shall be defined as any discrepancy that results in an incorrect amount due, incorrect item, any additional charges not mutually agreed between NTTA and the vendor, incorrect supporting documentation as required by this Agreement, or failure to comply with specified invoicing procedures.

CAPABILITY QUESTIONIARE

This questionnaire is developed to ensure that the bidders are able to meet the requirements and responsibilities of the work outlined in the scope of work. Completing this questionnaire is required to be considered a responsible bidder.

# Question YES NO

Are you an authorized distributor and dealer of John Deere OEM parts and performing repair services without voiding the manufacturer’s warranty?

2 Are your technicians certified to perform repair services on John Deere Z994R-Z mowers?

3 Do you have stock and service facilities located within the DFW metroplex?

4 Do you have an online ordering system that has the capability to place orders and view pricing and inventory information?

16 Rev. January 2026

APPENDIX B

BID SHEET

Discount off List Price 0%

S.No Part Number Part Number Bid Description Unit of Measure Unit Price/List

Price Discounted Pricing

1 14M7396 LOCK NUT EA -$ -$

2 AR69444 HY-GARD, 5 GAL EA -$ -$

3 UC28193 WHEEL EA -$ -$

4 TCU19299 AXLE EA -$ -$

5 TCU31194 V-BELT EA -$ -$

6 TCU34060 WHEEL EA -$ -$

8 EPC201693 BLADE EA -$ -$

9 TCU26245 EYEBOLT EA -$ -$

10 DZ120072 FUEL PUMP EA -$ -$

11 AUC10078 LINKAGE EA -$ -$

12 AUC18454 CLUTCH EA -$ -$

13 AUC15612 SHIELD EA -$ -$

14 UC16939 V-BELT EA -$ -$

15 TY27472B BATTERY, W EA -$ -$

16 TCU27151 GAGE WHEEL AXLE EA -$ -$

17 MIU10802 ELECTRICAL CHARGING COIL EA -$ -$

18 TCA19309 WHEEL ASSEMBLY, 12.88 X 5.29 EA -$ -$

19 M806418 ENGINE OIL FILTER EA -$ -$

20 MIU14478 VOLTAGE REGULATOR EA -$ -$

Description Unit of Measure Year 2 Rate Year 3 Rate Total Extended

Price Hourly Labor Rate during Standard

Hours

PER HOUR -$ -$ -$

COMPANY NAME (PRINTED)

AUTHORIZED AGENT (PRINTED)

SIGNATURE DATE

NORTH TEXAS TOLLWAY AUTHORITY

BID SHEET

06540-NTT-00-GS-MA

MOWER PART AND REPAIRS

Making changes to this bid sheet may cause your bid to be disqualified.

By signing this bid Sheet you acknowledge and agree to all addenda related to this solicitation.

Failure to acknowledge any addendum may deem a Bidder non-responsive.

After reviewing the scope and should you opt not to bid on this project, please complete and return the NO BID form.

REPAIR SERVICE

This bid will remain valid for 180 days from bid opening.

TYPE: JOHN DEERE PARTS

SUBTOTAL

SUBTOTAL

TOTAL

Year 1 Rate

Version 1 1 of 1 Rev. 11.01.18

17 Rev. January 2026

APPENDIX C

REQUIRED FORMS

The following forms are required to be submitted with your bid. Unless otherwise noted, these forms follow this cover page.

Bid Sheet (form attached as Appendix B)

Respondent's Agreement Regarding COI Confidentiality Disclosures & Conflict of Interest Questionnaire

Business Information Form

BDOD Forms – Small Business Program

18 Rev. January 2026

APPENDIX D

BUSINESS INFORMATION FORM

Follows this cover page.

Effective June 26, 2023 Respondent’s Agreement and Disclosures – Page 1

RESPONDENT’S AGREEMENT

AND DISCLOSURES

Persons and firms participating in the procurement specified below (the “Procurement”) must sign and submit this agreement (“Agreement”) before or with a Proposal (defined below). Failure to execute, submit, and abide by this Agreement is grounds for disqualification and other consequences under law.

Procurement:

Procurement Number:

A. Definitions In this Agreement and the attached Conflict of Interest Questionnaire (Form CIQ):

(1) “Proposal” means a bid, proposal, or response submitted for the Procurement.

(2) “Respondent” means a person or entity that submits a Proposal.

(3) “Respondent Party” means a Respondent and each of its owners, directors, officers, employees, agents, and representatives.

(4) An “NTTA Representative” means an NTTA director, officer, employee, agent, or other person acting on behalf of NTTA.

(5) A “family member” means your spouse or domestic partner, children, step-children, sons-in-law, daughters-in-law, parents, step-parents, mothers-in-law, fathers-in-law, your divorced spouse if you had a child together who is now living, and parents of your divorced or deceased spouse if you and that spouse had a child together who is now living.

(6) A “family relationship” includes every person included in the definition of “family member,” PLUS the following additional persons: your brothers, sisters, grandparents, grandchildren, great-grandparents, great-grandchildren, aunts, uncles, nephews, nieces, brothers-in-law, sisters-in-law, spouse’s grandparents, spouse’s grandchildren, grandchildren’s spouses, and grandparents’ spouses.

(7) “Confidential Information” means all information that is not publicly disclosed by NTTA, relating to NTTA or its operations, finances, patrons, personnel, or consultants that is furnished to or obtained, directly or indirectly, by a Respondent Party and other information that a Respondent Party should reasonably know NTTA considers confidential. Confidential Information includes, but is not limited to, information regarding: NTTA’s security operations, equipment, plans, policies, procedures, or devices; NTTA’s ideas, processes, know-how, and techniques; NTTA’s business methods, financial data and information, accounting, and financial-control procedures; NTTA’s products, services, policies, violation-enforcement system, patrons, TollTag customers, personnel; and any other aspect of NTTA’s operations.

(8) A “debarment” means an oral or written finding or decision barring, suspending, or otherwise limiting a person’s or entity’s right to engage in any business activity with a governmental entity.

B. Representations, Warrants, and Covenants

(1) No Collusion Respondent warrants and covenants that: (1) the Proposal is not made on behalf of any undisclosed person or entity; (2) no Respondent Party has directly or indirectly solicited anyone to submit a false or sham Proposal; (3) Respondent has not directly or indirectly sought or agreed to fix any profit, price, or cost element in any Proposal; (4) all statements contained in the Proposal are true, complete, and correct; (5) no Respondent Party has directly or indirectly provided its prices or costs to anyone else in order to effectuate a collusive or sham Proposal; and (6) Respondent will not directly or indirectly divulge the terms of its Proposal to any other proposer or seek to obtain such information from another proposer until after award of the contract or NTTA’s rejection of all Proposals and cancellation of the procurement.

(2) Confidential Information Respondent will maintain NTTA’s Confidential Information in strict confidence, and, except as approved in writing by NTTA’s General Counsel or as otherwise required by applicable law, no Respondent Party will disclose NTTA’s Confidential Information to any other person or entity. Respondent will be responsible for all loss, cost, damage, or expense resulting directly or indirectly from the release or unauthorized use of Confidential Information by any Respondent Party, any contractor or subcontractor of Respondent, or any third party that gains access to Confidential Information through a Respondent Party.

(3) No Conflicts of Interest

(a) Respondent warrants and covenants that no Respondent Party has offered or given to, or solicited or received from, an NTTA Representative any gift, benefit, or other thing of value that (1) is consideration for a decision, recommendation, or other exercise of discretion regarding the Procurement, or (2) is intended to or might influence an NTTA Representative regarding the Procurement. Furthermore, from the date the Procurement is advertised by NTTA until either (1) a contract is executed or (2) NTTA formally terminates the Procurement, whichever occurs first, a Respondent Party will not offer or give to, nor solicit or accept from, any NTTA Representative any gift, benefit, or other thing of value whatsoever. This provision does not apply to compensation under a contract already in place.

Effective June 26, 2023 Respondent’s Agreement and Disclosures – Page 2

(b) Respondent represents and covenants that no Respondent Party has or will have any direct or indirect financial, personal, or other interest or relationship that will conflict in any manner with Respondent’s performance under the contract for this Procurement.

(c) If the undersigned or any owner, officer, director, or similar executive-level personnel in Respondent’s organization is now aware of any of the following facts, place an “X” in the “Yes” box and describe those facts in an attachment to this Agreement;

otherwise, place an “X” in the “No” box. If such a person later becomes aware of any such facts, Respondent covenants to promptly disclose them to NTTA’s Ethics Officer:

Yes No Within the last twenty-four (24) months, an NTTA Representative or NTTA Representative’s family member has had a financial interest (including real property) in, had a business relationship with, or been an employer or employee of, a Respondent Party.

Yes No

An NTTA Representative is a Respondent Party or a Respondent Party’s family member.

(d) Respondent has completed and executed the attached Conflict of Interest Questionnaire (Form CIQ) in accordance with the instructions accompanying Form CIQ and laws referenced therein (stating “none” in line 3 if Respondent has no knowledge of reportable information), and will complete and submit an updated Form CIQ when required by those instructions and applicable law. (NOTE: for purposes of Form CIQ, Respondent is a “vendor” and an NTTA Representative is a “local government officer.”)

(4) Continuing Effect

Respondent agrees that this Agreement is important and material to the Procurement and will continue in effect after a contract is awarded. A Respondent Party’s breach of this Agreement, material misrepresentation, or omission in connection with any part of this Agreement is cause to reject Respondent’s Proposal, will make Respondent liable to NTTA for all damages that arise therefrom, and may trigger other consequences under law.

C. Disclosures

Please answer “Yes” for any event that occurred, in whole or in part, during the past five (5) years. Please attach additional pages explaining the nature and circumstances of each disclosed matter. Failure to respond to each question and/or to provide adequate explanations may lead to the rejection of the Proposal.

YES NO

1. Has a federal, state, or local governmental entity proposed or issued a debarment against a Respondent Party?

2. Is there a past, pending, or threatened civil, criminal, administrative, or regulatory proceeding involving allegations that a Respondent Party: (a) made one or more material misrepresentations or omissions in a business transaction or (b) engaged in an act or omission in a business transaction that resulted in alleged damages that are greater than or equal to 10% of the Respondent’s annual revenues?

3. Has a customer: (a) terminated a contract with Respondent for cause or default or (b) accepted damages from Respondent in lieu of contractual termination for cause or default?

4. Has Respondent learned of any reason why NTTA might be prohibited from doing business with a Respondent Party?

5. Has a Respondent Party had any professional license or certificate suspended or revoked?

6. Has a Respondent Party been convicted of a felony criminal offense?

7. Has Respondent sought bankruptcy protection in a United States Bankruptcy Court?

The undersigned represents and warrants, under penalty of perjury, that: (1) (s)he is the of

(2) (s)he is authorized to make the representations, warranties, and covenants in this Agreement on Respondent’s behalf; and (3) the representations, warranties, and covenants set forth in this Agreement and any attachments are true and correct.

Signature: Date:

Effective June 26, 2023 Respondent’s Agreement and Disclosures – Page 1

[attach FORM CIQ & instructions]

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

FORM CIQ

OFFICE USE ONLY

Date Received

This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).

By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.

A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor.

1 Name of vendor who has a business relationship with local governmental entity.

Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)

3 Name of local government officer about whom…